Race and Ethnic Fairness

 

State: Utah

 

Committee/Report Name: The Utah Task Force On Racial And Ethnic Fairness In The Legal System was commissioned by the Judicial Council on March 6, 1996 and published its final report September 2000

 

Number of Committee Members: 38 Task Force Members

 

Number of Subcommittees: 7 Subcommittees

Pre-Adjudication Committee

Representation Committee

Courts Committee

Post-Adjudication Committee

Client Committee

Community Resources Committee

Juvenile Disproportionate Minority Confinement Committee

 

Chair/Co-Chairs: Michael D. Zimmerman, Former Chief Justice, Utah Supreme Court.

 

Methods Used: Methods include public hearings as well as research related to both adult and juvenile justice issues. Research related to the adult criminal justice system was conducted using several methods:

1. Subcommittee research and reports,

2. Statistical research by the Social Research Institute, and

3. Perception research by the Social Research Institute.

 

Research related to the juvenile justice system was conducted via a contract with the University of Utah Social Research Institute. The Task Force chose to consider the SRI research of the juvenile system directly. The SRI research included data from the Juvenile Justice Information System database (JIS), the Bureau of Criminal Identification (BCI) and selected court social files. In addition, a sample of 200 youth (100 minority and 100 non-minority) was randomly selected to examine offending histories and track them through the juvenile justice system. Focus groups were held with 101 youth and 85 juvenile justice system personnel. Exit interviews were conducted with 35 youth as they left the Scott M. Matheson Courthouse and the Cornell Detention Center. Finally, exploratory interviews were conducted with representatives of three law enforcement agencies for their responses to focus group discussions.

 

Topics and Recommendations

 

Perception

 

Public

 

Findings

 

1.   Task Force members were told that many in the minority community believe that there is widespread racial and ethnic discrimination within the justice system, and that this is a deeply held belief.

2.   Even if actual bias cannot be shown to exist, the perception of bias in Utah’s criminal and juvenile justice system constitutes a public relations problem, where the system’s efforts to provide equal justice are at best unacknowledged, and at worst, subverted by inaccurate perceptions.

 

Attorneys, Judges, and Court Staff

 

Findings

 

1.   The Woolf report on the attorney and judges interviews found that the attorneys tended to believe that “racism is pervasive in the justice system, and is often subtle, denied, or hidden,” whereas the judges revealed the stated ethos that “courts are fair to minorities, and the contradictory views of various other groups are only perceptions and alternative perspectives that may be understandable, but contrast with reality as they see it.”

 

Access

 

Language

 

Findings

 

1.   At present, law enforcement agencies are not prepared for or capable of taking care of non-English speaking citizens adequately.

2.   The problem of competent interpreters as it now exists will be compounded by the continued growth of non-English speaking minorities.

3.   The lack of interpreters and the quality of interpreting result in injustice for some limited-English proficient minorities.

4.   There are not enough interpreters available in a sufficient number of languages, especially outside of the Salt Lake area. Also, there are no Utah certification programs for spoken languages other than Spanish.

5.   Court employees frequently lack an appreciation of the important role of court interpreters.

6.   Interpreters are often not available to law enforcement and other agencies outside of the court system.

7.   Non-English speaking parents who don’t receive adequate understanding of the charges and/or sentencing are hampered in helping their child be successful either through the court process or post-adjudication. (See also Juvenile Justice, Finding #4)

8.   The Community Resources Committee found that language barriers impede access to services, as in-patient treatment programs do not exist in Utah for individuals who do not speak English.

9.   The community program administrator survey results stated that 55% of the agencies responding reported that interpreting services were available to “anyone” who needed them, 25% stated that they were available to “most” clients, and 10% provided interpreting services for “some” clients. No agencies reported that interpreting services were “not available at all.”

10.  Major concerns in the public hearings regarding interpreters were the “important distinction between bilingual and bicultural interpreters … the lack of qualified interpreters, and the reluctance of police and courts to make any special accommodations when defendants were clearly having communication problems.”

