Current Employment Opportunities

Secretarial Job Descriptions

• Administrative Secretary

• Judicial/Legal Secretary

Administrative Secretary

DOCUMENT TECHNICIAN: U.S. Bankruptcy Court for the District of Arizona. Phoenix/Tucson, AZ. Summary: Two positions will be located in the Phoenix Office and one position will be located in the Tucson Divisional Office. The Document Technician will receive and check incoming documents for conformity with federal and local rules in accordance with approved internal controls, procedures, and rules. The documents become the official basis of court actions. The Document Technician also interacts with the judges and their staff and other clerk’s office staff. The start date is approximately May 4, 2009. Duties: Receives, scans, and reviews incoming documents to determine conformity with appropriate rules, practices and/or court requirements. Retrieves files and makes copies of records for court personnel, attorneys, and others. Files documents meeting requirements. Routes documents to proper offices/persons after acceptance. Makes entries on the docket of certain documents in certain proceedings. Creates and updates certain matrix mailing lists which includes addresses and nature of addressees. Maintains integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Prepares and ships records to the appropriate Federal Records Center and retrieves records from centers when needed. Sort, process, and distribute mail. Maintain a mail log. Operate a variety of copying and mail equipment. Performs other duties as assigned. Qualifications: Incumbent must be a high school graduate or equivalent for placement at the CL 22, Step 1. At least two years of general experience for placement at the CL 22, step 2 through and including step 25. Salary: $24,596 - $31,372. (2009)

ARBITRATION PROGRAM ASSISTANT: Civil Division, Middlesex Vicinage, Superior Court of NJ. New Brunswick, NJ. Summary: Middlesex Vicinage is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis in the Civil Arbitration Program. Duties: Under the general direction of a supervisory officer, this position will be responsible for entering data into the Automated Case Information System (ACMS); explaining judiciary policies or procedures to customers or clients, including program eligibility requirements; reviewing correspondence and data processing output for accuracy; processing mail; answering telephone inquiries; operating various types of office machines; and performing related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and  support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certificated issued by the New Jersey Department of Personnel. This position is limited to a maximum of 944 hours in a fiscal year. Salary: $14.00 to $18.00 per hour. (2009)

BILLING ASSISTANT: New Jersey Judiciary, Trenton NJ. Duties: Seeking a detail-oriented individual to provide a variety of administrative functions for the Supervisor of the Billing Unit. The selected individual will process responses and annual billing notices including sorting into categories and thoroughly checking all returns, updating computer information for changes, corrections and additions to the master list of attorneys, verifying account number totals of lockbox bath payments, assisting with mailings, entering attorney profiles into a database, performing routine alphabetizing, copying, filing, preparation of items for mailing, and other related duties as required. Qualifications: Candidates must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Salary: $18.00/hr. (2009)

TRANSCRIPTIONIST: Kansas Judicial Branch. Summary: This is responsible, detailed work preparing certified copies of court proceedings from tape recordings. Work performed by incumbents in this class includes operating tape-recording equipment; setting up, typing, and certifying the correctness of transcripts of court proceedings; and maintaining files of tapes and transcripts.  An incumbent may supervise one or more typists or may occasionally perform some duties of a court clerk. Work is performed under the supervision of an administrative judge or court administrator and is reviewed by conferences and evaluation of results obtained. Duties: Operates and oversees the maintenance of tape-recording equipment used to record official court proceedings; insures that equipment is in good working condition. Prepares official transcripts of court proceedings as requested; certifies correctness of transcripts prepared. Develops and maintains records and filing systems to facilitate storage and retrieval of transcripts and tapes. Performs related work as required. Qualifications: Graduation from high school, including or supplemented by courses in typing, and two years of experience as a typist including at least one year of court-related experience. Knowledge of legal terminology and procedures including knowledge of the format and requirements of transcript preparation. Salary: $13.05 - $16.66/hour. (2008)

OFFICE AIDE: Superior Court of New Jersey, Camden Vicinage, Civil Division. Camden, NJ. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as filing, data entry, organizing entered data into reports, sorting mail, cards, letters, forms or other documents, route correspondence or files to appropriate offices or people, route telephone calls, answer routine questions, perform other related duties as assigned. Qualifications: Experience in an office environment. Salary: $11.84/per hour. (2008)

CLERICAL ASSISTANT: Superior Court Clerk’s Office, Administrative Office of the Courts. Trenton, NJ. Summary: The Superior Court Clerk’s Office is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis. Duties: Under the general direction of a team supervisor, the selected individual will perform a variety of clerical, administrative, and supportive tasks in connection with documents submitted to the Superior Court. Duties include entering case data into the Automated Case Management System (ACMS); answering routine questions posed by the public; performing records management tasks such as filing and retrieving records from different locations; tracking and reporting workload volume; and other related tasks in support of office operations. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Working knowledge of MS Words and Excel would be helpful. This position is limited to a maximum of 944 hours in a fiscal year. Salary: $18.00/hour. (2008)

CLERICAL ASSISTANT (HOURLY): Superior Court of New Jersey, Hudson Vicinage. Jersey City, NJ. Summary: The Hudson Vicinage has several exciting opportunities for individuals with excellent communication skills who are diligent, responsible, and organized, with an eagerness to learn and who possess general office skills to provide a variety of clerical support. Duties: Under the general direction of a supervisor, the responsibilities will include, but will not be limited to: sorting and distributing mail, answering telephone inquiries, routing telephone calls, entering data, typing routine correspondence, filing documents, photocopying and performing other related duties as assigned. Qualifications: Applicants for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing certification issued by the New Jersey Department of Personnel. This position is a part-time position and limited to a maximum of 944 hours in a fiscal year (June-July) and not to exceed a maximum of 35 hours per week. In addition, the appointment cannot continue for longer than one year. Salary: $15.00 per hour. (2008)

ADMINISTRATIVE SPECIALIST 4: Superior Court of New Jersey, Union Vicinage, Family Division. Elizabeth, NJ. Summary: The Judiciary is seeking a hearing officer to conduct hearings on requests for Temporary Restraining Orders (TRO) in the Family Division of the Union County Superior Court. Duties: Duties will include: reviewing all related case files; informing the Plaintiff about legal rights and options, and about available services, including shelter care; explaining domestic violence legal process and procedures to the Plaintiff and that appearance before the hearing officer is voluntary; taking testimony and establishing a record including findings of fact concerning the basis for the recommendation; ruling on the admissibility of evidence; drafting and forwarding a comprehensive, case specific TRO for review and signature by a judge, as appropriate; making referrals to the other agencies for assistance; informing the Plaintiff of the right to a hearing de Novo before a judge if a TRO is not recommended; and other related duties as required. May also perform other administrative duties as assigned. Qualifications: Graduation from an accredited college or university with a Bachelor’s degree in behavioral or social science, as specified in the Domestic Violence Hearing Officer Program Standards. Five years of professional experience including three years of experience in the areas of domestic violence or family crisis. A master’s degree may be substituted for one year of required experience. Admission to the NJ Bar and one year of experience in Family Law (which shall include work involving domestic violence) may be substituted for one year of required experience. Awareness of the dynamics of domestic violence and its impact upon victims, families, and abusers is helpful. Salary: $59,570.68 - $92,839.23. (2008)

CLERICAL ASSISTANT (HOURLY): Superior Court of New Jersey, Somerset, Hunterdon, and Warren Counties, Vicinage 13. Somerville, NJ. Summary: The Somerset County Judiciary is seeking an individual with excellent communication skills who is diligent, responsible, and organized, with an eagerness to learn and who possesses general office skills to provide a variety of clerical support. Duties: Under the general direction of a supervisor, the responsibilities will include, but will not be limited to: sorting and distributing mail, answering telephone inquiries, routing telephone calls, entering data, typing routine correspondence, filing documents, photocopying and performing other related duties as assigned. Previous experience in an office environment is helpful. Qualifications: Applicants for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or possess a current typing certification issued by the New Jersey Department of Personnel. Note - This position is a part-time position and limited to a maximum of 944 hours in a fiscal year (June – July) and not to exceed a maximum of 35 hours per week. In addition, the appointment cannot continue for longer than one year. Salary: $12.00 - $15.00 per hour. (2008)

CLERICAL ASSISTANT (HOURLY): Superior Court of New Jersey, Somerset, Hunterdon, and Warren Counties, Vicinage 13. Flemington, NJ. Summary: The Hunterdon County Judiciary is seeking an individual with excellent communication skills who is diligent, responsible, and organized, with an eagerness to learn and who possesses general office skills to provide a variety of clerical support. Duties: Under the general direction of a supervisor, the responsibilities will include, but will not be limited to: sorting and distributing mail, answering telephone inquiries, routing telephone calls, entering data, typing routine correspondence, filing documents, photocopying and performing other related duties as assigned. Previous experience in an office environment is helpful. Qualifications: Applicants for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or possess a current typing certification issued by the New Jersey Department of Personnel. Note - This position is a part-time position and limited to a maximum of 944 hours in a fiscal year (June – July) and not to exceed a maximum of 35 hours per week. In addition, the appointment cannot continue for longer than one year. Salary: $12.00 - $15.00 per hour. (2008)

CLERICAL ASSISTANT (HOURLY): Superior Court of New Jersey, Somerset, Hunterdon, and Warren Counties, Vicinage 13. Belvidere, NJ. Summary: The Warren County Judiciary is seeking an individual with excellent communication skills who is diligent, responsible, and organized, with an eagerness to learn and who possesses general office skills to provide a variety of clerical support. Duties: Under the general direction of a supervisor, the responsibilities will include, but will not be limited to: sorting and distributing mail, answering telephone inquiries, routing telephone calls, entering data, typing routine correspondence, filing documents, photocopying and performing other related duties as assigned. Previous experience in an office environment is helpful. Qualifications: Applicants for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or possess a current typing certification issued by the New Jersey Department of Personnel. Note - This position is a part-time position and limited to a maximum of 944 hours in a fiscal year (June – July) and not to exceed a maximum of 35 hours per week. In addition, the appointment cannot continue for longer than one year. Salary: $12.00 - $15.00 per hour. (2008)

OFFICE AIDE (Part-Time/Temporary): Superior Court of New Jersey, Camden Vicinage. Camden, NJ. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as operation of a vehicle from Camden to Cherry Hill and return, monitor condition of fleet vehicles, sorting and distribution of mail, cards, letters, forms or other documents, route correspondence or files to appropriate offices or people, route telephone calls, answer routine questions, perform photocopy assignments, and other related duties as assigned. Qualifications: Experience in an office environment. Note – This position is limited to a maximum of 943 hours in a fiscal year. Salary: $11.84 per hour. (2008)

