Administrative Secretary

EXECUTIVE ASSISTANT: Minnesota District Court, Second Judicial District, St. Paul, MN. Summary: The Second Judicial District has an exciting opportunity for a full-time Executive Assistant in the District Administration office of the Second Judicial District. The incumbent performs clerical, administrative, and other duties in the district office. The district office and the Executive Assistant support the judges, staff, and court operations in the Court’s four divisions. The position has significant contact with judges, court staff, and the public. The position reports to the District Administrator. Duties: Assist those visiting the District Administration office, and those who call. Provide information to those requesting it. Prepare correspondence in accordance with established policies and procedures. Keyboard a variety of complex materials, administrative and public reports for reproduction and distribution. Prepare complex spreadsheets, worksheets, and tables. Prepare meeting agendas in accordance with established practices, make facility and meeting arrangements, and prepare meeting materials. Attend meetings and conferences. Take notes and meeting minutes. Schedule meetings and reserve meeting resources. Maintain filing systems. Process mail. Maintain records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, legislation, information requests, and related activities. Organize and attend special events such as judges’ swearing in ceremonies. Plan and coordinate events. Perform other duties as may be assigned. Qualifications: Graduation from an approved high school supplemented by completion of approved college-level course work in business, secretarial sciences, or a related field and considerable experience in court clerical or secretarial work or any combination of training and work experience which indicates possession of the knowledge, abilities and skills required to perform the essential functions as listed above. Experience with email and Microsoft Word, ability to perform keyboarding, clerical and other administrative tasks, and the ability to communicate professionally is desirable. Salary: $17.89-$27.75 per hour. (2008)

OFFICE AIDE: Superior Court of New Jersey, Camden Vicinage. Duties: The New Jersey Judiciary is seeking an individual who is an organized self-starter to provide office support by performing tasks such as record and file storage; preparation and organization of filing systems; moving records, files and boxes; data entry; sorting mail, cards, letters, forms or other documents; perform other related duties as assigned. Qualifications: Experience in an office environment. Experience with records management would be helpful. Knowledge of Microsoft Word and Excel is a plus. Salary: $11.84 per hour. (2008)

ADMINISTRATIVE SERVICES ASSISTANT I/II (CONFIDENTIAL): Superior Court of California, County of Kings. Summary: The Administrative Services Assistant classification series encompasses court administrative clerical support functions which are utilized in the Superior Court’s Executive Office. The Administrative Services Assistant I is the entry level classification in the series. Initially, incumbents work under close supervision and learn about assigned projects or programs and the administrative support required. As experience is gained, there is greater independence of action within established guidelines. The Administrative Services Assistant II is the journey/experienced level in the series, that works under general direction, performing a wide variety of technical and responsible court administrative support duties for the Court Executive Office, Judicial Officers, and Management Staff. This classification series reports directly to the Senior Executive Services Coordinator. Duties: Essential duties include, but are not necessarily limited to: Performs administrative, clerical and judicial support projects for the Judges, Court Executive Officer, and other administrative personnel. Screens office visits and telephone calls, refers to appropriate staff members and/or provides routine information on court programs and policies as directed; answers complaints and diffuses disgruntled individuals with tact and diplomacy. Performs administrative support to the Court Management Staff. Receives, refers, sorts and delivers incoming mail to judicial staff, management and staff members; organizes correspondence for management reply in order of priority, with any background material attached for reference. Organizes and participates in the preparation of documents and other information and the operation of computer equipment, including formatting and production of documents. Assists in the preparation and maintenance of the administrative files; may order supplies for the Court Executive Office, maintains a supply of forms, publications and law books, and prepares related purchase orders. Ensures that the judicial law libraries are updated and maintained in an efficient and timely manner. Reviews filing systems and clerical procedures to recommend methods for improvements May draft and type correspondence for the CEO and Judges; may type court pleadings, orders and opinions for judges. Prepares correspondence and agenda items with brief instruction; edits drafts for composition and grammatical structure as directed. Coordinates and schedules business travel arrangements and reservations for the Court Executive Officer, judicial officers, management and court staff. Arranges for meetings, conferences, and programs (on- and off-site), including hotel, catering, room setup, audiovisual services, staff support, security, and local transportation. Provides confidential secretarial support to the Court Executive Officer and the Chief Deputy Court Executive Officer and maintains confidential management information. Provides support to the Senior and Executive Services Coordinators by performing all related clerical tasks as directed. Takes direction and guidance from the Senior Executive Services Coordinator, Court Executive Officer and Chief Deputy Court Executive Officer. Attends staff and other work-related meetings, workshops, seminars and other continuing education opportunities for continued growth. Serves as a representative of the Court, displaying courtesy, consideration and discretion in all interactions with other members of the Court community and with the public. (Essential duties may vary from position to position within classifications. Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law. This position may be assigned any other related duties as assigned by the Court Executive Officer or his designee.) Qualifications: Possession of High School Diploma or G.E.D. Administrative Services Assistant I: One year of responsible administrative or secretarial experience in a court setting, law, or business office. (An administrative/legal/secretarial certification from an accredited college may substitute for six months of the required experience.) Administrative Services Assistant II: Three years of responsible administrative or secretarial experience preferably in a court environment, law, or business office. (An administrative/legal/secretarial certification from an accredited college may substitute for six months of the required experience.) Salary: Administrative Services Assistant I: $26,270-$35,193; Administrative Services Assistant II: $27,248-$36,524. (2007)

