Current Employment Opportunities

Mid-level managers Main

Administrative Assistants/Specialists

BANKRUPTCY GENERALIST: United States Bankruptcy Court for the District of Arizona. Phoenix, AZ. Summary: The Bankruptcy Generalist performs various functions and is responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition, in accordance with approved internal controls, procedures, and rules. The Bankruptcy Generalist also interacts with the public in person and on the telephone, judges and their staff, other clerk’s office staff and members of the bar. Duties: Receives, scans, and reviews documents to determine conformity with appropriate rules, practices and/or court requirements. Performs cashier functions, retrieves files and makes copies of records for court personnel, attorneys, and others. Files documents meeting requirements. Routes documents to proper offices/persons after acceptance. Acts as receptionist and furnishes information to a wide variety of people within and outside of the court. Assures assignment of case numbers and randomly assigns cases to Judges. Makes entries on the docket of certain documents in certain proceedings. Creates and updates certain matrix mailing lists which includes addresses and nature of addressees. Maintains integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Prepares and ships records to the appropriate Federal Records Center and retrieves records from centers when needed. Performs other duties as assigned. Qualifications: Incumbent must be a high school graduate or equivalent and two years of general experience for placement at the CL 23, step 1. For placement at CL 23, step 2 through and including step 25 (considering competitive factors and an evaluation of quality of experience), at least one year of specialized experience. For placement at the CL 24, step 1, one year specialized experience equivalent to work at the CL 23. For placement at the CL 24, step 2 through and including step 25, at least two years of specialized experience equivalent to work at the CL 23 For placement at the CL 25, step 1, one year specialized experience equivalent to work at the CL 24. For placement at the CL 25, step 2 through and including step 25, at least two years of specialized experience equivalent to work at the CL 24. General Experience: Progressively responsible clerical, office, or other work which indicates the possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position. Specialized Experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Salary: $29,461 - $45,661. (2009)

SENIOR OPERATIONS MANAGER: Clerk of the Superior Court, D.C. Courts. Summary: This position is located in the Clerk of the Superior Court’s Office, and is responsible for assisting in the coordination, administration and daily operation of the Superior Court. Duties: Conducts legal research and serves as an assistant to the Clerk of the Court. Develops court operations improvement programs, ensuring proper management, staff supervision and implementation of program components. Serves as the liaison to divisions and organizations in coordinating special projects and programs. Analyzes the impact of proposed court rules on specific court procedures, policies, programs or projects. Coordinates and oversees judicial investitures and other ceremonial functions. Assists the Clerk of the Court in the preparation of the annual budget, the assignment of courtrooms to judicial officers, monitoring grant programs and managing special projects. Reviews proposed adverse actions for procedural conformity and substantive fairness. Gathers information and conducts statistical analyses regarding operations, programs and projects. Qualifications: A bachelor’s degree in business administration, court administration, management or a related field, plus six (6) years of management experience. A law degree and membership in the D.C. Bar preferred. Salary: $102,721 - $133,543. (2009)

DOCUMENT TECHNICIAN: U.S. Bankruptcy Court for the District of Arizona. Phoenix/Tucson, AZ. Summary: Two positions will be located in the Phoenix Office and one position will be located in the Tucson Divisional Office. The Document Technician will receive and check incoming documents for conformity with federal and local rules in accordance with approved internal controls, procedures, and rules. The documents become the official basis of court actions. The Document Technician also interacts with the judges and their staff and other clerk’s office staff. The start date is approximately May 4, 2009. Duties: Receives, scans, and reviews incoming documents to determine conformity with appropriate rules, practices and/or court requirements. Retrieves files and makes copies of records for court personnel, attorneys, and others. Files documents meeting requirements. Routes documents to proper offices/persons after acceptance. Makes entries on the docket of certain documents in certain proceedings. Creates and updates certain matrix mailing lists which includes addresses and nature of addressees. Maintains integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Prepares and ships records to the appropriate Federal Records Center and retrieves records from centers when needed. Sort, process, and distribute mail. Maintain a mail log. Operate a variety of copying and mail equipment. Performs other duties as assigned. Qualifications: Incumbent must be a high school graduate or equivalent for placement at the CL 22, Step 1. At least two years of general experience for placement at the CL 22, step 2 through and including step 25. Salary: $24,596 - $31,372. (2009)

COURT ADMINISTRATOR: 68th District Court. Flint, MI. Summary: The 68th District Court, Flint, Michigan is soliciting applications for the position of District Court Administrator.  Under the general direction of the Chief Judge of the 68th District Court, manages the Administrative and Quasi-Judicial functions of the District Court.  Responsibilities include personnel management, fiscal management, program planning, facilities management, concurrent jurisdiction management, and other responsible administrative matters of the court. Duties: Directs activities of staff engaged in performing clerical, probation, and magisterial services for the court.  The Administrator is responsible for personnel and labor relations functions, staff hiring, orientation, work performance evaluation, and employee discipline. Establish priorities, monitors and evaluates the effectiveness and efficiency of court programs.  Develops and implements methods to improve services. Investigates, analyzes and resolves problems related to program coordination and operation. Identifies the need for, and as appropriate, recommends, establishes or directs the development of policies, standards, and work procedures affecting administrative non-judicial areas of the court. Establishes and maintains sound financial controls.  Coordinates audits of the court’s financial records and controls, reviews audit findings with auditors and the Chief or Presiding Judge, and ensures that audit recommendations are implemented. Prepares budget for judicial review and approval, presents budgets to funding unit, authorizes and monitors budget expenditures, and works with funding unit, state and federal officials regarding budget and related financial matters. Researches and evaluates legislation, court rules and court operations.  Develops and implements program policies and procedures to ensure court operations are in compliance with applicable statutes and court rules, enhance services to court patrons, and facilitate effective case processing services. Serves as liaison to county officials, local bar association, state and federal agencies, community agencies, news media, and other agencies and organizations.  Explains court functions and programs, and discusses legislation, explains court policy and procedures, and addresses complaints. Oversees jury utilization for the District Court, ensures that adequate juror pools are available and effective training is provided to prospective jurors. Analyzes case activity, including trends, and projects future staffing and facility needs. Directs and participates in projects to study case processing, disbursement, collections and service related matters. Participates in the planning and coordination of Judicial Council meetings, and Concurrent Jurisdiction Plan. Performs such other duties as directed and required by the Chief Judge to fulfill management and administrative responsibilities of the court. Qualifications: Bachelor’s degree in Public Administration, Business Administration, or other closely-related field of study.  Law degree, Fellowship from the National Center for State Courts (ICM) or a Master’s degree in Public Administration, Business Administration or other closely-related field of study is preferred. Five years of progressively more responsible or expansive experience in a lead work or supervisory capacity in a court; including labor relations negotiation, dispute resolution and contract administration, and hands on budget preparation and administration.

ADMINISTRATIVE MANAGER: National Center for State Courts. Williamsburg, VA. Summary: The International Programs Division (IPD) of the National Center for State Courts is seeking candidates for the position of executive assistant to the IPD Vice President in its Arlington, VA office. Duties:  The incumbent will be responsible for coordinating and providing administrative support functions for the vice president and division staff.  This includes: developing and preparing correspondence, reports and presentations; monitoring priority e-mail traffic; coordinating logistics for domestic and foreign travel and meetings; interacting with internal staff and departments to resolve issues.  The incumbent will assist in budget and financial report preparation, maintain staffing matrixes; develop, implement and maintain the division’s project and administrative filing systems. Qualifications:  To be considered applicants are required to have a Bachelor’s degree in liberal arts, international studies or a related discipline; or a combination of education and experience that demonstrates the ability to perform the duties of the position.  A minimum of 5 years experience in an administrative capacity providing support to executive level management professionals and managing the office is required. Salary: $40,000-$45,000. (2009)

ADMINISTRATIVE SPECIALIST 1: Office of Attorney Ethics, Supreme Court of NJ, AOC. Trenton, NJ. Summary: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who will work under the supervision of a Court Executive 2B (Statewide Fee Arbitration Coordinator) to assist in providing administrative and clerical support to 17 district fee arbitration committees throughout the state. Duties: The selected candidate will be responsible for regular communication with district secretaries and their staff; advising district hearing panel members; training new district secretaries and staff on fee procedures and fee collection of filing fees; reviewing submissions by district secretaries to ensure compliance with court rules and OAE procedures; providing information about fee arbitration procedures to the public and attorneys, responding to inquiries and complaints; organizing and handling the appointment and replacement of 300 attorneys and public members of district committees in accordance with court rules and procedures; and performing other support duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test; and Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Salary: $36,948 - $58,239. (2009)

