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Electronic Records Archives (ERA).
The National Archives.
ERA will be a comprehensive, systematic, and dynamic means for preserving virtually any kind of electronic record, free from dependence on any specific hardware or software.
State Laws on Optical Imaging.
Archive Index Systems, Inc..
A list of state laws as they relate to optical storage.
"King County Wash. Electronic Court Records Honored."
Government Technology Magazine (September 2007).
King County’s Electronic Court Records (ECR) Program was annouced as a 2007 Innovations in American Government Award winner. The ECR Program of King County was one of seven $100,000 award winners. An announcement also appeared in Governing Magazine.
Administrative Order No. 2007- 62.
Supreme Court, State of Arizona (August 2007).
For purposes of a pilot project, all electronically transmitted images of the justice-court record shall be considered the original documents of record in the superior court in Yavapai County.
"Digital Imaging Guidebook ."
Supreme Court of Ohio Advisory Committee on Technology and the Courts (August 2007).
"Digital imaging of documents will: Provide each court with electronic records of case-related documents, Will be easily transportable to other members of your court, and, Will be readily available to appropriate individuals throughout Ohio’s judicial system." Chief Justice. Thomas Moyer.
PDF/A.
ISO Standard 19005 - 1:2005.: Wikipedia (October 2005).
This standard defines a format (PDF/A) for the long-term archiving of electronic documents and is based on the PDF Reference Version 1.4 from Adobe Systems Inc. (implemented in Adobe Acrobat 5).
The Sedona Principles:.
Silver Spring, MD: Pike & Fischer. The Sedona Conference (2004).
Best Practices, Recommendations and Principles for Addressing Electronic Document Production. Guideline No. 1: An organization should have reasonable policies and procedures for managing its information and records.
Electronic Records Management Handbook.
Records Management Program, State of California (February 2002).
The purpose of this Electronic Records Management Handbook is to provide guidance for managing electronic records and electronic recordskeeping systems for California State government to meet current and emerging record management responsibilities and the many challenges of e-government.
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Case File Radio Frequency Indentification Case Files .
Office of the State Attorney, Fifteenth Judicial District, West Palm Beach, Florida.
RFID is used to track the physical location of a case file that has an imbedded RFID tag. It appears on the person's workstation as a Web application showing the file location on a building floor plan.
"State Statutes Relating to Radio Frequency Identification and Privacy."
National Conference of State Legislatures (June 2009).
The use of RFID has raised privacy concerns in some states, particularly with regard to the potential linking of personal information with RFID tags.
RFID Court Case Study .
St Charles County, Missouri (2008).
RFID allows court to do audits and locate critical files without touching the files at all. And, RFID sensors in the ceiling has eliminated searching Judges' chambers for files. See also, the Williamson County Court, Texas, Case Study. (Note: NCSC is a vendor neutral organization These case studies are presented as examples of how RFID techology can be applied in the court environment.)
Swedberg, Claire.
"Maryland Court Tries UHF RFID File-Tracking System."
RFID Journal (August 2006).
The 7th Judicial Circuit Court for Prince George's County plans to use EPC Gen 2 tags to track legal documents for 30,000 to 40,000 cases a year.
Lengerich, Fred.
Radio Frequency Indentifiation (RFID).
Emergency Technology White Paper, IJIS Institute (2003).
A basic RFID system consists of an electronic tag (the chip), a reader on the same radio frequency as the tag, and a computer with software to control the reader and manage the data received from the tag. and a computer with software to control the reader and manage the data received from the tag.
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Electronic Citation and Warning System (eCWS) .
Indiana Supreme Court - Judicial Technology & Automation Committee (JTAC) .
Indiana law enforcement officers statewide have the ability to produce tickets electronically at the time of a traffic stop. Data can be transmitted electronically to appropriate law enforcement, courts, and state and federal agencies. See "JTAC receives Special Achivement Award".
SPIRIT: A Paperless Traffic Court.
Clerk of Courts - Miami Dade County, Florida.
The SPIRIT Project (Simultaneous Paperless Image Retrieval Information Technology) is a highly innovative venture intended to launch the clerk's office into the 21st century. The Web site links to a PowerPoint presentation that descibes the system in detail.
Hammerand, Jim.
"Ticketing system meet the 21st Century."
Northfield News, Northfield, MN (April 2009).
Piggybacking on new case management software, patrol vehicles have shifted a paper-based system to one that prints a copy for a driver and transmits the ticket wirelessly to the courthouse and police records.
Fiecke, Shannon and Shawn Hogendo.
Out With Paper, In with E-Tickets.
Shakopee Vally News - Scott County, MN (March 2009).
The new technology is expected to reduce errors and eliminate countless hours spent manually entering ticket data.
Warta, Tamara
"Electronic Citations Help Law Enforcement Reduce Traffic Ticket Errors."
Government Technology Magazine (February 2008).
San Jose is the first California city to use this system, and more cities within Santa Clara County are being encouraged to adopt the updated technology so police departments can become interlinked.
"Garland Municipal Court Goes Paperless."
Garland, Texas (June 2007).
As staff now processes citations from initial input to final disposition entirely online, the Garland Municipal Court’s implementation has become one of the few truly paperless courts in the United States. The system was recognized at the Tenth National Court Technology Conference in October 2007 ("Paperless Court System in Garland, TX Receives National Recognition").
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Circuit Courts of Maryland, Records Retention and Disposal.
The purpose of this publication is to streamline records management throughout the circuit courts while ensuring that records are maintained to the end of their useful life.
Judiciary Records Management.
Judiciary record retention schedules, state of New Jersey.
District Court Records Management: Introductory Information and Retention Schedule.
Minnesota Judicial Branch (August 2008).
Schedule permits the orderly destruction of public records, including case files.
Case File Management Standards.
Michigan Supreme Court and State Court Administrative Office (December 2006).
The case-file management standards are a first step toward establishing a framework by which the trial courts may implement a records management program with responsibility for controlling records throughout the court for the life cycle of those records.
Records Retention Schedule -- Courts.
North Dakota Supreme Court Rules (November 2006).
Records retention schedule applying to electronic and paper records in the North Dakota courts.
Utah State Court Records Retention Schedule.
State of Utah (November 2006).
Administrative Order No. 2006-29.
Supreme Court, State of Arizona (March 2006).
Records retention and disposition schedule for the Superior Courts of Arizona.
Records Retention and Disposition Schedule .
State of New York Unfied Court System (October 2005).
Criminal records of the supreme and county courts.
Records Retention and Disposition Schedule with Guidelines.
Supreme Court of Pennsylvania: Administrative Office of Pennsylvania Courts (February 2005).
Schedule for courts of common pleas, magisterial district courts, Philadelphia Municipal Court, Philadelphia Traffic Court, and the Pittsburgh Magistrate’s Court.
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