11.  Pre-sentence reports written via an interpreter are often shorter and with fewer “collateral contacts” than those where an interpreter is not needed.

12.  It is often the case that an interpreter will hear several paragraphs of dialogue from a defendant, and then respond to the investigator with a few short sentences.

 

Recommendations

 

1.   Judges should receive training on the level of reliability of psychological evaluation results in cases where the mental health practitioner does not speak the same language as the client/defendant, does not have an understanding of the defendant’s culture, and in cases where an interpreter is used for the evaluation. (See also Education: Judges, Recommendation #2)

2.   All law enforcement agencies should ensure effective interpreter services at arrest, booking, and at the complaint process. Strategies should include:

  Development of minimal interpreter standards

  Utilization of the AT&T Language Line

  Language training opportunities for law enforcement, including tuition awards and in-house training

  Use of volunteers to provide assistance with both knowledge of language and culture

3.   The public and Bar should be provided with easily retrievable information on individual rights to an interpreter and the availability of interpreter services. Strategies should include:

• Bar and Court web sites, and

• Audiovisual and pamphlet materials available in multiple languages.

4.   The court interpreter certification program should be strengthened and expanded to ensure quality interpretation for all those appearing in court proceedings. Strategies should include:

  Employing a full time administrator, including local managers, as appropriate,

  Employing full time interpreters as court employees, where appropriate,

  Establishing guidelines for contract interpreter selection,

  Monitoring needs requirements for additional language interpreters and certification testing,

  Establishing and maintaining a code of professional responsibility, discipline, and grievance procedure, and

  Conducting a concerted effort to recruit skilled interpreters so that a high probability exists that a certified interpreter will always be used.

5.   Interpreters should be proficiently bilingual and culturally competent to provide the proper language and dialect to an individual before the court. More minorities should be recruited to serve as interpreters.

6.   Non-interpreter court employees who have bilingual skills and use those skills as a part of their job duties should be acknowledged through increasing starting salary levels and/or appropriate pay increases.

7.   The Judicial Council should assign the responsibility to the Court Interpreter Advisory Committee of conducting a feasibility study to evaluate the need, viability, and placement of a centralized authority for overseeing the administration of certification and delivery of interpreter services for all criminal and juvenile justice agencies.

8.   Judges must assume responsibility in determining that the race, ethnicity or primary language of defendants, witnesses, victims, and counsel do not affect the ability of individual jurors to be impartial and should instruct court participants on the role of the interpreter (including the administration of the oath in open court).

 

Juries

 

Selection

 

Recommendations

 

1.   Judges should receive training on the rights of individuals to serve on juries and defendants to have a jury that reflects a cross section of the community. (See also Education: Judges, Recommendation #4)

 

Courtroom Experience

 

Quality of Legal Representation

 

Findings

 

1.   The public hearings noted a “lack of professional standards of representation” as well as an “unavailability to minorities of private attorneys due to unaffordability, and the unavailability of interest and concern from public defenders. Two separate forms of unfairness were thus coupled and intensified: unfairness due to low economic status, and unfairness due to the apparent lack of interest in the fate of minorities in the current public defender system

2.   Because minority youth are often from lower-income families, they may have inadequate representation in court. According to staff, such legal representation results in more severe dispositions for minority youth. (See also Juvenile Justice, Finding #5)

3.   The impact of a lack of resources on rural public defenders points to a disparate impact upon the adequate representation of racial and ethnic minorities because the percentage of minorities in several rural counties is higher than that of the state as a whole.

 

Recommendations

 

1.   Public defender contracts should be awarded to attorneys who have experience and competency in criminal law.

2.   Law enforcement, prosecutors, and judges should not be decision makers in the award of public defender contracts. Input from others should be sought by those who decide the awards.

3.   The budget for appointed attorneys should be separate from the budget for county prosecutors. Since funding a public defender office with funds from the prosecutor office budget can create the appearance of a conflict of interest, local governments should ensure that the budgets are separate.

