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Finance Job Descriptions
FINANCIAL SERVICES ANALYST: Olympia, Washington. Duties: Reports to Financial Services Business Manager and is responsible for performing procurement functions as well as providing professional financial services accounting, payroll and/or auditing duties in accordance with generally accepted accounting principles, government auditing standards and regulations and Administrative Office of the Courts (AOC) procedures. Work is performed independently within defined areas. Work performed is generally routine and includes analysis, review and interpretation of reports, preparation of reports, and recommendations for enhancement of business processes. Work products are subject to review and approval by managerial and senior professional level staff. Processes accounts payable including but not limited to: contracts, use tax, travel reimbursements, encumbrances, and refunds. Responsible for the review and verification of critical information including but not limited to: budget code, approval signature, proof of receipt, social security number, payment type, etc. in accordance with established procedures and accounting standards. Qualifications: Bachelor’s degree in accounting or closely allied field to include 10 Semester or 15 quarter hours of college level accounting; OR Two (2) years or more of fiscal bookkeeping or recordkeeping tasks AND 10 Semester or 15 quarter hours of college level accounting. A combination of relevant education and experience demonstrating a working knowledge of the functions and responsibilities of the Financial Services Analyst may be considered in the meeting the qualification baseline. Salary: $31,332 - $40,692 (2008)
FINANCIAL SPECIALIST, SENIOR: Idaho Judicial Branch. Summary: Under the guidance and direction of the Financial Executive Officer, performs a full range of advanced financial duties requiring the application of accounting and/or auditing theory, principles and practices; performs related word. Duties: Independently manage advanced financial functions; performs complex financial functions; performs equivalent-level functions in which advanced professional financial skills are clearly required. Contact with individuals in other agencies to respond to inquiries; resolve sensitive and complex problems; may supervise staff and financial activities; develops budgets for various conferences; develops and maintains accounting systems’ prepares complex financial documents; plans and review financial operations; handles difficult or sensitive financial matters; supervise or may conduct audits; conducts research into the financial needs of the agency; performs other duties as assigned. Qualifications: College graduate preferred; college accounting classes required; graduation from high school and 5 years of accounting/financial experience; experience in developing and preparing financial documents; use a computer to develop, analyze and report on financial data; analyzing financial activities and recommending action. Salary: $38,958 - $69,555 (2008)
COURT OPERATIONS MANAGER: Superior Court of California, County of Stanislaus. Duties:Manages and participates in the daily operation of a division; develops and implements goals, objectives and procedures for the division consistent with Court policies; develops standards against which to evaluate performance and level of service; recommends changes in policies and procedures. Identifies and projects budget needs for the operation of the division; writes justifications for funding requests; monitors expenditures to assure compliance with budget; assesses the cause of, and accounts for, variances between projected and actual expenditures; formulates budget requests; prepares operational reports, financial statements and other materials; makes presentations, as required. Plans, directs and coordinates the division’s work plan; reviews the details of the plan with subordinate staff identifying potential problems and determining solutions; assigns projects and programmatic areas of responsibility to subordinate staff; prioritizes workload to meet expectations; reviews and evaluates work methods and procedures. Selects, directs, develops and evaluates assigned staff directly or through subordinate supervisors; coordinates training programs intended to enhance staff capabilities, to utilize time more effectively, and to improve the delivery of services; reviews action plans for performance improvement; follows up on progress of plans for corrective action; implements authorized disciplinary action. Conducts a variety of organizational and operational studies to support proposed modifications to Division programs; analyzes proposed legislation and administrative regulations for their impact on Division services, staffing and funding; stays abreast of new trends and innovations in the field of court services. Maintains an awareness of the automation needs of the Division; functions as liaison for information systems services; provides input on space needs and office layouts; monitors contracts and grants; maintains consistency of fiscal, personnel and payroll activities of the Division within established policy. Serves on committees and task forces both within the Court and with local, state and national agencies and organizations; provides liaison between assigned division and others within the Court and County, and with other courts, county, state, and community agencies as necessary. Qualifications: Graduation from an accredited four year college with a Bachelor’s degree in court administration, business or public administration, criminal justice, or a closely related field. Four years of supervisory or administrative management experience in a court or legal environment. Salary: $2,322.99 - $3,483.95 bi-weekly. (2008)
FISCAL TECHNICIAN: Superior Court of California, County of Tuolumne, Sonora, CA. Summary: Duties: Under general direction, incumbents assigned to this position provide technical-level assistance in tracking, reconciling, and maintaining the Court’s fiscal and related accounting activities, including coordination of Court facility needs with external vendors. Posts transcripts and reconciles ledgers and other accounting records to accounting systems. Computes obligations and collects and verifies supporting documentation and approvals for payables. Prepares accounting systems documents [e.g. vouchers, encumbrances, warrants, and checks] for approval and distribution. Processes, verifies, and reconciles bail, fine, and fee receipts and collection reports. Reviews, audits, and enters invoices using an automated financial system. Reviews documents for data integrity, availability of funds, and proper approvals. Performs month-end reconciliations of a wide variety of accounting records. Audits and verifies cashier cash receipts and makes deposits. Matches invoices to the proper purchase orders and contracts. Maintains encumbrance register, and initiates adjustments to encumbrances and performs associated reconciliations. Assists with the preparation of fiscal year-end reports. Prepares claim schedules, contracts, and purchase orders for approval and maintains related files files. Processes revolving fund check requests. Prepares and types memos and correspondence as assigned. Provides backup operational assistance as needed. Coordinates the court facilities maintenance needs with external vendors and suppliers. Performs other related duties as assigned. Qualifications: Two years work experience performing general accounting duties such as processing invoices and claims, reviewing documents, assisting in the preparation of periodic reports and financial statements, and other related work. Salary: $18.3357hr - $22.3841hr (2008)