ADMINISTRATIVE ASSISTANT: Office of the Registrar of Wills, District of Columbia Courts. Washington, D.C. Duties: Provides secretarial support to the Register of Wills/Director Probate Division. Operates personal computer to type correspondence and/or reports, to enter and retrieve data, and to prepare reports or other court documents. Composes correspondence and reviews outgoing documents for appropriate format, grammatical and spelling accuracy, and conformance with division directives. Answers telephone and walk-in inquiries and provides assistance regarding procedures or scheduling inquiries from court staff, judicial officers, attorneys, other governmental agencies, and/or the public. Receives, sorts, distributes and files incoming documents including correspondence, court documents and reports. Serves as Probate Division liaison with other divisions of the court. Prepares time-and-attendance records and other personnel documents for the office, maintains calendar and schedules, and manages files. Enters data into Pegasys Financial System and monitors branch requests for supplies and equipment. Maintains requisition files and monitors receipt of items requested in requisitions, prepares quarterly budgetary closeouts, and all personnel forms. Maintains confidentiality and security of documents and information. Qualifications: Six years of general secretarial or clerical experience preparing briefs and other legal documents. Education past the high school level, e.g., secretarial training, college, or paralegal training may substitute for general experience, on a year-to-year basis. If education is substituted for experience, proof of education must be submitted with application. Supplemental ranking factors: The following factors will be used to rate your qualifications for the position. Describe experience, education or training which indicates your level of qualification for each factor:  1) Ability to type, proof and prepare legal decisions, memoranda, reports and other documents, using correct legal citations and formatting; 2) Ability to coordinate work to meet deadlines and complete tasks competently and effectively with a minimal amount of supervision; 3) Ability to use a personal computer, Windows-based word-processing software and Excel spreadsheets;  4) Ability to maintain confidentiality and security of documents and information; 5) Ability to provide effective customer service by responding professionally and courteously to telephone and personal inquiries from Court management and staff, the judiciary, the Bar, and the public. SELECTION PROCESS: Candidates who meet the minimum qualifications will be tested on Keyboarding (50 WPM after errors), Language Arts (grammar, spelling, punctuation, abbreviations, capitalization, possessives, and number usage) and Records Management (alphabetic and numeric filing). Salary: $52,979 -$68,875. (2009)

SECRETARY/MEETING PLANNER ASSISTANT: United States Court of Appeals, Eleventh Circuit, Atlanta, GA. Duties: The functions of this position are to assist in coordinating and conducting a conference of judges and attorneys at an off-site location. Incumbent will perform various functions for conferees such as: print, assemble and collate meeting materials; prepare and proof text of printed materials; receive and process records of registration, payments, and prepare reports; coordinate with vendors; contact vendors to arrange social events; make travel arrangements with contracted travel services; coordinate ground transportation at origin and destination; and coordinate CLE credits with multiple bar organizations. Qualifications: Excellent communications skills, ability to work independently, strong organizational skills and attention to detail. Word processing skills (WordPerfect and Word), Excel, and database skills are desired. High school graduation, or the equivalent, plus two years general experience and one year specialized experience. Progressively responsible general clerical or secretarial experience which provided a good knowledge of office clerical practices such as filing, telephone protocol, word processing, record keeping, sorting and distributing mail. Experience in conference planning for large professional groups is desirable. Ability to work independently, strong organizational skills and attention to detail are required. Must possess a professional manner, courtesy and tact, and be able to work effectively with highly professional individuals. Must be able to operate standard office equipment. Ability to perform multiple tasks simultaneously is required. Salary: $15.00 - $20.00/hr (2008)

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Municipal Division/Atlantic County. Summary: Atlantic/Cape May Vicinage Municipal Division is seeking a motivated self-starter with good writing and communication skills to work under the general direction of the Court Executive 2B (Municipal Division Manager). The successful candidate will interact with the Municipal Courts of Atlantic and Cape May counties. Duties: Responsibilities include but are not limited to: answering queries from the public, employees, and clients; assisting courts with technical advice and support on procedure; conducting training sessions; preparing technical, financial, and evaluation reports; drafting correspondence; conducting visitations of the municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws and established policies and procedures governing the operation of the Municipal Courts; and performing related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program evaluation, administrative operations or human resources. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience as indicated above. Salary: $44,932.51 - $72,878.10 (2008)

ADMINISTRATIVE SPECIALIST 2 (CONFIDENTIAL): Superior Court of New Jersey, Cumberland/Gloucester/Salem Vicinage. Duties: Under the direction of a Court Executive or other supervisory personnel, this individual will perform varied operational and administrative tasks relative to the operation and maintenance of the division; provide human resources support for unit; act as a liaison between assistant managers, court services supervisors, judges and outside agencies; coordinates report collection activities; prepare correspondence, reports or proposals, analyze and verify data against source documents; review activities for compliance with laws, court rules and administrative directives; plans implementation of projects or programs; helps plan and draft agendas for meetings; tabulate statistical data; conduct research; recommend improvements in operating procedures and practices. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the areas of program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis in the areas of payroll professing, benefits administration, salary administration, labor/employee relations, training, selection/recruitment or Equal Employment Opportunity/Affirmative Action. Salary: $38,455.87 - $63,003.53 (2008)

ADMINISTRATIVE SPECIALIST 4: Superior Court Clerk’s Office, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a responsible, professional candidate to join the Superior Court Clerk’s Office. Duties:  Under the direction of the Acting Clerk of the Superior Court, or other supervisory personnel, the selected candidate will conduct legal research; analyze policies or procedures to ensure compliance with laws, Rules of Court and Administrative Directives; keep abreast of current trends, laws and Rules; coordinate work between units or teams; mentor, coach, and provide direction to staff; analyze work units to determine effectiveness or efficiency.  Additional duties include compiling and analyzing statistical information, and providing technical assistance and training to staff, the Bar and vicinage personnel relating to Superior Court filings and processes. Qualifications: : Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis.  A master’s degree may be substituted for one year of experience.  A law degree may be substituted for two years of experience as indicated above. Salary: $57,835 - $90,135 (2008)

ADMINISTRATIVE SPECIALIST 4: Superior Court of New Jersey, Cumberland, Gloucester, Salem Vicinage. Summary: Conducts Family Division mediation proceedings in a multi-county vicinage. Duties: The Judiciary is seeking a customer service oriented individual responsible for mediations and handling confidential social investigations for court and conducting interviews with clients of the Family Division. Specific duties will include maintaining accurate records, implementing legislative enactments and court rules relating to case processing, conducting the Parent Education Program monthly and performing other related duties as assigned. Travel within the tri-county vicinage will be required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree in behavioral or social science, as specified in the Domestic Violence Hearing Officer Program Standards. Five years of professional experience including three years of experience in the areas of domestic violence or family crisis. Admission to the NJ Bar and one year of experience in Family Law (which shall include work involving domestic violence) may be substituted for one year of the required experience. Salary: $57,835.61 - $90,135.17. (2008)

ADMINISTRATIVE SPECIALIST 3: Operations Division, Gloucester County, Superior Court of New Jersey. Summary: Under the direction of a Court Executive 2B (Operations Division Manager) or other supervisory personnel, this individual will provide technical advice and assistance regarding audio/video recording and video conferencing to supervisors and managers in all divisions. Duties: Also includes the use of sound recording and video equipment, copying tapes and processing transcript requests.  Individual keeps abreast of new methods, techniques and equipment used in sound recording, ensures tapes and/or video recordings of court proceedings are properly stored, maintains sound recording equipment and maintains necessary records and files.  The individual will also provide support to vicinage facility operations, records coordination, and law library as needed.  Performs related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree.  On year of para-professional experience in the areas of program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Salary: $38,455.87 - $63,003.53 (2008)

COURT SERVICES OFFICER TRAINEE: Superior Court of New Jersey, Salem County – Civil Division. Summary: The New Jersey Judiciary, Vicinage #15, is searching for a self-starter to join a case management team as a professional trainee in the Civil Division. The selected individual, as a trainee and productive worker, will receive on the job training in case management procedures. Duties: The selected individual will assist in performing case management and intake functions including analyzing, monitoring and processing cases in accordance with court rules and established practices; working with the Judges and team leaders to set priorities; scheduling and maintaining trial calendars; organizing work to ensure efficiency. The selected individual will receive training in: screening cases for possible referral to a complementary dispute resolution program as appropriate; reviewing cases to determine discovery and/or case management needs; and monitoring cases to ensure compliance with discovery deadlines and case management orders. In addition, the trainee will prepare reports and perform other duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Current New Jersey Judiciary employees who do not possess the required education may substitute experience in case management involving gathering and analyzing case-related information which shall have included the exercise of judgment and discretion, reviewing cases to identify case management and discovery needs, coordinating with judges and attorneys to resolve case issues, and/or preparing reports of findings and recommendations. This experience may be substituted on a year-for-year basis. Salary: $35,871.90-$56,543.65. (2008)

SECRETARY:  Superior Court – Drug Court, Kingman, Arizona. Duties: Under general supervision, this position includes undertaking, performing, and providing a variety of secretarial, clerical, office services and related support associated with the operation and functions of the Superior Court Drug Court. Qualifications: Requires a high school diploma or GED AND three (3) years of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $13.86/hr (2008)

ADMINISTRATIVE SPECIALIST 1: Duties: Maintains general accounting and fiscal functions including, but not limited to: processing invoices and vouchers, preparing monthly expenditure reports, and compiling year-end summaries.  Coordinates Human Resources functions such as: employee file management, payroll processing including balancing leave accruals, contract administration, benefit-related recordkeeping, light screening/interviewing of applicants, and performance appraisal distribution and collection. Conducts new employee orientations to ensure employees gain an understanding of benefit plans and enrollment provisions. Counsels employees (and potential employees/applicants) on plan provisions so that individuals can make informed benefit decisions.  Assists with general employee questions regarding benefits, payroll, FMLA, disability and Worker’s Compensation issues, etc. Composes and types correspondence and other material from rough draft to copy. May develop and /or communicate administrative policies, directives, rules and regulations. Functions as liaison for judicial district to resolve concerns and complaints from the public and employees. The Administrative Specialist III may conduct management projects to strengthen and improve various court services. Recommends changes or findings to the Administrative Authority. Compiles statistical data for planning purposes. May be asked to analyze data, present findings, provide input and participate in projects to forecast and monitor budgets. May prepare requests for proposals, assist in vendor selection, and coordinate acquisition. Purchases office supplies, furniture and other office materials. Organizes and schedules meetings and special events. Conducts or participates in special projects and committees. Qualifications: Graduation from high school or GED equivalent and three years of office, legal, or court clerical experience.  Salary: $1,454 - $2,087/month (2008)

COURT SERVICES CLERK I/II: Superior Court of the State of California, County of Kings. Duties: This position issues legal documents for small claims, civil, criminal and traffic cases; enters, processes and dockets judgments; enters legal documents into Register of Action for court proceedings; reviews legal documents to determine acceptance or rejection; researches and provides information by telephone, in person and in writing; opens appropriate court case files; types a variety of legal documents and notices; certifies legal documents as necessary; accepts and receipts fines, fees, payments and cash bail; processes traffic tickets; enters data and statistics on computer; prepares calendar to process cases through court; prepares preliminary information for court minutes; routes legal documents and copies to appropriate agencies, individuals and County departments; pulls files for courtroom use; checks and balances traffic transaction log; closes cases and files including reporting convictions as appropriate; orders and processes jury lists; photocopies and files documents and correspondence; prepares bank deposits; maintains accounts receivable and/or trust accounts; may process appeals to permit higher court review; may perform courtroom duties including case docketing; receives cash or bail bonds; receives, opens and distributes mail; receives and file stamps legal and other documents to initiate case processing; orders and maintains supplies; orders court reporters and interpreters; purges and destroys outdated records; files counter arraignments; may notify judicial council of judge disqualifications; may assist in training new staff; may perform courtroom duties as a secondary assignment, and perform all other duties relevant. Qualifications: Possession of High School Diploma or GED; and one year of general clerical experience.  Two years of college work or 60 semester units in legal office procedures and terminology may be substituted for the required experience.  Ability to type 35 wpm (Applicant must submit a copy of a typing certificate from a recognized agency obtained within the last two years at the time of application.) Bilingual preferred (English and Spanish). Salary: $28,974 - $40,768 (2008)