4.   Public defender and prosecutor caseloads should be lightened so as to allow more attention to individual cases.

5.   Comparable pay for comparable experience should be given to public defenders and prosecutors so that lateral transfers within the system are possible.

6.   Public defenders and all criminal defense attorneys should provide their clients with referrals to other agencies that can assist in resolving problems that are not legal in nature and thus outside the expertise of the attorneys.

7.   The Legislature, county and local governments should provide additional financial resources to bring all prosecutor and legal defense offices up to the equivalent provided to the Salt Lake District Attorney’s Office and the Salt Lake Legal Defender’s Association.

 

Legal Profession

 

Recruitment/Acceptance to Law School

 

Recommendations

 

1.   The Utah Minority Bar Association and other associations should continue efforts to provide scholarships for minority law students and should work toward developing creative methods for expanding its outreach to recruit and encourage minorities to consider pursuing the practice of law.

2.   The Utah State Bar should promote networking as a means for increasing minority membership and participation. This should include:

  Social events and educational programs

  Law school programs

  Internships

  Scholarships

  Mentor programs

 

Hiring and Promotion

 

Findings

 

1.   Racial and ethnic minorities are adequately represented, if not over-represented, in some legal defense offices and severely under-represented in others.

2.   Racial and ethnic minorities are under-represented in the offices of county prosecutors throughout Utah, although the level of under-representation varies considerably by county.

3.   Racial and ethnic minorities are under-represented in the officials/administrator category for county prosecutor and legal defense offices throughout the state.

4.   The Juvenile Disproportionate Minority Confinement Committee found that “the racial and ethnic composition of juvenile public defenders is predominately white, non-Hispanic attorneys.”

 

Recommendations

 

1.   The State Bar should encourage Utah women of color to participate in bar activities, and coordinate efforts of Young Lawyers of Utah, Women Lawyers of Utah, Bar and Utah Minority Bar Association to increase the number of minority lawyers and their participation in bar activities.

2.   Pay specific attention to expanding recruiting efforts in order to increase the racial/ethnic representativeness of legal workforces, especially in rural counties and counties where the percentage of minorities in the county population exceeds that of overall Utah population percentages.

 

Education

 

Judges

 

Recommendations

 

1.   The Judicial Council should ensure that all judges (at all levels of court) and relevant court personnel receive regular training on the appropriate use of interpreters in the courtroom. (See also Education: Court Staff, Recommendation #1)

2.   Judges should receive training on the level of reliability of psychological evaluation results in cases where the mental health practitioner does not speak the same language as the client/defendant, does not have an understanding of the defendant’s culture, and in cases where an interpreter is used for the evaluation. (See also Access: Language, Recommendation #1)

3.   Mandatory cultural diversity training should address the specific needs of court employees, including judges. The training should focus on cultural competency, not only awareness and sensitivity. The Administrative Office of the Courts should create a curriculum for court employees, including judges. Upon completion of the curriculum, the Administrative Office of the Courts should report to the Judicial Council on the status and implementation of its curriculum. (See also Education: Court Staff, Recommendation #2)

4.   Judges should receive training on the rights of individuals to serve on juries and defendants to have a jury that reflects a cross section of the community. (See also Juries: Selection, Recommendation #1)

5.   Require judges to undergo personal training when the Judicial Conduct Commission finds evidence supporting a complaint related to racial and ethnic bias.

 

Court Staff

 

Recommendations

 

1.   The Judicial Council should ensure that all judges (at all levels of court) and relevant court personnel receive regular training on the appropriate use of interpreters in the courtroom. (See also Education: Judges, Recommendation #1)

2.   Mandatory cultural diversity training should address the specific needs of court employees, including judges. The training should focus on cultural competency, not only awareness and sensitivity. The Administrative Office of the Courts should create a curriculum for court employees, including judges. Upon completion of the curriculum, the Administrative Office of the Courts should report to the Judicial Council on the status and implementation of its curriculum. (See also Education: Judges, Recommendation #3)

3.   The Task Force suggests coordinating the establishment of a clearinghouse for curricula and resources on diversity issues. It should be developed through enlistment of various national and local resources and databases.  The names of local diversity trainers should be made available through this clearinghouse, as well as national speakers for conferences and special events. All of this information should be available via a website for statewide access by agencies across the state.