SENIOR FINANCIAL SERVICES MANAGER: Superior Court of California, County of Contra Costa. Summary: The Superior Court in Contra Costa County is seeking a finance/accounting professional to fill a vacant Senior Financial Services Manager position. Senior Financial Services Managers report directly to the Chief Financial Officer and may supervise clerical, professional and managerial employees assigned to the Financial Services Division. The person appointed to this position will assist the CFO in the administration of the Court’s $70 million dollar annual budget. Duties: The Senior Financial Services Manager’s management responsibilities include but are not limited to: preparation and ongoing monitoring of the Court’s annual budget; assists in the development of fiscal policies and procedures; monitors fiscal operations to assure conformance with policy, procedure and legal requirements; prepares accounting reports and statements; oversees the distribution of fines and fees and the accounting aspects of court case management; represents the Court in contacts with representatives from the Administrative Office of the Courts (AOC) and other agencies; trains, mentors and develops subordinate clerical and accounting staff; and, acts as Chief Financial Officer in his or her absence. Qualifications: Possession of a baccalaureate degree from an accredited college or university with a major in business administration, public administration, finance, accounting, or a closely related field. Four years of progressively responsible fiscal, administrative, or staff analyst experience; Any combination of education and experience that provides the candidate with the requisite knowledge, skills and abilities to perform the duties of the Senior Financial Services Manager. Salary: $77,862.40 - $94,642.24 (2008)
BUDGET ANALYST: Budget and Finance, 616 H Street, NW, Washington, DC. Summary: This position is located in the Budget Branch of the Budget and Finance Division. Duties: Time Management: Meets deadlines and target dates in the budget development process, as well as identifying ways to improve and/or streamline the process. Budget Development: Analyzes trends, develops projections of budgets and expenditures to provide an evaluation of the fiscal impacts. Ensures completeness and coherence of submissions and accompanying documentation. Budget Execution: Monitors program and financial performance against spending plans. Develops systems and procedures for fiscal year-end budget estimates. Budget Analysis: Carries out special studies of budget status and court fiscal position. Researches, analyzes and makes recommendations on requests from assigned divisions for reallocation of positions and changes in funding appropriations. Performs specific program budget analysis upon request. Communication: Conducts training sessions for managers regarding budget preparation and monitoring. Prepares documents using clearly organized thoughts, proper sentence construction, punctuation, and grammar. Performs other duties as assigned. Qualifications: A bachelor’s degree in finance, economics, public administration, or a related field, plus four (4) years of experience in governmental (municipal, federal or state) budgeting. A Master's Degree in Public or Business Administration, or other closely related field, may be substituted for 1 year of work experience. Proof of education must be submitted with your application, in order to substitute education for experience. Please submit a copy of your most recent performance evaluation, if available, with your application. Salary: $69,764 - $107,854. (2008)
BUDGET SPECIALIST: Budget and Finance, 616 H Street, NW, Washington D.C. Summary: The position is located in the Budget Branch of the Budget and Finance Division Duties:. Systems Expert: Able to assist the Courts’ Divisions and Contract Officer Technical Representative (COTR) in several system functions: Establish and monitor Purchase Requests (PR); Monitor Contract Orders (CO); and be able to monitor all aspects of the financial management system with regard to nonpersonnel services including Running Reports. In addition, the incumbent should be able to assist the Budget Analysts in the following functions: Time Management: Meets deadlines and target dates in the budget development process, as well as identifies ways to improve and/or streamline the process. Budget Development: Analyzes trends, develops projections of budgets and expenditures to provide an evaluation of the fiscal impacts. Ensures completeness and coherence of submissions and accompanying documentation. Budget Execution: Monitors program and financial performance against spending plans. Develops systems and procedures for fiscal year-end budget estimates. Budget Analysis: Carries out special studies of budget status and court fiscal position. Researches, analyzes and makes recommendations on requests from assigned divisions for reallocation of positions and changes in funding appropriations. Performs specific program budget analysis upon request. Communication: Conducts training sessions for managers regarding budget preparation and monitoring. Prepares documents using clearly organized thoughts, proper sentence construction, punctuation, and grammar. Performs other duties as assigned. Qualifications: Bachelor’s degree in finance, economics, public administration, or a related field, plus three (3) years of experience in governmental (municipal, federal or state) accounting and budgeting. Relevant education may be substituted for general experience on a year to year basis. Extensive experience in working with the Pegasys Financial System will be a plus. Proof of education must be submitted with your application, in order to substitute education for experience. Salary: $58,206 - $75,669. (2008)
PAY AND COMPENSATION OFFICER: District
of Columbia Courts, Budget and Finance, Washington, D.C. Summary: This position is located in the Payroll Branch of the
District of Columbia Courts’ Budget and Finance Division. Duties: Responsibilities include the development of compensation and
benefits reports; review and development of responses to internal and
external inquiries regarding payroll records and transactions; compilation
and analysis of financial related compensation and benefits reports (e.g.,
Cumulative Salaries by division and branch), Fiscal Year (FY) to Date
Personal Services budget versus actuals by position; productive versus
non-productive time. Oversee and certify the accuracy of the payroll data
transmitted to the payroll vendor, processes manual payments to effect
special payments, awards, retroactive salary adjustments and W-2s, etc.
Provides continuous on-the-job training for staff on the usage of the
Courts’ payroll operations and procedures. Serves on various committees
on compensation related issues. Qualifications:
Bachelor’s degree in accounting, financial management, law or a
related field, plus three years of experience with automated financial
systems. Experience related to payroll a plus. A master’s degree in a
relevant field may be substituted for two years of work experience.
Salary: $69,764-$90,698. (2008)
BUDGET
ANALYST: District of Columbia Courts, Budget and Finance
Division, Washington,
D.C.