SECRETARY TO MAGISTRATE JUDGE: Office of the Magistrate Judges, 500 Indiana Avenue, NW, Washington, D.C. Duties: Incumbent will serve as the Secretary to the Magistrate Judges in the District of Columbia Superior Court. The responsibilities will include the following: Type, proofread and/or prepare for publishing, decisions, memoranda of judgment, reports or other documents. Enter data for tracking case assignments and status. Enter data for decision reference listings. Assist with other Secretaries in managing the office by answering telephone calls; responding to inquiries and requests; preparing time-and-attendance records and other personnel documents for the office; maintaining calendar and schedules; managing files; and maintaining confidentiality and security of documents and information. Reproduce calendar sets, court cases and other documents. Qualifications: Five (5) years of general secretarial or clerical experience, including at least two (2) years in a legal environment, preparing briefs and other legal documents. Education past the high school level, e.g., secretarial training, college, or paralegal training may substitute for general experience, on a year-to-year basis. Please submit a copy of your most recent performance evaluation, if available, with your application. Salary: $48,108 - $62,546 (2008)

ADMINISTRATIVE SPECIALIST 3: Mercer Vicinage – Operations Division, Trenton, NJ. Summary: The Mercer Vicinage General Operations Division is seeking a highly motivated self-starter with excellent writing and communication skills to join its team. Duties: The successful candidate will provide administrative support to the state grand jury process.  Responsibilities will include but are not limited to answering queries from the public, employees and clients; providing technical advice and support on procedures; facilitating discussion among federal, state and vicinage, and local officials; planning and implementing special projects and programs; gathering information and preparing reports; developing procedures to ensure efficient operations.  Does related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree.  Three years of professional or paraprofessional experience in the area of program evaluation, program development, program coordination, program analysis, program administration or administrative research.  Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for year basis.  A master’s degree may be substituted for one year of experience.  A law degree may be substituted for two years of experience. Salary: $43,623.80 - $70,755.44. 

EXECUTIVE ASSISTANT: Minnesota District Court, Second Judicial District, St. Paul , MN . Summary: The Second Judicial District has an exciting opportunity for a full-time Executive Assistant in the District Administration office of the Second Judicial District. The incumbent performs clerical, administrative, and other duties in the district office.  The district office and the Executive Assistant support the judges, staff, and court operations in the Court’s four divisions. The position has significant contact with judges, court staff, and the public. The position reports to the District Administrator. Duties: Assist those visiting the District Administration office, and those who call. Provide information to those requesting it. Prepare correspondence in accordance with established policies and procedures. Keyboard a variety of complex materials, administrative and public reports for reproduction and distribution. Prepare complex spreadsheets, worksheets, and tables. Prepare meeting agendas in accordance with established practices, make facility and meeting arrangements, and prepare meeting materials. Attend meetings and conferences. Take notes and meeting minutes. Schedule meetings and reserve meeting resources. Maintain filing systems. Process mail. Maintain records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, legislation, information requests, and related activities. Organize and attend special events such as judges’ swearing in ceremonies. Plan and coordinate events. Perform other duties as may be assigned. Qualifications: Graduation from an approved high school supplemented by completion of approved college-level course work in business, secretarial sciences, or a related field and considerable experience in court clerical or secretarial work or any combination of training and work experience which indicates possession of the knowledge, abilities and skills required to perform the essential functions as listed above. Experience with email and Microsoft Word, ability to perform keyboarding, clerical and other administrative tasks, and the ability to communicate professionally is desirable. Salary: $17.89-$27.75 per hour. (2008)

OFFICE AIDE: Superior Court of New Jersey, Camden Vicinage. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as record and file storage; preparation and organization of  filing systems; moving records, files and boxes; data entry; sorting mail, cards, letters, forms or other documents; perform other related duties as assigned. Qualifications: Experience in an office environment. Experience with records management would be helpful. Knowledge of Microsoft Word and Excel is a plus. Salary: $11.84 per hour. (2008)

ADMINISTRATIVE SERVICES ASSISTANT I/II (CONFIDENTIAL): Superior Court of California, County of Kings. Summary: The Administrative Services Assistant classification series encompasses court administrative clerical support functions which are utilized in the Superior Court’s Executive Office. The Administrative Services Assistant I is the entry level classification in the series. Initially, incumbents work under close supervision and learn about assigned projects or programs and the administrative support required. As experience is gained, there is greater independence of action within established guidelines.  The Administrative Services Assistant II is the journey/experienced level in the series, that works under general direction, performing a wide variety of technical and responsible court administrative support duties for the Court Executive Office, Judicial Officers, and Management Staff. This classification series reports directly to the Senior Executive Services Coordinator. Duties: Essential duties include, but are not necessarily limited to: Performs administrative, clerical and judicial support projects for the Judges, Court Executive Officer, and other administrative personnel. Screens office visits and telephone calls, refers to appropriate staff members and/or provides routine information on court programs and policies as directed; answers complaints and diffuses disgruntled individuals with tact and diplomacy. Performs administrative support to the Court Management Staff. Receives, refers, sorts and delivers incoming mail to judicial staff, management and staff members; organizes correspondence for management reply in order of priority, with any background material attached for reference. Organizes and participates in the preparation of documents and other information and the operation of computer equipment, including formatting and production of documents. Assists in the preparation and maintenance of the administrative files; may order supplies for the Court Executive Office, maintains a supply of forms, publications and law books, and prepares related purchase orders. Ensures that the judicial law libraries are updated and maintained in an efficient and timely manner. Reviews filing systems and clerical procedures to recommend methods for improvements May draft and type correspondence for the CEO and Judges; may type court pleadings, orders and opinions for judges. Prepares correspondence and agenda items with brief instruction; edits drafts for composition and grammatical structure as directed. Coordinates and schedules business travel arrangements and reservations for the Court Executive Officer, judicial officers, management and court staff. Arranges for meetings, conferences, and programs (on- and off-site), including hotel, catering, room setup, audiovisual services, staff support, security, and local transportation. Provides confidential secretarial support to the Court Executive Officer and the Chief Deputy Court Executive Officer and maintains confidential management information. Provides support to the Senior and Executive Services Coordinators by performing all related clerical tasks as directed. Takes direction and guidance from the Senior Executive Services Coordinator, Court Executive Officer and Chief Deputy Court Executive Officer. Attends staff and other work-related meetings, workshops, seminars and other continuing education opportunities for continued growth. Serves as a representative of the Court, displaying courtesy, consideration and discretion in all interactions with other members of the Court community and with the public. (Essential duties may vary from position to position within classifications.  Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.  This position may be assigned any other related duties as assigned by the Court Executive Officer or his designee.) Qualifications: Possession of High School Diploma or G.E.D. Administrative Services Assistant I: One year of responsible administrative or secretarial experience in a court setting, law, or business office. (An administrative/legal/secretarial certification from an accredited college may substitute for six months of the required experience.) Administrative Services Assistant II: Three years of responsible administrative or secretarial experience preferably in a court environment, law, or business office. (An administrative/legal/secretarial certification from an accredited college may substitute for six months of the required experience.) Salary: Administrative Services Assistant I: $26,270-$35,193; Administrative Services Assistant II: $27,248-$36,524. (2007)

SECRETARY: Superior Court, Court Administration-Kingpin, AZ. Summary: Under general supervision of Court Administrator. Duties: Undertakes, performs and provides a variety of secretarial, clerical, clerical, office services and related support associated with the operation and functions of a court unit or program. Qualifications: A high school diploma or GED AND three (3) years of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $13.86 per hour. (2007)

SENIOR SECRETARY: Budget Services, Office of the State Courts Administrator, Tallahassee, FL. Summary: This position is responsible for performing a variety of secretarial, administrative support, and clerical duties for a court administrative officer or manager such as a chief, program manager, senior deputy court administrator, or comparable position. Duties: The senior secretary is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using a word processor or personal computer. The senior secretary is also responsible for establishing and maintaining a comprehensive office filing system, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, and the general public. The senior secretary works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision. Qualifications: Graduation from a standard high school and three years of secretarial experience one year of which was in a secretary specialist or comparable position. Successfully completed studies at an accredited four year college or university, or two year college or vocational school may substitute for the recommended experience on a year for year basis. Salary: $2,060.61-$3,915.16 (Monthly). (2007)  

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ADMINISTRATIVE ASSISTANT I: Office of the State Courts Administrator, Personnel Services, Tallahassee, FL. Summary: This is responsible work performing a variety of secretarial, administrative, fiscal, and clerical work supporting the Office of Personnel Services. Duties: The Administrative Assistant I is responsible for typing and editing correspondence, detailed reports and charts, memoranda, and job opportunity announcements, using a personal computer and applications such as Microsoft Word, Microsoft Excel, and Dreamweaver. The Administrative Assistant I is also responsible for establishing and maintaining a comprehensive office filing system; ordering and maintaining supplies; preparing travel arrangements; scheduling meetings, training events, and conferences; and preparing materials for presentations, meetings, and training sessions. The Administrative Assistant I works independently and must exercise discretion in dealing with confidential and sensitive information. The Administrative Assistant I must meet deadlines and plan and establish priorities for multiple work assignments, including long and short range projects. Work is performed under general supervision. Qualifications: A bachelor's degree from an accredited four year college or university and one year of experience in administrative support, fiscal, or administrative work. A master's degree may substitute for the recommended experience. Progressively responsible administrative, administrative support, or fiscal experience may substitute for the recommended college training on a year for year basis. Salary: $2,318.32-$4,404.81 (Monthly). (2007)

ADMINISTRATIVE/LEGAL ASSISTANT: Supreme Court of Nevada, Administrative Office of the Courts, Carson City, NV. Summary: This position works under the general supervision of the Legal Counsel for the Administrative Office of the Courts Legal Division. This position is responsible for providing clerical, secretarial, technical and administrative support. This position will also provide basic legal support, including legal research and writing on various topics. Duties: Administrative Support will include maintaining legal records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; summarizing minutes into a report; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers and other equipment. Legal Support will include performing basic legal research in the law library, Westlaw and the internet, and performing legislative research, including accessing and summarizing legislative history; and performs other duties as assigned. Qualifications: Graduation from high school or equivalent education and 4 years of progressively responsible relevant work experience which includes experience in 1 or more of the following areas: paralegal education, training, or experience; legal secretarial education, training, or experience; legislative education, training or experience; clerical support, including maintenance of complex records and files; public/customer relations including explaining detailed policies, interpretation of policies, procedures, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities OR an equivalent combination of education and experience. Salary: $34,117.92-$49,861.44. (2007)