ASSISTANT TO THE CHIEF CAPITAL PROJECTS MANAGER: Building Operations Branch, Capital Projects and Facilities Management, District of Columbia Courts. Summary: Incumbent carries out a variety of substantive administrative assignments that contribute to the effective and efficient management of the Capital Projects and Facilities Management Division (CPFMD), the mission of the Court and the Court’s Strategic Plan. Duties: Assists all CPFMD project managers with the administration of the phases of their projects: initiation, planning, execution, monitoring and control, and close out. Establishes and maintains confidential files of all sensitive materials. Receives and reviews all incoming correspondence. Screens all calls ands visitors, evaluating requests for information to determine appropriate referral or, if matter can be handled independently, researches, compiles, organizes and prepares a variety of administrative and program matters. Assists in preparation and appropriate procurement documentation for needed services, equipment and supplies. Maintains tracking systems to ensure commitments and deadlines are met. Qualifications: Five (5) years of general administrative or clerical experience, including at least two (2) years working in a facilities management environment. Equivalent levels of relevant education may be substituted on a year to year basis. If education is substituted, proof of education must be submitted with the application. Please submit a copy of your most recent performance evaluation, if available, with your application. Salary: $50,408 - $65,531. (2009)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Cumberland/Gloucester/Salem Vicinage, Operations Division. Bridgeton, NJ. Summary: Under the direction of a Court Executive 2B (Operations Division Manager) or other supervisory personnel, this individual will provide technical advice and assistance regarding audio/video recording and video conferencing to supervisors and managers in all divisions. Duties: Also includes the use of sound recording and video equipment, copying tapes and processing transcript requests. Individual keeps abreast of new methods, techniques and equipment used in sound recording, ensures tapes and/or video recordings of court proceedings are properly stored, maintains sound recording equipment and maintains necessary records and files. This individual will also provide support to vicinage facility operations, records coordination, and law library as needed. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the areas of program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Salary: $39,609.55 - $64,893.64. (2008)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Cumberland County Courthouse. Bridgeton, NJ. Duties: Under the direction of the Court Executive (Municipal Division Manager), individual conducts annual visitations for assigned courts, provides technical assistance and administrative support to municipal courts as assigned. Will pull management reports and identify incarcerated individuals and assist in the operation of inmate court acting as a liaison between municipal courts and the jails preparing calendars and paperwork for review by the division manager and/or presiding judge. Individual will also analyze data; interpret laws, rules and policies and ensure compliance; draft correspondence and reports. Selected candidate will also be responsible for evaluating program performance in accordance with established policies or procedures. Performs related work as required. Qualifications: Experience with municipal court including ACS/ATS, CCIS, Promis/Gavel, DMV is preferred. Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in the area of specialty specific to the job function being performed in: program evaluation; program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $44,932.51 - $72,878.10. (2008)

ADMINISTRATIVE SPECIALIST 2: Operations Division – Jury, Management Office, Somerset County Courthouse. Somerville, NJ. Duties: Under the direction of the Court Executive 2B (Operations Division Manager) and other supervisory personnel, this individual will be responsible for professional level administrative functions in the Jury Management Office including administering the summoning process for petit and grand jurors; preparing jury orders; qualifying juror questionnaires; processing jury payroll; handling jurors’ requests for postponements and excusals; creating jury pools; compiling statistical data generated from the Jury Automated System (JAS) or other systems; ensuring accurate data entry; establishing recordkeeping systems; communicating with judges, jurors, and staff; training employees in jury functions; conducting juror orientation as required and performing other related duties as assigned. The successful candidates will possess strong customer service, interpersonal and oral communication skills. Working knowledge of computer programs to include Lotus Notes, Microsoft Word, Excel, Power Point, and Access is highly desirable. Experience with the Jury Automated System (JAS) would be helpful. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in purchasing, finance, facilities management, investigation or library administration. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. Salary: $39,609.55 - $64,893.64. (2009)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Operations Division – Jury, Management Office, Hunterdon County Justice Center. Flemington, NJ. Summary: Under the direction of the Court Executive 2B (Assistant Trial Court Administrator) and the Court Executive 1A (on-site Manager in the Operations Division/Jury Manager), the Judiciary is seeking an organized self-starter who is attentive to detail, decisive, customer service orientated and motivated. Duties: The selected candidate will need to perform the following functions in a challenging work environment; assist with the scheduling of repair and maintenance of court facilities, which includes monitoring and resolving facility related issues and complaints; telephone administration and coordination; plan and coordinate judges and employee movement; coordinate courtroom technology and video conferencing operations; event logistics; serve as liaison to Sheriff’s Department regarding security related issues; media requests; records management liaison; assist in Jury Management functions; backup to interpreting and transcription services; backup Grand Jury Clerk; assist with purchasing including monitoring the division budget and preparation of spending plans; assist with division timekeeping; annual update of evacuation plan; compose routine correspondence; interact and provide relevant information to internal and external agencies and managers; and perform other related work as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in purchasing, finance, facilities management, investigation or library administration. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. Salary: $39,609.55 - $64,893.64. (2008)

COURT SERVICES SUPERVISOR 2: Superior Court of New Jersey. Morris/Sussex County, Morristown, NJ. Summary: Under the general direction of the Division Manager and/or other supervisory personnel, the selected candidate will manage, coordinate, and oversee the diversified work activities of a team of professional and/or paraprofessional and support staff working within a case proceeding division. Duties: The candidate will also be responsible for ensuring that all team members function in accordance with relevant laws, regulations, rules, directives, policies and procedures; effective processing of cases assigned to them; conducting performance advisories as well as training needs assessment of staff; assisting with the development of division policies, procedures and systems; and performing other related duties as required to assist in achieving the goals and ensuring that quality standards are being met. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible professional experience, one year of which shall have included experience in case management, calendar management, or program administration. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $52,667.68-$91,422.69. (2008)

COURT SERVICES SUPERVISOR 2: Superior Court of New Jersey, Essex Vicinage. Newark, NJ. Summary: The Probation Division of Essex Vicinage has an exciting opportunity for a dynamic professional, who wants to make a difference. Duties: The selected candidate will coordinate with heads of internal or external units or community; define objectives for work performance, e.g., performance standards, performance, management or work outputs; direct (coordinate) work between units or teams; implement vision or leadership strategies to accomplish organizational or unit goals; lead a case management team; plan implementation of projects or programs; prioritize work or work operations for unit or organization and set goals for organization or unit directives. Qualifications: Bachelor’s degree from an accredited college or university. Three years of increasingly responsible professional experience, one of which shall have included experience in Case Management; Calendar Management and Program Administration including: development, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $52,667.68 - $91, 442.69. (2008)

COURT SERVICES OFFICER 3: The New Jersey Judiciary, Office of Trial Court Services, Probation Services Division, Administrative Office of the Courts. Trenton, NJ. Summary: The New Jersey Judiciary is seeking detail-oriented individuals with take-charge skills who enjoy working with people to join the state’s Probation Services Division, Intensive Supervision Program. Duties: Under the general supervision of the Regional Supervisor of ISP or other supervisory personnel, the selected individuals will supervise high-risk offenders, and assist program participants in attaining specific goals that ensure the successful completion of the Intensive Supervision Program. The selected candidates will assist in identifying vocational, economic, and psychological needs while monitoring participants for compliance with program conditions providing necessary programs and assistance. Duties will also include completing assessment reports, performing supervisory assignments, and other related duties as required. Qualifications: Graduation from an accredited college or university with a Bachelor’s degree. Four years of increasingly responsible experience in casework involving supervising offenders, gathering and analyzing case-related information; determining client needs; providing access to social services, therapeutic interventions or rehabilitative assistance; and/or preparing reports of findings and recommendations. Applicants who do not possess the required education may substitute paraprofessional and professional experience as indicated above on a year-for-year basis. A master’s degree may substitute for one year of experience. Experience supervising high-risk offenders is helpful. Salary: $60,419 - $92,719. (2008)

COURT SERVICES SUPERVISOR 2 (Team Leader): Gloucester County Criminal Division, Cumberland/Gloucester/Salem Vicinage, Superior Court of New Jersey. Bridgeton, NJ. Summary: Under the general direction of the Division Manager and/or Court Assistant, manages and coordinates the diversified work activities of a team composed of professional, paraprofessional and support staff working within a case processing division. Duties: The selected individual will motivate and develop members of the team in order to encourage cooperation, foster commitment and team spirit so that customers receive results in a timely manner. This person will also identify and analyze problems in order to implement and enforce court orders; supervise and monitor offenders and manage caseloads. Performs related work as required. Travel within the tri-county vicinage may be required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible professional experience, one year of which shall have included experience in: interpreting (interpreting legal proceedings and translating court-related documents); or case management; or supervision and monitoring and intervention with offenders; or enforcement of court orders; or calendar management; or program administration including developing, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of general experience as indicated above. Salary: $52,667.68 - $91,442.69. (2008)

COURT SERVICES SUPERVISOR 2 (Team Leader, Supervising PO): Burlington Vicinage, Probation Division, Supervision Services Unit, Juvenile Team. Mount Holly, NJ. Summary: The Burlington Vicinage seeks a motivated, organized, and self-directed individual to serves as a Court Services Supervisor 2 in the Probation Division. Duties: Under the general direction of the Court Executive IB (Vicinage Assistant Chief Probation Officer), the successful candidate will monitor, assign, coordinate, evaluate, review, lead and supervise the work activities and staff resources of a team consisting of professional employees who are responsible for enforcing orders of the Court. This position is responsible for assigning workloads and specific duties to staff or team members; directing and coordinating work between units or teams; communicating human resource policies, rules or regulations to team members; scheduling team members work hours or vacation time; conducting formal work performance evaluations with staff; evaluating unit or team performance; overseeing special projects; mediating staff conflicts; reviewing and correcting work of staff and checking written reports for accuracy and completeness. Develops and formulates procedures and/or practices to ensure efficient operations. Performs related work as required. Qualifications: Strong communication skills and the ability to interact with community leaders and organizations is a plus. Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible professional experience, one year of which shall have included experience in case management; calendar management; program administration to include development, analysis, implementation, administration, or research; the supervision, monitoring, and intervention of offenders; or the enforcement of court orders. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $52,667.68 - $91,442.69. (2008)