Summary: This
position is located in the Budget Branch of the Budget and Finance
Division. Duties: Meets deadlines and target dates in the budget development
process, as well as identifying ways to improve and/or streamline the
process. Analyzes trends, develops projections of budgets and expenditures
to provide an evaluation of the fiscal impacts. Ensures completeness
and coherence of submissions and accompanying documentation. Monitors
program and financial performance against spending plans. Develops systems
and procedures for fiscal year-end budget estimates. Carries out special
studies of budget status and court fiscal position. Researches, analyzes
and makes recommendations on requests from assigned divisions for
reallocation of positions and changes in funding appropriations. Performs
specific program budget analysis upon request. Conducts training sessions
for managers regarding budget preparation and monitoring. Prepares
documents using clearly organized thoughts, proper sentence construction,
punctuation, and grammar. Performs other duties as assigned. Qualifications:
A bachelor’s degree in finance, economics, public administration, or
a related field, plus four (4) years of experience in governmental
(municipal, federal or state) budgeting. A Master's Degree in Public or
Business Administration, or other closely related field, may be
substituted for 1 year of work experience. Proof of education must be
submitted with your application, in order to substitute education for
experience. Please submit a copy of your most recent performance
evaluation, if available, with your application. Salary: $69,764-$107,854.
(2008)
JUDICIARY
ACCOUNT CLERK 2: Finance
Division, Burlington
County, Superior Court of New Jersey. Summary:
Under the direction of the Court Executive 2b (Finance Division
Manger) or other supervisory personnel, answers inquiries from the public.
Duties: Reviews legal documents for completeness of format, grammar
or spelling; verifies records for accuracy, completeness or conformity;
verifies requisitions, vouchers, bank statements, or financial
transactions for accuracy; codes information or documents for entry into
computer terminal; and checks inputs or outputs of data processing unit
for accuracy. Collects fees or costs as directed by the court; modifies
(updates) records or case-related information; modifies (updates) cash
transactions, records or journals, and summarizes account information or
transaction details. Files bail or extradition papers. Performs related
duties as required. Familiarity with mainframe systems, in particular,
ACMS and/or CABS a plus. Also the ability to operate a calculator and
input data in a rapid and accurate manner is a must. Qualifications:
Open to classified employees of the New Jersey Judiciary who have
successfully completed their working test period and have an aggregate of
one year of permanent service as of the closing data in the following
titles: Judiciary Clerk 2, Judiciary Clerk 2 Bilingual, Judiciary Account
Clerk 1, and Judiciary Account Clerk 1 Bilingual. Salary:
$32,641.94-$49,437.73. (2008)
JUDICIARY
ACCOUNT CLERK 2: Office
of Management and Administrative Services, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking an individual with
strong clerical skills to perform support tasks in the Financial Services
Division. Duties: The selected
individual will be responsible for analysis of statistical or financial
data, verification of records for accuracy, analysis of reports for
distribution or action, calculating statistical information for reports,
data entry, filing and file organization, copying and other tasks as
required. Qualifications: One year of experience in an office environment
performing a variety of clerical and support services to include
keyboarding and one or more of the following: document or information
processing, handling payments for fees, recording monies received,
transcribing information reconciling balances or accounts, scheduling
meetings or appointments. Experience in using New Jersey Comprehensive
Financial Systems (NJCFS), Microsoft Excel, Word and Access would be
helpful. Salary: $32,641-$49,437. (2008)
FINANCIAL
SPECIALIST: Finance
Division, Mercer Vicinage, Superior Court of New Jersey. Summary:
The Mercer Vicinage is seeking a finance professional to enhance its
Finance Division. Duties: The
selected candidate will oversee Escrow Account reconciliations, verify
refund requests for accuracy. Review all cash receipts for entry into
system, handle bail refunds, monitor and compare for accuracy various
reports, work with lead accountant for annual escheat. Perform related
work as required. Qualifications: Graduation from an accredited college or university
with a bachelor’s degree, including or supplemented by 21 credit hours
in accounting. Applicants who do not possess the required education, but
do possess the 21 accounting credit hours may substitute experience on a
year for year basis. Salary: $43,623.80- $70,755.44. (2008)
ADMINISTRATIVE
SPECIALIST 2: Superior Court of
New Jersey, Cumberland
County, Finance Division. Summary: This
professional entry level position will monitor expenditures in the
purchasing and accounts payable areas. Duties:
Under the direction of the Court Executive (Finance Division Manager)
performs account payable functions; drafts correspondence, reports, or
proposals; establishes record-keeping systems; verifies entered data
against source documents; proofreads written materials or completed forms;
and analyzes data. Reviews vendor bids or product history for cost savings
or award of contract; negotiates with vendors; purchase commodities; and
recommends purchases of equipment, materials or supplies. Provides
technical advice and assistance to supervisor and managers and recommends
changes to organizational structure or work processes. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree. One year of technical experience in the areas of
purchasing and/or finance. Applicants who do not possess the required
education may substitute experience as indicated above on a year for year
basis. A master’s degree may be substituted for one year of experience.
