Administrative Assistants/Specialists

COURTROOM CLERK: Mohave County Superior Court, Kingman, AZ. Duties: Under close to general supervision, undertakes and performs a variety of tasks associated with the handling of statutory and/or locally required Clerk of Court functions within the courtroom. Provides the official record of court activities and assists in the clerk’s office performing a variety of pre-court preparation and post-courtroom activity follow-up. As experience is gained, incumbents work more independently on an expanded variety of assigned duties. Qualifications: A high school diploma/GED AND two (2) years of relevant, progressively responsible legal secretarial, secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and work related abilities have been achieved. Must be able to type 60 wpm. Salary: $15.28 per hour (2008)

ADMINISTRATIVE SPECIALIST 2: Civil Division, Passaic Vicinage, Superior Court of New Jersey. Summary: The Civil Division is seeking a well organized individual with good people skills and customer service skills to join it steam. Duties: The selected candidate, under the general direction of the Court Executive 2b (Division Manager), or other supervisory personnel, will perform varied operational and administrative tasks relative to the operation of the division; provide human resources support for unit; schedules meetings for Division Manager and various supervisory personnel, keeps meeting minutes, acts as a liaison between assistant managers, court services supervisors, judges and outside agencies; coordinates report collection activities; prepares correspondence, reports or proposals; this position will also involve a significant customer service component, including but not limited to directing individuals to appropriate offices, providing information regarding procedures to be followed, providing information on the status of cases, both in person and via a telephone. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional experience for education on a year for year basis. Salary: $38,455.87-$63,003.53. (2008)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Morris and Sussex Vicinage, Superior Court of New Jersey. Summary: The Municipal Division is seeking a motivated individual to perform a high degree of administrative, customer service, and mathematical reasoning tasks to assist the Superior Court division and better serve the 55 Municipal Courts in Morris and Sussex Counties. Attention to detail, accuracy, thoroughness, and strong organizational and communication skills are essential functions of the position. Duties: The incumbent will coordinate monthly and annual report collection activity, schedule meetings and appointments, verify and analyze data against source documents, establish record keeping systems, intake customer service complaints, provide information to municipal judges and respective courts, review municipal court activities for compliance with court rules and administrative directives, establish working relationships with municipal courts, arrange for and/or train employees/volunteers in areas such as judiciary policies/procedures, compile statistical data on workload volume and backlog, analyze data, review tabulated accounting, financial or statistical data, maintain case statistics to generate status reports, compose routine correspondence. Occasional travel to the municipal courts in both Morris and Sussex Counties will be required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in working in program Evaluation, Administrative Operations, and/or Human Resources. Knowledge of Word and Excel would be helpful. Experience in either a municipal court setting or basic bookkeeping is highly desirable. Applicants who do not possess the required education may substitute experience on a year for year basis. Salary: $38,455.87-$63,003.53. (2008)

ADMINISTRATIVE SPECIALIST 3: Municipal Division, Bergen County, Superior Court of New Jersey. Summary: Bergen Vicinage Municipal Division is seeking a motivated self-starter with good writing and communication skills to work under the general directory of the Court Executive 2B (Municipal Division Manager). The successful candidate will interact with Bergen County’s 72 Municipal Courts. Duties: Responsibilities include but are not limited to: answering queries from the public, employees, and clients; providing information and guidance to judges, attorneys, and community organizations; assisting courts with technical advice and support on procedural guidance; conducting training sessions; facilitating discussion among state, vicinage, and local management; preparing technical, financial and evaluation reports; drafting correspondence; conducting visits and financial audits of the municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws and established policies and procedures governing the operation of the Municipal Courts; and performing related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program evaluation, administrative operations or human resources. Applicants who do not possess the required education may substitute experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $43,623.80-$70,755.44. (2008)

OFFICE AIDE: Superior Court of New Jersey, Camden Vicinage. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as record and file storage; preparation and organization of filing systems; moving records, files and boxes; data entry; sorting mail, cards, letters, forms or other documents; perform other related duties as assigned. Qualifications: Experience in an office environment. Experience with records management would be helpful. Knowledge of Microsoft Word and Excel is a plus. Salary: $11.84 per hour. (2008)

ARBITRATION PROGRAM ASSISTANT: Superior Court of New Jersey, Bergen Vicinage. Summary: The Bergen Vicinage currently has an opening for an enthusiastic, dependable, detail-oriented individual to work on a part-time basis (two or three days per week) in the Civil Arbitration Program. Duties: Under the general direction of a supervisory officer, the selected candidate will be responsible for entering data into the Automated Case Management System (ACMS); explaining Judiciary policies or procedures to customers or clients, including program eligibility requirements; reviewing correspondence and data processing output for accuracy; preparing and mailing correspondence; processing mail; customer telephone contact and answering telephone inquiries; operating various types of office machines; filling; and performing related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Salary: $14 - $18 per hour. (2008)

ARBITRATION PROGRAM ASSISTANT: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis in the Civil Arbitration Program. Under the general direction of a supervisory officer, this position will be responsible for entering data into the Automated Case Information System (ACMS); explaining judiciary policies or procedures to customers or clients, including program eligibility requirements; reviewing correspondence and data processing output for accuracy; processing mail; answering telephone inquires; operating various types of office machines; filing; and performing related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Excellent communication skills, strong interpersonal skills, experience working with diverse populations and the ability to communicate in Spanish and English is helpful. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Salary: $14.00 per hour. (2008)