COURT SERVICES SUPERVISOR 2 (Team Leader, Supervising PO): Bergen Vicinage, Bergen County Justice Center, Superior Court of New Jersey. Hackensack, NJ. Summary: Under the general direction of the Division Manager and/or other supervisory personnel, the selected individual will manage and coordinate the diversified work activities of a team of professional and support staff. Duties: Responsibilities include but are not limited to: instruct staff or team members on work-related matters; coordinate work between units or teams; provide training or cross-training to team members; conduct formal work performance evaluations with staff or team members; provide direction for achieving organization, unit or project goals to assure that time and quality standards are met. This person must possess strong communication, interpersonal and computer skills as well as the ability to effectively manage multiple projects. The appointee will perform related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible professional experience, one year of which shall have included experience in case management; calendar management; or program administration to include development, analysis, implementation, administration, or research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $52,667.68 - $91,442.69. (2008)

COURT SERVICES SUPERVISOR 2: Superior Court of New Jersey, Middlesex Vicinage, Probation Division. New Brunswick, NJ. Duties: Under the general direction of the Court Executive 2B (Vicinage Chief Probation Officer) or other high level supervisor, the selected individual supervises, monitors, coordinates and oversees a team of specialized staff who perform data entry related activities; provides customer service; tracks cases for case management purposes; oversees special projects; reports progress and resolution of problems in achieving goals and objectives to higher levels of management; conducts formal work performance evaluations with team members and recommends and/or implements personnel actions. Leads a case management team; develops & formulates procedures and/or practices to ensure efficient court/unit operations. Each team member is responsible for all aspects of case processing from intake through disposition, including docketing, case preparation, calendaring, records management, adjournments and dismissals. Performs related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible professional experience, one year of which shall have included experience in a field related to the technical, administrative or case processing competency being supervised. Case management; and/or supervision, monitoring and intervention with offenders; enforcement of court orders; calendar management; and program administration including: development, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above.  Salary: $52,667.68 - $91,442.69. (2008)

COURT EXECUTIVE 1B: Superior Court of New Jersey, Middlesex Vicinage, Civil Division. New Brunswick, NJ. Summary: Under the general direction of the Court Executive 2B (Civil Division Manager), the Court Executive 1B (Assistant Civil Division Manager) is responsible for assisting in the direction and supervision of the daily operations of the Civil Division. Duties: Evaluate the performance of staff; mentor/coach staff; provide direction and feedback; confer with members of a case management team for program or case management; recommend improvement in operating procedures or administrative practices; recommend procedures to ensure compliance with court orders; interview job and/or team applicants; recommend changes to organizational structure or work processes; recommend or initiate disciplinary action or recognition of employees; supervise employees; recommend personnel actions (such as hiring, firing, promoting, disciplining or demoting); reconcile work of staff or team members; correct work of staff or team members; determine staff or team members’ training needs; instruct staff or team members on work-related matters; conduct formal work performance evaluations with staff or team members; performs related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible administrative experience, one of which shall have included experience in planning, organizing, and coordinating program or case related activities. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Knowledge of case processing is helpful. Supervisory experience is helpful. Salary: $65,691.06 - $97,989.16. (2008)

CASE MANAGER: U.S. District Court, Eastern District of Michigan. Detroit, MI. Summary: This position is presently located in the Clerk’s Office of the U.S. District Court in Detroit. The Case Manager is assigned by the Clerk of Court to a district judge and has dual reporting lines to the Supervisor of Courtroom Deputy Services and the assigned judge. The employee per forms general and specialized case management functions. The duties involve managing the judge’s caseload, attending and logging court proceedings, drafting orders, processing orders, and recording proceedings. The employee acts as liaison between the clerk’s office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. This job entails a high level of knowledge and complexity regarding court or courtroom operations. In addition, the employee functions at the fully proficient level of courtroom work, including complete calendar responsibilities. The work is performed in an office setting or a courtroom. Some lifting may be required to handle and set up equipment in the courtroom. Occasional travel within the District may be required. Duties: Manage judge’s cases by calendaring, including distributing and monitoring deadlines, monitoring filing of pertinent documents, and timely responses to judicial orders. Calendar and regulate case movement. Serve as primary source of information on scheduling conferences, hearings, trials, and other case processes. Record court proceedings. Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, notices and prepare minute entries electronically. Review cases or reports for necessary actions. Keep judge and immediate staff informed of case progress. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Act as liaison between the clerk’s office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact with counsel during deliberations. Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts. Refer defendants to probation office as appropriate. Inform Jury Administrator of upcoming trials, needs for jurors, etc. Draft orders and judgments for the judge’s approval including judgment commitment orders. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems. Coordinate hearings. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. Take notes of proceedings, rulings, notices and prepare minute entries electronically. Perform case administration duties and/or provide training or assistance to employees performing case administration duties, and administrative tasks such as financial transactions. May operate high tech equipment. Perform other duties as assigned. Qualifications: The successful candidate must possess the following: Consistent, high quality past job experience/performance; An attendance record that indicates reliability/commitment;  Excellent verbal and written communication skills; Ability to organize, plan, solve problems and work independently; Ability to work under pressure and to learn diverse procedures and the civil and criminal rules; Ability to work cooperatively with others, including judicial officers, the public and colleagues. Required: A high school diploma or equivalent with a minimum of two years specialized experience as a Case Manager, Courtroom Deputy or similar position performing case management functions for a federal or state judge, with at least one year equivalent to work at the CL-26 level. For placement above the minimum, at least two years experience at the CL-26 level is required. Preferred: Proficiency in the use of Windows based computer systems, Microsoft Office Suite or WordPerfect Office Suite. Knowledge of CM\ECF. A bachelor’s degree, paralegal degree, or judicial administration certification is desirable. Salary: $48,969 - $79,587. (2009)

OPERATIONS SUPERVISOR: U.S. District Court, District of Arizona, Office of the Clerk of Court. Tucson, AZ. Summary: This position is located in the Clerk’s Office of the Tucson Division of the District of Arizona and reports to the Chief Deputy Clerk in the Tucson Division. The incumbent in this position technically and administratively supervises employees in accomplishing the functions of the operations section of the Tucson divisional office and develops, advises and evaluates on the effectiveness of work methods and procedures in the operations section. Duties: This position supervises and directs all aspects of scanning, electronic filing, and quality assurance, including planning and assigning work to subordinates, reviewing work and conducting performance appraisals, and participating in employment interviews. The incumbent in this position develops methods for accomplishing the work of the office and coordinates the work of the office with other governmental agencies and court units; advises executive management, judicial officers and their staffs, operations staff, and other court agencies in the formulation, implementation, and assessment of operations practices, policies and procedures; and recommends proposed changes to enhance the overall capability and productivity of the total organization. Other duties include acting as disbursement officer authorizing payment or signing of government checks and vouchers, managing district-wide projects as assigned, and participating in the oversight of automation projects. Qualifications: The successful applicant must be a high school graduate or equivalent and have one year of specialized experience equivalent to work at the CL-24 level. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. The staff of the Clerk’s Office ensures the effective, efficient and professional delivery of clerical and administrative services, while fostering a customer-friendly and employee-friendly environment. Preference will be given to applicants who have: At least three years of supervisory operations experience in a court or legal office, preferably in a federal court. A bachelor’s degree, preferably in business or public administration or court management. Skill in using applicable automated systems, including electronic case filing, and with current versions of WordPerfect, Lotus Notes and Windows. Excellent written and oral communication skills. Salary: $54,087 - $87,903. (2009)

TEMPORARY PROGRAMMER ANALYST: U.S. District Courts, Eastern District of Michigan. Detroit, MI. Summary: This position is located in the Information Technology (IT) Department of the Clerk’s Office located in Detroit, Michigan. The employee will develop applications for managing local data systems, custom interfaces for national systems, analyze manual processes and propose automated solutions within the Court. The employee will be a member of a group of IT support personnel and report directly to the Director of IT. Duties:  Utilizes current technology in JavaScript, VBScript, PERL, CGI, Cold Fusion, PHP and Java programming to enhance the efficiency and effectiveness of local and nationally developed systems of the Court family. Writes command language scripting in both Windows and Linux Redhat operating environments. Develops SQL scripts and shells to make effective use of information in existing systems databases. Teaches and coaches Court personnel in the effective use of automated resources. Assists in the installation of new or revised releases of national software. Monitors day-to-day operations of the locally and nationally supported programs and applications. Acts as the technical expert in solving computer application problems and assists the group with backup and recovery of applications as necessary. Prepares and maintains user manuals, user and technical documentation for locally-developed software used at the Court. Under the guidance and coaching of the Director of IT, advises Court managers on how to meet needs for sorting, recording and retrieving automated information, including the time and cost of processing the data; as well as identifying and developing applications to enhance effectiveness of personnel within the Court. Maintains a continuous improvement dialogue with IT personnel from other locations for the purpose of staying informed about new developments, techniques, and programs that might enhance the automation of the Eastern District of Michigan. Provides follow-up maintenance and support for existing applications in use within the Court system. Supports the conversion of existing local applications from older technologies and non-supported technologies using a defined project plan. Evaluates established Court processes and makes recommendations for automating processes. Works with Court staff to enhance web and other current applications. Provides guidance and oversight to others performing the automation of manual processes. Assists IT staff and unit managers with the creation of one-time and recurring reports. Other duties as assigned. Qualifications: Required: A high school diploma or equivalent with a minimum of three years of progressively responsible experience related to the technical aspects of application development, web development and System Life Cycle development methodologies. Accomplishment of computer project assignments that involved system analysis, design, programming, implementation and integration. Examples of web development will be required. At least two of the three years experience must be equivalent work at the CL-27 level. Preferred: Expertise in Cold Fusion and experience with Dreamweaver, PHP, SQL server administration and a degree in Computer Information Science. Salary: $58,695 - $95,392. (2008)