SENIOR SECRETARY: Court Education, Office of the State Courts Administrator, Tallahassee, FL. Summary: This is responsible work performing a variety of secretarial, administrative support, and clerical duties for a court administrative officer or manager such as a chief, program manager, senior deputy court administrator, or comparable position. Duties: The Senior Secretary is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using a word processor or personal computer. The Senior Secretary is also responsible for establishing and maintaining a comprehensive office filing system, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, and the general public. The Senior Secretary works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision. Qualifications: Graduation from a standard high school and three years of secretarial experience, one year of which was in a secretary specialist or comparable position. Successfully completed studies at an accredited four year college or university, or two year college or vocational school may substitute for the recommended experience on a year for year basis. Knowledge of and ability to use personal computer applications such as Microsoft Word Knowledge of the rules of English grammar, spelling, and punctuation. Ability to communicate effectively. Ability to act patiently with the public. Ability to maintain confidentiality. Must have an eye for detail. Ability to work under pressure and meet deadlines. Ability to multi-task, establish priorities, and work with several persons. Salary: $2,060.61-$3,915.16 (Monthly). (2007)

ARBITRATION PROGRAM ASSISTANT: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis in the Civil Arbitration Program. Under the general direction of a supervisory officer, this position will be responsible for entering data into the Automated Case Information System (ACMS); explaining judiciary policies or procedures to customers or clients, including program eligibility requirements; reviewing correspondence and data processing output for accuracy; processing mail; answering telephone inquires; operating various types of office machines; filing; and performing related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Salary: $14.00 to $18.00 per hour. (2007)

ADMINISTRATIVE ASSISTANT I/III: AOC, Carson City, Nevada. Summary: Under the direction of the Deputy Director of the Administrative Office of the Courts (AOC), this position, provides administrative support to the Deputy Director and staff of Administration as needed. On certain occasions, provides support to the IT managers. Duties: The incumbent is responsible for a broad variety of clerical, secretarial and administrative support duties. Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; assist in tracking legislative issues; work with personnel unit in reviewing confidential documents, input data, and prepare reports; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performs related duties as assigned. The incumbent will be required to attend meetings outside of normal working hours; work occasional evening and weekend hours; and may be required to travel statewide as necessary. Qualifications: Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR an equivalent combination of education and experience. Salary: $26,308.80 - $44,871.12. (2006)

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ADMINISTRATIVE ASSISTANT: U.S. Court of Appeals, Eleventh Circuit. Summary: The Circuit Executive’s Office has a position open for an Administrative Assistant to discharge secretarial, administrative, and clerical responsibilities for the Eleventh Judicial Council. The Administrative Assistant reports to and works directly with the Deputy Circuit Executive and the Assistant Circuit Executive for Administration. Duties: The Administrative Assistant performs secretarial/administrative duties as assigned which require the highest level of quality. Such duties include but are not limited to: answering and referring telephone calls, preparing routine correspondence in draft form, creating and maintaining spreadsheets and database reports, maintenance of property records serving as contract procurement officer, and maintaining loose-leaf periodical publications. Qualifications: High school graduation, or the equivalent, plus one year specialized experience, including at least one year equivalent to work at CL-24 level. Progressively responsible secretarial or administrative experience that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position such as filing, telephone protocol, word processing, record keeping, sorting and distributing mail. Progressively responsible clerical or administrative experience that involved the routine use of keyboard skills and provided knowledge of the rules, regulations, terminology, etc. associated with the administrative functions of a legal environment. Such experience may be acquired in a court, in law firms, in legal counsel offices, in banking or credit firms, social service organizations, or personnel/payroll operations, as well as elsewhere. Exceptional interpersonal skills, experience with law-related matters, ability to work independently, strong organizational skills and attention to detail, superior knowledge of English grammar, enhanced word processing skills (preferably WordPerfect), Microsoft Word and Excel skills. Microsoft Access and/or other database experience desirable. Salary: $35,127 - $57,158. (2006)

RECEPTIONIST/ADMINISTRATIVE SECRETARY: Office of the Federal Public Defender for the District of Columbia. Duties: In addition to receptionist duties the person assists with a variety of administrative tasks including auditing and preparing vouchers for payment. Assists with the delivery of court documents for filing and deliveries to the Office of the U.S. Attorney and other agencies. Qualifications: Must have the ability to answer telephones for a busy law office and deal with callers and visitors tactfully. (2006).

ADMINISTRATIVE ASSISTANT IV: Office of Court Administration, Austin, TX. Summary: Performs routine and relatively complex administrative support and/or technical assistance work for an associate judge who handles child support cases. Work is performed under the supervision of the associate judge with latitude for the exercise of independent judgment. Duties: Input case information into case management software program and generate reports to monitor compliance with federal and state expedited process time frames for child support cases. Maintain docket or calendar system for tracking and managing cases as they proceed to disposition. Assist child support associate judge with court proceedings as required by associate judge. Develop, coordinate and maintain record keeping and filing systems. Prepare routine and special correspondence, reports, forms and documents. Operate automation equipment and perform word processing. Maintain office supplies and equipment for child support associate judge’s office. Respond to routine and non-routine inquiries and apply and explain previously interpreted rules, regulations, policies, and procedures. Serve as the public’s primary, initial point of contact with the child support associate judge’s office. Assist in the development of local administrative policies and procedures and in analyzing and seeking solutions to problems. May develop special administrative analyses and summaries of reports for review by the child support associate judge and/or presiding judge. Qualifications: Graduation from an accredited four-year college or university. Four years of experience in a related field as noted in the essential functions above, may substitute for education. Must have experience in office practices and administrative procedures in the legal/judicial or related field. Must have knowledge of legal and technical terminology, business English and spelling, hearing procedures, and the use of pleadings and other legal forms. Must have working knowledge of office practices and administrative procedures and skill in the use of computer equipment and word processing software. Employment Requirements: Must sit for extended periods of time. May operate a motor vehicle to conduct agency business. Must have the ability to master automated case management systems, the ability to acquire a working knowledge of the statutes and rules applicable to the cases, and the ability to give information concerning cases. Salary: $2,716.00 - $3,258.00 monthly. (2006)

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Judicial/Legal Secretary

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Hudson Vicinage, Family Division. Jersey City, NJ. Summary: The Hudson Vicinage is seeking a well organized, detail oriented secretary to provide support to a Superior Court Judge. Duties: The selected individual will operate a personal computer or computer terminal for information processing; maintain Judge’s schedule, file and records; type correspondence, documents and form letters; transcribe dictation; prepare required reports; sort and review mail, letters and other documents and follow up as appropriate; facilitate movement of case related matters; answer inquiries from attorneys, staff and public and perform other related duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following; preparing and analyzing legal documents, processing legal or other documents, information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of experience as indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. A working knowledge of Word and transcribing equipment would be helpful. Salary: $36,948.06 - $55,126.00. (2009)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Bergen Vicinage, Municipal Division. Hackensack, NJ. Summary: Bergen Vicinage Municipal Division is seeking a motivated, self-starter with good writing and communication skills to work under the general direction of the Court Executive 2B (Division Manager). Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; verifying records or other documents for accuracy, completeness, conformity, authenticity or validity; screening telephone calls and/or visitors; providing information to judges and staff; maintaining a schedule of appointments and meetings; compiling data and conducting research; coordinating and completing special projects; working with other team members in the division. Performs related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial, and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills at 40 words per minute or possess proof of having taken the required skills test (i.e. New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year the experience indicated above. Course work must include typing skills, methods, and procedures; other course may include, but are not limited to, office procedures, word processing and business English. Knowledge of Microsoft Word, Access, and Excel would be helpful. Salary: $32,972.27 - $46,670.63. (2008)

JUDGE’S SECRETARY 3 – CONFIDENTIAL: The New Jersey Judiciary, Appellate Division. Morristown, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid administrative office skills to perform confidential secretarial support functions for the Presiding Judge for Administration of the Appellate Division. Duties: The selected candidate will obtain monthly reports from the Clerk’s Office and compile data regarding assigned cases where the opinion has been assigned, but not yet received by the Clerk’s Office; advise Presiding Judge of Administration of opinions that are outstanding; set meeting schedules, establish and coordinate agendas; coordinate calendars between Appellate Division Clerk’s Office and Judges and generate correspondence, as necessary; review mail and prepare draft responses for the Presiding Judge of Administration. Additionally, this individual will transcribe and type miscellaneous correspondence and reports, screen inquiries both in person and over the phone, schedule appointments, file, maintain inventory of office supplies and perform other related duties as assigned. Qualifications: Five years of experience in an office environment performing a variety of clerical and support services to include keyboarding and two or more of the following: document or information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of experience as indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of legal terminology and working knowledge of Microsoft Word and transcribing equipment is required. Salary: $62,357.57. (2008)

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Hudson Vicinage, Civil Division. Jersey City, NJ. Summary: The Hudson Vicinage is seeking a well organized, detail oriented secretary to provide support to a Superior Court Judge from September 2008 until July 2009. Duties: The selected individual will operate a personal computer or computer terminal for information procession; maintain Judge’s schedule, files and records; type correspondence, documents and form letters; transcribe dictation; prepare required reports; sort and review mail, letters and other documents and follow up as appropriate; facilitate movement of case related matters; answer inquiries from attorneys, staff and public and perform other related duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. . Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of experience as indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. A working knowledge of Word and transcribing equipment would be helpful. Salary: $35,871.90 - $53,520.39. (2008)

JUDICIAL ASSISTANT TO COURT COMMISSIONER: Superior Court in Mohave County, Arizona. Duties: Responsible for providing high production legal secretarial, clerical and office administrative work for the Superior Court Commissioner. Responsible for handling the day-to-day operations of the judicial division including but not limited to: serving as first point of contact, working with the public, maintaining the court calendar, coordinating activities, preparing forms, correspondence and maintaining filing systems. Qualifications: Requires graduation from high school or equivalent and 3 years progressively responsible court clerk, secretarial, legal secretarial, clerical, customer service or closely related experience. Successful candidate should possess excellent organizational, customer service, computer and office management skills.  Salary: $16.04 - $24.86 DOQ (2008)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Gloucester County, Municipal Division, New Jersey. Summary: Under the general direction of the Division Manager this individual should possess solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office; scheduling meetings and appointments; screening telephone calls and/or visitors; preparing financial or technical data; taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Court work must include typing skills, methods, and procedures; other courts may include, but are not limited to, office procedures, word processing, and business English. Salary: $36,948.06 - $52,298.17 (2008)

JUDICIARY SECRETARY 1: Middlesex Vicinage – New Brunswick Family Division, New Jersey. Summary: Middlesex Vicinage Family Division is seeking a motivated, self starter with good writing and communication skills to work under the general direction of the Court Executive 2B (Family Division Manager). Duties: The candidate will interact with judges, staff, and the public. Responsibilities include typing various forms for processing; obtaining pertinent materials from files; compiling information into usable reports for review and use by the Court Executive; verifying records or other documents for accuracy, completeness, conformity, authenticity or validity; provides information to judges, staff or community organization; operates personal computer for information processing; maintains a schedule of appointments; refers individuals to appropriate federal state, county or local agencies; compiles data for various reports and directories; conducts research; coordinates and complete special projects, works with other team members in the division. Perform related duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Court work must include typing skills, methods, and procedures; other courts may include, but are not limited to, office procedures, word processing, and business English. Salary: $36,948.06 - $52,298.17 (2008)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Finance Division, Atlantic City, NJ. Summary: Superior Court of New Jersey is seeking a detail-oriented individual with solid office skills to join the Finance Division. Duties: The selected individual will perform secretarial support and administrative clerical functions; prepare financial or technical data; design and maintain financial spreadsheets; review documents for accuracy; compile statistical data and/or track projects; maintain fixed assets inventory reports and will prepare the Finance Division payroll. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Court work must include typing skills, methods, and procedures; other courts may include, but are not limited to, office procedures, word processing, and business English. Salary: $36,948.06 - $52,298.17 (2008)