4.   Conduct training on the nature and impact of racial and ethnic bias in ways that goes beyond cultural sensitivity and valuing diversity training and includes a personal assessment and personal coaching when necessary. For example, a racial bias indicator survey would assist employees in understanding their own personal biases in a non-threatening way.

5.   Make a half-day training on racial and ethnic issues part of the court clerks’ career track. This training should be geared specifically to how clerks deal with minority litigants and other court patrons.

6.   Offer cultural diversity training both in new employee orientations and ongoing education programs.

7.   Provide opportunities and encourage staff to learn needed second language skills.

 

Lawyers

 

Findings

 

1.   The Juvenile Disproportionate Minority Confinement Committee states, “[t]here is no systemic continuing education training on cultural issues nor any cultural competency requirements for public defense attorneys in the juvenile justice system.”

 

Recommendations

 

1.   The Utah Supreme Court’s Board of Mandatory Continuing Legal Education should require attorneys practicing in the criminal and juvenile justice systems to complete cultural competency training on a regular basis

2.   The Utah State Bar should offer Continuing Legal Education (CLE) training on cultural competency for attorneys and paralegals in the criminal and juvenile justice systems.

3.   The Task Force suggests sponsoring training for law enforcement and prosecutors on recognizing, reporting, investigating, and prosecuting hate crimes as well as general awareness training about needs of hate crimes victims and diverse groups in Utah. The importance of ongoing contact with the victim about the status of their case is an essential element of the training. (See also Hate Crimes, Recommendation #2)

 

Public

 

Findings

 

1.   The Pre-Adjudication Committee found that Peace Officers Standards and Training (POST), “offers an initial training on issues of diversity in its basic training. While the training is of high quality, the time allotted is insufficient to address the needs of racial and ethnic communities in Utah. Very few agencies surveyed had offered any type of diversity training for continuing education purposes.”

2.   The Community Resources Committee’s recommendation for “regular cultural awareness training for all employees” within community resource programs stems from research completed by the Social Research Institute (SRI). A survey of program administrators demonstrated that approximately 50% had a written policy requiring cultural sensitivity training. Only 19% reported that such training was required on an annual basis.

3.   There is a significant need for public education about the juvenile justice system. Public hearings demonstrated that many of the participants, whether of minority backgrounds or not, had insufficient knowledge about how the system is supposed to work.

4.   People seemed to lack information about how to access the system, either to participate in it or to file a complaint against it.

5.   Judges’ interviews showed that judges placed more onus for facilitating change on minorities themselves, rather than the legal system. For example, judges emphasized that the problem was often the lack of understanding of the system by minorities, rather than resistance from the system itself.

6.   Staff at community programs also observed that education about the justice system was lacking for many minorities and that not understanding the laws and cultural norms of America also leads to a misperception about exactly who is expecting compliance from the minority clients.

 

Recommendations

 

1.   Peace Officer Standards and Training (POST) certified officers should be required to complete a minimum of four (4) hours per year of diversity training, as part of its forty hour (40) continuing education requirement.

2.   Law enforcement diversity training should be non-repetitive and offer a variety of lesson plans throughout the year, such as:

  Race Versus Culture

  Hate Groups and Hate Crimes

  Gender as a Unique Cultural Heritage

  Domestic Violence Training

  Sexual Harassment on the Force

  Rape Survivor Awareness

  Understanding One’s Own Biases

  Consequences for Racial Bias on the Job: Can I Be Sued?

3.   Cultural diversity training should address the specific needs of law enforcement. This training should focus on cultural competency, not only awareness and sensitivity. It should provide opportunities for various ethnic groups to teach officers about the culture. The Utah Chiefs of Police Association, Utah Sheriffs’ Association, and Peace Officer Standards and Training (POST), should create a curriculum for law enforcement.