MANAGEMENT ANALYST: U.S. District Court, Eastern District of Michigan. Detroit, MI.  Summary: The position is located in the Office of the Court Administrator of the United States District Court, Eastern District of Michigan. The employee is a member of the management staff and reports directly to the Court Administrator. The employee provides a full range of administrative services to judicial officers, court unit executives and other management staff. Duties: Reviews, researches, develops and recommends policies for the Court; develops and administers procedures for implementing policies approved by the Court. Advises senior managers on administrative and procedural matters. Analyzes new and proposed legislation, changes in federal rules, Judicial Conference mandates and Administrative Office plans, policies and directives to identify necessary changes to local rules, policies or procedures. Reviews proposed amendments to Local Rules and proposed new Local Rules for citation accuracy and consistency with other Local Rules. Edits and clarifies language as required. Participates in drafting proposed amendments to Local Rules and proposed new Local Rules. Disseminates actions approved by the Court to the bench, bar, and Court staff. Prepares correspondence for signature of the Court Administrator, Deputy Court Administrator, Chief Judge and  other judicial officers. Prepares administrative orders for signature of Chief Judge. Drafts press and news releases on non-case related matters. Manages support of Court committees as directed. May serve as project manager on special initiatives. Monitors and prepares revisions to administrative Court documents, Internet and Intranet content, policies and procedures used by the Court and the public. Conducts research on administrative issues raised by the Court Administrator, Deputy Court Administrator, or a judge and prepares reports on the results of the research. Monitors and reviews administrative program areas as authorized. Coordinates special projects, prepares reports and makes recommendations to the Court Administrator. Performs other duties as assigned. Qualifications: To qualify for the position of Management Analyst, a candidate must possess knowledge of general legal terminology, principles and practices, knowledge of the rules governing state and federal court practice and procedure; the ability to organize and summarize a wide variety of material and information; ability to draft correspondence and reports; ability to communicate effectively orally and in writing; ability to organize and prioritize workload; ability to understand and follow written and oral directions; ability to work well with all levels of employees, management, and the public; and the ability to perform legal research and to present findings in a clear and concise manner. Required: A bachelor’s degree with a minimum of five years of specialized and progressively responsible experience performing the duties of legal or management assistant, analyst or advisor, including at least one year equivalent to work at the CL-27. Preferred: Court experience with either a master’s degree in a related field or a Juris Doctorate degree and has passed the bar. Experience presenting recommendations to executive level and management employees. Knowledge of WordPerfect, Lotus Notes and Windows applications. Salary: $58,695 - $95,392. (2008) 

OPERATIONS MANAGER: U.S. Bankruptcy Court, Central District of Illinois, Office of the Clerk. Springfield, IL. Summary: We are seeking highly qualified individuals who are willing to meet the challenges of public service and support the court’s mission. The position is responsible for the management of daily operations and the supervision of case management staff in the headquarters office in Springfield, Illinois. This position is perfect for a career professional looking to grow with a great Federal court. Duties: Supervises a team of 7 case managers who are responsible for 1) providing exemplary customer service; 2) managing the progression of bankruptcy cases from opening to final disposition, in accordance with standardized docketing procedures, financial operations, and internal controls and 3) oversees courtroom coverage and responsibilities. Provides leadership and fosters a sense of teamwork through instructing, coaching and developing staff. Responsible for the daily operations of the office. Communicates regularly with the Bankruptcy Judge and the Clerk of Court. Analyzes the operational processes of Electronic Case Filing and makes recommendations for improvements and implementation. As a member of the Court’s management team, works to ensure staff are aligned with the Court’s goals and objectives. Administers personnel matters, evaluates staff and recommends personnel actions, including disciplinary actions when necessary; participates in the selection process of candidates for vacant positions. Qualifications: A minimum of three years of progressively responsible and specialized experience that is in, or closely related to, the work of the position and has provided particular knowledge, skills and abilities to successfully perform the duties of the position (analyzing, evaluating, recommending courses of action and skill in dealing with others). A bachelor’s degree from an accredited college or university is preferred. Educational substitutions may be made for some experience requirements. Experience in a bankruptcy court and knowledge of Case Management/Electronic Case Filing (CM/ECF) is strongly preferred. Court Preferred Skills: The ability to demonstrate leadership that meets commitments, work independently and accept accountability. Exceptional project management skills with the ability to manage multiple project goals and prioritize information without compromising the quality of work.  A proactive leader that adapts to change, seeks out opportunities to build strengths and possesses the adaptability to adjust to the court’s changing needs. Provides excellent customer service to internal/external customers of the court with the ability to communicate effectively both verbally and in writing. Salary:  $52,250 -$73,419, potential to $119,325. (2009)

ADMINISTRATIVE SERVICES MANAGER: Fourth Judicial District, Minnesota Judicial Branch. St. Paul, MN. Summary: This is an executive administrative and management position involving the supervision of Administrative Services for the Fourth Judicial District, the largest state judicial district having the highest caseloads in the Minnesota State Court System. This position oversees the District’s administrative services, including finance, facilities, and resource prioritization and allocation. Our Court Administrative Managers serve as business partners to our district administrators, other court managers and judges while promoting the strategic vision of our Court. Duties: Manage and direct the Administrative Services of a multi-jurisdictional court. Oversee fiscal management activities, including accounting and fiscal controls, plan and organize space management and maintenance of court facilities, and scheduling of judicial resources. Oversee the development and apportionment of the annual operating and capital budgets for the Fourth District. Prepare information for budget hearings and analyze budget requests and make recommendations for allocation of funds. Monitor funds allocated against budget activity. Coordinate and direct the activities of the accounting and facilities staff, including ongoing evaluation, process improvement, and the establishment of work teams. Participate in and co-facilitate the development of the Fourth District’s strategic plan. Develop and implement procedures to carry out policies established by judges and Court Administration and to comply with legislative or rule changes. Manage and direct state reporting, both automated and manual, and request for information or assistance by governmental and professional agencies, private companies, law firms or individuals. Represent the Fourth District on special projects such as security planning and on non-judicial matters with others, such as sheriff, public groups, committees, planning groups and the general public. Manage continuity of operations. Qualifications: Bachelor’s degree in business, public administration, court administration, or a related field, supplemented by a Master’s degree, or comparable training and experience. Considerable experience in fiscal management work, including considerable supervisory experience. Successful candidates will be required to pass a Criminal Background Check prior to appointment. Our ideal candidate may also have a CPA or master’s degree in a related field, and/or experience in public sector budget analysis and supervision of fiscal service activities, along with knowledge of modern principles and practices of public or judicial administration. Salary: $61,199.28 - $94,920.48. (2009)

THERAPEUTIC COURTS PROGRAM COORDINATOR: Alaska Court System. Anchorage, AK. Summary: This position is responsible for the implementation, coordination, and oversight of therapeutic courts and therapeutic justice projects throughout the state. Responsibilities include monitoring and evaluating the quality of programs and services, providing leadership and technical assistance, developing funding strategies, and coordinating with other agencies and community groups. Work is performed independently under the general direction of the deputy administrative director. Duties: Assist policymakers (including the administrative director, deputy administrative director, presiding judges, area court administrators, and therapeutic court judges) to develop statewide policies and standards to ensure program quality and efficient use of resources. Provide professional staff support for the statewide Advisory Committee on Therapeutic Courts. Monitor the activities of individual programs to ensure adherence to statewide standards and adequate data collection and reporting. Ensure appropriate evaluation of program efficiency and effectiveness. Advise policymakers of significant systemic issues affecting therapeutic courts and assist in the identification of proper solutions. Assist therapeutic court judges and program coordinators to develop project protocols, interagency agreements, and forms. Assess staffing needs and make staffing recommendations for existing and proposed programs. Participate in the selection of project coordinators and in defining project coordinator job duties. Monitor performance and compliance with statewide policies and procedures. Mentor and respond to questions as needed. Develop budgets and funding strategies for individual programs. Assist in the identification of funding sources and in the development of proposals to funding authorities. Write, procure, and manage grants. Prepare grant reports. Assess training needs and assist in planning training for therapeutic court judges, staff, and team members. Coordinate with partner agencies, treatment providers, and other community groups to address concerns and expand community resources, such as treatment services, supportive housing, and vocational opportunities. Represent the court system on interagency committees and task forces working on topics that affect therapeutic courts. Work closely with the Division of Behavioral Health to ensure that the treatment needs of therapeutic courts are met. Work on legislative issues and advise on proposed legislation when requested. Respond to inquiries from judicial officers and community groups interested in developing a problem-solving court or therapeutic justice project. Serve as primary court system liaison for such efforts. Respond to complaints about therapeutic court programs. Review research literature and communicate with others in the field of therapeutic courts to stay current on best practices and innovations. Share this information with judges, project coordinators, and others as appropriate. Other duties as assigned. Qualifications: Knowledge of AK Statutes, Alaska Rules of Conduct, Alaska Court System Personnel Rules, Administrative Bulletins and the Alaska Administrative Code. Knowledge and/or training on therapeutic justice principles and practices, knowledge of substance abuse and mental health issues and of program planning and budgeting techniques. Excellent interpersonal skills, ability to communicate effectively both orally and in writing, ability to maintain poise and composure under pressure, ability to multi-task, ability to prioritize and the ability to develop an effective public relations program. The ability to work effectively with court personnel, government agencies, and individuals of diverse backgrounds and the ability to interpret and apply the provision of applicable federal or state programs. (2009)