JUDICIARY SECRETARY 1 – CONFIDENTIAL: New Jersey Judiciary, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access, and Excel would be helpful. Salary: $36,948 - $52,298. (2008)

JUDICIAL SECRETARY 1: New Jersey Judiciary, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access, and Excel would be helpful. Salary: $33,621 - $50,920. (2008)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $35,871 - $50,774. (2008)

JUDICIARY SECRETARY 1: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $32,641 - $49,437. (2008)

DISTRICT COURT JUDICIAL ASSISTANT: Spokane County, Washington. Duties: Assists the judge in the daily case management of all pre-assigned cases.  Reviews assigned cases to assist the Judge in determining priority for trial, and coordinates with the Judicial Operations Manager regarding brokering overflow matters. Insures compliance with and manages pre-trial and trial requirements. Operates, inspects and maintains all recording and transcription equipment to record the official court proceedings.  Creates logs by observing and listening to participants and testimony of court proceedings. Coordinates, plans and manages the calendaring and case flow functions, including the planning and scheduling of trial preparation with counsel, tracking pending caseload and preparing case tracking reports. Evaluates case status, recommends and/or implements appropriate action. Responsible for caseload follow-up to ensure timely completion and resolution of assigned cases.  Modifies status of cases on case management system based on information received from parties. Prepares continuance forms and related court documents as directed. Provides information to attorneys and pro se litigants regarding case status and disposition as authorized.  Schedules status conferences or court hearings as appropriate. Supervises jury activity with full responsibility for assuring comfort and deportment of jurors assigned to the judicial department.  This includes, but is not limited to issues of communication, security, illness, reasonable accommodation, emergency matters, meals, sequestering, and personal concerns that could affect parties’ rights to a fair trial.  Acts as a liaison between the judge and jurors during and following active juror service. Coordinates and assures order and security in the courtroom and adjacent areas.  Coordinates transport of in-custody defendants with Courthouse Security, the Court Administrator’s Office, the Sheriff’s Department, and/or the Department of Corrections. Serves, when necessary, as contact for counsel and parties regarding matters assigned to the court.  Reviews, analyzes, prioritizes and responds as authorized to requests for Court assistance. May serve as liaison with the media and the public on any matter that is of media interest according to court protocol.  Directs activities to ensure compliance with media protocol issued by the court. Maintains confidentiality of all sensitive reports, correspondence, conversations, special inquiries, closed proceedings or other confidential matters. Provides other confidential administrative support for the judge. Performs other related duties as assigned. Qualifications: AA degree from an accredited college in legal support professional, paralegal or related field and 2 years related experience, such as legal assistant or paralegal in a legal field or court environment.  Additional experience may be substituted year for year, for education. Salary: $15.83 - $17.50/hr (2008)

JUDGE’S SECRETARY 2 – CONFIDENTIAL: Appellate Division, Springfield, NJ. Duties: Under the direction of the Appellate Judge and other supervisory personnel, this position is responsible for performing all confidential secretarial support functions for the Judge and members of the Judge’s chambers.  Specific duties will include typing miscellaneous correspondence and reports via personal computer (Microsoft Word, E-mail/Lotus Notes, etc.); screening inquiries both in person and over the phone; scheduling appointments; filing, coordinating calendars between Appellate Division Clerk’s office and Judges; maintaining inventory of office supplies; and performing other related duties as assigned. Qualifications: Four years of experience in an office environment performing a variety of clerical support services to include typing, preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.  Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above.  Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $42,647 - $58,481(2008)

TRIAL COURT JUDGE’S SECRETARY: Superior Court of New Jersey – Essex Vicinage, Newark, NJ. Summary: Essex Vicinage is seeking a detailed oriented individual with strong secretarial skills and excellent communication skills to provide support to a Superior Court Judge. Duties: Under general direction, this individual will provide technical advice and assistance to the judge; transcribe dictation as needed; file records, cards, reports, forms, letters or other written documents alphabetically, numerically, or by subject; distribute judge’s order or request; operate computer terminal or personal computer for information processing; type warrants, contracts or other legal documents; compose routine correspondence, such as form letter or standard replies to inquiries; answer inquiries from the public; edit letters, documents, or articles; compose non-routine correspondence and regulate flow of work in accordance with operating schedules. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing, preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.  Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above.  Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and Business English. Salary: $35,871.90 - $55,826.56 (2008)

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Passaic Vicinage – Civil Division. Summary: The Passaic Vicinage is seeking a well-organized secretary to provide support to a Superior Court Judge. Duties: The selected candidate will provide technical assistance to the judge; transcribe from a dictaphone; distribute and conform judge’s orders or request; communicate judge’s schedule with the division scheduling coordinator; prepare and submit reports; sort and distribute chamber’s mail; set up phone conferences; prepare requisitions for ordering books and supplies for chambers; operate computer terminal or personal computer for information processing using Judiciary-wide computer systems; type contracts or legal documents; compose routine correspondence, such as form letters or standard replies to inquiries; answer inquiries from the public; edit letters, documents or articles; compose non-routine correspondence; file records, cards, reports, forms, letters or other written documents; and regulate flow of work in accordance with operating schedules as assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test. Salary: $35,871 - $53,520.39 (2008)

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Cumberland, Gloucester, Salem Vicinage. Duties: Vicinage XV is seeking a highly motivated individual to prepare, conform and distribute orders and other legal documents; transcribe dictation as needed; prepare reports; review mail and follow-up as appropriate; operate computer terminal to access information relating to case processing; compose routine correspondence or standard replies to inquiries; maintain files and records; schedule conferences and other events as necessary; maintain judge’s schedule; answer inquiries from attorneys, staff and public; prepare requisitions for necessary supplies; and perform other related duties. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test. Salary: $35,871 - $53,520.39 (2008)

JUDGE’S SECRETARY 1 – CONFIDENTIAL: Superior Court of New Jersey, Middlesex Vicinage. Summary: The Middlesex Vicinage is seeking a well-organized secretary to provide support to a Superior Court Judge. Duties: The selected candidate will provide technical assistance to the judge; transcribe from a dictaphone; distribute and conform judge’s orders or request; communicate judge’s schedule with the division scheduling coordinator; prepare and submit reports; sort and distribute chamber’s mail; set up phone conferences; prepare requisitions for ordering books and supplies for chambers; operate computer terminal or personal computer for information processing using Judiciary-wide computer systems; type contracts or legal documents; compose routine correspondence, such as form letters or standard replies to inquiries; answer inquiries from the public; edit letters, documents or articles; compose non-routine correspondence; file records, cards, reports, forms, letters or other written documents; and regulate flow of work in accordance with operating schedules required.  Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test. Salary: $35,871 - $53,520.39 (2008)

UDGE’S SECRETARY 1: Tax Court of New Jersey, Newark, NJ. Summary: The New Jersey Judiciary is seeking a highly motivated and energetic individual to join the Tax Court of New Jersey.  Duties: The selected individual will  provide administrative support to a Judge of the Tax Court; search files, reports or documents for information; sort mail, letters, or other documents; route correspondence to appropriate offices or personnel; type legal documents; compose routing correspondence; review documents for completeness; enter, update and search case file information on the Tax Court’s case management computer system; maintain case files; and locate law books, document records, or other reference materials for judges or other court officials.  Other duties may include providing technical assistance to the judge in the courtroom; maintaining court calendars, notifying counsel of dates and times of scheduled proceedings; scheduling conferences, hearings, trials, or adjournments; and performing other related duties as assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test.  Salary: $35,871 - $53,520 (2008)

JUDICIAL ASSISTANT: Twentieth Judicial Circuit, AOC, Collier County, FL. Summary: Duties: This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a Circuit Court Judge. A person assigned to a position in this class is required to have a working knowledge of trial court (including civil, criminal, domestic, probate, and juvenile) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, and Administrative Office of the Courts, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding circuit court procedures and policies. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a Circuit Court Judge. Core responsibilities of this position are: (1) Managing the judge’s calendar (2) Prepare, review and monitor reports and cases to insure compliance (3) Receptionist duties. Qualifications: Graduation from high school or an equivalent diploma, and four years of responsible experience as a legal secretary or paralegal assistant. Salary: $32,039.52 (2008)

JUDGE’S SECRETARY 2:  Superior Court of New Jersey, Passaic Vicinage.  Summary: The New Jersey Judiciary is seeking a well-organized secretary to work under the general direction of the Assignment Judge of the Passaic Vicinage. Duties: The selected individual needs strong technical and administrative skills to support the judge.  Duties include, but are not limited to: conforming judge’s orders and maintaining the workflow in/out of judicial chambers; communicating the judge’s schedule with court administration and case management personnel; preparation and submission of local and state reports; management of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; procuring supplies and equipment and inventory for chambers, and any additional duties as required and assigned.  Strong computer skills needs for information processing using Judiciary – wide computer systems.  Formatting and typing jury instructions, charges, judicial opinions and other legal documents. Composing routine correspondence, such as form letters or standard replies to inquiries; composing non-routine correspondence; answering inquiries from the public; editing letters, documents or articles; filing records, and serving as liaison between the judge and the case management and operating divisions. Qualifications: Four years of experience in an office environment performing a variety of clerical support services to include typing, preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.  Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above.  Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $42,647.06 - $58,481.59 (2008)

JUDGE’S SECRETARY 1: Morris/Sussex Vicinage, Superior Court of New Jersey. Summary: The Morris/Sussex Vicinage is seeking a well-organized Judge’s Secretary 1 to provide support to a Superior Court Judge in General Equity. Duties: The selected candidate will provide technical assistance to the judge; transcribe from a dictaphone; distribute and conform judge’s orders or request; communicate judge’s schedule with the division scheduling coordinator; prepare and submit reports; sort and distribute chamber’s mail; set up phone conferences; prepare requisitions for ordering books and supplies for chambers; operate computer terminal or personal computer for information processing using Judiciary-wide computer systems; type contracts or legal documents; compose routine correspondence, such as form letters or standard replies to inquiries; answer inquiries from the public; edit letters, documents or articles; compose non-routine correspondence; file records, cards, reports, forms, letters or other written documents; and regulate flow of work in accordance with operating schedules as required. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test. Salary: $35,871 - $53,520.39 (2008)

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking a well organized, detail oriented secretary to provide support to a Superior Court Judge in the Family Division. Duties: The selected individual needs strong technical ad administrative skills to support the judge. Conforming judge’s orders and maintaining the workflow in/out of judicial chambers; communicating the judge’s schedule with division administration and case management personnel; preparation and submission of local and state reports; management of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; procuring supplies and equipment and inventory for chambers, and any additional duties as required and assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Applicants may substitute one year of experience for successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to office procedures, word processing and Business English. Applicants possess typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). A working knowledge of word and transcribing equipment would be helpful. Salary: $35,871.90-$53,520.39. (2008)

COURT SERVICES ASSISTANT: Superior Court of Arizona, Mohave County. Duties: Performs work of considerable difficulty in case processing and legal clerical duties for the clerk of superior court. This is a working/journey position that works under general supervision. Work assignments may be in one or more case type areas including but not limited to front counter, distribution, child support, fines, restitution and jury. The incumbent applies judgment to diversified subject matter, selecting appropriate guidelines and in applying general policies and procedures. Position involves docketing, setting up of guardianship, conserveratorship and probate case files. Monitoring, auditing and analyzing files to ensure annual accounting disbursements are in accordance with the direction of the court. Qualifications: A high school diploma or GED AND three (3) years of general office, legal clerical, or accounting related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $13.86/hr.  (2008)