4.   Upcoming annual conferences for chiefs and sheriffs should have diversity issues as a main focus.

5.   Administrative personnel, including chiefs and sheriffs, should be required to complete additional training, at least yearly, regarding issues related to managing a diverse workforce.

6.   The State Office of Education, via their “Prevention Dimensions” K-12 curriculum, should take a leadership role in partnering with the courts, state government, local government, legal organizations, and community groups, to teach the community and students about respect for different cultures, tolerance of difference, and understanding about what constitutes a hate crime.

7.   The Judicial Council’s Public Outreach Committee should take the lead in helping communities to understand the court process by considering implementation of the following: civics classes for minority communities, tours of the courts for schools and youth clubs, Meet the Judges nights, and having a Court - Community Outreach effort to link the courts and the public.

8.   All elements of the criminal and juvenile justice system should collaborate to provide the public and schools with information to better understand our law enforcement and justice system in order to enhance public trust and confidence. This should include:

  Law enforcement complaint process

  Judicial complaint process

  Other employee complaint processes

  Annual report on minority bar

  Web site information on minority bar and judges, to include tribal courts

9.   Offer tuition scholarships for minority students to attend educational programs within the criminal and juvenile justice system, sponsored by community organizations and businesses.

 

Criminal Justice

 

Arrests

 

Findings

 

1.   Minorities are disproportionately represented at each stage of the justice system. Importantly, overrepresentation increases incrementally as one progresses through the system, resulting in greater disproportionality at incarceration than at arrest. (See also Criminal Justice: Incarceration, Finding #1)

2.   A lack of racial and ethnic diversity in law enforcement can amplify disparate treatment by race/ethnicity. However, Committee members recognize that most Utah law enforcement agencies are continually recruiting so as to diversify their workforce in order to appropriately represent the communities they serve.”

3.   Most law enforcement agencies in the sample do not track the racial composition of their applicant pool.

4.   Using data provide by the Salt Lake City Police Department, within the protective service category of employment, in which officers are included, only the Native American community is underrepresented.

5.   During the public hearings profiling was described as part of the normal, everyday experience of minority life, regardless of social standing or position. Many people indicated that profiling has increased in recent years, and most have accepted profiling as a part of life that must be endured.

6.   Attorneys expressed a strong belief that racial profiling by the police was standard operating procedure.

7.   Community members claimed they could prove the existence of profiling based on their personal experiences. They could not. Certain law enforcement agencies claimed they could prove that racial profiling did not exist based on their existing databases. They could not.

 

Recommendations

 

1.   Law enforcement agencies and Peace Officer Standards and Training (POST) should make efforts to have a workforce that is reflective of the diversity of the population they serve (including racial, ethnic, cultural, and language diversity). Recruitment efforts should target local high schools, community colleges, ethnic community organizations and ethnic media to encourage minority youth into law enforcement careers.

2.   Peace Officer Standards and Training (POST) and individual law enforcement agencies should adopt a proven evaluation instrument that can help screen all applicants for predisposition towards racial or ethnic biased behaviors. The tool should be an indicator of possible future job performance and not simply a measure of personal beliefs.

3.   Law enforcement administrators and directors should not tolerate police officer conduct in decision making at any level based solely on race or ethnicity.

4.   Law enforcement agencies should adopt a written policy that prohibits the stopping, detention, or search of any person when the action is solely motivated by consideration of race, color, ethnicity, age or gender and would constitute a violation of the civil rights of that person.

5.   Law enforcement agencies should seek funding necessary to install video cameras with audio capability to be used in patrol vehicles and micro-cassette recorders to be utilized on citizen contacts away from the patrol vehicle in order to ensure against profiling based on race and ethnicity.

 

Pretrial

 

Findings

 

1.   Pre-Sentence investigation workers lack specific training regarding racial and ethnic bias.

2.   Historically, pre-sentence reports began with the identification of the defendant and victim by race.

3.   The lack of adequate workforce diversity of pre-sentence investigators yields the potential for less cross cultural experience and thus the possibility of bias.