COURTROOM CLERK: Mohave County Superior Court, Kingman, AZ. Duties: Under close to general supervision, undertakes and performs a variety of tasks associated with the handling of statutory and/or locally required Clerk of Court functions within the courtroom.  Provides the official record of court activities and assists in the clerk’s office performing a variety of pre-court preparation and post-courtroom activity follow-up. As experience is gained, incumbents work more independently on an expanded variety of assigned duties. Qualifications: A high school diploma/GED AND two (2) years of relevant, progressively responsible legal secretarial, secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and work related abilities have been achieved. Must be able to type 60 wpm. Salary: $15.28 per hour (2008)

ADMINISTRATIVE SPECIALIST 2: Civil Division, Passaic Vicinage, Superior Court of New Jersey. Summary: The Civil Division is seeking a well organized individual with good people skills and customer service skills to join it steam. Duties: The selected candidate, under the general direction of the Court Executive 2b (Division Manager), or other supervisory personnel, will perform varied operational and administrative tasks relative to the operation of the division; provide human resources support for unit; schedules meetings for Division Manager and various supervisory personnel, keeps meeting minutes, acts as a liaison between assistant managers, court services supervisors, judges and outside agencies; coordinates report collection activities; prepares correspondence, reports or proposals; this position will also involve a significant customer service component, including but not limited to directing individuals to appropriate offices, providing information regarding procedures to be followed, providing information on the status of cases, both in person and via a telephone. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional experience for education on a year for year basis. Salary: $38,455.87-$63,003.53. (2008)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Morris and Sussex Vicinage, Superior Court of New Jersey. Summary: The Municipal Division is seeking a motivated individual to perform a high degree of administrative, customer service, and mathematical reasoning tasks to assist the Superior Court division and better serve the 55 Municipal Courts in Morris and Sussex Counties. Attention to detail, accuracy, thoroughness, and strong organizational and communication skills are essential functions of the position. Duties: The incumbent will coordinate monthly and annual report collection activity, schedule meetings and appointments, verify and analyze data against source documents, establish record keeping systems, intake customer service complaints, provide information to municipal judges and respective courts, review municipal court activities for compliance with court rules and administrative directives, establish working relationships with municipal courts, arrange for and/or train employees/volunteers in areas such as judiciary policies/procedures, compile statistical data on workload volume and backlog, analyze data, review tabulated accounting, financial or statistical data, maintain case statistics to generate status reports, compose routine correspondence. Occasional travel to the municipal courts in both Morris and Sussex Counties will be required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in working in program Evaluation, Administrative Operations, and/or Human Resources. Knowledge of Word and Excel would be helpful. Experience in either a municipal court setting or basic bookkeeping is highly desirable. Applicants who do not possess the required education may substitute experience on a year for year basis. Salary: $38,455.87-$63,003.53. (2008)

ADMINISTRATIVE SPECIALIST 3: Municipal Division, Bergen County, Superior Court of New Jersey. Summary: Bergen Vicinage Municipal Division is seeking a motivated self-starter with good writing and communication skills to work under the general directory of the Court Executive 2B (Municipal Division Manager). The successful candidate will interact with Bergen County’s 72 Municipal Courts. Duties: Responsibilities include but are not limited to: answering queries from the public, employees, and clients; providing information and guidance to judges, attorneys, and community organizations; assisting courts with technical advice and support on procedural guidance; conducting training sessions; facilitating discussion among state, vicinage, and local management; preparing technical, financial and evaluation reports; drafting correspondence; conducting visits and financial audits of the municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws and established policies and procedures governing the operation of the Municipal Courts; and performing related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program evaluation, administrative operations or human resources. Applicants who do not possess the required education may substitute experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $43,623.80-$70,755.44. (2008)

OFFICE AIDE: Superior Court of New Jersey, Camden Vicinage. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as record and file storage; preparation and organization of  filing systems; moving records, files and boxes; data entry; sorting mail, cards, letters, forms or other documents; perform other related duties as assigned. Qualifications: Experience in an office environment. Experience with records management would be helpful. Knowledge of Microsoft Word and Excel is a plus. Salary: $11.84 per hour. (2008)

ARBITRATION PROGRAM ASSISTANT: Superior Court of New Jersey, Bergen Vicinage. Summary: The Bergen Vicinage currently has an opening for an enthusiastic, dependable, detail-oriented individual to work on a part-time basis (two or three days per week) in the Civil Arbitration Program. Duties: Under the general direction of a supervisory officer, the selected candidate will be responsible for entering data into the Automated Case Management System (ACMS); explaining Judiciary policies or procedures to customers or clients, including program eligibility requirements; reviewing correspondence and data processing output for accuracy; preparing and mailing correspondence; processing mail; customer telephone contact and answering telephone inquiries; operating various types of office machines; filling; and performing related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Salary: $14 - $18 per hour. (2008)

ARBITRATION PROGRAM ASSISTANT: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis in the Civil Arbitration Program. Under the general direction of a supervisory officer, this position will be responsible for entering data into the Automated Case Information System (ACMS); explaining judiciary policies or procedures to customers or clients, including program eligibility requirements; reviewing correspondence and data processing output for accuracy; processing mail; answering telephone inquires; operating various types of office machines; filing; and performing related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Excellent communication skills, strong interpersonal skills, experience working with diverse populations and the ability to communicate in Spanish and English is helpful. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Salary: $14.00 per hour. (2008)

ADMINISTRATIVE CLERK IV (SYSTEMS AND FACILITIES UNIT): Superior Court of California, County of Contra Costa. Summary: The Superior Court of Contra Costa County is seeking an individual to fill an Administrative Clerk IV position in the Systems and Facilities Unit, located in downtown Martinez. The result of this recruitment may be used to fill other Administrative Clerk IV vacancies that become available. Duties: Some of the duties assigned to the Administrative Clerk IV – Systems and Facilities Unit are more physically demanding than duties typically assigned to Clerk/Administrative Clerk positions. Incumbents must have the ability to lift objects weighing up to 30 pounds and move them over short distances.  In addition, the nature of the work performed requires travel between court locations on a daily basis and night and weekend overtime work.  Regular and punctual attendance is essential. Duties that may be assigned include, but are not limited to the following: maintain inventories and records on computer equipment, phones, fax machines and other equipment and materials; pack, unpack and store various equipment and materials; assist in the preparation of Requests for Proposals; prepare purchase requests; track Requests for Proposals and purchase requests; provide clerical support to managers in the Systems and Facilities Units; manage content of the Court’s web sites; schedule and set up video conferences; ensure equipment is operational for video broadcasts; maintain phone databases including Automated Voice Response and Interactive Voice Response systems; and make arrangements for phone installations and maintenance. Qualifications: One (1) year of experience with Contra Costa County Superior Court at or above the level of Administrative Clerk III or Clerk III OR Three (3) years of clerical experience in the areas(s) of administration, procurement, and/or accounting. Salary: $44,020.52-$53,507.22. (2007)

ADMINISTRATIVE SPECIALIST 4: Superior Court of New Jersey, Burlington County, Trial Court Administrator’s Office. Summary: The Burlington Vicinage has an exciting opportunity for a detailed and customer service-oriented professional to work as an Administrative Specialist 4 in the Criminal Division. Duties: Under the direction of the Court Executive 2b (Criminal Division Manager) and/or other supervisory personnel, the successful candidate will coordinate the activities of the criminal drug court. Primary duties include, but are not limited to, developing and implementing plans for budgets, accounting, grant management, staffing, equipment, logistics, or other methods, procedures, or programs. This individual will also coordinate the substance abuse evaluations for drug court referrals, develop communication plans within or outside the divisions, and facilitate discussions among federal, state, vicinage, county or local officials. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in the area of program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $56,507.68 - $88,065.63 (2007)

COURT SERVICES CLERK: Superior Court of Arizona, Mohave County. Duties: Performs work of moderate difficulty in case processing and legal clerical duties for the clerk of superior court. Under close supervision incumbents perform assigned routine/standardized or recurring job duties including, but not limited to, opening cases, closing cases, docketing, filing, scanning, appeals, and research. As experience is gained, incumbents work more independently on an expanded variety of assigned duties. Qualifications: A high school diploma or GED AND one (1) year of general office or legal clerical experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $11.40 per hour (2007)

