Procurement
Job Descriptions
The positions listed in this database are NOT current job openings.
PROCUREMENT SPECIALIST: U.S. District Court, Eastern District of Michigan. Detroit, MI. Summary: The employee performs and coordinates administrative, technical, and professional work related to ensuring that all court units are supplied with the materials, equipment, and services required to function optimally, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls. The employee may lead the work of Court Services and Procurement Technicians; however, the responsibility does not involve formal supervisory responsibilities. The employee performs procurement activities requiring advanced knowledge of procurement policies and practices; which may include preparing complicated specifications, negotiating service contracts, and preparing significant and large purchase orders. Duties: Procure supplies, equipment, services, and furnishings from government and nongovernment sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and delivery of purchases. Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review accounting records of each functional allotment and reconcile accounts. Ensure that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures. Adhere to the Guide to Judiciary Policies and Procedures and Judiciary Procurement Program Procedures on procurement practices. Adhere to the Court Services Department internal control procedures, makes recommendations to the Financial Administrator or manager of the Court Services area for development of new or revised internal procurement control procedures. Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. Update the inventory listing of property and conduct inventory reconciliations. Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as the reputation and history. Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts. Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Recommend cyclical replacement of accountable property. Develops and justifies annual budget needs for recurring services and other procurement contracts. Delivers training using various approaches to judges, court management and staff relating to office equipment and new courtroom technology. Updates technical training materials that can be used by judges or staff. Assists in preparing facilitation materials for other trainers to use when making presentations. Maintains General Services Administration and other supplier catalogs for review by judges and court personnel in making or suggesting kind or type of item needed. Qualifications: A high school diploma or equivalent with a minimum of two years specialized experience as defined below, including at least one year experience equivalent to work at the CL 23 level. Salary: $41,241-$62,401 (2010).
SUPPLY/INVENTORY CLERK: District of Columbia Courts, Administrative Services. Washington, D.C. Duties: Incumbent performs clerical duties which include: assisting in the receipt of furniture, equipment and supplies; preparing forms and performing research on the value of surplus property being transferred to the DC Courts; and assisting in reconciling all property accounts to ensure that property received is inventoried. Incumbent also performs duties of a physical nature including: the delivery of furniture, equipment and supplies to the requisitioning office; moving and placement of all property currently within the DC Courts’ supply system; storing unused property; and assisting in the completion of inventories of fixed assets using bar coding and other technology. Performs other duties as assigned. Qualifications: A high school diploma or General Equivalence Diploma (G.E.D.) and at least two (2) years of general office experience. Must be physically able to lift or move items in excess of 50 pounds. This position additionally requires the possession and maintenance of a valid motor vehicle operator’s permit. Salary: $37,084-$48,207. (2008)
LEAD OFFICE SUPPLY/INVENTORY CLERK: District of Columbia Courts, Administrative Services. Washington, D.C. Duties: The Lead Office Supply/Inventory Clerk performs multiple management duties which include, but are not limited to: personnel management; fiscal responsibilities pertaining to inventory maintenance such as preparation of an annual cost and available supply balance, distribution and reporting, operational management; and management of inventory facility. The Lead Office Supply/Inventory Clerk prepares requisitions for replenishment activities, oversees accurate cataloguing of office supplies, and implements office supply inventory management which includes inventory control, system design and maintenance. The Lead Office Supply/Inventory Clerk researches vendors for the most appropriate sources to be secured for the DC Courts. Qualifications: A high school diploma or General Equivalence Diploma (G.E.D.) and at least four years of administrative or clerical experience. Equivalents levels of education above high school can be substituted for experience on a year by year basis. For education credit submit a copy of your transcript/diploma. Must be physically able to lift or move items in excess of 50 pounds. This position additionally requires the possession and maintenance of a valid motor vehicle operator’s permit. Supplemental Ranking Factors: The following factors will be used to rate additional qualifications for the Lead Office Supply/Inventory Clerk, above the minimum qualifications required. Please describe experience, training or education that indicates your level of qualification for each factor: 1) Ability to manage employees and maintain operational integrity; 2) Ability to maintain inventory records by using basic math to report inventory and supply levels and; 3) Ability to apply procedural guidelines using independent judgment. Salary: $45,639 - $59,333. (2008)