JUDGE’S SECRETARY 1 (CONFIDENTIAL): Bergen Vicinage, Superior Court of New Jersey. Summary: The Middlesex Vicinage seeks a well-organized secretary to provide support to a Superior Court Judge. Duties: The individual will provide technical assistance to the judge; transcribe from a Dictaphone; distribute and conform judge’s orders or requests; communicate judge’s schedule with division scheduling coordinator; prepare and submit reports; sort and distribute chamber’s mail; set up phone conferences; prepare requisitions for ordering books and supplies for chambers; operate computer terminal or personal computer for information processing using FACTS; type contracts or legal documents; compose routine correspondence, such as form letters or standard replies to inquiries from the public; edit letters, documents or articles; compose non-routine correspondence; file records, cards, reports, forms, letters or other written documents; and regulate flow of work in accordance with operating schedules required. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more or the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include but are not limited to, office procedures, word processing, and business English. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Salary: $35,871.90- $53,520.39. (2008)

JUDGE’S SECRETARY 1: Tax Court of New Jersey, Newark, NJ. Summary: The New Jersey Judiciary is seeking highly motivated and energetic individuals to join the Tax Court of New Jersey. Two confidential judicial secretary positions are available. Duties: The first position will provide administrative support to a Judge of the Tax Court; search files, reports or documents for information; sort mail, letter, or other documents; route correspondence to appropriate offices or personnel; type legal documents; compose routine correspondence; review documents for completeness; enter, update and search case file information on the Tax Court’s case management computer system; maintain case files; and locate law books, documents, records or other reference materials for judges or other court officials. The second position will provide technical assistance to the judge tin the courtroom; operate sound recording equipment and maintain log sheets during court proceedings; maintain court calendars; notify counsel of dates and times of scheduled proceedings; schedule conferences, hearings, trials or adjournments; and perform other related duties as assigned. The selected individuals will function in both administrative and courtroom roles as assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants must demonstrate typing skills of at least 40 words per minute. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of experience as indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. A working knowledge of Microsoft Word and transcribing equipment would be helpful. Salary: $35,871-$53,520. (2008)

JUDICIARY SECRETARY 1: New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination o demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $32,641-$49,437. (2008)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $35,871-$50,774. (2008)

JUDICIAL SECRETARY 2 (CONFIDENTIAL): Superior Court of New Jersey, Camden Vicinage. Summary: The Camden Vicinage is seeking a dynamic, discrete and customer focused individual to provide a variety of confidential secretarial support and administrative functions for the Court Executive 3B (Trial Court Administrator). The successful candidate must be a multi-tasking self-starter who possesses solid office skills and is able to adapt quickly to changing priorities. Duties: Under the general direction of the Trial Court Administrator, the selected individual will compose routine correspondence and type varied forms of information, including personnel matters which may be of a confidential nature; screen and properly direct phone calls and visitors; respond to inquiries posed by both employees and a diverse customer population; schedule meetings; manage the schedule of the Court Executive; establish and maintain a file system; coordinate parking and perform other administrative support duties as needed. Qualifications: three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom training ours or thirty semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and business English. Knowledge of Microsoft Word, Excel, PowerPoint and Access would be helpful. Salary: $42,647.06-$57,945.42. (2008)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Mercer Vicinage, Civil Division. Summary: The Mercer Vicinage Civil Division is seeking a dynamic, organized self-starter with excellent secretarial, communication, and computer skills, including Microsoft Word and Excel. Duties: Under the general direction of the Court Executive 2b (Division Manager), the Judiciary Secretary 1 (Confidential) is responsible for providing confidential secretarial and administrative clerical support. The selected individual must have the ability to multi-task and execute various projects; prepare correspondence, memoranda, and reports; schedule meetings and appointments; screen incoming calls and visitors; respond to inquiries posed by employees, clients and a diverse customer population; maintain filing systems, and serve as liaison to other divisions, maintain the division’s budget, and perform other duties as assigned. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents; processing legal or other documents; transcribing information, and scheduling meetings or appointments. Successful completion of a clerical training program with a minimum or 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and Business English. Salary: $35,048.27-$49,609.11. (2007)

STAFF ASSISTANT: D.C. Court of Appeals, Committees on Admissions and Unauthorized Practice of Law. Summary: Incumbent is the primary Public Counter staff person, assisting the public by receiving filings, typing short documents and receipts, and answering telephone inquiries. Interacts with attorneys and the public daily, responding to queries/requests relating to court rules regarding bar admission and the unauthorized practice of law, status of applications, and other bar-related matters. Performs filing duties, including records management tasks. Assembles application packets. Duties: Duties may include the processing of incoming mail, MBE score transfers, admission verification reports, certificates of good standing, applications for engraved certificates, pro hac vice motions, unauthorized practice complaints; responsibility for supplies, equipment and microfilm library; or assistance with data entry, record preparation activities, preparation/mailing of form letters, monthly courtroom ceremonies and registration tasks, law student special admissions, review of waiver applications, and examination activities. Qualifications: 2 years of clerical experience in a high-volume court, law office or equivalent office. Education above high school level may substitute for experience. Salary: $37,640-$48,933. (2007)

SELF HELP CENTER LEGAL ASSISTANT: Superior Court of California, County of Kings. Summary: This position works closely with the Self Help Center attorney, judicial officers, private attorneys, county agencies, court staff, and self-represented litigants and is fully competent to perform a wide range of complex legal support work for the Court. Although this is not a supervisory classification, an incumbent may direct the work or training of others in legal/Court procedures and techniques. Performs routine support. Duties: Prepares a variety of correspondence and general written materials. Organizes own work, sets priorities, and meets critical deadlines. Provides direct support to the Self Help Center attorney. Interacts/communicates with public, judicial officers, and court staff in the processing of documents. Provides information on court procedures, answers inquiries, explains legal filing processes and explains fees and fines. Reviews files to ensure that documentation is procedurally correct and in compliance with appropriate laws and local rules; notes deficiencies; contacts appropriate persons to resolve problems and issues. Provides assistance to self-represented litigants in completing forms, explaining terms/procedures including but not limited: parentage, marital dissolution, agency support services, domestic violence, probate, unlawful detainers, civil and small claims matters. Assists in conducting workshops on preparing forms and educating self-represented litigants on necessary process steps. Maintains the confidentiality of Court records, understands the ethical requirements of the position. Performs triage functions for litigants including explanations of due process requirements, and provide appropriate paperwork to parities. Examine files and documents in pending probate matters set for hearing in court, verify proper form, content, accuracy, and procedural requirements for compliance with statutes and local rules. Prepare reviews for judicial officers; works with attorneys and self-represented litigants to resolve problems; review attorney fee requests for reasonableness following established guidelines recommending payment or reductions as appropriate. Reviewing accounts for mathematical accuracy; format compliance; investments; sufficient bond with prior court orders, breach of fiduciary duties and recommended appropriate surcharge. Set matters on calendar for hearing as appropriate. Answer questions in person and by telephone about probate procedures. Review the probate calendar with the probate judicial officers; monitor changes to probate law; & recommended policy; rules and procedural changes required for compliance, and assist with instituting such modifications after approval. Perform the administrative functions associated with the self-help center; Serve as a liaison with other divisions within the court. Work with judicial officers on caseflow management and other matters as directed; assist in teaching groups of self-represented litigants how to prepare pleadings for Family Law and Civil Proceedings. Meet with litigants to discuss issues of support, custody and visitation, guardianship and other civil issues. Draft stipulations to include all issues agreed to by the self-represented litigants; Prepare formal orders consistent with the court’s announced order in cases where both parties are self-represented. Establish and maintain effective working relationships with the local bar and community agencies; establish and maintain a cooperative relationship and effective referral base with legal and domestic violence resources in the community. Attend work-related meetings, workshops, seminars, and other continuing education opportunities in order to stay informed of legal updates. Performs all other job related duties as assigned. Qualifications: High school diploma or equivalent providing self-help services under the supervision of an attorney; Three (3) years of legal clerical experience. (Completion of two (2) years of college (60 semester units) with course work in office procedures, legal terminology or a related field may be substituted for one (1) year of the required experience.) High school diploma or equivalent and three years of experience working for a California court, plus a minimum of 20 hours of additional training specifically in the area(s) of substantive and procedural law covered by the self-help center, and legal and judicial ethics. Salary: $36,712-$49,192. (2007)

ADMINISTRATIVE/LEGAL ASSISTANT: Supreme Court of Nevada, Administrative Office of the Courts, Carson City, NV. Summary: This position works under the general supervision of the Legal Counsel for the Administrative Office of the Courts Legal Division. This position is responsible for providing clerical, secretarial, technical and administrative support. This position will also provide basic legal support, including legal research and writing on various topics. Duties: Administrative Support will include maintaining legal records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; summarizing minutes into a report; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers and other equipment. Legal Support will include performing basic legal research in the law library, Westlaw and the internet, and performing legislative research, including accessing and summarizing legislative history; and performs other duties as assigned. Qualifications: Graduation from high school or equivalent education and 4 years of progressively responsible relevant work experience which includes experience in 1 or more of the following areas: paralegal education, training, or experience; legal secretarial education, training, or experience; legislative education, training or experience; clerical support, including maintenance of complex records and files; public/customer relations including explaining detailed policies, interpretation of policies, procedures, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities OR an equivalent combination of education and experience. Salary: $34,117.92-$49,861.44. (2007)

JUDICIARY SECRETARY 2 (CONFIDENTIAL): Superior Court of New Jersey, Morris and Sussex Vicinage. Summary: The Morris/Sussex Vicinage, headquartered in historic downtown Morristown, is seeking a dynamic, discrete and customer-focused individual to provide a variety of confidential secretarial support and administrative functions for the Court Executive 3B (Trial Court Administrator) The successful candidate must be a multi-tasking self-starter who possesses solid office skills and is able to adapt quickly to changing priorities. Duties: Under the general direction of the Trail Court Administrator, the selected individual will compose routine correspondence and type varied forms of information, including personnel matters which may be of a confidential nature; screen and properly direct phone calls and visitors; respond to inquiries posed by both employees and a diverse customer population; schedule meetings; manage the schedule of the Court Executive; establish and maintain a file system; serve as the division timekeeper; coordinate parking and perform other administrative support duties as needed. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $41,667,87 - $56,614.97 (2007)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Counties of Atlantic and Cape May. Summary: Superior Court of New Jersey is seeking a detail-oriented individual with solid office skills to join the Finance Division. Duties: The selected individual will perform secretarial support and administrative clerical functions; prepare financial or technical data; design and maintain financial spreadsheets; review documents for accuracy; compile statistical data and/or track projects; maintain fixed assets inventory reports and will prepare the Finance Division payroll. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $34,277.04 - $48,517.47(2007)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Hudson Vicinage. Summary: The Hudson Vicinage is searching for a self-starter with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $34,277.04 - $48,517.47(2007)