SECRETARY: Superior Court, Court Administration-Kingpin, AZ. Summary: Under general supervision of Court Administrator. Duties: Undertakes, performs and provides a variety of secretarial, clerical, clerical, office services and related support associated with the operation and functions of a court unit or program. Qualifications: A high school diploma or GED AND three (3) years of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $13.86 per hour. (2007)

SENIOR SECRETARY: Budget Services, Office of the State Courts Administrator, Tallahassee, FL. Summary: This position is responsible for performing a variety of secretarial, administrative support, and clerical duties for a court administrative officer or manager such as a chief, program manager, senior deputy court administrator, or comparable position. Duties: The senior secretary is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using a word processor or personal computer. The senior secretary is also responsible for establishing and maintaining a comprehensive office filing system, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, and the general public. The senior secretary works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision. Qualifications: Graduation from a standard high school and three years of secretarial experience one year of which was in a secretary specialist or comparable position. Successfully completed studies at an accredited four year college or university, or two year college or vocational school may substitute for the recommended experience on a year for year basis. Salary: $2,060.61-$3,915.16 (Monthly). (2007)

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ADMINISTRATIVE ASSISTANT I: Office of the State Courts Administrator, Personnel Services, Tallahassee, FL. Summary: This is responsible work performing a variety of secretarial, administrative, fiscal, and clerical work supporting the Office of Personnel Services. Duties: The Administrative Assistant I is responsible for typing and editing correspondence, detailed reports and charts, memoranda, and job opportunity announcements, using a personal computer and applications such as Microsoft Word, Microsoft Excel, and Dreamweaver. The Administrative Assistant I is also responsible for establishing and maintaining a comprehensive office filing system; ordering and maintaining supplies; preparing travel arrangements; scheduling meetings, training events, and conferences; and preparing materials for presentations, meetings, and training sessions. The Administrative Assistant I works independently and must exercise discretion in dealing with confidential and sensitive information. The Administrative Assistant I must meet deadlines and plan and establish priorities for multiple work assignments, including long and short range projects. Work is performed under general supervision. Qualifications: A bachelor's degree from an accredited four year college or university and one year of experience in administrative support, fiscal, or administrative work. A master's degree may substitute for the recommended experience. Progressively responsible administrative, administrative support, or fiscal experience may substitute for the recommended college training on a year for year basis. Salary: $2,318.32-$4,404.81 (Monthly). (2007)

ADMINISTRATIVE/LEGAL ASSISTANT: Supreme Court of Nevada, Administrative Office of the Courts, Carson City, NV. Summary: This position works under the general supervision of the Legal Counsel for the Administrative Office of the Courts Legal Division. This position is responsible for providing clerical, secretarial, technical and administrative support. This position will also provide basic legal support, including legal research and writing on various topics. Duties: Administrative Support will include maintaining legal records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; summarizing minutes into a report; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers and other equipment. Legal Support will include performing basic legal research in the law library, Westlaw and the internet, and performing legislative research, including accessing and summarizing legislative history; and performs other duties as assigned. Qualifications: Graduation from high school or equivalent education and 4 years of progressively responsible relevant work experience which includes experience in 1 or more of the following areas: paralegal education, training, or experience; legal secretarial education, training, or experience; legislative education, training or experience; clerical support, including maintenance of complex records and files; public/customer relations including explaining detailed policies, interpretation of policies, procedures, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities OR an equivalent combination of education and experience. Salary: $34,117.92-$49,861.44. (2007)

SENIOR SECRETARY: Court Education, Office of the State Courts Administrator, Tallahassee, FL. Summary: This is responsible work performing a variety of secretarial, administrative support, and clerical duties for a court administrative officer or manager such as a chief, program manager, senior deputy court administrator, or comparable position. Duties: The Senior Secretary is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using a word processor or personal computer. The Senior Secretary is also responsible for establishing and maintaining a comprehensive office filing system, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, and the general public. The Senior Secretary works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision. Qualifications: Graduation from a standard high school and three years of secretarial experience, one year of which was in a secretary specialist or comparable position. Successfully completed studies at an accredited four year college or university, or two year college or vocational school may substitute for the recommended experience on a year for year basis. Knowledge of and ability to use personal computer applications such as Microsoft Word Knowledge of the rules of English grammar, spelling, and punctuation. Ability to communicate effectively. Ability to act patiently with the public. Ability to maintain confidentiality. Must have an eye for detail. Ability to work under pressure and meet deadlines. Ability to multi-task, establish priorities, and work with several persons. Salary: $2,060.61-$3,915.16 (Monthly). (2007)

ARBITRATION PROGRAM ASSISTANT: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis in the Civil Arbitration Program. Under the general direction of a supervisory officer, this position will be responsible for entering data into the Automated Case Information System (ACMS); explaining judiciary policies or procedures to customers or clients, including program eligibility requirements; reviewing correspondence and data processing output for accuracy; processing mail; answering telephone inquires; operating various types of office machines; filing; and performing related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Salary: $14.00 to $18.00 per hour. (2007)