SENIOR CONTRACT SPECIALIST: Administrative Services, 616 H Street, NW, Washington, D.C. Duties: Reviews contracts used for the procurement of supplies, services and equipment that are necessary to meet the overall internal and external operational functions of the D.C. Court system. Responsible for performing pre-award and post-award activities and a wide range of purchasing functions, contract evaluations and preparation of corrective actions including termination orders. Reviews requests for adequacy of descriptions and ensures compliance with the Court System’s Procurement Regulations and Policies. Analyzes bids and performs basic price analysis for determination of reasonableness. Qualifications: A bachelor’s degree in public or business administration, or a related field, plus five (5) years of experience in procurement and/or contracts management experience. Equivalent levels of education or experience may be substituted. Please submit a copy of your most recent performance evaluation with your application, if available. Salary: $82,961 - $107,854 (2008)
PROCUREMENT SPECIALIST: U.S. District Court, Eastern District of Michigan , Detroit, MI. Summary: This position is located in the Court Services Office in Detroit, Michigan and reports to the Court Services Supervisor. The employee is responsible for procuring automation systems, equipment, furniture, supplies and miscellaneous services in support of the operational requirements of the Court. This responsibility encompasses the Clerk’s Office, Probation Department, Pretrial Services Agency and judges’ chambers. Duties: Prepares purchase orders for supervisory approval. Procures computer automation equipment, network systems, telecommunications and general office equipment, furnishings, supplies and miscellaneous services from government and non-government sources through new contracts, competitive bids or existing government contracts. Contracts for maintenance and repair of equipment, telephones and furniture. Checks deliveries and invoices against purchase orders for type, quantity and condition. Processes bills and invoices from vendors and contractors and prepares payment vouchers. Meets with requestors to ensure full understanding of the need and that the proposed purchase will satisfy the need. Meets with vendors and contractors to ensure quantity and item description satisfy the need of the requestor. Maintains purchasing records for each assigned budget object code (BOC). Assists the Court Services Supervisor in developing budget requests and justification. Maintains GSA and other supplier catalogs for review by judges and court personnel in making or suggesting kind or type of item needed. Makes recommendations to the Court Services Supervisor for developing or revising internal procurement procedures. Performs other duties as assigned Qualifications: A high school diploma or equivalent with a minimum of two years progressively responsible procurement experience that involved the preparation of purchase orders for supervisory approval and knowledge of the rules, regulations, terminology, etc. of the area of procurement administration, including at least one year equivalent to work at the CL-24 level. Salary: $38,988 - $63,406 (2008)
ADMINISTRATIVE
SPECIALIST 3: New Jersey
Judiciary, Office of Management & Administrative Services,
AOC, Trenton,
New Jersey. Duties: The New Jersey Judiciary is seeking a highly motivated
individual to purchase goods and services; analyze purchase
requisitions; create new an update existing bid specifications;
write and evaluate bid proposals; solicit and negotiate
competitive pricing from vendors and make recommendations for
issuance of purchase orders and waivers of advertising; review
State contracts and coordinate the bid process in accordance
with administrative rules, Treasury Circular Letters,
organizational and
Judiciary policy under the general direction of the Supervisor,
Purchase and Property. The selected individual will create new
and update existing specifications; write proposals, serve on
committees to evaluate sealed proposals; negotiate pricing;
utilize the Management Acquisition Control System (MACS-E) to
create purchase orders; effectively communicating with
customers, vendors, other departments and agencies, and provide
technical assistance to Judiciary purchasing staff statewide.
Other duties may include maintaining library of current State
contracts, vendor catalogs and trade journals; establishing and
maintaining blanket purchase orders; maintaining a database of
vendors; conducting analyses of equipment usage and services;
investigating and resolving complex problems associated with
outside vendor documentation to process purchase orders,
waivers, payments and related duties as assigned. Qualifications: Graduation from an accredited college or university
with a bachelor’s degree. Three years of professional
experience in purchasing, finance or facilities management.
Applicants who do not possess the required education may
substitute experience as indicated above on a year-for-year
basis. A master’s degree may substitute for one year of
experience. A law degree may be substituted for two years of
experience. Experience with the purchase of commodities,
computer hardware and software, materials, equipment, services
and/or supplies would be helpful. Knowledge of MS Office
applications and internet skills is helpful. Strong
interpersonal and verbal/written communications kills would also
be helpful. Salary: $41,684 - $67,609 (2007)
Archived
Procurement Positions 1992-2006
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