4.   The effect of the defendant feeling mistrust for the investigator could have an effect on the report because much of the content of the interview depends on the defendant’s willingness to reveal his or her personal history. That is, perhaps a defendant of a certain ethnicity does not trust an investigator and so withholds the information. This could hurt the defendant’s sentencing outcome to some degree.

5.   Since judges tend to follow the recommendations of the pre-sentence report approximately 90 percent of the time, the Task Force sees this process as critical to ensuring racial and ethnic fairness in sentencing.

6.   All of the 18 pre-sentence investigators at SL County Adult Probation & Parole (AP&P) were white. This lack of ethnic representation may be one reason that there is more disagreement between PSI recommendations, sentencing guidelines, and the actual sentence for minorities than Whites.

 

Recommendations

 

1.   Pre-Sentence investigators should receive training on the importance of adhering to sentencing guidelines and their affirmative duty to justify departures with specificity.

2.   In order to develop race-neutral release policies, Utah’s criminal justice system should adopt objective criteria for pre-trial release.

3.   The pre-sentence report header should not include any information on race/ethnicity of the accused and victims. At no time should race or ethnicity be considered in the pre-sentence evaluation, except when that information is an integral component to the pre-sentence evaluation, such as police report descriptions or in hate crimes. The data, however, should be collected and maintained separately and electronically if possible.

4.   Court ordered psychological evaluations (i.e., those completed by Pre-Trial Services, Department of Human Services competency evaluations, in conjunction with Adult Probation and Parole presentence investigations, the mental health component of diagnostic evaluations, Adult Compliance and Education Center, community based treatment program mental health evaluations) should be conducted by skilled practitioners. Practitioners should strive for linguistic and cultural similarity with their clients. At a minimum, practitioners should demonstrate a basic understanding of their client’s cultural background in order to account for the significant influences of race and ethnicity upon the accuracy of the evaluations.

 

Outcomes

 

Findings

 

1.   There is very little racial and ethnic diversity among those involved in the sentencing process, with the exception of defendants. Committee members believe that this lack of workforce diversity in this segment could lead to unintentional biases in the sentencing process due to a lack of cross cultural experience of those in decision making roles.

 

Recommendations

 

1.   The court and counsel should, as a matter of policy, warn defendants, who agree to deportation as a condition of the sentence, of the harsh consequences under federal law for violating the condition not to return to the United States without permission from the government.

2.   Individual judges, at all levels of the courts, and members of the Board of Pardons and Parole should conduct a heightened examination of the sentences they impose to determine whether or not they have, perhaps unintentionally, allowed racism to cloud their judgments.

3.   Upward departure recommendations on pre-sentence investigations should, by policy, require review by a supervisor.  Records shall be kept in a searchable form of all approvals for upward departures.

 

Incarceration

 

Findings

 

1.   Minorities are disproportionately represented at each stage of the justice system. Importantly, overrepresentation increases incrementally as one progresses through the system, resulting in greater disproportionality at incarceration than at arrest. (See also Criminal Justice: Arrests, Finding #1)

 

Recommendations

 

1.   Provide correctional staff with training on issues relating to diverse religious practices and the rights of inmates. The Department of Corrections should work with religious groups, including tribal members, to coordinate religious practices and ensure that religious practices in the prison are respected.

2.   Training on the nature and impact of racial and ethnic bias within the system should be mandatory for Department of Corrections and Board of Pardons and Parole employees, including pre-sentence investigators (staff and contract). Mandatory training should include communication skills and the minority defendant. This training should assist employees in understanding different cultures.

 

Court as Employer/Appointer

 

Hiring/Promotion

 

Findings

 

1.   Particular problems may exist within certain agencies that make it difficult for them to maintain adequate staff employment levels let alone bring on new persons so as to achieve racial and ethnic diversity. While an agency may aspire to a diverse workforce, achieving that goal may be problematic due to issues such as starting salaries and professional certification requirements.