ADMINISTRATIVE ASSISTANT I/III: AOC, Carson City, Nevada. Summary: Under the direction of the Deputy Director of the Administrative Office of the Courts (AOC), this position, provides administrative support to the Deputy Director and staff of Administration as needed. On certain occasions, provides support to the IT managers. Duties: The incumbent is responsible for a broad variety of clerical, secretarial and administrative support duties. Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; assist in tracking legislative issues; work with personnel unit in reviewing confidential documents, input data, and prepare reports; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performs related duties as assigned. The incumbent will be required to attend meetings outside of normal working hours; work occasional evening and weekend hours; and may be required to travel statewide as necessary. Qualifications: Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR an equivalent combination of education and experience. Salary: $26,308.80 - $44,871.12. (2006)

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ADMINISTRATIVE ASSISTANT: U.S. Court of Appeals, Eleventh Circuit. Summary: The Circuit Executive’s Office has a position open for an Administrative Assistant to discharge secretarial, administrative, and clerical responsibilities for the Eleventh Judicial Council. The Administrative Assistant reports to and works directly with the Deputy Circuit Executive and the Assistant Circuit Executive for Administration. Duties: The Administrative Assistant performs secretarial/administrative duties as assigned which require the highest level of quality. Such duties include but are not limited to: answering and referring telephone calls, preparing routine correspondence in draft form, creating and maintaining spreadsheets and database reports, maintenance of property records serving as contract procurement officer, and maintaining loose-leaf periodical publications. Qualifications: High school graduation, or the equivalent, plus one year specialized experience, including at least one year equivalent to work at CL-24 level. Progressively responsible secretarial or administrative experience that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position such as filing, telephone protocol, word processing, record keeping, sorting and distributing mail. Progressively responsible clerical or administrative experience that involved the routine use of keyboard skills and provided knowledge of the rules, regulations, terminology, etc. associated with the administrative functions of a legal environment. Such experience may be acquired in a court, in law firms, in legal counsel offices, in banking or credit firms, social service organizations, or personnel/payroll operations, as well as elsewhere. Exceptional interpersonal skills, experience with law-related matters, ability to work independently, strong organizational skills and attention to detail, superior knowledge of English grammar, enhanced word processing skills (preferably WordPerfect), Microsoft Word and Excel skills. Microsoft Access and/or other database experience desirable. Salary: $35,127 - $57,158. (2006)

RECEPTIONIST/ADMINISTRATIVE SECRETARY: Office of the Federal Public Defender for the District of Columbia. Duties: In addition to receptionist duties the person assists with a variety of administrative tasks including auditing and preparing vouchers for payment. Assists with the delivery of court documents for filing and deliveries to the Office of the U.S. Attorney and other agencies. Qualifications: Must have the ability to answer telephones for a busy law office and deal with callers and visitors tactfully. (2006).

ADMINISTRATIVE ASSISTANT IV: Office of Court Administration, Austin, TX. Summary: Performs routine and relatively complex administrative support and/or technical assistance work for an associate judge who handles child support cases. Work is performed under the supervision of the associate judge with latitude for the exercise of independent judgment. Duties: Input case information into case management software program and generate reports to monitor compliance with federal and state expedited process time frames for child support cases. Maintain docket or calendar system for tracking and managing cases as they proceed to disposition. Assist child support associate judge with court proceedings as required by associate judge. Develop, coordinate and maintain record keeping and filing systems. Prepare routine and special correspondence, reports, forms and documents. Operate automation equipment and perform word processing. Maintain office supplies and equipment for child support associate judge’s office. Respond to routine and non-routine inquiries and apply and explain previously interpreted rules, regulations, policies, and procedures. Serve as the public’s primary, initial point of contact with the child support associate judge’s office. Assist in the development of local administrative policies and procedures and in analyzing and seeking solutions to problems. May develop special administrative analyses and summaries of reports for review by the child support associate judge and/or presiding judge. Qualifications: Graduation from an accredited four-year college or university. Four years of experience in a related field as noted in the essential functions above, may substitute for education. Must have experience in office practices and administrative procedures in the legal/judicial or related field. Must have knowledge of legal and technical terminology, business English and spelling, hearing procedures, and the use of pleadings and other legal forms. Must have working knowledge of office practices and administrative procedures and skill in the use of computer equipment and word processing software. Employment Requirements: Must sit for extended periods of time. May operate a motor vehicle to conduct agency business. Must have the ability to master automated case management systems, the ability to acquire a working knowledge of the statutes and rules applicable to the cases, and the ability to give information concerning cases. Salary: $2,716.00 - $3,258.00 monthly. (2006)