ADMINISTRATIVE CLERK IV (SYSTEMS AND FACILITIES UNIT): Superior Court of California, County of Contra Costa. Summary: The Superior Court of Contra Costa County is seeking an individual to fill an Administrative Clerk IV position in the Systems and Facilities Unit, located in downtown Martinez. The result of this recruitment may be used to fill other Administrative Clerk IV vacancies that become available. Duties: Some of the duties assigned to the Administrative Clerk IV – Systems and Facilities Unit are more physically demanding than duties typically assigned to Clerk/Administrative Clerk positions. Incumbents must have the ability to lift objects weighing up to 30 pounds and move them over short distances. In addition, the nature of the work performed requires travel between court locations on a daily basis and night and weekend overtime work. Regular and punctual attendance is essential. Duties that may be assigned include, but are not limited to the following: maintain inventories and records on computer equipment, phones, fax machines and other equipment and materials; pack, unpack and store various equipment and materials; assist in the preparation of Requests for Proposals; prepare purchase requests; track Requests for Proposals and purchase requests; provide clerical support to managers in the Systems and Facilities Units; manage content of the Court’s web sites; schedule and set up video conferences; ensure equipment is operational for video broadcasts; maintain phone databases including Automated Voice Response and Interactive Voice Response systems; and make arrangements for phone installations and maintenance. Qualifications: One (1) year of experience with Contra Costa County Superior Court at or above the level of Administrative Clerk III or Clerk III OR Three (3) years of clerical experience in the areas(s) of administration, procurement, and/or accounting. Salary: $44,020.52-$53,507.22. (2007)

ADMINISTRATIVE SPECIALIST 4: Superior Court of New Jersey, Burlington County, Trial Court Administrator’s Office. Summary: The Burlington Vicinage has an exciting opportunity for a detailed and customer service-oriented professional to work as an Administrative Specialist 4 in the Criminal Division. Duties: Under the direction of the Court Executive 2b (Criminal Division Manager) and/or other supervisory personnel, the successful candidate will coordinate the activities of the criminal drug court. Primary duties include, but are not limited to, developing and implementing plans for budgets, accounting, grant management, staffing, equipment, logistics, or other methods, procedures, or programs. This individual will also coordinate the substance abuse evaluations for drug court referrals, develop communication plans within or outside the divisions, and facilitate discussions among federal, state, vicinage, county or local officials. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in the area of program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $56,507.68 - $88,065.63 (2007)

COURT SERVICES CLERK: Superior Court of Arizona, Mohave County. Duties: Performs work of moderate difficulty in case processing and legal clerical duties for the clerk of superior court. Under close supervision incumbents perform assigned routine/standardized or recurring job duties including, but not limited to, opening cases, closing cases, docketing, filing, scanning, appeals, and research. As experience is gained, incumbents work more independently on an expanded variety of assigned duties. Qualifications: A high school diploma or GED AND one (1) year of general office or legal clerical experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $11.40 per hour (2007)

DISTRICT COURT ADMINISTRATOR/CLERK OF THE COURT: Second Judicial District Court, Washoe County, (work in Reno, Nevada) Duties: Assumes overall management responsibility for the services and activities of the District Court including the administration and operation of various Court programs and divisions; recommends, administers, and implements policies and procedures approved by the court. Manages the administrative work of the Court to permit the maximum allowance of Judges’ time for judicial work. Supervises the assistant district court administrators for the family court and general jurisdiction divisions and other district court staff with the exception of the immediate staff of the judges. Supervises the office of clerk of court and the processing of all pleadings and papers related to court business and the court clerks. Directs the implementation and operation of the court interpreter program. Plans, organizes and directs the budgetary and fiscal operations of the district court. Plans, organizes, hires, trains and supervises all personnel deemed necessary by the district court to adequately conduct the operations of the district court with the exception of the judges’ immediate staff. Monitors the system of internal controls to include payroll, purchasing, accounts payable, accounts receivable, information systems and inventory along with all other fiscal aspects of the district court, including adjudication, administration, family mediations services and jury services. Expedites the movement of the court calendars and coordinates and monitors automated case management systems including, but not limited to, the development of integrated data entry systems. Supervises the preparation and submission of reports and activities of the court to the state, regional and local authorities as required. Determines statistics to be gathered for the statewide uniform system of judicial records and manages the flow of information through and about the court. Directs, researches, evaluates, monitors and proposes new and revised policies as necessary to improve court operations. Coordinates the calendars and activities of judges visiting from other jurisdictions and of hearing officers or masters assigned for specific purposes. Represents the district on regional, statewide, judicial and justice system coordinating councils, conferences, conventions and committees as assigned by the chief judge. Handles public information and is a liaison with other government executive, legislative and judicial agencies in the community as assigned by the chief judge. Performs all other duties as may be assigned by the chief judge. Qualifications: A Master’s degree from an accredited college or university with major course work in business administration, public administration, court management, judicial administration, or related field and seven years of increasingly responsible program management and court administrative experience including at least four years of management and supervisory experience. Certification by the Institute for Court Management of the National Center for State Courts is a positive factor in the hiring consideration. Salary: $80,122 - $124,218 (2007)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Sussex County Judicial Center, Probation Division, Newton, New Jersey. Summary: The Morris/Sussex Vicinage currently has an opening for an energetic, dependable, detail-oriented individual to work as an Administrative Specialist 2 in the Probation Division. Duties: Under the direction of the Court Executive 2B (Vicinage Chief Probation Officer) or other supervisory personnel, the selected individual will be responsible for providing support to the Sussex Probation Division. Specific duties include preparing confidential reports; serving as division timekeeper; serving as division contact regarding purchases, expenditures, and budgeting needs; providing technical advice to staff, peers, or management; drafting correspondence reports, or proposals; scheduling meetings, appointments, and interviews; and recommending improvements in operating procedures, work processes, or administrative practices. The selected candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation, administrative operations, or human resources. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Salary: $36,746.12 - $60,202.39 (2007)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Morris County Courthouse, Family Division, Morristown, New Jersey. Summary: The Morris County Family Division is seeking a high motivated individual to serve as the Administrative Specialist 2 Confidential. Duties: Under the direction of the Court Executive 2B (Vicinage Chief Probation Officer), the selected individual will be responsible for providing Vicinage-wide administrative support to the division. Specific duties include preparing confidential reports; monitoring and maintaining the division budget; serving as division timekeeper; serving as division contact regarding purchases, expenditures, and budgeting needs; providing technical advice to staff, peers, or management; drafting correspondence reports, or proposals; scheduling meetings, appointments, and interviews; and recommending improvements in operating procedures, work processes, or administrative practices. The selected candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in working in Program Evaluation, Administrative Operations, and/or Human Resources. Applicants who do not possess the required education may substitute experience eon a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)