2.   While results from individual segments of the justice system vary in their inclusion of minorities, the criminal and juvenile justice system workforce as a whole is not representative of the Utah population nor of the population served.

3.   Perception data corroborates the need for workforce diversity as well, showing that both the public and participants within the system (e.g., judges, attorneys, community program staff) believe that increased workforce diversity would help alleviate problems and potential problems related to racial and ethnic bias.

4.   In addition to workforce composition issues, there is the issue of recruitment of minorities to positions in the justice system. In most instances, the criminal and juvenile justice system as a whole does not make an active, concerted effort to recruit, hire, retain, and promote minorities. A common response to Task Force inquiries about minority hiring rates was simply that minorities choose not to apply for available positions.

5.   A Third District Court utilization analysis from October 1999 shows that compared to the Salt Lake County civilian labor force, minorities are underrepresented in the category of officials and managers. While roughly 5 percent of the officials and managerial labor force is minority, none of the employees in the job category are minority. In all other job categories, the courts’ minority workforce exceeds the minority representation in the civilian labor force.

6.   Regarding recruiting, the Courts Committee found that efforts utilizing ethnic media are needed to increase the efforts to diversify the workforce. Further, “the Courts have begun an attempt to advertise in Utah’s ethnic print media on a regular basis in order to increase the association of the minority population of the courts as a potential and desirable workplace.”

7.   Concerning the Department of Corrections, the Committee stated that the statistics show “a workforce which is roughly representative of the workforce diversity in Utah, though it significantly differs from the racial composition of the population that it serves (i.e., prison inmates).”

 

Recommendations

 

1.   Agencies in the state of Utah should establish and maintain Equal Employment Opportunity Plans.

2.   The judiciary and the legal community as a whole should enhance their current minority recruitment efforts and work with minority communities to attract a larger pool of qualified minority applicants.

3.   All county commissions awarding legal defender contracts in Utah should consider the issue of workforce diversity as an important factor in its review and assessment of the qualifications of contract applications.

4.   The Administrative Office of the Courts should conduct an examination of the racial and ethnic diversity of the courts workforce by judicial district to ensure progress in the goal of increasing workforce diversity. This examination should occur at least annually.

5.   Judges should consider the importance of diversity on the bar and bench in the hiring of law clerks.

6.   The workforce of Adult Probation and Parole and the Utah Department of Corrections should establish policies and practices to increase their ability to recruit minority applicants. Hiring practices should be evaluated for their effect on minority applicants. Corrections should seek minority employees actively as new hires or on a contract basis, such as for pre-sentence investigators.

7.   The State Office of Education should consider the following as strategies to assist in developing the pool of qualified minority applicants for criminal and juvenile justice careers:

  A pilot criminal and juvenile justice academy/magnet school at the high school level that focuses on the many career opportunities in the criminal and juvenile justice system

  Incorporating criminal and juvenile justice issues into the high school curriculum

8.   The Judicial Council should request annual reports from the Administrative Office of the Courts and the Utah State Bar outlining their progress in implementation of court workforce recommendations.

9.   Emphasize the following in recruiting efforts:

  Seek qualified minorities,

  Seek those who speak languages other than English,

  Utilize ethnic media sources, minority organizations, and other outreach avenues in advertising workforce openings.

10.  Examine hiring practices for subtle and overt biases against women of color in state agencies and legal organizations.

11.  Create a Diversity Advisory Group, to meet regularly to discuss issues of diversity in the workplace. Diversity should include issues related to race and ethnicity but may also include issues related to gender, disability, and other diversity issues. The group should collect data on workforce diversity issues, such as recruitment, hiring, retention, termination, pay and workforce environment. It should create and implement a diversity improvement plan to address these issues.

 

Judicial Selection

 

Findings

 

1.   The Courts Committee found that “[o]f the 106 active judgeships in the Utah State Courts, six or 5.7 percent of the judges are minority, which is not representative of the level of diversity in Utah’s population.

2.   With the recent change to civil and criminal divisions in the Salt Lake City District Court, the Third Judicial District now has only one minority judicial representative who handles criminal matters.