SENIOR ADMINISTRATIVE SECRETARY: Arizona State Supreme Court, Phoenix, Arizona. Summary: Coordinates special projects and provides secretarial support for Division Director and Budget Officer with minimal supervision. Duties: RIDESHARE Coordinator. Maintains budget request manuals. Supervises Art project. Develops PowerPoint presentations. Develops and maintains each department's Intranet pages. Develops and maintains Court's Directory on Intranet. Maintains filing system for Judicial Forms. Coordinates special projects as designated by Division Director. Performs secretarial work exercising initiative and judgment in making decisions affecting work procedures. Composes and types correspondence, agendas, and minutes. Prepares and maintains policies for inclusion in Policies and Procedures Manual and distributes appropriately. Prepares division budget documents. Coordinates arrangements for monthly staff meetings and division management meetings. Assists in development of periodic status reports. Maintains office supplies in central supply area. Reviews and disburses incoming mail. Handles requests for various publications. Performs related work as required. Qualifications: High school graduate or GED equivalent and three years related experience. Excellent grammar and spelling skills. Must be able to edit rough copy and correct grammar, spelling, and punctuation. Ability to treat sensitive information in a confidential manner. Extensive knowledge of modern office practices and procedures, including Supreme Court policies and procedures. Considerable knowledge of confidential file organization and maintenance; ability to maintain complex records. Skill in responding to special requests from other divisions/agencies. Knowledge of operation and capabilities of personal computers and associated software (Word, Excel, PowerPoint). Typing speed of 50 words per minute with accuracy. Skill in responding to court personnel, agency personnel, and the public with tact, diplomacy, and appropriate timely information. Ability to complete detailed work in a timely manner; completed work must be correct and free of errors. Ability to effectively and independently handle a number of tasks, projects, and administrative assignments at one time. Qualifications: Five years of increasingly responsible experience in a full-function office. Knowledge of FrontPage, and Adobe Acrobat software. Salary: $29,000- 43,800. (2005)

ADMINISTRATIVE SECRETARY: San Francisco, CA. Summary: Under general supervision, the Administrative Secretary’s primary responsibility will be providing confidential support services to the Assistant Division Director of the Business and Planning Unit of the Office of Court Construction and Management (OCCM), as well as the staff of the unit. Duties: In addition, the Administrative Secretary will provide secretarial support to the OCCM Division as needed including: Prepare and distribute reports, correspondence, and other documents; Draft routine correspondence, responds to telephone inquiries, organize, maintain and update files and records; Maintain correspondence with judges and other court staff; Review finished materials for completeness, accuracy, format, compliance with policies and procedures, and correct English usage, including spelling, grammar, and punctuation; Schedule and arrange for meetings, make room reservations and travel arrangements, Coordinate the preparation and provision of materials and binders for meetings and programs; Prepare agendas, draft memoranda for meeting notices, and take and disseminate meeting minutes; Follow up on projects, transmit information, and keeps unit informed on organizational activities; Work with other unit staff to coordinate information flow, paperwork complex projects; Process time sheets, expense reports, and other documentation for the unit; Research and compile a variety of information and prepare periodic and special reports; Participate in the development, implementation, and maintenance of unit databases; Receive, sort, and distribute mail and packages; and Other administrative duties as assigned. Qualifications: Equivalent to graduation from high school and three years of secretarial experience that included organizing and coordinating secretarial and administrative support functions. One year as a Secretary II with the judicial branch. The position may require occasional overtime and statewide overnight travel. Successful candidates will have the ability to type 55 words per minute; the ability to organize and coordinate multiple work activities; use initiative and independent judgment within established procedural guidelines; maintain confidentiality; communicate effectively in English both orally and in writing; articulate instructions and directions to judges, and establish and maintain effective working relationships. Experience providing secretarial support to an entire department is preferred. Advanced proficiency in MS Office (Word, Excel, PowerPoint and Access), Outlook and Internet is preferred. Salary: $3,770 - $4,581 per month. (2005)

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Judicial/Legal Secretary

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Monmouth Vicinage. Summary: The Monmouth Vicinage is seeking a well organized, detail oriented secretary to provide support to a Superior Court Judge in the Family Division. Duties: The selected individual needs strong technical ad administrative skills to support the judge. Conforming judge’s orders and maintaining the workflow in/out of judicial chambers; communicating the judge’s schedule with division administration and case management personnel; preparation and submission of local and state reports; management of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; procuring supplies and equipment and inventory for chambers, and any additional duties as required and assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Applicants may substitute one year of experience for successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to office procedures, word processing and Business English. Applicants possess typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). A working knowledge of word and transcribing equipment would be helpful. Salary: $35,871.90-$53,520.39. (2008)

COURT SERVICES ASSISTANT: Superior Court of Arizona, Mohave County. Duties: Performs work of considerable difficulty in case processing and legal clerical duties for the clerk of superior court. This is a working/journey position that works under general supervision. Work assignments may be in one or more case type areas including but not limited to front counter, distribution, child support, fines, restitution and jury. The incumbent applies judgment to diversified subject matter, selecting appropriate guidelines and in applying general policies and procedures. Position involves docketing, setting up of guardianship, conserveratorship and probate case files. Monitoring, auditing and analyzing files to ensure annual accounting disbursements are in accordance with the direction of the court. Qualifications: A high school diploma or GED AND three (3) years of general office, legal clerical, or accounting related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $13.86/hr. (2008)

JUDGE’S SECRETARY 1 (CONFIDENTIAL): Bergen Vicinage, Superior Court of New Jersey. Summary: The Middlesex Vicinage seeks a well-organized secretary to provide support to a Superior Court Judge. Duties: The individual will provide technical assistance to the judge; transcribe from a Dictaphone; distribute and conform judge’s orders or requests; communicate judge’s schedule with division scheduling coordinator; prepare and submit reports; sort and distribute chamber’s mail; set up phone conferences; prepare requisitions for ordering books and supplies for chambers; operate computer terminal or personal computer for information processing using FACTS; type contracts or legal documents; compose routine correspondence, such as form letters or standard replies to inquiries from the public; edit letters, documents or articles; compose non-routine correspondence; file records, cards, reports, forms, letters or other written documents; and regulate flow of work in accordance with operating schedules required. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more or the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include but are not limited to, office procedures, word processing, and business English. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Salary: $35,871.90- $53,520.39. (2008)