A law degree may be substituted for two years of experience. Experience
with Lotus/Excel is helpful. Salary: $38,455.87-$63,003.53. (2008)
COURT
EXECUTIVE 1B (ASSISTANT FINANCE DIVISION MANAGER): Superior Court of
New Jersey, Cumberland
County, Finance Division. Summary:
Cumberland
County
is seeking an individual to perform the duties of Assistant Finance
Division Manager to Finance Department and will assist in directing and
supervising the everyday operations of a multi-country division. Duties: Under the general direction of the Court Executive 2B
(Finance Division Manager), this individual will oversee court operations;
assist in the development and administration of policies, programs, and
procedures; prepare and analyze case processing statistical reports;
prepare and administer the budget; prepare supervisory staff performance
evaluations; recommend disciplinary and/or employee recognition actions;
and determine goals and objectives. Other tasks include assessing training
needs and requirements to enhance skills and abilities of assigned staff;
assigning of personnel; and interviewing the job or team applicants. Does
related work as required. Qualifications:
Graduation from an accredited college with a bachelor’s degree,
including or supplemented by 21 credit hours in accounting, business
administration, public administration or finance (12 of these credit hours
must be in accounting). Three years of increasingly responsible
professional experience, one year of which shall have included experience
in accounting, auditing or budgeting and included responsibility for the
development, implementation and analysis of financial procedures, systems
and controls, and supervision of staff. Applicants who do not possess the
required education, but do possess the required 21 credit hours (including
12 accounting credit hours), may substitute paraprofessional and
professional experience for education on a year-for-year basis. A
master’s degree may be substituted for one year of general experience as
indicated above. A law degree may be substituted for two years of general
experience as indicated above. Salary: $65,691.06-$97,989.16. (2008)
ADMINISTRATIVE SUPERVISOR 2: Superior
Court of
New Jersey, Hudson
Vicinage, Jersey City, New Jersey. Summary: The Hudson Vicinage currently has an exciting opportunity
for a highly motivated, self-starter who demonstrates positive interaction
with customers, staff, and supervisors to work as an Administrative
supervisor 2 in the Finance Division. Duties:
Under the general direction of the Court Executive 2b (Finance
Division Manager) and the Court Executive 1b (Assistant Finance Manager),
the successful candidate will perform professional administrative
functions, cash management activities for court held funds and revenues,
and coordinate the diversified work activities for a team composed of
paraprofessional and clerical support personnel. Specific responsibilities
include: overseeing the collection and processing of all cash receipts and
disbursements; manage the reconciliation of accounts; develop, implement
and monitor internal controls systems and procedures; perform internal
audits and analyses; monitor systems, maintain statistical data on
workload volume, productivity and other information; develop written
procedures to ensure efficient operations and regulate the flow of work in
accordance with operation schedules and staff resources in a fast paced
environment where multitasking is an ongoing requirement; provide
direction for achieving goals, advise management of personnel issues;
attend regularly scheduled meetings; conduct formal staff performance
evaluations, determine staff training needs and recommend personnel
actions. Knowledge of MS Office is desirable. May perform other related
duties as required. Qualifications:
Graduation from an
accredited college or university with a bachelor’s degree including or
supplemented by 21 credit hours in accounting, business administration,
public administration, or finance (12 of these credits must be in
accounting). Three years of increasingly responsible professional
experience, one year of which shall have included experience in
accounting, auditing or budgeting. Applicants who do not possess the
required education but do possess the required 21 credit hours (including
12 accounting credit hours), may substitute paraprofessional and
professional experience on a year-for-year basis. A master’s degree may
be substituted for one year of general experience and a law degree may be
substituted for two years of general experience as indicated above. Salary: $52,667.68-$91,442.69. (2008)
FINANCIAL
SPECIALIST: Superior
Court of New Jersey, Passaic Vicinage. Summary: The Vicinage
Finance Division is seeking a finance professional with strong analytical,
administrative and cash management skills to perform accounting, financial
and administrative functions. Duties:
Under the direction of the Vicinage Finance Division Manager and the
Assistant Finance Division Manager, this individual will oversee grant
reporting and reconciliations, ensure adherence to grant requirements and
due dates, prepare account reconciliations, administer cash control
functions, maintain accounts and ledgers, prepare adjusting journal
entries, conduct financial audits, develop and interpret accounting or
financial reports, advise management on rules, regulations or related
information, assist team members with work in progress. Keeps up-to-date
with new developments and recommends improvements in the financial
division. Qualifications:
Graduation from an accredited college or university with a bachelor’s
degree including or supplemented by 21 credit hours in accounting.
Applicants who do not possess the required education, but do possess the
21 accounting credit hours may substitute experience on a year for year
basis. Salary: $42,622.18-$69,130.86. (2007)
BUDGET MANAGER: Clerk of the Superior Court, Mohave
County, AZ. Summary: Under general
supervision from Clerk of the Superior Court. Duties: Oversees,
manages, supervises, undertakes and performs a variety of tasks associated
with handling all budgetary activities and related financial functions
within a court division
Qualifications: A Bachelor’s degree in Accounting, Finance, Business
Administration, or closely related field AND three (3) years of relevant,
progressively responsible general accounting, budget development and/or
monitoring, auditing or closely related work experience that includes at
least one (1) year of management or supervisory experience. OR any
equivalent combination of experience and/or education from which
comparable knowledge, skills, and abilities have been achieved. Salary:
$1,718.40 Bi-weekly. (2007)
FINANCIAL SPECIALIST: Superior
Court of
New Jersey, Finance Division, Burlington Vicinage. Summary: Under the
general direction of the Court Executive 2B (Finance Division Manger or
designee), this position will perform entry-level professional or journey
level professional administrative work depending on years of experience. Duties: The responsibilities include, but are not limited to,
compile statistical data on workload volume, verify financial data in
mainframe systems to source documents, establish record keeping systems
(excel spreadsheets), serve on various vicinage and state wide committees,
prepare financial reports and other ad hoc reports, interpret accounting,
financial or statistical data, conduct child support audits, analyze work
processes, assist in the development of operating manuals, performs
related work as required. Qualifications:
Financial Specialist: Graduation from an accredited college or
university with a bachelor’s degree including or supplemented by 21
credit hours in accounting. Applicants who do not possess the required
education, but do possess the 21 accounting credit hours, may substitute
paraprofessional and professional experience on a year-for-year basis.