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ADMINISTRATIVE SPECIALIST 4 (CONFIDENTIAL): Office of Deputy Administrative Director, Equal Employment Opportunity/Affirmative Action (EEO/AA) Unit, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a professional to work under the direction of the Chief of the Equal Employment Opportunity/Affirmative Action Unit. The selected individual will conduct investigations upon receipt of complaints from the trial courts (vicinages) in accordance with federal and state anti-discrimination laws and policies and Judiciary standards. Duties: Determining the nature and basis of complaint and documenting such; interviewing complainant(s) and witnesses and obtaining other relevant information and documents; analyzing information received from the investigation and preparing accurate and detailed reports containing findings, conclusions and recommendations; provide technical assistance to vicinage personnel in the proper handling of discrimination complaints; developing and conducting training on discrimination complaint procedures and other relevant EEO/AA subject areas; assisting in compiling and tabulating EEO/AA statistical and analytical data; and performing other related duties. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal records/statements, interrogatories and similar documents. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Experience in conducting discrimination investigations and knowledge of anti-discrimination laws is helpful. Strong written and oral communications skills would also be helpful. Salary: $55,264 - $86,127. (2007)

MANAGEMENT ASSISTANT 1: State of Oregon, Judicial Department, Office of the State Court Administrator, Legal Counsel Division. Duties: Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Provide highly skilled, independent, clerical, administrative, confidential, and technical support. Perform a variety of specialized, complex, secretarial work using a personal computer to prepare a variety of documents, including complex correspondence, forms, tables, confidential memoranda, meeting minutes, reports, logs, and databases. Proofread typewritten material for correct grammar, punctuation, format, and accuracy of content. Manage, develop, and maintain filing systems and logs; create, maintain, file and organize data and data retrieval; maintain and organize the legal library. Prepare standard response correspondence; respond to routine inquiries; handle follow-up and follow-through activities. Perform research on OJD computer systems and programs. Serve as the receptionist for the Division; answer telephones; route or respond to inquiries; open and send mail; and handle visitors and public in person. Maintain office equipment; order office supplies; coordinate scheduling of meetings, conferences. Process credit cards and purchase orders; review invoices, reimbursement, and payment requests; manage and complete an annual physical inventory. Qualifications: You must have a high school diploma, GED, or equivalent work experience. You must have three years of responsible, complex secretarial or administrative work experience that demonstrates the knowledge, skill, and ability to perform the job duties listed on this recruitment announcement. Related course work beyond general education may be substituted for experience. Skill in operating personal computer equipment is required. Skill in typing accurately at a minimum of 60 wpm is required. Skill in creating and maintaining filing systems and data logs is required. Preference may be given to applicants with court or legal experience. Preference may be given to applicants with advanced experience in Corel WordPerfect, Microsoft Word, spreadsheets (Quattro Pro or Excel) , informational databases (Paradox or Access), or Lotus Notes databases. Preference may be given to applicants with legal research or computer research skills. Salary: $2350.00 - $3473.00 monthly. (2007)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Passaic Vicinage. Duties: The Passaic Vicinage is seeking candidates to perform professional administrative functions including but not limited to: communicating human resources policies, rules or regulations to staff or team members; advise managers on deadlines, rules, regulations or related information; advise management on personnel issues, explain judiciary policies or procedures to clients or customers; respond to employee, attorney, litigant or citizen complaints; establish workflow systems or procedures; evaluate program performance in accordance with established policies or procedures; give advice or assist staff or team members with work in progress; implement operating procedures or systems; provide training or cross training to coworkers; coordinate work activities of unit or team members. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for two years of general experience as indicated above. Salary: $41,684.28 - $67,609.64. (2007)