JUDGE’S SECRETARY 1: Tax Court of New Jersey, Newark, NJ. Summary: The New Jersey Judiciary is seeking highly motivated and energetic individuals to join the Tax Court of New Jersey. Two confidential judicial secretary positions are available. Duties: The first position will provide administrative support to a Judge of the Tax Court; search files, reports or documents for information; sort mail, letter, or other documents; route correspondence to appropriate offices or personnel; type legal documents; compose routine correspondence; review documents for completeness; enter, update and search case file information on the Tax Court’s case management computer system; maintain case files; and locate law books, documents, records or other reference materials for judges or other court officials. The second position will provide technical assistance to the judge tin the courtroom; operate sound recording equipment and maintain log sheets during court proceedings; maintain court calendars; notify counsel of dates and times of scheduled proceedings; schedule conferences, hearings, trials or adjournments; and perform other related duties as assigned. The selected individuals will function in both administrative and courtroom roles as assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants must demonstrate typing skills of at least 40 words per minute. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of experience as indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. A working knowledge of Microsoft Word and transcribing equipment would be helpful. Salary: $35,871-$53,520. (2008)

JUDICIARY SECRETARY 1: New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination o demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $32,641-$49,437. (2008)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $35,871-$50,774. (2008)

JUDICIAL SECRETARY 2 (CONFIDENTIAL): Superior Court of New Jersey, Camden Vicinage. Summary: The Camden Vicinage is seeking a dynamic, discrete and customer focused individual to provide a variety of confidential secretarial support and administrative functions for the Court Executive 3B (Trial Court Administrator). The successful candidate must be a multi-tasking self-starter who possesses solid office skills and is able to adapt quickly to changing priorities. Duties: Under the general direction of the Trial Court Administrator, the selected individual will compose routine correspondence and type varied forms of information, including personnel matters which may be of a confidential nature; screen and properly direct phone calls and visitors; respond to inquiries posed by both employees and a diverse customer population; schedule meetings; manage the schedule of the Court Executive; establish and maintain a file system; coordinate parking and perform other administrative support duties as needed. Qualifications: three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom training ours or thirty semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and business English. Knowledge of Microsoft Word, Excel, PowerPoint and Access would be helpful. Salary: $42,647.06-$57,945.42. (2008)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Mercer Vicinage, Civil Division. Summary: The Mercer Vicinage Civil Division is seeking a dynamic, organized self-starter with excellent secretarial, communication, and computer skills, including Microsoft Word and Excel. Duties: Under the general direction of the Court Executive 2b (Division Manager), the Judiciary Secretary 1 (Confidential) is responsible for providing confidential secretarial and administrative clerical support. The selected individual must have the ability to multi-task and execute various projects; prepare correspondence, memoranda, and reports; schedule meetings and appointments; screen incoming calls and visitors; respond to inquiries posed by employees, clients and a diverse customer population; maintain filing systems, and serve as liaison to other divisions, maintain the division’s budget, and perform other duties as assigned. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing and one or more of the following: preparing and analyzing legal documents; processing legal or other documents; transcribing information, and scheduling meetings or appointments. Successful completion of a clerical training program with a minimum or 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and Business English. Salary: $35,048.27-$49,609.11. (2007)

STAFF ASSISTANT: D.C. Court of Appeals, Committees on Admissions and Unauthorized Practice of Law. Summary: Incumbent is the primary Public Counter staff person, assisting the public by receiving filings, typing short documents and receipts, and answering telephone inquiries. Interacts with attorneys and the public daily, responding to queries/requests relating to court rules regarding bar admission and the unauthorized practice of law, status of applications, and other bar-related matters. Performs filing duties, including records management tasks. Assembles application packets. Duties: Duties may include the processing of incoming mail, MBE score transfers, admission verification reports, certificates of good standing, applications for engraved certificates, pro hac vice motions, unauthorized practice complaints; responsibility for supplies, equipment and microfilm library; or assistance with data entry, record preparation activities, preparation/mailing of form letters, monthly courtroom ceremonies and registration tasks, law student special admissions, review of waiver applications, and examination activities. Qualifications: 2 years of clerical experience in a high-volume court, law office or equivalent office. Education above high school level may substitute for experience. Salary: $37,640-$48,933. (2007)