 

Recommendations

 

1.   The governor should ensure that every judicial nominating commission has a racially diverse membership.

2.   The judicial nominating commissions and governor should adopt a policy that expressly recognizes the importance of racial and ethnic diversity in the nomination and appointment of judges.

3.   The Judicial Council, as part of the justice court certification process, should ensure that all judicial appointing authorities (city council/county government) recognize the importance of cultural diversity in the workplace and should have in place recruiting processes that result in diverse applicant pools. Further, the appointing authority, should retain data relating to the race and ethnic background of applicants for the judicial vacancy for examination by the Judicial Council to monitor compliance with this position.

4.   Minority organizations, including the Utah Minority Bar Association, should anticipate judicial vacancies, encourage minority lawyers to apply and participate directly in the nominating commission and selection processes.

 

Juvenile Justice

 

Findings

 

1.   Statewide juvenile court data were provided to the Task Force demonstrating that as of March 2000 the workforce of the Juvenile Court in Utah was 18 percent minority.

2.   The Social Research Institute also completed a study of the juvenile justice system in Utah. SRI found that according to a 1997 Division of Youth Corrections Annual Report, “minorities represent nearly 10 percent of staff within the administrative job type; 26 percent in service delivery jobs; and 14 percent in support services. Approximately 22 percent of all staff are minority, compared with 31 percent of minority youth” served by the agency. Overall population data are provided for contrast in the study report, stating that “[i]n 1997, there were 302,374 youth ages 10 to 17 in Utah. Minority youth accounted for 9.5 percent of the total youth population.” According to the report’s comparison to 1993 data, Youth Corrections has “made significant strides in hiring minorities.” The study ultimately recommends an increase in minority staff.

3.   Youth who participated in SRI’s juvenile justice focus groups felt that, “the attitudes and behaviors of professionals in the system subject them to racial bias.”

4.   Non-English speaking parents who don’t receive adequate understanding of the charges and/or sentencing are hampered in helping their child be successful either through the court process or post-adjudication. (See also Access: Language, Finding #7)

5.   Because minority youth are often from lower-income families, they may have inadequate representation in court. According to staff, such legal representation results in more severe dispositions for minority youth. (See also Courtroom Environment: Quality of Legal Representation, Finding #2)

 

Recommendations

 

1.   The Juvenile Courts and the Division of Youth Corrections, including their contract service providers, should establish policies and practices to increase their ability to recruit minority applicants.

2.   Minority communities should organize support groups to develop intervention and mentor/role model programs for high risk youth.

3.   Criminal and juvenile justice entities should establish and maintain ongoing partnerships with community institutions from local government, to civic groups, to religious organizations, to local leaders in order to best meet the community’s needs.

4.   Juvenile justice system services should be provided to the entire family to insure that family issues that may contribute to delinquent behavior are addressed as well as those of the minor.

5.   The Juvenile Court, and its attendant services, such as probation, should expand its operating hours to accommodate work responsibilities of many parents of court clients.

6.   Advocate positions should be created by the Utah State Courts as a means of helping individuals and families through the court process. The availability of an advocate who is knowledgeable about the system, has a bi/multi-lingual capability, and has demonstrated cross-cultural skills would create a perception of a friendlier and more caring system.

7.   Community based organizations that are engaged in intervention projects targeting minority youth should utilize existing research on reducing risk and enhancing strengths (i.e., the Hawkins Catalano Communities that Care Model, Search Institute Asset-Building Model) in their program development efforts.

8.   The Division of Youth Corrections should include cultural competency as one criteria in its review of contract treatment programs. The ability to serve clients and families whose first language is not English should also be considered.

9.   Treatment programs need to improve their content to recognize that cultural and ethnic differences exist and adjust the program content to better serve the needs of all clients served. Culturally and ethnically appropriate mentor programs should be designed and implemented.

 

Other Topics

 

Complaints and Discipline

 

Findings

 

1.   There is a widespread perception in the minority community that the complaint process system is ineffective