ADMINISTRATIVE SPECIALIST 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties, Operations Division. Duties: Under the direction of the Assistant Trial Court Administrator and the Operations Division Court Executive, the Judiciary is seeking a person with excellent customer service and communications skills. Primary responsibilities include scheduling staff interpreters to various courtrooms, scheduling all freelance interpreters in accordance with Judiciary policy, collecting data, and preparing vouchers and statistical reports. Additional responsibilities include: assisting in the preparation of technical evaluations of facility projects; maintaining work orders, coordinating equipment requests for the courthouse and regulating the flow of work in accordance with operation schedules. Monitor divisional compliance with records retention and standards. Coordinate report collection activities, draft correspondence, reports, compile statistical data; budget projections and unit expenditures tracking for the division; recommend purchases of equipment, materials or supplies and track fixed assets. Provide assistance to the telephone administration operation. Assist and distribute emergency management protocol, assist in coordinating security needs, including the implementation of the local Courthouse Security Plan. The selected candidate shall perform varied operational and administrative tasks relative to the operation of the division and as required by the ATCA/Division Manager and assist Operations staff. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the NJ Department of Personnel. Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Proficiency in Microsoft Word, Excel, PowerPoint and Access will be helpful. Salary: $34,277.04 - $54,029.71. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Essex Vicinage, General Operations Division. Summary: Essex Vicinage is seeking an energetic self-starter who will serve as an Administrative Specialist 2 in the General Operations Division. Duties: The selected candidate will provide technical advice to staff, peers or management; coordinate report collection activities; draft correspondence, reports, or proposals; schedule or arrange meetings, appointments, interviews and other activities necessary for accomplishing job assignments; inform clients or customers of available services; negotiate with vendors; establish recordkeeping systems; suggest improvements in work unit operations; assemble materials; recommend purchase of supplies; maintain a current inventory of all records center holdings in a computer database; assist the divisions with proper boxing and logging of new materials; identify records eligible for destruction in accordance with the Judiciary record retention schedule; coordinate destruction with appropriate vendors; submit monthly reports on center activity; participate in special records management projects; and oversee and monitor microfilm inspection. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the following areas of Program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional or professional experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of general experience as indicated above. Salary: $36,746.12 - $60,202.39. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Union Vicinage, Probation Division. Duties: Under the general direction of the Court Executive 2b (Probation Division Manager) or Court Executive 1b (Assistant Probation Division Manager), the individual will provide technical advise to staff, peers or management; review court rules or administrative directives; answer questions posed by public, clients, customers, complainants or supervisors; train employee in areas such as judiciary policies or procedures; participate in team or work unit meetings; check written reports; compile records or other written materials; inform managers about employees’, clients’ or customers’ work progress or related matters. Perform related work as required. Qualifications: Graduation from an accredited college or university with a Bachelor’s degree. One year of paraprofessional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)

CONCILIATION COURT SERVICES ASSISTANT: Superior Court of Arizona, Mohave County, Conciliation Court, Kingman, AZ. Duties: Under general supervision, this position undertakes, performs and provides a variety of clerical, clerical accounting, secretarial, office services and related support associated with the operation and functions of Conciliation Court. Qualifications: Requires a high school diploma or GED AND three (3) years of relevant, progressively responsible clerical, secretarial, customer service, clerical accounting or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $14.90 – $15.65/hr. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Bergen Vicinage. Summary: Performs entry level, professional administrative functions. Duties: Coordinates report collection activities; drafts correspondence, reports or proposals; provides technical advice and assistance to supervisors and management; analyzes data; maintains record keeping systems; recommends improvements in operating procedures or administrative practices; participates in work unit meetings; helps plan and draft agendas for meetings; tabulates statistical data; maintains timekeeping records; conducts research; investigates complaints; performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional experience for education on a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)

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ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Camden Vicinage, Civil Division. Summary: Under the direction of the Court Executive 2b (Civil Division Manager) and other supervisory personnel, is responsible for providing administrative support to the division. Duties: Specific duties include but are not limited to: creating and maintaining Excel spreadsheets; analyzing statistical data for the Division; requesting and reviewing statistical reports from RMDS; maintaining recordkeeping systems; participating in program development; coordinating training programs; assisting with court mediation/settlement hearings; handling purchasing functions and tracking Division spending and budget using Excel spreadsheets, drafting correspondence, reports or proposals; recommending improvement in operating procedures or administrative practices; drafting meeting agendas; recording and preparing minutes for meetings; conducting research; participating in the recruitment process. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in program evaluation, program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Knowledge of Word, Excel, Access and PowerPoint is helpful. Good writing skills are helpful. Salary: $36,025.61 - $59,021.95. (2007)

ADMINISTRATIVE CLERK III: Superior Court of California, County of Contra Costa, Fiscal Services Unit. Summary: The Superior Court in Contra Costa County is seeking an individual to fill a Court Administrative Clerk III position in the Fiscal Services Unit, located on Main Street in downtown Martinez. Duties: Court Administrative Clerks perform a wide variety of centralized court administrative, procurement, and/or accounting support services. The individual appointed to this position must be able to work independently, be attentive to detail, and possess good interpersonal and oral communication skills. Adeptness at working with figures and current knowledge of Excel software is highly desirable. Regular and punctual attendance is essential. Qualifications: One year of experience as an Administrative Clerk II or Court Clerk II with Contra Costa County Superior Court, OR Two years of clerical experience in the areas of administration, procurement, and/or accounting. Knowledge of: clerical accounting practices and procedures; mathematics and statistics; filing and financial record keeping systems; establishment and maintenance of filing and information retrieval systems; personal computers and standard software applications; purchasing practices and procedures; and approved standards for financial record keeping. Ability to: prepare and maintain accounting records, purchasing records and documents; establish and maintain cooperative working relationships with others; prepare clear, concise, and accurate records and reports; learn policies, procedures, documents and terminology affecting assigned functions; use a personal computer and software, including word processing, spreadsheet, database and other job-related applications and systems; understand, interpret, explain and apply a variety of policies, rules, procedures, and regulations; and prepare and maintain accounting records, purchasing records and documents. Salary: $37,017.15 - $44,994.68. (2007)