SELF HELP CENTER LEGAL ASSISTANT: Superior Court of California, County of Kings. Summary: This position works closely with the Self Help Center attorney, judicial officers, private attorneys, county agencies, court staff, and self-represented litigants and is fully competent to perform a wide range of complex legal support work for the Court. Although this is not a supervisory classification, an incumbent may direct the work or training of others in legal/Court procedures and techniques. Performs routine support. Duties: Prepares a variety of correspondence and general written materials. Organizes own work, sets priorities, and meets critical deadlines. Provides direct support to the Self Help Center attorney. Interacts/communicates with public, judicial officers, and court staff in the processing of documents. Provides information on court procedures, answers inquiries, explains legal filing processes and explains fees and fines. Reviews files to ensure that documentation is procedurally correct and in compliance with appropriate laws and local rules; notes deficiencies; contacts appropriate persons to resolve problems and issues. Provides assistance to self-represented litigants in completing forms, explaining terms/procedures including but not limited: parentage, marital dissolution, agency support services, domestic violence, probate, unlawful detainers, civil and small claims matters. Assists in conducting workshops on preparing forms and educating self-represented litigants on necessary process steps. Maintains the confidentiality of Court records, understands the ethical requirements of the position. Performs triage functions for litigants including explanations of due process requirements, and provide appropriate paperwork to parities. Examine files and documents in pending probate matters set for hearing in court, verify proper form, content, accuracy, and procedural requirements for compliance with statutes and local rules. Prepare reviews for judicial officers; works with attorneys and self-represented litigants to resolve problems; review attorney fee requests for reasonableness following established guidelines recommending payment or reductions as appropriate. Reviewing accounts for mathematical accuracy; format compliance; investments; sufficient bond with prior court orders, breach of fiduciary duties and recommended appropriate surcharge. Set matters on calendar for hearing as appropriate. Answer questions in person and by telephone about probate procedures. Review the probate calendar with the probate judicial officers; monitor changes to probate law; & recommended policy; rules and procedural changes required for compliance, and assist with instituting such modifications after approval. Perform the administrative functions associated with the self-help center; Serve as a liaison with other divisions within the court. Work with judicial officers on caseflow management and other matters as directed; assist in teaching groups of self-represented litigants how to prepare pleadings for Family Law and Civil Proceedings. Meet with litigants to discuss issues of support, custody and visitation, guardianship and other civil issues. Draft stipulations to include all issues agreed to by the self-represented litigants; Prepare formal orders consistent with the court’s announced order in cases where both parties are self-represented. Establish and maintain effective working relationships with the local bar and community agencies; establish and maintain a cooperative relationship and effective referral base with legal and domestic violence resources in the community. Attend work-related meetings, workshops, seminars, and other continuing education opportunities in order to stay informed of legal updates. Performs all other job related duties as assigned. Qualifications: High school diploma or equivalent providing self-help services under the supervision of an attorney; Three (3) years of legal clerical experience. (Completion of two (2) years of college (60 semester units) with course work in office procedures, legal terminology or a related field may be substituted for one (1) year of the required experience.) High school diploma or equivalent and three years of experience working for a California court, plus a minimum of 20 hours of additional training specifically in the area(s) of substantive and procedural law covered by the self-help center, and legal and judicial ethics. Salary: $36,712-$49,192. (2007)

JUDICIARY SECRETARY 2 (CONFIDENTIAL): Superior Court of New Jersey, Morris and Sussex Vicinage. Summary: The Morris/Sussex Vicinage, headquartered in historic downtown Morristown, is seeking a dynamic, discrete and customer-focused individual to provide a variety of confidential secretarial support and administrative functions for the Court Executive 3B (Trial Court Administrator) The successful candidate must be a multi-tasking self-starter who possesses solid office skills and is able to adapt quickly to changing priorities. Duties: Under the general direction of the Trail Court Administrator, the selected individual will compose routine correspondence and type varied forms of information, including personnel matters which may be of a confidential nature; screen and properly direct phone calls and visitors; respond to inquiries posed by both employees and a diverse customer population; schedule meetings; manage the schedule of the Court Executive; establish and maintain a file system; serve as the division timekeeper; coordinate parking and perform other administrative support duties as needed. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $41,667,87 - $56,614.97 (2007)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Counties of Atlantic and Cape May. Summary: Superior Court of New Jersey is seeking a detail-oriented individual with solid office skills to join the Finance Division. Duties: The selected individual will perform secretarial support and administrative clerical functions; prepare financial or technical data; design and maintain financial spreadsheets; review documents for accuracy; compile statistical data and/or track projects; maintain fixed assets inventory reports and will prepare the Finance Division payroll. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $34,277.04 - $48,517.47(2007)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Hudson Vicinage. Summary: The Hudson Vicinage is searching for a self-starter with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $34,277.04 - $48,517.47(2007)

JUDGE’S SECRETARY 1: Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties. Summary: Vicinage 13 seeks a well-organized secretary with excellent interpersonal and communication skills to support a newly appointed Superior Court Judge. Duties: The selected individual must have strong typing, technical and administrative skills. Duties include, but are not limited to: transcribing from a Dictaphone; conforming judge’s orders decisions and maintaining the workflow in/out of judicial chambers; proofreading typed material for accuracy and correct punctuation, spelling and grammar; coordinating and communicating the judge’s schedule with division administration and case management personnel; preparing and submitting local and state reports; managing of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; and procuring supplies equipment and inventory for chambers. Strong computer skills needed for information processing using Judiciary-wide computer systems and for formatting and typing jury instructions, charges, judicial opinions and other legal documents; composing routine correspondence, such as form letters or standard replies to inquiries; composing non-routine correspondence; and any additional duties as required and assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical support services to include typing and one or more or the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information and scheduling meetings or appointments. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include but are not limited to, office procedures, word processing, and business English. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Salary: $34,377.04 (2007)