DISTRICT COURT ADMINISTRATOR/CLERK OF THE COURT: Second Judicial District Court, Washoe County, (work in Reno, Nevada)  Duties: Assumes overall management responsibility for the services and activities of the District Court including the administration and operation of various Court programs and divisions; recommends, administers, and implements policies and procedures approved by the court. Manages the administrative work of the Court to permit the maximum allowance of Judges’ time for judicial work. Supervises the assistant district court administrators for the family court and general jurisdiction divisions and other district court staff with the exception of the immediate staff of the judges. Supervises the office of clerk of court and the processing of all pleadings and papers related to court business and the court clerks. Directs the implementation and operation of the court interpreter program. Plans, organizes and directs the budgetary and fiscal operations of the district court. Plans, organizes, hires, trains and supervises all personnel deemed necessary by the district court to adequately conduct the operations of the district court with the exception of the judges’ immediate staff. Monitors the system of internal controls to include payroll, purchasing, accounts payable, accounts receivable, information systems and inventory along with all other fiscal aspects of the district court, including adjudication, administration, family mediations services and jury services. Expedites the movement of the court calendars and coordinates and monitors automated case management systems including, but not limited to, the development of integrated data entry systems. Supervises the preparation and submission of reports and activities of the court to the state, regional and local authorities as required. Determines statistics to be gathered for the statewide uniform system of judicial records and manages the flow of information through and about the court. Directs, researches, evaluates, monitors and proposes new and revised policies as necessary to improve court operations. Coordinates the calendars and activities of judges visiting from other jurisdictions and of hearing officers or masters assigned for specific purposes. Represents the district on regional, statewide, judicial and justice system coordinating councils, conferences, conventions and committees as assigned by the chief judge. Handles public information and is a liaison with other government executive, legislative and judicial agencies in the community as assigned by the chief judge. Performs all other duties as may be assigned by the chief judge. Qualifications: A Master’s degree from an accredited college or university with major course work in business administration, public administration, court management, judicial administration, or related field and seven years of increasingly responsible program management and court administrative experience including at least four years of management and supervisory experience. Certification by the Institute for Court Management of the National Center for State Courts is a positive factor in the hiring consideration. Salary: $80,122 - $124,218 (2007)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Sussex County Judicial Center, Probation Division, Newton, New Jersey. Summary: The Morris/Sussex Vicinage currently has an opening for an energetic, dependable, detail-oriented individual to work as an Administrative Specialist 2 in the Probation Division. Duties: Under the direction of the Court Executive 2B (Vicinage Chief Probation Officer) or other supervisory personnel, the selected individual will be responsible for providing support to the Sussex Probation Division.  Specific duties include preparing confidential reports; serving as division timekeeper; serving as division contact regarding purchases, expenditures, and budgeting needs; providing technical advice to staff, peers, or management; drafting correspondence reports, or proposals; scheduling meetings, appointments, and interviews; and recommending improvements in operating procedures, work processes, or administrative practices. The selected candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation, administrative operations, or human resources. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Salary: $36,746.12 - $60,202.39 (2007)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Morris County Courthouse, Family Division, Morristown, New Jersey. Summary: The Morris County Family Division is seeking a high motivated individual to serve as the Administrative Specialist 2 Confidential. Duties: Under the direction of the Court Executive 2B (Vicinage Chief Probation Officer), the selected individual will be responsible for providing Vicinage-wide administrative support to the division. Specific duties include preparing confidential reports; monitoring and maintaining the division budget; serving as division timekeeper; serving as division contact regarding purchases, expenditures, and budgeting needs; providing technical advice to staff, peers, or management; drafting correspondence reports, or proposals; scheduling meetings, appointments, and interviews; and recommending improvements in operating procedures, work processes, or administrative practices. The selected candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in working in Program Evaluation, Administrative Operations, and/or Human Resources.  Applicants who do not possess the required education may substitute experience eon a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)  

Top

ADMINISTRATIVE SPECIALIST 4 (CONFIDENTIAL): Office of Deputy Administrative Director, Equal Employment Opportunity/Affirmative Action (EEO/AA) Unit, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a professional to work under the direction of the Chief of the Equal Employment Opportunity/Affirmative Action Unit. The selected individual will conduct investigations upon receipt of complaints from the trial courts (vicinages) in accordance with federal and state anti-discrimination laws and policies and Judiciary standards. Duties: Determining the nature and basis of complaint and documenting such; interviewing complainant(s) and witnesses and obtaining other relevant information and documents; analyzing information received from the investigation and preparing accurate and detailed reports containing findings, conclusions and recommendations; provide technical assistance to vicinage personnel in the proper handling of discrimination complaints; developing and conducting training on discrimination complaint procedures and other relevant EEO/AA subject areas; assisting in compiling and tabulating EEO/AA statistical and analytical data; and performing other related duties. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal records/statements, interrogatories and similar documents. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Experience in conducting discrimination investigations and knowledge of anti-discrimination laws is helpful. Strong written and oral communications skills would also be helpful. Salary: $55,264 - $86,127. (2007)

MANAGEMENT ASSISTANT 1: State of Oregon, Judicial Department, Office of the State Court Administrator, Legal Counsel Division. Duties: Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Provide highly skilled, independent, clerical, administrative, confidential, and technical support. Perform a variety of specialized, complex, secretarial work using a personal computer to prepare a variety of documents, including complex correspondence, forms, tables, confidential memoranda, meeting minutes, reports, logs, and databases. Proofread typewritten material for correct grammar, punctuation, format, and accuracy of content. Manage, develop, and maintain filing systems and logs; create, maintain, file and organize data and data retrieval; maintain and organize the legal library. Prepare standard response correspondence; respond to routine inquiries; handle follow-up and follow-through activities. Perform research on OJD computer systems and programs. Serve as the receptionist for the Division; answer telephones; route or respond to inquiries; open and send mail; and handle visitors and public in person. Maintain office equipment; order office supplies; coordinate scheduling of meetings, conferences. Process credit cards and purchase orders; review invoices, reimbursement, and payment requests; manage and complete an annual physical inventory. Qualifications: You must have a high school diploma, GED, or equivalent work experience. You must have three years of responsible, complex secretarial or administrative work experience that demonstrates the knowledge, skill, and ability to perform the job duties listed on this recruitment announcement. Related course work beyond general education may be substituted for experience. Skill in operating personal computer equipment is required. Skill in typing accurately at a minimum of 60 wpm is required. Skill in creating and maintaining filing systems and data logs is required. Preference may be given to applicants with court or legal experience. Preference may be given to applicants with advanced experience in Corel WordPerfect, Microsoft Word, spreadsheets (Quattro Pro or Excel) , informational databases (Paradox or Access), or Lotus Notes databases. Preference may be given to applicants with legal research or computer research skills. Salary: $2350.00 - $3473.00 monthly. (2007)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Passaic Vicinage. Duties: The Passaic Vicinage is seeking candidates to perform professional administrative functions including but not limited to: communicating human resources policies, rules or regulations to staff or team members; advise managers on deadlines, rules, regulations or related information; advise management on personnel issues, explain judiciary policies or procedures to clients or customers; respond to employee, attorney, litigant or citizen complaints; establish workflow systems or procedures; evaluate program performance in accordance with established policies or procedures; give advice or assist staff or team members with work in progress; implement operating procedures or systems; provide training or cross training to coworkers; coordinate work activities of unit or team members. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for two years of general experience as indicated above. Salary: $41,684.28 - $67,609.64. (2007)

ADMINISTRATIVE SPECIALIST 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties, Operations Division. Duties: Under the direction of the Assistant Trial Court Administrator and the Operations Division Court Executive, the Judiciary is seeking a person with excellent customer service and communications skills. Primary responsibilities include scheduling staff interpreters to various courtrooms, scheduling all freelance interpreters in accordance with Judiciary policy, collecting data, and preparing vouchers and statistical reports. Additional responsibilities include: assisting in the preparation of technical evaluations of facility projects; maintaining work orders, coordinating equipment requests for the courthouse and regulating the flow of work in accordance with operation schedules. Monitor divisional compliance with records retention and standards. Coordinate report collection activities, draft correspondence, reports, compile statistical data; budget projections and unit expenditures tracking for the division; recommend purchases of equipment, materials or supplies and track fixed assets. Provide assistance to the telephone administration operation. Assist and distribute emergency management protocol, assist in coordinating security needs, including the implementation of the local Courthouse Security Plan. The selected candidate shall perform varied operational and administrative tasks relative to the operation of the division and as required by the ATCA/Division Manager and assist Operations staff. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the NJ Department of Personnel. Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Proficiency in Microsoft Word, Excel, PowerPoint and Access will be helpful. Salary: $34,277.04 - $54,029.71. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Essex Vicinage, General Operations Division. Summary: Essex Vicinage is seeking an energetic self-starter who will serve as an Administrative Specialist 2 in the General Operations Division. Duties: The selected candidate will provide technical advice to staff, peers or management; coordinate report collection activities; draft correspondence, reports, or proposals; schedule or arrange meetings, appointments, interviews and other activities necessary for accomplishing job assignments; inform clients or customers of available services; negotiate with vendors; establish recordkeeping systems; suggest improvements in work unit operations; assemble materials; recommend purchase of supplies; maintain a current inventory of all records center holdings in a computer database; assist the divisions with proper boxing and logging of new materials; identify records eligible for destruction in accordance with the Judiciary record retention schedule; coordinate destruction with appropriate vendors; submit monthly reports on center activity; participate in special records management projects; and oversee and monitor microfilm inspection. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the following areas of Program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional or professional experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of general experience as indicated above. Salary: $36,746.12 - $60,202.39. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Union Vicinage, Probation Division. Duties: Under the general direction of the Court Executive 2b (Probation Division Manager) or Court Executive 1b (Assistant Probation Division Manager), the individual will provide technical advise to staff, peers or management; review court rules or administrative directives; answer questions posed by public, clients, customers, complainants or supervisors; train employee in areas such as judiciary policies or procedures; participate in team or work unit meetings; check written reports; compile records or other written materials; inform managers about employees’, clients’ or customers’ work progress or related matters. Perform related work as required. Qualifications: Graduation from an accredited college or university with a Bachelor’s degree. One year of paraprofessional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)

CONCILIATION COURT SERVICES ASSISTANT: Superior Court of Arizona, Mohave County, Conciliation Court, Kingman, AZ. Duties: Under general supervision, this position undertakes, performs and provides a variety of clerical, clerical accounting, secretarial, office services and related support associated with the operation and functions of Conciliation Court. Qualifications: Requires a high school diploma or GED AND three (3) years of relevant, progressively responsible clerical, secretarial, customer service, clerical accounting or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $14.90 – $15.65/hr. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Bergen Vicinage. Summary: Performs entry level, professional administrative functions. Duties: Coordinates report collection activities; drafts correspondence, reports or proposals; provides technical advice and assistance to supervisors and management; analyzes data; maintains record keeping systems; recommends improvements in operating procedures or administrative practices; participates in work unit meetings; helps plan and draft agendas for meetings; tabulates statistical data; maintains timekeeping records; conducts research; investigates complaints; performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional experience for education on a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)  