ADMINISTRATIVE SPECIALIST 1: Civil Practice Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual under the direction of the Chief, Civil Court Programs, Civil Practice Division. Duties: The selected individual will be responsible for maintaining the automated records of arbitrator and mediator training; monitoring and recording compliance with rule-based training requirements; monitoring and tracking completion of work assignments to civil committees; working in coordination with other units to roll out training of Civil Division staff and performing other duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: -All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel. –Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. –Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. NOTE: Knowledge of Word, Excel, PowerPoint and Access would be helpful. Salary: $34,277 - $54,029. (2007)

CLERICAL ASSISTANT: Superior Court of New Jersey, Mercer Vicinage. Summary: The Mercer County Superior Court is accepting resumes for a Clerical Assistant. The selected individual should have office skills to provide a variety of clerical support. Duties: Responsibilities include but not limited to: computer skills; data entry; filing; handling mail; answering telephone inquiries and performing other clerical duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and word processing. Applicants for appointment to the band must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of twenty-five wpm. Salary: $12.73 per hour. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Morris and Sussex Vicinage. Duties: Under the direction of the Court Executive 2B (General Operations Division Manager) and/or other supervisory personnel, will be responsible for the administration of the Interpreters Unit. The selected individual will schedule staff interpreters to various courtrooms, schedule all freelance interpreters in accordance with Judiciary policy, collect data, prepare vouchers and statistical reports. The candidate shall perform varied operational and administrative tasks relative to the operation of the division and required by the division manager. These tasks may include: drafting correspondence, reports or proposals, providing technical advice, analyzing data and maintaining timekeeping records. The candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in working in Program Evaluation, Administrative Operations, and/or Human Resources. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Knowledge of Word and Excel would be helpful. Salary: $36,746.12-$60,202.39. (2007)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Counties of Atlantic and Cape May, Family Division. Duties: The Atlantic/Cape May Vicinage is looking for a well-organized professional to provide technical advice to staff, peers or management; provide information to judges; review court activities for compliance with laws, court rules or administrative directives; answer questions posed by public, clients, customers, complainants or supervisors; train employees in areas such as judiciary policies or procedures; participate in team or work unit meetings; check written records; compile records or other written materials; inform managers about employees’ or clients’ work progress or related matters. Perform related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the area of program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. Salary: $36,746.12 - $60,202.39. (2007)

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CASE PROCESSOR: Office of the Clerk, U.S. Court of Appeals for the Tenth Circuit, Denver, CO. Summary: The U.S. Court of Appeals for the Tenth Judicial Circuit is seeking candidates for the position of Case Processor. This position operates as a member of a team. A team player with skill in dealing with others is essential. Duties: A Case Processor receives, reviews, and completes data entry requirements for appellate court documents. Additional responsibilities include monitoring compliance with federal and local rules, initiating correspondence, and drafting court orders. Substantial telephone and in person contact with counsel, litigants and court personnel for the purpose of providing general and specific information or guidance is required. Qualifications: High school diploma or equivalent; at least two years related clerical or administrative office experience; ability to communicate effectively both orally and in writing. Ability to use computer technology; professionalism in dealing with court personnel and the public; ability to work closely and well with others in a team environment. Preferred skills: Court experience, especially appellate court; experience with electronic filing; college degree; experience in a legal environment and/or legal training; work experience which provided the applicant with a high degree of analytical skills; ability to take initiative; strong organizational skills. Salary: $36,467 - $45,615. (2006)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Counties of Atlantic and Cape May. Summary: The Atlantic County Vicinage is seeking an organized and motivated professional to perform in a challenging, fast paced work environment. Duties: Under the direction of the Court Executive 2b (General Operations Manager), perform administrative functions in the coordination of maintenance at the Court Houses; will evaluate the implementation of standards and Best Practices in Jury management, Transcript Services, Records, Law Library and Interpreter Services. Will evaluate and deploy emergency management protocol; assist in coordinating security needs, including the implementation of the local Courthouse Security Plan; serve as fleet coordinator, including the coordination of vehicles and necessary record keeping; compose documentation, procedural manuals and correspondence; responsible for management of special projects and perform other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience and a law degree may be substituted for two years. Proficiency in Microsoft Word, Excel, PowerPoint and Access will be helpful. Salary: $40,065.63 - $64,984.27. (2006)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking a well-organized, detail-oriented self-starter to provide support under the general direction of the Court Executive 2b (Criminal Division Manager). The selected individual will schedule meetings, appointments or interviews; draft correspondence and reports; provide human resources support; participate in team development activities and meetings; interpret policies; review employees’ records; answer questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors; establish recordkeeping systems; arrange training for staff or team members; plan agendas for meetings; compile statistical data on workload volume backlog, unit expenditures, personnel actions, fixed assets, equipment or attendance; recommend purchases of equipment, materials or supplies; tabulate statistical or financial data; determine status of customer or service complaints in accordance with established procedures or regulations. Performs other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Knowledge of Word and Excel is helpful. Salary: $35,319.23 - $57,864.66. (2006)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Ocean Vicinage. Duties: Under the general direction of the Court Executive 2B (Criminal Division Manager) or other supervisors, provides technical advice, assistance and general support to supervisors and managers. Determines status of customer complaints in accordance with established procedures or regulations. Compiles statistical data on workload volume, backlog, personnel actions, fixed assets, equipment and attendance. Drafts correspondence as well as documents and proofreads for completeness and accuracy. Answers questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors and refers individuals to the appropriate agency and/or service. Participates in team or work unit meetings and recommends improvements and/or changes in operating procedures. Provides information to judges, attorneys and/or community organizations. Trains employees in areas such as, but not limited to, Judiciary policies and procedures. Does related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of technical experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $35,319.23 - $57,864.66. (2006)