Financial Specialist 1: Graduation from an accredited college or
university with a bachelor’s degree including or supplemented by 21
credit hours in accounting. Three years of professional accounting,
auditing or budgeting experience. Applicants who do not possess the
required education, but do possess the 21 accounting credit hours, may
substitute paraprofessional and professional experience on a year-for-year
basis. A master’s degree in business, public administration, accounting
or finance may be substituted for one year of experience. Salary:
Financial Specialist: $42,622.18 - $69,130.86. Financial Specialist 1:
$48,933.76 - $77,734.42 (2007)
COURT EXECUTIVE 1B: Superior
Court of
New Jersey, Passaic Vicinage, Finance Division. Summary:
The Passaic Vicinage is seeking a highly motivated individual with
strong leadership, supervisory, analytical, financial management and
administrative skills to join the Finance Division. Duties:
Under the general direction of the Court Executive 2b (Vicinage
Finance Division Manager), the selected candidate will assist in planning,
directing and evaluating the work of the Finance Division; oversee the
day-to-day activities of Court Held Funds Management (fines, fees,
restitution, escrow and other court ordered payments) and support Vicinage
Finance Office (appropriation accounting, purchasing, budgeting, fixed
asset management, position control, and financial and grant reporting).
Responsibilities include development, implementation and/or maintenance of
integral controls, operating procedures and systems; conducting formal
work performance evaluations with staff; developing staff through training
and performing related work as required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree including or supplemented by 21 credit hours in
accounting, business administration, public administration or finance (12
of these credit hours must be in accounting). NOTE: A college or
university transcript is required. Three years of increasingly responsible
administrative experience, one year of which shall have been in
accounting, auditing and/or budgeting and included responsibility for
planning, coordinating and organizing program activities. Applicants who
do not possess the required education, but do possess the required 21
credit hours (including 12 accounting credit hours), may substitute
paraprofessional and professional experience for education on a
year-for-year basis. A master’s degree may be substituted for one year
of experience as indicated above. A law degree may be substituted for two
years of experience as indicated above. Salary: $64,245.54 - $95,832.92.
(2007)
ADMINISTRATIVE SUPERVISOR 1:
Superior Court of
New Jersey, Passaic
Vicinage, Paterson, New Jersey. Summary: The Passaic Vicinage is seeking a
professional self-starter to join the Finance Division. Duties: The selected candidate will instruct staff or team members
on work-related matters; assign workload or specific duties to staff or
team members; regulate flow of work in accordance with operating
schedules; recommend procedures or practices to ensure efficient
court/unit operations’; schedule staff or team members’ work hours or
vacation time; conduct formal work performance evaluations with staff or
team members; evaluate unit or team performance in accordance with
established policies or procedures; determine staff or team embers
training needs; mediate conflicts among staff or team members; provide
training or cross-training to co-workers; review and correct work of staff
or team members; recommend and/or implement personnel actions (such as
hiring, firing, promoting, disciplining, recognizing or demoting); check
written reports for completeness or accuracy; define objectives for work
performance, e.g., standards, performance management or work outputs and
prioritize work or work operations for unit or organization. Qualifications: Graduation
from an accredited college or university with a bachelor’s degree
including or supplemented by 21 credit hours in accounting, business
administration, public administration or finance (12 of these credit hours
must be in accounting). Three years of increasingly responsible
professional experience, one year of which shall have included experience
in accounting, auditing or budgeting. Applicants who do not possess the
required education, but do possess the required 21 credit hours (including
12 accounting credit hours) may substitute paraprofessional and
professional experience for education on a year for year basis. A
master’s degree may be substituted for one year of general experience as
indicated above. A law degree may be substituted for two years of general
experience as indicated above. Salary:
$45,387.90 - $73,782.35 (2007)
ADMINISTRATIVE
SUPERVISOR 2: Middlesex Vicinage,
New Brunswick,
New Jersey. Duties: Under the
general direction of the Court Executive 2B (Finance Division Manager) and
other high level supervisor, the individual supervises, monitors,
coordinate and oversees a team of finance staff who may perform the
following vicinage finance office functions, grant reporting including
child support, position control, and special projects. This position could also oversee a central collection office which
collects and processes all court held funds including bail, probation
finds and restitutions, family fees, civil fees and child support.
In addition, this position will assess internal controls, reports
progress and resolution of problems in achieving goals and objectives to
higher levels of management; conduct formal work performance evaluations
with team members and recommend and/or implement personnel actions. Performs related work as required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree. Three
years of increasingly responsible professional experience, one year of
which shall have included experience in accounting, auditing or budgeting. Applicants who do not possess the required education may substitute
paraprofessional and professional experience for education on a
year-for-year basis. A Master’s degree may be substituted for one year
of experience as indicated above. A law degree may be substituted for two
years of experience as indicated above. Salary:
$50,326.07 - $87,377.14 (2007)
FINANCIAL
SPECIALIST 1 (UNCLASSIFIED):
Finance Division, Ocean Vicinage,
Toms
River, New Jersey.