Top

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Camden Vicinage, Civil Division. Summary: Under the direction of the Court Executive 2b (Civil Division Manager) and other supervisory personnel, is responsible for providing administrative support to the division. Duties: Specific duties include but are not limited to: creating and maintaining Excel spreadsheets; analyzing statistical data for the Division; requesting and reviewing statistical reports from RMDS; maintaining recordkeeping systems; participating in program development; coordinating training programs; assisting with court mediation/settlement hearings; handling purchasing functions and tracking Division spending and budget using Excel spreadsheets, drafting correspondence, reports or proposals; recommending improvement in operating procedures or administrative practices; drafting meeting agendas; recording and preparing minutes for meetings; conducting research; participating in the recruitment process. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in program evaluation, program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Knowledge of Word, Excel, Access and PowerPoint is helpful. Good writing skills are helpful. Salary: $36,025.61 - $59,021.95. (2007)

ADMINISTRATIVE CLERK III: Superior Court of California, County of Contra Costa, Fiscal Services Unit. Summary: The Superior Court in Contra Costa County is seeking an individual to fill a Court Administrative Clerk III position in the Fiscal Services Unit, located on Main Street in downtown Martinez. Duties: Court Administrative Clerks perform a wide variety of centralized court administrative, procurement, and/or accounting support services. The individual appointed to this position must be able to work independently, be attentive to detail, and possess good interpersonal and oral communication skills. Adeptness at working with figures and current knowledge of Excel software is highly desirable. Regular and punctual attendance is essential. Qualifications: One year of experience as an Administrative Clerk II or Court Clerk II with Contra Costa County Superior Court, OR Two years of clerical experience in the areas of administration, procurement, and/or accounting. Knowledge of: clerical accounting practices and procedures; mathematics and statistics; filing and financial record keeping systems; establishment and maintenance of filing and information retrieval systems; personal computers and standard software applications; purchasing practices and procedures; and approved standards for financial record keeping. Ability to: prepare and maintain accounting records, purchasing records and documents; establish and maintain cooperative working relationships with others; prepare clear, concise, and accurate records and reports; learn policies, procedures, documents and terminology affecting assigned functions; use a personal computer and software, including word processing, spreadsheet, database and other job-related applications and systems; understand, interpret, explain and apply a variety of policies, rules, procedures, and regulations; and prepare and maintain accounting records, purchasing records and documents. Salary: $37,017.15 - $44,994.68. (2007)

ADMINISTRATIVE SPECIALIST 1: Civil Practice Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual under the direction of the Chief, Civil Court Programs, Civil Practice Division. Duties: The selected individual will be responsible for maintaining the automated records of arbitrator and mediator training; monitoring and recording compliance with rule-based training requirements; monitoring and tracking completion of work assignments to civil committees; working in coordination with other units to roll out training of Civil Division staff and performing other duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: -All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel. –Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. –Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. NOTE: Knowledge of Word, Excel, PowerPoint and Access would be helpful. Salary: $34,277 - $54,029. (2007)

CLERICAL ASSISTANT: Superior Court of New Jersey, Mercer Vicinage. Summary: The Mercer County Superior Court is accepting resumes for a Clerical Assistant. The selected individual should have office skills to provide a variety of clerical support. Duties: Responsibilities include but not limited to: computer skills; data entry; filing; handling mail; answering telephone inquiries and performing other clerical duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and word processing. Applicants for appointment to the band must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of twenty-five wpm. Salary: $12.73 per hour. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Morris and Sussex Vicinage. Duties: Under the direction of the Court Executive 2B (General Operations Division Manager) and/or other supervisory personnel, will be responsible for the administration of the Interpreters Unit. The selected individual will schedule staff interpreters to various courtrooms, schedule all freelance interpreters in accordance with Judiciary policy, collect data, prepare vouchers and statistical reports. The candidate shall perform varied operational and administrative tasks relative to the operation of the division and required by the division manager. These tasks may include: drafting correspondence, reports or proposals, providing technical advice, analyzing data and maintaining timekeeping records. The candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in working in Program Evaluation, Administrative Operations, and/or Human Resources. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Knowledge of Word and Excel would be helpful. Salary: $36,746.12-$60,202.39. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Counties of Atlantic and Cape May, Family Division. Duties: The Atlantic/Cape May Vicinage is looking for a well-organized professional to provide technical advice to staff, peers or management; provide information to judges; review court activities for compliance with laws, court rules or administrative directives; answer questions posed by public, clients, customers, complainants or supervisors; train employees in areas such as judiciary policies or procedures; participate in team or work unit meetings; check written records; compile records or other written materials; inform managers about employees’ or clients’ work progress or related matters. Perform related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the area of program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)  

Top 

CASE PROCESSOR: Office of the Clerk, U.S. Court of Appeals for the Tenth Circuit, Denver, CO. Summary: The U.S. Court of Appeals for the Tenth Judicial Circuit is seeking candidates for the position of Case Processor. This position operates as a member of a team. A team player with skill in dealing with others is essential. Duties: A Case Processor receives, reviews, and completes data entry requirements for appellate court documents. Additional responsibilities include monitoring compliance with federal and local rules, initiating correspondence, and drafting court orders. Substantial telephone and in person contact with counsel, litigants and court personnel for the purpose of providing general and specific information or guidance is required. Qualifications: High school diploma or equivalent; at least two years related clerical or administrative office experience; ability to communicate effectively both orally and in writing. Ability to use computer technology; professionalism in dealing with court personnel and the public; ability to work closely and well with others in a team environment. Preferred skills: Court experience, especially appellate court; experience with electronic filing; college degree; experience in a legal environment and/or legal training; work experience which provided the applicant with a high degree of analytical skills; ability to take initiative; strong organizational skills. Salary: $36,467 - $45,615. (2006)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Counties of Atlantic and Cape May. Summary: The Atlantic County Vicinage is seeking an organized and motivated professional to perform in a challenging, fast paced work environment. Duties: Under the direction of the Court Executive 2b (General Operations Manager), perform administrative functions in the coordination of maintenance at the Court Houses; will evaluate the implementation of standards and Best Practices in Jury management, Transcript Services, Records, Law Library and Interpreter Services. Will evaluate and deploy emergency management protocol; assist in coordinating security needs, including the implementation of the local Courthouse Security Plan; serve as fleet coordinator, including the coordination of vehicles and necessary record keeping; compose documentation, procedural manuals and correspondence; responsible for management of special projects and perform other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience and a law degree may be substituted for two years. Proficiency in Microsoft Word, Excel, PowerPoint and Access will be helpful. Salary: $40,065.63 - $64,984.27. (2006)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking a well-organized, detail-oriented self-starter to provide support under the general direction of the Court Executive 2b (Criminal Division Manager). The selected individual will schedule meetings, appointments or interviews; draft correspondence and reports; provide human resources support; participate in team development activities and meetings; interpret policies; review employees’ records; answer questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors; establish recordkeeping systems; arrange training for staff or team members; plan agendas for meetings; compile statistical data on workload volume backlog, unit expenditures, personnel actions, fixed assets, equipment or attendance; recommend purchases of equipment, materials or supplies; tabulate statistical or financial data; determine status of customer or service complaints in accordance with established procedures or regulations. Performs other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Knowledge of Word and Excel is helpful. Salary: $35,319.23 - $57,864.66. (2006)  

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Ocean Vicinage. Duties: Under the general direction of the Court Executive 2B (Criminal Division Manager) or other supervisors, provides technical advice, assistance and general support to supervisors and managers. Determines status of customer complaints in accordance with established procedures or regulations. Compiles statistical data on workload volume, backlog, personnel actions, fixed assets, equipment and attendance. Drafts correspondence as well as documents and proofreads for completeness and accuracy. Answers questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors and refers individuals to the appropriate agency and/or service. Participates in team or work unit meetings and recommends improvements and/or changes in operating procedures. Provides information to judges, attorneys and/or community organizations. Trains employees in areas such as, but not limited to, Judiciary policies and procedures. Does related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $35,319.23 - $57,864.66. (2006)

ADMINISTRATIVE SPECIALIST 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties. Summary: The office of the Equal Employment Opportunity/Affirmative Action Officer and Ombudsman of Vicinage 12 is seeking a creative, customer service and detail-oriented individual who will provide administrative support. Duties: Specific duties include, but are not limited to: prepares confidential and/or statistical reports and spreadsheets using computer software; collects, enters, and maintains EEO applicant and workforce flow data; develops and monitors databases; attends, takes and transcribes minutes at Vicinage EEO/AA Advisory Committee and Minority Concerns Committee meetings; handles customer inquiries and requests; explains Judiciary policies and procedures to internal and external customers; prioritizes customer service issues; interviews internal/external customers for needed information; produces various program materials, including pamphlets, brochures, PowerPoint presentations, etc.; monitors operating expense budgets; composes routine and non-routine correspondence; schedules meetings; coordinates work flow between locations; provides information to the public; handles confidential and/or sensitive material; reviews contents of correspondence and reports for completeness, clarity and accuracy; routes correspondence or files to appropriate office or position; maintains files; processes invoices and travel reimbursement; regulates work flow in accordance with established time frames; acts as liaison to other court divisions; provides quality customer service; and performs other related duties as assigned. SPECIAL NOTE: Although this position will be based in the Somerset County Courthouse (Somerville), it may involve travel to the Hunterdon County (Flemington) and Warren County (Belvidere) Courthouses. This position will require working occasional evening hours in order to attend meetings. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. NOTE: Proficiency in Microsoft Word, Excel, PowerPoint, Access and Publisher applications, as well as excellent written, verbal and organizational skills would be helpful. Salary: $33,604.94 - $52,970.30. (2006)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Cumberland/Gloucester/Salem Vicinage. Summary: Under the direction of the Court Executive (Assistant Trial Court Administrator), the Judiciary is seeking a customer service oriented individual to provide technical advice and assistance to supervisors and managers; interpret laws, rules and policies; coordinate report collection activities. Duties: Individual drafts correspondence, reports, or proposals; verifies entered data against source documents; provides information to judges, attorney or community organizations; reviews activities for compliance with laws, court rules or administrative directives; answers questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors. Also establishes a working relationship with unions, other state agencies or other outside organizations; establishes recordkeeping systems; recommends improvements in judiciary programs; recommends improvement in operating procedures or administrative practices; suggests improvements in work unit operation, checks written reports for completeness or accuracy, compiles records and statistical data on workload volume, backlog, unit expenditures, personnel actions, fixed assets, equipment or attendance. Establishes workflow systems or procedures; coordinates with heads of internal units; mentors/coaches lower level administrative professional employees. Travel within the tri-county vicinage may be required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program evaluation; program development; program analysis; program administration or administrative research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Salary: $40,866.94 - $66,283.96. (2006)