ADMINISTRATIVE SPECIALIST 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties. Summary: The office of the Equal Employment Opportunity/Affirmative Action Officer and Ombudsman of Vicinage 12 is seeking a creative, customer service and detail-oriented individual who will provide administrative support. Duties: Specific duties include, but are not limited to: prepares confidential and/or statistical reports and spreadsheets using computer software; collects, enters, and maintains EEO applicant and workforce flow data; develops and monitors databases; attends, takes and transcribes minutes at Vicinage EEO/AA Advisory Committee and Minority Concerns Committee meetings; handles customer inquiries and requests; explains Judiciary policies and procedures to internal and external customers; prioritizes customer service issues; interviews internal/external customers for needed information; produces various program materials, including pamphlets, brochures, PowerPoint presentations, etc.; monitors operating expense budgets; composes routine and non-routine correspondence; schedules meetings; coordinates work flow between locations; provides information to the public; handles confidential and/or sensitive material; reviews contents of correspondence and reports for completeness, clarity and accuracy; routes correspondence or files to appropriate office or position; maintains files; processes invoices and travel reimbursement; regulates work flow in accordance with established time frames; acts as liaison to other court divisions; provides quality customer service; and performs other related duties as assigned. SPECIAL NOTE: Although this position will be based in the Somerset County Courthouse (Somerville), it may involve travel to the Hunterdon County (Flemington) and Warren County (Belvidere) Courthouses. This position will require working occasional evening hours in order to attend meetings. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. NOTE: Proficiency in Microsoft Word, Excel, PowerPoint, Access and Publisher applications, as well as excellent written, verbal and organizational skills would be helpful. Salary: $33,604.94 - $52,970.30. (2006)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Cumberland/Gloucester/Salem Vicinage. Summary: Under the direction of the Court Executive (Assistant Trial Court Administrator), the Judiciary is seeking a customer service oriented individual to provide technical advice and assistance to supervisors and managers; interpret laws, rules and policies; coordinate report collection activities. Duties: Individual drafts correspondence, reports, or proposals; verifies entered data against source documents; provides information to judges, attorney or community organizations; reviews activities for compliance with laws, court rules or administrative directives; answers questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors. Also establishes a working relationship with unions, other state agencies or other outside organizations; establishes recordkeeping systems; recommends improvements in judiciary programs; recommends improvement in operating procedures or administrative practices; suggests improvements in work unit operation, checks written reports for completeness or accuracy, compiles records and statistical data on workload volume, backlog, unit expenditures, personnel actions, fixed assets, equipment or attendance. Establishes workflow systems or procedures; coordinates with heads of internal units; mentors/coaches lower level administrative professional employees. Travel within the tri-county vicinage may be required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program evaluation; program development; program analysis; program administration or administrative research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Salary: $40,866.94 - $66,283.96. (2006)

COURT SERVICES CLERK/ASSISTANT: Kingman, Bullhead City or Lake Havasu City, AZ as assigned. Summary: The Clerk of Superior Court seeks to establish a hiring register for the positions of Court Services Clerk and Court Services Assistant. The positions perform work of moderate difficulty in case processing and legal clerical duties for the Clerk of Superior Court. Duties: This may include standardized or recurring job duties including but not limited to opening/closing cases, docketing, filing, scanning, appeals, research, providing information and answering questions from the public, processing notary bonds, marriage licenses, serving at the front or back counter, performing computer data entry and other clerical tasks. Qualifications: Both positions require high school diploma or GED, excellent customer service, communication and organization skills and the ability to multitask. The Court Services Clerk position requires a minimum of one (1) year of general office or legal clerical experience. The Court Services Assistant requires three (3) years of general office, legal clerical, or accounting related experience or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $11.12 - $13.51/per hour. (2006)

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ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Ocean Vicinage. Duties: Under the general direction of the Court Executive 2b (Operations Division Manager) assists pro se litigants and directs to appropriate resources; assists in the resolution of customer complaints; coordinates use/maintenance of vicinage vehicle fleet; duplicates copies of court proceedings for litigants and judges; coordinates storage and retrieval of court records; assists in maintaining law library; coordinates sessions calendar; generates reports of statistical nature and coordinates complimentary dispute resolution program. Does related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of experience in the coordination of calendars and scheduling of events. A minimum of two years experience in the area of customer service and administration of policies and procedures. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $36,025.61 - $59,021.95. (2006)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Bergen Vicinage. Duties: Performs full performance level professional administrative functions including but not limited to: communicates human resources policies, rules or regulations; drafts correspondence, reports or proposals; addresses community organizations, public forums, media or professional groups; advises managers on deadlines, rules, regulations or related information; verifies entered data against source documents; analyzes data; maintains record keeping systems; reviews employees’ or customers’ records; participates in work unit meetings; reviews activities for compliance with laws, court rules or administrative directives; investigates complaints; interviews job or team applicants; and performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program evaluation, administrative operations or human resources. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $40,866.94 - $66,283.96. (2006)