Summary:
The Ocean Vicinage is seeking a finance professional to enhance its
Finance Division. Duties: The
individual will interpret accounting and financial data; perform
reconciliations of local fund accounts and automated systems accounts;
develop budgets and spending plans; prepare, review and/or evaluate
technical/financial reports; establish work flow systems or procedures;
analyze work processes or methods; conduct audits for accuracy, compliance
or legitimacy following standards to maintain security or confidentiality;
draft correspondence. Perform
related work as required. Qualifications:
Graduation from an accredited college with a Bachelor's degree,
including or supplemented by 21 credit hours in accounting. Three years of
professional accounting, auditing or budgeting experience. Applicants who do not possess the required education, but do
possess the 21 credit hours, may substitute paraprofessional and
professional experience for education on a year-for-year basis. A Master’s degree in Public Administration, Accounting, or
Finance may be substituted for one year of experience. Salary: $47,856.98
- $76,023.88 (2007)
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ADMINISTRATIVE
SUPERVISOR 1:
Finance Division, Superior Court of New Jersey, Mt. Holly,
New Jersey. Duties:
Under the general direction of the Court Executive 2B (Finance
Division Manager or designee), this position performs the professional
administrative functions related to the preparation and submission of the
Title IV-D Monthly Cost Allocation Plan Report, handles all aspects of the
ACSES (Automated Child Support Enforcement System), Tax Offset program and
acts as a liaison to the Burlington Vicinage Child Support
Enforcement/Family/Finance Partnership. This position also leads, assigns, reviews, evaluates, and oversees
the diversified work of a team, composed of paraprofessional and clerical
support personnel, is responsible for collecting and processing child
support and probation payments to the ACSES and CAPS (Comprehensive
Automated Probation System) mainframe systems and fore processing
modifications to court order for child support enforcement. Recommends procedures to ensure efficient operations, regulates the
flow of work in accordance with operating schedules, provides direction
for achieving goals and assures that quality standards are met. Prioritizes work or work operations for a unit.
Recommends and/or implements personnel actions (hiring, firing,
recognizing, promoting, demoting and disciplining), conducts formal work
performance evaluations on staff, determines staff training needs, and
mediates conflict among team members. Performs related work as required.
Qualifications: Bachelor’s
degree from an accredited college of university. Three (3) years of increasingly responsible technical experience,
one (1) year of which shall have included experience in accounting,
auditing or budgeting. Salary: $45,387.90 - $73,782.35.
(2007)
FINANCIAL
SPECIALIST (1 AND 2): Superior
Court of New Jersey, Monmouth Vicinage, Finance Division. Summary:
The Monmouth Vicinage Finance Division is seeking a well-organized
finance/accounting professional with strong analytical, administrative and
cash management skills to perform accounting, financial and administrative
functions. Duties: Under the
direction of the Vicinage Finance Division Manager and the Assistant
Vicinage Finance Division Manager, this individual will prepare account
reconciliations, administer cash control functions, maintain accounts and
ledgers, prepare adjusting journal entries, conduct financial audits,
develop and interpret accounting or financial reports, advise management
on rules, regulations or related information, assist team members with
work in progress. Keeps up-to-date with new developments and recommends
improvements in the financial division. Performs related work as
required.
Qualifications: Financial Specialist 1: Graduation from an
accredited college or university with a bachelor’s degree including or
supplemented by 21 credit hours in accounting. Three years of professional
accounting, auditing or budgeting experience. Financial Specialist:
Graduation from an accredited college or university with a bachelor’s
degree including or supplemented by 21 credit hours in accounting.
Applicants who do not possess the required education, but do possess the
21 accounting credit hours, may substitute paraprofessional and
professional experience for education on a year-for-year basis. A
master’s degree in business or public administration, accounting or
finance may be substituted for one year of experience. Salary: Financial
Specialist 1: $47,856.98 - $76,023.88. (2007)
ADMINISTRATIVE
SUPERVISOR 1: Superior
Court of New Jersey,
Ocean Vicinage. Summary: The
Ocean Vicinage has an exciting opportunity for a motivated detail oriented
professional to work as an Administrative Supervisor 1 in the Finance
Division. Duties: Under the
general direction of the Finance Division Manager, the successful
candidate will supervise clerical and/or paraprofessional staff,
distribute workload to team members, prepare deposits, and manage internal
controls. Other duties include but are not limited to conducting formal
work performance evaluations with team members, recommending procedures to
ensure efficient unit operations, and checking for accuracy of deposits. Qualifications:
Graduation from an accredited college or university with a
Bachelor’s degree including or supplemented by 21 credit hours in
accounting, business administration, public administration or finance (6
of these credits must be in accounting). Three years of increasingly
responsible technical experience, one year of which shall have included
experience in accounting, auditing, or budgeting. Applicants who do not
possess the required education but do possess the required 21 credits
(including 6 accounting credit hours) may substitute paraprofessional and
professional experience for education on a year-for-year basis. A
master’s degree may be substituted for one year of general experience as
indicated above. A law degree may be substituted for two years of general
experience as indicated above. NOTE: COLLEGE OR UNIVERSITY TRANSCRIPT IS
REQUIRED. A copy of your transcript is required prior to interview.
Salary: $45,387.90 - $73,782.35. (2007)
ADMINISTRATIVE
SUPERVISOR 1: Superior
Court of New Jersey, Hudson
Vicinage – Finance Division. Summary:
The Hudson Vicinage Currently has an exciting opportunity for a highly
motivated, self-starter who demonstrates positive interaction with
customers, staff and supervisors to work as an Administrative Supervisor 1
in the Finance Division. Duties: Under
the general direction of Court Executive 2b (Finance Division Manager) and
the Court Executive 1b (Assistant Finance Manager), the successful
candidate will supervise staff, distribute workload to team members,
recommend and develop enhancements to office procedures, develop written
procedures, and manage internal controls and work in a fast paced
environment where multitasking is an ongoing requirement. Other duties
include, but are not limited to, conducting formal staff performance
evaluations, determining staff training needs, recommending personnel
actions and providing technical advice and guidance to internal and
external customers. Qualifications:
Graduation from an accredited college or university with Bachelor’s
Degree including or supplemented by 21 credit hours in accounting,
business administration, public administration or finance (six of these
credit hours must be in accounting). Three years of increasingly
responsible experience, one of which shall have included experience in
accounting, auditing or budgeting. Applicants who do not possess the
required education, but do possess the required 21 credit hours (including
6 accounting credit hours), may substitute paraprofessional and
professional experience on a year for year basis. A master’s degree may
be substituted for one year of general experience as indicated above. A
law degree may be substituted for two years of general experience as
indicated above. COLLEGE OR UNIVERSITY TRANSCRIPT IS REQUIRED. Please
submit along with your resume. Salary: $45,387.90 - $73,782.35. (2007)
BUDGET SPECIALIST: 15th
Judicial Circuit, West Palm Beach, FL. Summary: The 15th
Judicial Circuit is currently accepting applications for a Budget
Specialist. This is responsible work performing a variety of
administrative and fiscal related duties assisting the Court Administrator
and professional staff in managing the daily operation and support
functions of the 15th Judicial Circuit which includes 5
courthouses, 54 judicial offices & court support programs. Duties:
Audits invoices for payments, obtains bids and prepares purchase
requisitions. Knowledge of accounts/payable business practices. Knowledge
of inventory control. Knowledge of computer financial systems. Monitors
and maintains accounting fiscal controls regarding budget transactions
such as transfers, expenditures and encumbrances. Ability to work
effectively and independently with a minimum amount of supervision.