COURT SERVICES CLERK/ASSISTANT: Kingman, Bullhead City or Lake Havasu City, AZ as assigned. Summary: The Clerk of Superior Court seeks to establish a hiring register for the positions of Court Services Clerk and Court Services Assistant. The positions perform work of moderate difficulty in case processing and legal clerical duties for the Clerk of Superior Court. Duties: This may include standardized or recurring job duties including but not limited to opening/closing cases, docketing, filing, scanning, appeals, research, providing information and answering questions from the public, processing notary bonds, marriage licenses, serving at the front or back counter, performing computer data entry and other clerical tasks. Qualifications: Both positions require high school diploma or GED, excellent customer service, communication and organization skills and the ability to multitask. The Court Services Clerk position requires a minimum of one (1) year of general office or legal clerical experience. The Court Services Assistant requires three (3) years of general office, legal clerical, or accounting related experience or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $11.12 - $13.51/per hour. (2006)  

Top

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Ocean Vicinage. Duties: Under the general direction of the Court Executive 2b (Operations Division Manager) assists pro se litigants and directs to appropriate resources; assists in the resolution of customer complaints; coordinates use/maintenance of vicinage vehicle fleet; duplicates copies of court proceedings for litigants and judges; coordinates storage and retrieval of court records; assists in maintaining law library; coordinates sessions calendar; generates reports of statistical nature and coordinates complimentary dispute resolution program. Does related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of experience in the coordination of calendars and scheduling of events. A minimum of two years experience in the area of customer service and administration of policies and procedures. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $36,025.61 - $59,021.95. (2006)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Bergen Vicinage. Duties: Performs full performance level professional administrative functions including but not limited to: communicates human resources policies, rules or regulations; drafts correspondence, reports or proposals; addresses community organizations, public forums, media or professional groups; advises managers on deadlines, rules, regulations or related information; verifies entered data against source documents; analyzes data; maintains record keeping systems; reviews employees’ or customers’ records; participates in work unit meetings; reviews activities for compliance with laws, court rules or administrative directives; investigates complaints; interviews job or team applicants; and performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program evaluation, administrative operations or human resources. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $40,866.94 - $66,283.96. (2006)

OFFICE AIDE/CONFIDENTIAL: Superior Court of New Jersey, Counties of Atlantic and Cape May. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as filing, data entry and organizing entered data into reports. May perform other related duties as assigned. Qualifications: Experience in an office environment is helpful. Knowledge of Microsoft Word and Excel is helpful. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of 25 wpm or faster. NOTE: This position is limited to 944 hours in a given fiscal year. Salary: $12 per hour. (2006)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Superior Court of New Jersey, Morris and Sussex Vicinage. Summary: The Morris Vicinage currently has an opening for an energetic, dependable, detail-oriented individual to work as an Administrative Specialist 2 in the Probation Division. Duties: Under the direction of the Court Executive 2B (Vicinage Chief Probation Officer), the selected individual will be responsible for providing Vicinage-wide administrative support to the division. Specific duties include preparing confidential reports; monitoring and maintaining the division budget; serving as division timekeeper; serving as division contact regarding purchases, expenditures, and budgeting needs; providing technical advice to staff, peers, or management; drafting correspondence reports, or proposals; scheduling meetings, appointments, and interviews; and recommending improvements in operating procedures, work processes, or administrative practices. The selected candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation, administrative operations, or human resources. Applicants who do not possess the required education may substitute experience eon a year-for-year basis. Salary: $35,319.23 - $57,864.66. (2006)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Office of the Court Administrator. Duties: Under the general direction of the Court Executive 2b, will help interpret laws, rules and policies; participate in team development activities; coordinate report collection activities; draft correspondence, reports, press releases or proposals; proofread written materials and completed forms; schedule meetings, appointments and interviews; inform clients and customers about available services; complete legal documents and forms; provide information to judges, attorneys and community organizations; analyze data; answer questions posed by the public, employees, clients, customers, complainants, subordinates and supervisors; serve on committees or task forces; establish record keeping systems; recommend improvement in operating procedures or administrative practices; interview job or team applicants; participate in team or work unit meetings; plan agendas for meetings; suggest improvements in work unit operation; write user or operations documents or manuals; check written reports for completeness or accuracy; compile statistical data on workload volume, backlog, unit expenditures, personnel actions, fixed assets, equipment or attendance; recommend purchases of equipment, materials or supplies; tabulate statistical or financial data; treat all personnel, clients and the public with dignity and respect; perform other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in administrative operations: purchasing, finance, facilities management, investigation or library administration, and/or one year of paraprofessional experience in program evaluation: program development, program coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A working knowledge of Word and Excel would be helpful. Bilingual skills in English and Spanish will also be helpful to assist a diverse customer population. Salary: $36,025.61 - $59,021.95. (2006)

MANAGEMENT OFFICER: Superior Court, Judiciary of Guam, Administrative Office of the Courts. Duties: This is complex technical administrative work which involves analyzing, evaluating and developing recommendations for improved managerial and organizational procedures, practices and processes. Under the direction of a division head or other court management designee, and employee in this class works to exercise independent judgment, discretionary decision-making abilities and initiative. Qualifications: Graduation from a recognized college or university with a Bachelor’s degree in Public or Business Administration or closely related field plus two years work experience in management services at a technical level or equivalent work. Any equivalent combination of education and experience which provides the minimum knowledge, abilities and skills. Salary: $26,678. (2006)  

COURT OPERATIONS MANAGER: The Superior Court of California, County of Stanislaus. Summary: Under direction of the Chief Deputy Executive Officer, plans, organizes and manages the operation of a Division; defines goals and objectives and evaluates accomplishments; develops and oversees the implementation of operational procedures; and performs other duties as required. This is the first management level in the court operations classes. Incumbents manage legal processing, court operations, and related areas through subordinate supervisors. Incumbents generally have a broad span of control, with responsibility for several supervisory staff and are responsible for varied functions of daily operational procedures. This class is accountable for the planning, development and implementation of policies and procedures and identifying resources needed to meet the goals and objectives of the Court. This class is distinguished from supervisory classes in that the former is responsible for meeting pre-determined goals and objectives by assessing the workload and establishing daily operational priorities while the latter has first line supervisory responsibilities for an assigned group of clerical staff within a section. Duties: Manages and participates in the daily operation of a division; develops and implements goals, objectives and procedures for the division consistent with Court policies; develops standards against which to evaluate performance and level of service; recommends changes in policies and procedures. Identifies and projects budget needs for the operation of the division; writes justifications for funding requests; monitors expenditures to assure compliance with budget; assesses the cause of, and accounts for, variances between projected and actual expenditures; formulates budget requests; prepares operational reports, financial statements and other materials; makes presentations, as required. Plans, directs and coordinates the division’s work plan; reviews the details of the plan with subordinate staff identifying potential problems and determining solutions; assigns projects and programmatic areas of responsibility to subordinate staff; prioritizes workload to meet expectations; reviews and evaluates work methods and procedures. Selects, directs, develops and evaluates assigned staff directly or through subordinate supervisors; coordinates training programs intended to enhance staff capabilities, to utilize time more effectively, and to improve the delivery of services; reviews action plans for performance improvement; follows up on progress of plans for corrective action; implements authorized disciplinary action. Conducts a variety of organizational and operational studies to support proposed modifications to Division programs; analyzes proposed legislation and administrative regulations for their impact on Division services, staffing and funding; stays abreast of new trends and innovations in the field of court services. Maintains an awareness of the automation needs of the Division; functions as liaison for information systems services; provides input on space needs and office layouts; monitors contracts and grants; maintains consistency of fiscal, personnel and payroll activities of the Division within established policy. Serves on committees and task forces both within the Court and with local, state and national agencies and organizations; provides liaison between assigned division and others within the Court and County, and with other courts, county, state, and community agencies as necessary. Qualifications: Any combination of training and experience which demonstrates attainment of the required knowledge and ability to perform the required work, typically: Graduation from an accredited four year college with a Bachelor’s degree in court administration, business or public administration, criminal justice, or a closely related field. Four years of supervisory or administrative management experience in a court or legal environment. Additional qualifying experience may substitute for education on a year for year basis. Salary: $1,903.85 - $2,855.35 bi-weekly + benefits. (2006)

Archived Administrative Assistant Positions 1992-2005

Top

Mid-level managers