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties. Summary: Vicinage 13 seeks a well-organized secretary with excellent interpersonal and communication skills to support a newly appointed Superior Court Judge. Duties: The selected individual must have strong typing, technical and administrative skills.  Duties include, but are not limited to: transcribing from a Dictaphone; conforming judge’s orders decisions and maintaining the workflow in/out of judicial chambers; proofreading typed material for accuracy and correct punctuation, spelling and grammar; coordinating and communicating the judge’s schedule with division administration and case management personnel; preparing and submitting local and state reports; managing of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; and procuring supplies equipment and inventory for chambers. Strong computer skills needed for information processing using Judiciary-wide computer systems and for formatting and typing jury instructions, charges, judicial opinions and other legal documents; composing routine correspondence, such as form letters or standard replies to inquiries; composing non-routine correspondence; and any additional duties as required and assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more or the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include but are not limited to, office procedures, word processing, and business English. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Salary: $34,377.04 (2007)

PROBATION SERVICES CLERK: Probation - Kingman Duties: Under close to general supervision, this position performs generalized legal clerical and/or secretarial tasks of routine difficulty associated with the operation, functions and duties of Mohave County Probation. Incumbents perform assigned routine/standardized or recurring job duties and as experience is gained, incumbents work more independently on an expanded variety of assigned duties. Qualifications: Requires a high school diploma or GED AND one (1) year of relevant clerical, customer service, secretarial or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $11.40 per hour  (2007)

JUDICIAL ASSISTANT: Michigan Court of Appeals. Summary: Performs a variety of secretarial and administrative activities to assist in the operation of a Judge’s office in a confidential and professional manner. Duties: Participate in scheduling, processing and coordinating votes for motion docket. Ensure case files are complete and that needed items on docket print-out are with file. Update Judge on matters or documents related to case. Proof proposed opinions, make necessary non-substantive changes and note possible substantive concerns. Prepare files for cases, motion dockets, committee meetings, Court and outside correspondence, and administrative matters. Track decisions on motions for rehearing and Supreme Court activity to determine when to purge files. Condense, close and store case call and motion docket files in compliance with Court policy. Prepare panel assignments, case assignments, vote sheets, log sheets, tracking sheets and docketing sheets. Coordinate case call dates, Court meetings and personal appointments for Judge. Serve as initial contact in Judge’s office, answer inquiries or direct to appropriate staff. Prepare final legal papers and correspondence such as opinions, orders and bench memos from draft or dictated text. Order lower court records as necessary, verify contents of file, follow up on missing items, maintain the integrity of the file, and package files upon case completion. File supplements for the Judge’s law library and maintain other materials in the library. Arrange travel for the Judge. Qualifications: Associate’s degree in legal secretarial or related area. Five or more years of secretarial experience in a law firm or court, providing knowledge of software and legal research tools utilized in the Court. Salary: $39,943.44 to $51,072.48 (2007)  

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JUDICIAL SECRETARY: Michigan Supreme Court. Summary: Performs a variety of secretarial and administrative activities to assist in the operation of a Justice’s office in a confidential and professional manner. Duties: Maintain and coordinate appointment calendar. Open, process and draft correspondence. Prepare hold memos for future conferences. Maintain conference agendas and assign cases to clerk for review before conference. Distribute Commissioner Reports to law clerks and monitor progress. Organize files for Court conferences and oral arguments. Prepare and edit summaries from dictation of opinion agenda cases, Commissioner agenda cases, and administrative agenda cases, and disburse to law clerks. Maintain and monitor log of opinions, including documentation of all circulating memos and opinions on each case. Proof draft opinions prior to circulation. Make changes to opinions on the basis of recommendation of the Reporter’s Office and circulate to the Court. Type, proof, collect and maintain materials for speeches, speech catalog and schedule of speeches. Serve as liaison to other Justices’ offices and staff of the Court, as well as the public and other agencies. Coordinate travel arrangements. Coordinate interview process of new law clerks and interns. Verify accuracy of court minutes. Maintain records, statistical information, reports and other data as required. Maintain suite library and libraries of Justice and law clerks. Qualifications: Associate’s degree in legal secretarial or related area. Five or more years of experience as a secretary in a legal setting providing knowledge of legal terminology and court procedures. Requires experience with computer systems similar to that used in the office. Salary: $39,943.44 to $51,072.48  (2007)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): General Operations Division, Trial Court Administrator’s Office, Veterans Courthouse, Essex Vicinage, New Jersey. Summary: The General Operations Division of Essex Vicinage is seeking a well-organized, detail-oriented individual with solid office skills to join our winning team.  Duties: Under the general direction of the Assistant Trial Court Administrators or designee, the selected candidate will screen and route telephone calls; refer individuals to appropriate division personnel or federal, state, county or local agencies; answer inquiries from the public, employees, judges, complainants, subordinates or visitors; sort and route correspondence and mail; operate a personal computer for information processing; compose routine correspondence; compile statistical data on workload volume; record information into computerized record keeping; file records, cards, reports, forms, letters or other written documents alphabetically, numerically, or by subject; order supplies; assist with the distribution of payroll checks and schedule rooms for meetings or conferences and other secretarial responsibilities.  In addition, the candidate must provide support for other Operations Units as needed.  The candidate must demonstrate the abilities to develop a keen sense of organizational awareness.  Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom-training hours of 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures.  Other courses may include, but are not limited to, office procedures, word processing and business English. Salary: $34,277.04 - $48,517.47.  (2007)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): Monmouth Vicinage, Freehold, New Jersey. Summary: The Monmouth Vicinage Probation and Criminal Divisions are seeking a dynamic, organized self-starter with excellent multi-tasking and communication skills. Duties: Under the general direction of the Court Executive 2b (Division Manager), the Judiciary Secretary 1 (confidential) is responsible for providing confidential secretarial and administrative clerical support. The selected individual will prepare correspondence, memoranda, and reports; schedule meetings and appointments; screen incoming calls and visitors; respond to inquires posed by employees, clients and a diverse customer population; will serve as Human Resource Liaison for the division; perform other related duties as assigned. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom-training hours of 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures. Other courses may include, but are not limited to, office procedures, word processing and business English. Salary: $34,277.04 - $48,517.47.  (2007)

JUDICIARY SECRETARY 1: Superior Court of New Jersey, Union Vicinage. Duties: Under the general direction of the Court Executive 2b (Municipal Division Manager) and other supervisory personnel, the selected individual operates computer terminal for information processing; searches files, reports or other documents for information; sorts mail, letters or other documents; routes correspondence to appropriate offices or people, compiles data for documents or new records; composes routine correspondence or standard replies to inquiries; answers inquiries from the public; schedules dates or times for conferences and hearings; participates in team/work unit meetings; and performs other related duties. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and Business English. Salary: $34,277.04 - $48,517.47. (2007)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Burlington Vicinage, Municipal Division. Duties: Under the direction of the Court Executive 2b (Municipal Division Manager) and other managerial and supervisory personnel, answers inquiries from the public, municipal court judges, administrators, attorneys and representatives from agencies that interact with the municipal courts. Explains judiciary policies and procedures (with a particular emphasis on municipal court policies) to members of the public. Screens complaints regarding municipal court judges, staff or procedures for routing to the appropriate individual, department or agency. Assists in the scheduling of municipal court visitations, in-session visits, case management, conferences, and appointments and meetings for the Presiding Judge-Municipal Courts and the Municipal Division Manager. Composes and types general confidential correspondence and policies as well as routine letters and other correspondence. Maintains spreadsheet data, records, and statistics. Organizes the Division’s filing system. Performs related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include but are not limited to, office procedures, word processing, and business English. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Salary: $34,277.04 - $48,517.47. (2007)

JUDICIARY SECRETARY 2 (CONFIDENTIAL): Office of Trial Court Services, Probation Services Division, AOC, New Jersey. Summary: The New Jersey Judiciary is seeking a detail-oriented individual with solid office skills to join the Probation Services Division. The selected candidate will perform secretarial support and administrative clerical functions for the Assistant Director, Probation Services Division, and other professional staff in the division. Duties: Responsibilities include: handling correspondence and mailings; timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; training and mentoring; handling confidential matters in concert with the Assistant Director; taking meeting minutes and preparing meeting summaries; collecting, organizing, and analyzing information; composing routine correspondence; establishing and maintaining a filing system; creating charts; format major documents; providing support for conferences and retreats; and performing other administrative support duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills at 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. NOTE: Working knowledge of MS Office, Word, Access, PowerPoint and Excel is helpful. Salary: $40,750 - $55,369. (2007)  

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JUDICIAL ASSISTANT: Superior Court of Arizona, Mohave County. Summary: Newly created position providing high production legal secretarial, clerical and office administrative work for the Court Commissioner. Duties: Responsible for handling the day-to-day operations of the judicial division including but not limited to serving as first point of contact working with the public, maintaining the court calendar, coordinating activities, preparing forms, correspondence, maintaining filing systems. Qualifications: Requires graduation from high school or equivalent and three years progressively responsible court clerk, secretarial, legal secretarial, clerical, customers service or closely related experience. Successful candidate should possess excellent organizational, customer service, computer and office management skills. Salary: $15.65 per hour. (2007)

APPELLATE DIVISION JUDGE’S SECRETARY: Appellate Division, Atlantic City, NJ. Summary: The New Jersey Judiciary is seeking a qualified individual to work approximately 21 hours per week under the general direction of the Appellate Judge and other supervisory personnel. Duties: The selected individual will perform all confidential secretarial support functions for the Judge and members of the Judge’s chambers. Specific duties will include typing of various correspondence and reports via a personal computer; screening inquiries and requests both in person and over the phone; schedule appointments; maintain inventory of office supplies; file and coordinate calendars between Divisions and Judges and perform related duties as assigned. Qualifications: Four years of experience in an office environment performing a variety of clerical and support services to include keyboarding and two or more of the following: document or information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (e.g., New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Coursework must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. NOTE: This position is limited to a maximum of 944 hours in a given fiscal year. Knowledge of legal terminology, working knowledge of Microsoft Word and transcribing equipment would be helpful. Salary: $22.39 per hour. (2007)

JUDICIARY SECRETARY 1: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $34,277 - $48,517. (2007)

JUDICIARY SECRETARY 1: Superior Court of New Jersey, Essex Vicinage. Summary: The General Operations Division of Essex Vicinage is seeking a well-organized, detail-oriented individual with solid office skills to join our winning team. Duties: Under the general direction of the Court Executive 1A (Jury Manager), the selected candidate will type or transcribe varied types of information, including minutes of informal hearings conferences or meetings; narrative statements, correspondence or memoranda; or reports and recommendations which may be of a confidential nature; compose routine correspondence, such as form letters or standard replies to inquiries, which may or may not be reviewed or signed by a supervisor; coordinate report collection activities; answer inquiries from the public, employees, clients, customers, complainants, subordinates or supervisors, operate computer terminal or personal computer for information processing; maintain a schedule of appointments and the daily engagement calendar of executive officer; refer individuals to appropriate federal, state, county or local agencies; explain judiciary policies or procedures to clients or customers; calculate statistical information for reports; call (on telephone) for needed information or materials; requisition materials, equipment, parts or supplies; file records, cards, reports, forms, letters or other written documents alphabetically, numerically, or by subject; route telephone calls and route correspondence or files to appropriate offices or people. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom-training hours or 30 semester credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Candidates selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel Typing Proficiency Certificate). Knowledge of Microsoft Word and Excel is desirable. Salary: $34,277.04 - $48,517.47. (2007)  