Ability to communicate effectively, both orally and in writing. Qualifications:
Two years of college level course work (60 credits) in Business
Administration, Criminal Justice, or related field and two years of
experience working in a business or court setting or any equivalent
combination of training and experience. Knowledge of the State’s
purchasing system (MyFloridaMarketPlace) and the Palm Beach
County’s financial system (Advantage 3.6) is a plus. Salary: $34,599.04.
(2007)
ADMINISTRATIVE CLERK
III: Superior
Court of
California, County
of
Contra
Costa, Fiscal Services Unit. Summary:
The Superior Court in Contra
Costa
County
is seeking an individual to fill a Court Administrative Clerk III position
in the Fiscal Services Unit, located on Main Street
in downtown
Martinez. Duties: Court Administrative Clerks perform a wide variety of
centralized court administrative, procurement, and/or accounting support
services. The individual appointed to this position must be able to work
independently, be attentive to detail, and possess good interpersonal and
oral communication skills. Adeptness at working with figures and current
knowledge of Excel software is highly desirable. Regular and punctual
attendance is essential. Qualifications:
One year of experience as an Administrative
Clerk II or Court Clerk II with Contra Costa County Superior Court, OR
Two years of clerical experience in the areas of administration,
procurement, and/or accounting. Knowledge of: clerical accounting
practices and procedures; mathematics and statistics; filing and financial
record keeping systems; establishment and maintenance of filing and
information retrieval systems; personal computers and standard software
applications; purchasing practices and procedures; and approved standards
for financial record keeping. Ability to: prepare and maintain accounting
records, purchasing records and documents; establish and maintain
cooperative working relationships with others; prepare clear, concise, and
accurate records and reports; learn policies, procedures, documents and
terminology affecting assigned functions; use a personal computer and
software, including word processing, spreadsheet, database and other
job-related applications and systems; understand, interpret, explain and
apply a variety of policies, rules, procedures, and regulations; and
prepare and maintain accounting records, purchasing records and documents.
Salary: $37,017.15 - $44,994.68. (2007)
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FINANCIAL SPECIALIST: AOC,
Trenton, New Jersey. Summary: The New Jersey
Judiciary seeks well-organized financial/accounting professionals to
perform accounting, financial and/or analysis functions under the
direction of the Administrative Supervisor 3 (Section Supervisor) or other
supervisory personnel in the Financial Management Office. Duties:
Responsibilities of this position may include: developing and
preparing financial reports for vicinage and central office; arranging for
the movement of funds on the State accounting system; budget preparation;
monitoring and reporting on expenditures as compared to the approved
budget; auditing vicinage financial records to assure accuracy; preparing
account reconciliations; handling purchasing activities and associated
transactions; cash control functions; grant reporting (including the Title
IV-D Child Support Paternity Program); position control activities and
providing technical support, and guidelines to vicinage finance staff in
finance matters. Qualifications: Financial
Specialist: Graduation from an accredited college or university with a
bachelor’s degree including or supplemented by 21 credit hours in
accounting. Financial Specialist 1: Graduation from an accredited college
or university with a bachelor’s degree including or supplemented by 21
credit hours of accounting. Three years of professional accounting,
auditing or budgeting experience. Financial Specialist 2: Graduation from
an accredited college or university with a bachelor’s degree including
or supplemented by 21 credit hours in accounting. Five years of
professional accounting, auditing or budgeting experience. Applicants who
do not possess the required education, but do possess the 21 accounting
credit hours, may substitute paraprofessional and professional experience
on a year for year basis. A master’s degree in business or public
administration, accounting, or finance may be substituted for one year of
experience. NOTE: COLLEGE OR UNIVERSITY TRANSCRIPT IS REQUIRED. A copy of
your transcript must be received before candidate is considered for
interview. Salary: Financial Specialist: $41,684 - $67,609. Financial
Specialist 1: $47,856 - $76,023. Financial Specialist 2: $55,264 -
$86,127. (2007)
FINANCIAL SPECIALIST: Office
of Attorney Ethics, Supreme Court of New Jersey, AOC, West Trenton,
NJ. Duties: The New Jersey
Judiciary, Office of Attorney Ethics, is seeking a motivated individual
who works well under time guidelines to conduct field and office
investigations, primarily of a financial nature, into the conduct of
attorneys who are members of the New Jersey bar; including auditing of attorney trust and business accounts involving
reconstruction of accounts when necessary. The selected individual will
also gather evidence; interview witnesses; prepare accurate, detailed
reports; and assist in preparing and planning for proposed witnesses in
formal ethics proceedings. Qualifications:
Financial Specialist 2: Graduation from an accredited college or
university with a bachelor’s degree including or supplemented by 21
credit hours in accounting. Five years of professional auditing or
budgeting experience. Financial Specialist 1: Graduation from an
accredited college or university with a bachelor’s degree including or
supplemented by 21 credit hours in accounting. Three years of professional
auditing or budgeting experience. Applicants who do not possess the
required education, but do possess the 21 accounting credit hours, may
substitute paraprofessional and professional experience on a year-for-year
basis. A master’s degree in business or public administration,
accounting or finance may be substituted for one year of experience.