OFFICE AIDE/CONFIDENTIAL: Superior Court of New Jersey, Counties of Atlantic and Cape May. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as filing, data entry and organizing entered data into reports. May perform other related duties as assigned. Qualifications: Experience in an office environment is helpful. Knowledge of Microsoft Word and Excel is helpful. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of 25 wpm or faster. NOTE: This position is limited to 944 hours in a given fiscal year. Salary: $12 per hour. (2006)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Superior Court of New Jersey, Morris and Sussex Vicinage. Summary: The Morris Vicinage currently has an opening for an energetic, dependable, detail-oriented individual to work as an Administrative Specialist 2 in the Probation Division. Duties: Under the direction of the Court Executive 2B (Vicinage Chief Probation Officer), the selected individual will be responsible for providing Vicinage-wide administrative support to the division. Specific duties include preparing confidential reports; monitoring and maintaining the division budget; serving as division timekeeper; serving as division contact regarding purchases, expenditures, and budgeting needs; providing technical advice to staff, peers, or management; drafting correspondence reports, or proposals; scheduling meetings, appointments, and interviews; and recommending improvements in operating procedures, work processes, or administrative practices. The selected candidate will perform other related tasks as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation, administrative operations, or human resources. Applicants who do not possess the required education may substitute experience eon a year-for-year basis. Salary: $35,319.23 - $57,864.66. (2006)

ADMINISTRATIVE SPECIALIST 2: Superior Court of New Jersey, Office of the Court Administrator. Duties: Under the general direction of the Court Executive 2b, will help interpret laws, rules and policies; participate in team development activities; coordinate report collection activities; draft correspondence, reports, press releases or proposals; proofread written materials and completed forms; schedule meetings, appointments and interviews; inform clients and customers about available services; complete legal documents and forms; provide information to judges, attorneys and community organizations; analyze data; answer questions posed by the public, employees, clients, customers, complainants, subordinates and supervisors; serve on committees or task forces; establish record keeping systems; recommend improvement in operating procedures or administrative practices; interview job or team applicants; participate in team or work unit meetings; plan agendas for meetings; suggest improvements in work unit operation; write user or operations documents or manuals; check written reports for completeness or accuracy; compile statistical data on workload volume, backlog, unit expenditures, personnel actions, fixed assets, equipment or attendance; recommend purchases of equipment, materials or supplies; tabulate statistical or financial data; treat all personnel, clients and the public with dignity and respect; perform other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in administrative operations: purchasing, finance, facilities management, investigation or library administration, and/or one year of paraprofessional experience in program evaluation: program development, program coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A working knowledge of Word and Excel would be helpful. Bilingual skills in English and Spanish will also be helpful to assist a diverse customer population. Salary: $36,025.61 - $59,021.95. (2006)

MANAGEMENT OFFICER: Superior Court, Judiciary of Guam, Administrative Office of the Courts. Duties: This is complex technical administrative work which involves analyzing, evaluating and developing recommendations for improved managerial and organizational procedures, practices and processes. Under the direction of a division head or other court management designee, and employee in this class works to exercise independent judgment, discretionary decision-making abilities and initiative. Qualifications: Graduation from a recognized college or university with a Bachelor’s degree in Public or Business Administration or closely related field plus two years work experience in management services at a technical level or equivalent work. Any equivalent combination of education and experience which provides the minimum knowledge, abilities and skills. Salary: $26,678. (2006)

COURT OPERATIONS MANAGER: The Superior Court of California, County of Stanislaus. Summary: Under direction of the Chief Deputy Executive Officer, plans, organizes and manages the operation of a Division; defines goals and objectives and evaluates accomplishments; develops and oversees the implementation of operational procedures; and performs other duties as required. This is the first management level in the court operations classes. Incumbents manage legal processing, court operations, and related areas through subordinate supervisors. Incumbents generally have a broad span of control, with responsibility for several supervisory staff and are responsible for varied functions of daily operational procedures. This class is accountable for the planning, development and implementation of policies and procedures and identifying resources needed to meet the goals and objectives of the Court. This class is distinguished from supervisory classes in that the former is responsible for meeting pre-determined goals and objectives by assessing the workload and establishing daily operational priorities while the latter has first line supervisory responsibilities for an assigned group of clerical staff within a section. Duties: Manages and participates in the daily operation of a division; develops and implements goals, objectives and procedures for the division consistent with Court policies; develops standards against which to evaluate performance and level of service; recommends changes in policies and procedures. Identifies and projects budget needs for the operation of the division; writes justifications for funding requests; monitors expenditures to assure compliance with budget; assesses the cause of, and accounts for, variances between projected and actual expenditures; formulates budget requests; prepares operational reports, financial statements and other materials; makes presentations, as required. Plans, directs and coordinates the division’s work plan; reviews the details of the plan with subordinate staff identifying potential problems and determining solutions; assigns projects and programmatic areas of responsibility to subordinate staff; prioritizes workload to meet expectations; reviews and evaluates work methods and procedures. Selects, directs, develops and evaluates assigned staff directly or through subordinate supervisors; coordinates training programs intended to enhance staff capabilities, to utilize time more effectively, and to improve the delivery of services; reviews action plans for performance improvement; follows up on progress of plans for corrective action; implements authorized disciplinary action. Conducts a variety of organizational and operational studies to support proposed modifications to Division programs; analyzes proposed legislation and administrative regulations for their impact on Division services, staffing and funding; stays abreast of new trends and innovations in the field of court services. Maintains an awareness of the automation needs of the Division; functions as liaison for information systems services; provides input on space needs and office layouts; monitors contracts and grants; maintains consistency of fiscal, personnel and payroll activities of the Division within established policy. Serves on committees and task forces both within the Court and with local, state and national agencies and organizations; provides liaison between assigned division and others within the Court and County, and with other courts, county, state, and community agencies as necessary. Qualifications: Any combination of training and experience which demonstrates attainment of the required knowledge and ability to perform the required work, typically: Graduation from an accredited four year college with a Bachelor’s degree in court administration, business or public administration, criminal justice, or a closely related field. Four years of supervisory or administrative management experience in a court or legal environment. Additional qualifying experience may substitute for education on a year for year basis. Salary: $1,903.85 - $2,855.35 bi-weekly + benefits. (2006)