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Mercer Vicinage, Criminal Division. Summary: The Mercer Vicinage is seeking a highly motivated individual who is detail-oriented and has exceptional secretarial skills to work under the Criminal Division Manager (Court Executive 2B). Duties: The selected candidate must have the ability to multi-task and execute various projects; types or transcribes various types of information, including minutes of informal hearings, conferences or meetings; narrative statements, correspondence or memoranda; or reports and recommendations which may be of a confidential nature, composes routine correspondence, such as form letters or standard replies to inquiries, which may or may not be reviewed or signed by supervisor, screens confidential material for release to public or other authorized person/agency, schedules dates or times for meetings or conferences, requests needed information from individuals, agencies, office visitors or customers, and files records, cards, reports, forms, letters or other written documents alphabetically, numerically or by subject. Performs other related duties. Experience with Microsoft Word and other computer software would be helpful. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents; processing legal or other documents; transcribing information, and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and Business English. Salary: $34,277.04 - $48,517.47. (2007)  

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JUDICIARY SECRETARY 1: Superior Court of New Jersey, Bergen Vicinage. Summary: Bergen Vicinage General Operations Division is seeking a motivated, self-starter with good writing and communication skills to work under the general direction of the Court Executive 2B (Division Manager). The successful candidate will interact with Judges, staff, county building and grounds personnel. Responsibilities include typing various forms for processing; obtaining pertinent materials from files; compiling information into usable reports for review and use by the Court Executive; verifying records or other documents for accuracy, completeness, conformity, authenticity or validity; provides information to judges, staff or community organizations; operates personal computer for information processing; maintains a schedule of appointments; refers individuals to appropriate federal, state, county or local agencies; compiles data for various reports and directories; conducts research; investigates complaints; coordinates and completes special projects, works with other team members in the Division. Performs related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills at 40 wpm or possess proof of having taken the required skills test (i.e. New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing and business English. Knowledge of Microsoft Word, Access and Excel would be helpful. Salary: $32,946.02 - $46,633.48. (2006)

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Mercer Vicinage. Summary: The Mercer Vicinage is seeking a highly motivated individual to work for a Trial Court Judge in its Criminal Division. The selected applicant will prepare, conform and distribute orders and other legal documents; transcribe dictation as needed; prepare reports; review mail and follow up as appropriate; operate computer terminal to access information relating to case processing; compose routine correspondence or standard replies to inquiries; maintain files and records; schedule conferences and other events as necessary; maintain judge’s schedule; answer inquiries from attorneys, staff and public; prepare requisitions for necessary supplies; and perform other related duties. Experience with Microsoft Word and other computer software would be helpful. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents; processing legal or other documents; transcribing information, and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and Business English. Salary: $32,946.02 - $49,155.01. (2006)

TAX COURT JUDGE’S SECRETARY 1: Tax Court of New Jersey, Hackensack, NJ. Summary: The New Jersey Judiciary is seeking a highly motivated and energetic individual to join the Tax Court of New Jersey. Under the direction of a Judge of Tax Court, the selected individual will search files, reports or documents for information; sort mail, letters, or other documents; route correspondence to appropriate offices or personnel; locate law books, documents, records, or other reference materials for judges or other court officials; type legal documents; compose routine correspondence or standard replies to inquiries from the public; review documents for completeness; operate sound recording equipment for taping of court proceedings; provide technical assistance to the Judge in the courtroom; search and update files on the Tax Management System; notify counsel of dates and times of scheduled proceedings; maintain court calendars; facilitate movement of case-related matters; schedule conferences, hearings, trials, or adjournments; and perform other related duties. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Legal terminology, working knowledge of Microsoft Word and transcribing equipment would be helpful. Salary: $32,946 - $49,155. (2006)

TRIAL COURT JUDGE’S SECRETARY: Superior Court of New Jersey, Essex Vicinage. Summary: Essex Vicinage is seeking a detail-oriented individual with strong secretarial skills and excellent communication skills to provide support to a Superior Court Judge. Under general direction, this individual will provide technical advice and assistance to the judge; transcribe dictation as needed; file records, cards, reports, forms, letters or other written documents alphabetically, numerically, or by subject; distribute judge’s orders or requests; operate computer terminal or personal computer for information processing; type warrants, contracts or other legal documents; compose routine correspondence, such as form letters or standard replies to inquiries; answer inquiries from the public; edit letters, documents or articles; compose non-routine correspondence; and regulate flow of work in accordance with operating schedules. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Applicants selected to interview must also pass an appointing authority administered examination to demonstrate stenographic skills of at least 70 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel stenography proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include but are not limited to, office procedures, work processing and Business English. Knowledge of MS Word, Access and Excel would be helpful. Salary: $32,946.02 - $49,155.01 (2006)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Monmouth Vicinage. Duties: Under the general direction of the Court Executive 2b (General Operations Division Manager), the Judiciary Secretary 1 (Confidential) is responsible for providing confidential secretarial and administrative clerical support. The selected individual will prepare correspondence, memoranda, and reports; schedule meetings and appointments; screen incoming calls and visitors; respond to inquiries posed by employees, clients and a diverse customer service population; perform other related duties as assigned. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom training hours of 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skill test (i.e. New Jersey Department of Personnel typing proficiency certificate). Bilingual skills in English and Spanish will be helpful to assist a diverse customer population. Salary: $32,946.02 - $46,633.48. (2006)

JUDICIARY SECRETARY 2 (CONFIDENTIAL): Appellate Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual to provide a variety of confidential secretarial support and administrative functions for the Clerk of the Appellate Division. Under the Direction of a Court Executive 3B (Clerk of the Appellate Division) the selected individual will type varied types of information, including narrative statements, correspondence, memoranda, reports and recommendations, including personnel matters which may be of a confidential nature, compose routine correspondence such as form letters or replies to inquiries; screen confidential material for release to the public or authorized persons/agencies, schedule meetings and conferences; manage the schedule of the Clerk; properly respond to and direct phone calls; request needed information from individuals, agencies, office visitors or customers; develop and maintain a filing system; serve as an office leader to other support staff by providing records and leave time, distribute pay checks and performs other related duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Proficiency in Word and Excel, as well as excellent written, verbal, and organizational skills. Knowledge of ACMS system would be helpful. Salary: $39,951 - $54,283. (2006)  

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JUDGE’S SECRETARY 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties. Summary: Vicinage 13 ( Somerset, Hunterdon and Warren Counties) seeks a well-organized secretary to provide support to our Superior Court Judge of the Criminal Division. This individual will provide technical assistance to the judge; distribute and conform judge’s orders or requests; communicate judge’s schedule with division scheduling coordinator; prepare and submit reports; sort and distribute chamber’s mail; set up phone conferences; prepare requisitions for ordering books and supplies for chambers; operate computer terminal or personal computer for information processing using Judiciary-wide computer systems; type contracts or legal documents; compose routine correspondence, such as form letters or standard replies to inquiries; answer inquiries from the public; edit letters, documents or articles; compose non-routine correspondence; file records, cards, reports, forms, letters or other written documents; and regulate flow of work in accordance with operating schedules as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents; processing legal or other documents; transcribing information and scheduling meetings or appointments. Working knowledge of MS Office is necessary. Legal assistant experience would be helpful. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words-per-minute or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and Business English. Salary: $33,604.94 - $50,138.11 (2006)

JUDICIAL SECRETARY I: Superior Court of New Jersey, Bergen Vicinage. Summary: Bergen Vicinage Civil Division is seeking a motivated self-starter with good writing and communication skills to work under the general direction of the Court Executive 2B (Division Manager). Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; verifying records or other documents for accuracy, completeness, conformity, authenticity, or validity; screening telephone calls and/or visitors; providing information to judges and staff; maintaining a schedule of appointments and meetings; compelling data and conducting research; coordinating and completing special projects; working with other team members in the Division. Performs related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills at 40 wpm or possess proof of having taken the required skills test (i.e. New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing and business English. Knowledge of Microsoft Word, Access and Excel would be helpful. Salary: $33,604.94 - $47,566.15. (2006)

JUDICIARY SECRETARY 2: Office of Trial Court Services, Family Practice Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual to provide a variety of confidential secretarial support and administrative functions for the Assistant Director and/or Chief. Under the direction of a Court Executive in the Family Practice Division the selected individual will prepare minutes of meetings and type or transcribe varied types of information, including minutes of conferences, narrative statements, correspondence, memoranda, reports and recommendations, including personnel maters which may be of a confidential nature; compose routine correspondence, such as form letters or standard replies to inquiries; screen confidential material for release to the public or other authorized persons/agencies; schedule meetings and conferences; manage the schedule of a Court Executive; properly direct phone calls; request needed information from individuals, agencies, office visitors or customers; develop and maintain a filing system; serve as an office leader to other support staff by providing training, guidance, and direction and advising managers of any personnel matters; maintain records on leave time and performs other related duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $39,951 - $54,283. (2006)

JUDICIAL ASSISTANT – COUNTY COURT: Hendry County Courthouse, LaBelle, FL. Summary: This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a County Court Judge. Duties: Working contacts are made with Judges, Offices of the Clerk of Court, Court Administration, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding county court procedure and policy. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a County Court Judge. Qualifications: Graduation from a standard high school or an equivalency diploma and four years of responsible experience as a legal secretary or paralegal assistant. A Bachelor’s degree from an accredited four-year college or university may substitute for the recommended experience. Knowledge of: County Court rules and procedures (including civil traffic, criminal traffic, domestic violence, misdemeanor, and small claims); Windows 97 and Windows 2000; Word, Excel, and PowerPoint. Ability to: manage the Judge’s calendar by coordinating and scheduling pre-trail hearings, trials, conferences, committees, etc.; determine the type of case or hearing and allotted time required for scheduling; monitor status of cases assigned to Judge; coordinate and schedule courtroom assignment and support personnel; act as liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy; type 65 wpm; ability to communicate clearly both orally and in writing, with excellent spelling and grammar; ability to handle emotionally upset and demanding individuals with courtesy and patience; establish work priorities; work independently; plan, organize and complete special assignments with minimal or no supervision. Salary: $30,274.32. (2006)

LEGAL SECRETARY/INTERPRETER: Federal Public Defender for the District of Columbia. Qualifications: Knowledge of motions, briefs and other legal procedures regarding criminal practice preferred. Ability to examine documents for accuracy and completeness required. Must possess excellent oral and written communication skills, ability to type a minimum of 65 wpm, experience with WordPerfect and ability to get along with people. Ability to speak Spanish is preferred. Salary: $44,856 - $49, 397 annually. (2006)

LEGAL SECRETARY: (General Description) Summary: Provides high-level secretarial and administrative support to a judge or attorney. Duties: Works with considerable independence, uses judgment and initiative to set priorities and makes decisions about work. Types and edits opinions, agendas, correspondence, creates and maintains administrative files, coordinates arrangements for meetings, coordinates travel arrangements, and answers or directs telephone inquiries, mail and visitors to appropriate staff. May interact with other judges, legislators, and other elected officials. Must be able to use tact and maintain confidentiality appropriately. Qualifications: Requires some advanced education and a minimum of five years increasingly responsible, high level secretarial experience. Experience working with elected officials is preferred.

Archived Secretarial Positions 1992-2005

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