PROBATION SERVICES CLERK: Probation - Kingman Duties: Under close to general supervision, this position performs generalized legal clerical and/or secretarial tasks of routine difficulty associated with the operation, functions and duties of Mohave County Probation. Incumbents perform assigned routine/standardized or recurring job duties and as experience is gained, incumbents work more independently on an expanded variety of assigned duties. Qualifications: Requires a high school diploma or GED AND one (1) year of relevant clerical, customer service, secretarial or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Salary: $11.40 per hour (2007)

JUDICIAL ASSISTANT: Michigan Court of Appeals. Summary: Performs a variety of secretarial and administrative activities to assist in the operation of a Judge’s office in a confidential and professional manner. Duties: Participate in scheduling, processing and coordinating votes for motion docket. Ensure case files are complete and that needed items on docket print-out are with file. Update Judge on matters or documents related to case. Proof proposed opinions, make necessary non-substantive changes and note possible substantive concerns. Prepare files for cases, motion dockets, committee meetings, Court and outside correspondence, and administrative matters. Track decisions on motions for rehearing and Supreme Court activity to determine when to purge files. Condense, close and store case call and motion docket files in compliance with Court policy. Prepare panel assignments, case assignments, vote sheets, log sheets, tracking sheets and docketing sheets. Coordinate case call dates, Court meetings and personal appointments for Judge. Serve as initial contact in Judge’s office, answer inquiries or direct to appropriate staff. Prepare final legal papers and correspondence such as opinions, orders and bench memos from draft or dictated text. Order lower court records as necessary, verify contents of file, follow up on missing items, maintain the integrity of the file, and package files upon case completion. File supplements for the Judge’s law library and maintain other materials in the library. Arrange travel for the Judge. Qualifications: Associate’s degree in legal secretarial or related area. Five or more years of secretarial experience in a law firm or court, providing knowledge of software and legal research tools utilized in the Court. Salary: $39,943.44 to $51,072.48 (2007)

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JUDICIAL SECRETARY: Michigan Supreme Court. Summary: Performs a variety of secretarial and administrative activities to assist in the operation of a Justice’s office in a confidential and professional manner. Duties: Maintain and coordinate appointment calendar. Open, process and draft correspondence. Prepare hold memos for future conferences. Maintain conference agendas and assign cases to clerk for review before conference. Distribute Commissioner Reports to law clerks and monitor progress. Organize files for Court conferences and oral arguments. Prepare and edit summaries from dictation of opinion agenda cases, Commissioner agenda cases, and administrative agenda cases, and disburse to law clerks. Maintain and monitor log of opinions, including documentation of all circulating memos and opinions on each case. Proof draft opinions prior to circulation. Make changes to opinions on the basis of recommendation of the Reporter’s Office and circulate to the Court. Type, proof, collect and maintain materials for speeches, speech catalog and schedule of speeches. Serve as liaison to other Justices’ offices and staff of the Court, as well as the public and other agencies. Coordinate travel arrangements. Coordinate interview process of new law clerks and interns. Verify accuracy of court minutes. Maintain records, statistical information, reports and other data as required. Maintain suite library and libraries of Justice and law clerks. Qualifications: Associate’s degree in legal secretarial or related area. Five or more years of experience as a secretary in a legal setting providing knowledge of legal terminology and court procedures. Requires experience with computer systems similar to that used in the office. Salary: $39,943.44 to $51,072.48 (2007)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): General Operations Division, Trial Court Administrator’s Office, Veterans Courthouse, Essex Vicinage, New Jersey. Summary: The General Operations Division of Essex Vicinage is seeking a well-organized, detail-oriented individual with solid office skills to join our winning team. Duties: Under the general direction of the Assistant Trial Court Administrators or designee, the selected candidate will screen and route telephone calls; refer individuals to appropriate division personnel or federal, state, county or local agencies; answer inquiries from the public, employees, judges, complainants, subordinates or visitors; sort and route correspondence and mail; operate a personal computer for information processing; compose routine correspondence; compile statistical data on workload volume; record information into computerized record keeping; file records, cards, reports, forms, letters or other written documents alphabetically, numerically, or by subject; order supplies; assist with the distribution of payroll checks and schedule rooms for meetings or conferences and other secretarial responsibilities. In addition, the candidate must provide support for other Operations Units as needed. The candidate must demonstrate the abilities to develop a keen sense of organizational awareness. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom-training hours of 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures. Other courses may include, but are not limited to, office procedures, word processing and business English. Salary: $34,277.04 - $48,517.47. (2007)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): Monmouth Vicinage, Freehold, New Jersey. Summary: The Monmouth Vicinage Probation and Criminal Divisions are seeking a dynamic, organized self-starter with excellent multi-tasking and communication skills. Duties: Under the general direction of the Court Executive 2b (Division Manager), the Judiciary Secretary 1 (confidential) is responsible for providing confidential secretarial and administrative clerical support. The selected individual will prepare correspondence, memoranda, and reports; schedule meetings and appointments; screen incoming calls and visitors; respond to inquires posed by employees, clients and a diverse customer population; will serve as Human Resource Liaison for the division; perform other related duties as assigned. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom-training hours of 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures. Other courses may include, but are not limited to, office procedures, word processing and business English. Salary: $34,277.04 - $48,517.47. (2007)