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ADMINISTRATIVE SPECIALIST 1 (CONFIDENTIAL): Superior Court of New Jersey, Bergen Vicinage. Duties: Under the direction of a Court Executive, this customer service and detail-oriented individual will provide clerical and administrative support to any umber of functions within the vicinage’s divisions. Specific duties include, but are not limited to: types confidential and/or statistical, financial or technical reports and spreadsheets using computer software; collects, analyzes, enters and maintains statistical and financial data; takes and transcribes minutes at meetings; handles customers’ inquiries and requests; explains Judiciary policies and procedures to internal and external customers; prioritizes customer service issues; composes routine and non-routine correspondence; schedules meetings; coordinates workflow between locations; provides information to the public; handles confidential and/or sensitive material; reviews contents of correspondence and reports for completeness, clarity and accuracy; routes correspondence or files to appropriate office or position; maintains files; processes invoices and travel reimbursement; regulates work flow in accordance with established time frames; provides quality customer service; and performs other related duties as assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of 25 wpm or faster or must have otherwise demonstrated this competency as detailed below: The appointing authority administered examination is waived for the following applicants: All applicants who possess a current typing proficiency certification issued by the NJ Department of Personnel. Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified title requiring a keyboarding, typing or stenography test. Salary: $32,946.23 - $51,931.67. (2005)

ADMINISTRATIVE SPECIALIST 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties. Duties: Under the direction of the Court Executive 2b (General Operations Manager) and other supervisory personnel, this individual will act as lead worker to team members or other groups of non-subordinates in assigned tasks. Provide information to judges, attorneys, or community organizations. Screen confidential materials for release to the public or other authorized person/agency. Give advice or assist staff or team members with work in progress. Analyze statistical or financial data. Provide training or cross-training to coworkers. Implement operating procedures or systems. Edit letters, document or articles. Explain judiciary policies or procedures to clients or customers. Analyze reports for distribution or action. Compose non-routine correspondence. Maintain personnel records. Perform other related duties as assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administrative examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm. All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel. Judiciary staff, who have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Knowledge of automated systems such as Word and Excel is helpful. Salary: $32,652.15 - $51,468.45. (2005)

ADMINISTRATIVE SPECIALIST 1 (CONFIDENTIAL): Superior Court of New Jersey, Union Vicinage. Duties: Under the general direction of the Court Executive 2b (Human Resources Division Manager), or other high level supervisor, informs managers, supervisors and employees about Human Resources related issues; interviews clients or customers; gives advice or assists staff or team members with work in progress; acts as lead worker to team members; provides training to coworkers; prioritizes work. Performs related work as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document for information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments or coordinating the office work flow. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 25 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Experience in Human Resources is helpful. Word processing and/or database experience is also helpful. Salary: $32,652 - $51,468.45. (2005)

JUDICIARY CLERK 3: New Jersey Judiciary, AOC, HR Division. Summary: The Human Resources division, Placement Section, is seeking an individual with strong customer service and organizational skills to perform clerical tasks associated with the recruitment and selection process. Duties: The selected individual will prepare and distribute notices of vacancy; schedule interviews; administer typing and stenographic tests for job applicants; maintain recruitment data; type correspondence for professional staff; prepare new hire orientation material; and assist the unit supervisor with other related duties. Time management skills also are needed to meet workload demands and deadlines. Other related duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments or fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments, or coordinating the office workflow. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Note: Knowledge of Word, Access, and Excel, would be helpful. Salary: $29,979 - $45,405. (2005)

ADMINISTRATIVE SPECIALIST 1 (CONFIDENTIAL): Superior Court of New Jersey, Cumberland/Gloucester/Salem Vicinage. Summary: The Human Resources Division of the Cumberland/Gloucester/Salem Vicinage is seeking a professional self-starter who is committed to quality, excellence and great customer service to join our team. The ideal candidate must possess the ability to work independently or as part of a team, adhere to deadlines, show attention to detail and accuracy, maintain confidentiality and possess integrity. Duties: Under the direction of the Court Executive (Human Resources Division Manager) or other supervisory personnel performs generalist administrative support and assistance as it relates to benefits, compensation, training, recruitment and other areas of Human Resources. Performs other related duties as require. Travel within tri-county vicinage is necessary. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payment for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments or coordinating the office work flow. Candidates selected to interview m