JUDICIARY SECRETARY 1: Superior Court of New Jersey, Union Vicinage. Duties: Under the general direction of the Court Executive 2b (Municipal Division Manager) and other supervisory personnel, the selected individual operates computer terminal for information processing; searches files, reports or other documents for information; sorts mail, letters or other documents; routes correspondence to appropriate offices or people, compiles data for documents or new records; composes routine correspondence or standard replies to inquiries; answers inquiries from the public; schedules dates or times for conferences and hearings; participates in team/work unit meetings; and performs other related duties. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing and Business English. Salary: $34,277.04 - $48,517.47. (2007)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Superior Court of New Jersey, Burlington Vicinage, Municipal Division. Duties: Under the direction of the Court Executive 2b (Municipal Division Manager) and other managerial and supervisory personnel, answers inquiries from the public, municipal court judges, administrators, attorneys and representatives from agencies that interact with the municipal courts. Explains judiciary policies and procedures (with a particular emphasis on municipal court policies) to members of the public. Screens complaints regarding municipal court judges, staff or procedures for routing to the appropriate individual, department or agency. Assists in the scheduling of municipal court visitations, in-session visits, case management, conferences, and appointments and meetings for the Presiding Judge-Municipal Courts and the Municipal Division Manager. Composes and types general confidential correspondence and policies as well as routine letters and other correspondence. Maintains spreadsheet data, records, and statistics. Organizes the Division’s filing system. Performs related duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include but are not limited to, office procedures, word processing, and business English. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Salary: $34,277.04 - $48,517.47. (2007)

JUDICIARY SECRETARY 2 (CONFIDENTIAL): Office of Trial Court Services, Probation Services Division, AOC, New Jersey. Summary: The New Jersey Judiciary is seeking a detail-oriented individual with solid office skills to join the Probation Services Division. The selected candidate will perform secretarial support and administrative clerical functions for the Assistant Director, Probation Services Division, and other professional staff in the division. Duties: Responsibilities include: handling correspondence and mailings; timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; training and mentoring; handling confidential matters in concert with the Assistant Director; taking meeting minutes and preparing meeting summaries; collecting, organizing, and analyzing information; composing routine correspondence; establishing and maintaining a filing system; creating charts; format major documents; providing support for conferences and retreats; and performing other administrative support duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills at 40 wpm or possess proof of having taken the required skills test (i.e., New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. NOTE: Working knowledge of MS Office, Word, Access, PowerPoint and Excel is helpful. Salary: $40,750 - $55,369. (2007)

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JUDICIAL ASSISTANT: Superior Court of Arizona, Mohave County. Summary: Newly created position providing high production legal secretarial, clerical and office administrative work for the Court Commissioner. Duties: Responsible for handling the day-to-day operations of the judicial division including but not limited to serving as first point of contact working with the public, maintaining the court calendar, coordinating activities, preparing forms, correspondence, maintaining filing systems. Qualifications: Requires graduation from high school or equivalent and three years progressively responsible court clerk, secretarial, legal secretarial, clerical, customers service or closely related experience. Successful candidate should possess excellent organizational, customer service, computer and office management skills. Salary: $15.65 per hour. (2007)

APPELLATE DIVISION JUDGE’S SECRETARY: Appellate Division, Atlantic City, NJ. Summary: The New Jersey Judiciary is seeking a qualified individual to work approximately 21 hours per week under the general direction of the Appellate Judge and other supervisory personnel. Duties: The selected individual will perform all confidential secretarial support functions for the Judge and members of the Judge’s chambers. Specific duties will include typing of various correspondence and reports via a personal computer; screening inquiries and requests both in person and over the phone; schedule appointments; maintain inventory of office supplies; file and coordinate calendars between Divisions and Judges and perform related duties as assigned. Qualifications: Four years of experience in an office environment performing a variety of clerical and support services to include keyboarding and two or more of the following: document or information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (e.g., New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Coursework must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. NOTE: This position is limited to a maximum of 944 hours in a given fiscal year. Knowledge of legal terminology, working knowledge of Microsoft Word and transcribing equipment would be helpful. Salary: $22.39 per hour. (2007)

JUDICIARY SECRETARY 1: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $34,277 - $48,517. (2007)

JUDICIARY SECRETARY 1: Superior Court of New Jersey, Essex Vicinage. Summary: The General Operations Division of Essex Vicinage is seeking a well-organized, detail-oriented individual with solid office skills to join our winning team. Duties: Under the general direction of the Court Executive 1A (Jury Manager), the selected candidate will type or transcribe varied types of information, including minutes of informal hearings conferences or meetings; narrative statements, correspondence or memoranda; or reports and recommendations which may be of a confidential nature; compose routine correspondence, such as form letters or standard replies to inquiries, which may or may not be reviewed or signed by a supervisor; coordinate report collection activities; answer inquiries from the public, employees, clients, customers, complainants, subordinates or supervisors, operate computer terminal or personal computer for information processing; maintain a schedule of appointments and the daily engagement calendar of executive officer; refer individuals to appropriate federal, state, county or local agencies; explain judiciary policies or procedures to clients or customers; calculate statistical information for reports; call (on telephone) for needed information or materials; requisition materials, equipment, parts or supplies; file records, cards, reports, forms, letters or other written documents alphabetically, numerically, or by subject; route telephone calls and route correspondence or files to appropriate offices or people. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Successful completion of a clerical training program with a minimum of 700 classroom-training hours or 30 semester credits in secretarial science may be substituted for one year of the experience