COLLEGE OR UNIVERSITY TRANSCRIPT IS REQUIRED. A copy of your transcript is
required prior to interview. Prior investigative experience would be
helpful. A detailed report (e.g., summary, analysis or investigative)
writing sample will be required at the time of interview. Salary:
Financial Specialist 2: $55,264 - $86,127. Financial Specialist 1: $47,856
- $76,023. (2007)
COURT EXECUTIVE 1B
(ASSISTANT FINANCE DIVISION MANAGER): Superior Court of
New Jersey, Passaic
Vicinage, Finance Division. Summary:
The Passaic Vicinage is seeking a highly motivated individual with
strong leadership, supervisory, analytical, financial management and
administrative skills to join the Finance Division. Duties:
Under the general direction of the Court Executive 2b (Vicinage
Finance Division Manager), the selected candidate will assist in planning,
directing and evaluating the work of the Finance Division; oversee the
day-to-day activities of Court Held Funds Management (fines, fees,
restitution, escrow and other court ordered payments) and support Vicinage
Finance Office (appropriation accounting, purchasing, budgeting, fixed
asset management, position control, and financial and grant reporting).
Responsibilities include development, implementation and/or maintenance of
integral controls, operating procedures and systems; conducting formal
work performance evaluations with staff; developing staff through training
and performing related work as required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree including or supplemented by 21 credit hours in
accounting, business administration, public administration or finance (12
of these credit hours must be in accounting). NOTE: A college or
university transcript is required. Three years of increasingly responsible
administrative experience, one year of which shall have been in
accounting, auditing and/or budgeting and included responsibility for
planning, coordinating and organizing program activities. Applicants who
do not possess the required education, but do possess the required 21
credit hours (including 12 accounting credit hours), may substitute
paraprofessional and professional experience for education on a
year-for-year basis. A master’s degree may be substituted for one year
of experience as indicated above. A law degree may be substituted for two
years of experience as indicated above. Salary: $64,245.54 - $95,832.92.
(2007)
BUDGET MANAGER: Mohave County Probation Department, Kingman, AZ.
Summary: Under general
supervision, oversees, manages, supervises, undertakes and performs a
variety of tasks associated with handling all budgetary activities and
related financial functions for the Mohave County Probation Department. Duties: Performs duties including but not limited to auditing daily
activities, processes and procedures to ensure compliance with statutes;
supervising assigned staff; overseeing daily deposits and balancing
monthly bank statements; preparing, reviewing and analyzing monthly
financial reports; developing and implementing internal accounting
systems, practices and procedures; maintaining inventory; preparing and
assisting in annual budget process and budget forecasting. Qualifications:
Requires Associate’s Degree in accounting, finance, business
administration or related field and 3 + years of relevant progressively
responsible general accounting, budget development and/or monitoring,
auditing or closely related work experience that includes at least one (1)
year of management or supervisory experience. Knowledge of audit
procedures and court processes is highly desirable. Experience above the
minimum stated may be substituted on a year-for-year basis for the college
education. Salary: $1,677.60/bi-weekly. (2007)
EXECUTIVE 1B: Superior
Court of New Jersey, Monmouth Vicinage, Finance Division. Summary:
The Monmouth vicinage is seeking a highly motivated and versatile
individual committed to the provision of quality service with strong
leadership, analytical, financial management and administrative skills. Duties:
Under the general direction of the Court Executive 2b Vicinage Finance
Division Manager, the selected candidate will assist in planning,
directing and evaluating the work of the Finance division; oversee the
day-to-day activities of Vicinage Finance Office (appropriation
accounting, purchasing, budgeting, fixed asset management, position
control and financial reporting) and support Court Held Funds Management
(fines, fees, restitution, escrow and other court ordered payments).
Responsibilities include development, implementation and/or maintenance of
internal controls, operating procedures and systems; conducting formal
work performance evaluations with staff; developing staff through training
and performing related work as required. Qualifications: Graduation from an accredited college or university
with a bachelor’s degree including or supplemented by 21 credit hours in
accounting, business administration, public administration or finance (12
of these credit hours must be in accounting). NOTE: A COLLEGE OR
UNIVERSITY TRANSCRIPT IS REQUIRED. Three years of increasingly responsible
administrative experience, one year of which shall have been in
accounting, auditing and/or budgeting and included responsibility for
planning, coordinating and organizing program activities. Applicants who
do not possess the required education, but do possess the required 21
credit hours (including 12 accounting credit hours), may substitute
paraprofessional and professional experience for education on a
year-for-year basis. A master’s degree may be substituted for one year
of general experience as indicated above. A law degree my be substituted
for two years of general experience as indicated above. Salary: $62,985.82
- $93,953.84. (2006)
FINANCIAL
TECHNICIAN:
U.S.
District Court for the
Eastern District of Michigan. Summary:
This position is located in the Court Services Unit of the Clerk’s
Office in Detroit,
Michigan. The employee is a member of a team that supports the financial
operations of the Court, maintains required accounting records, processes
Criminal Justice Act (CJA) vouchers and instructs appointed counsel and
courtroom deputy clerks/chamber staff on CJA guideline requirements. Duties: Receives, reviews for accuracy and completeness and
processes vouchers into the automated accounting system. Counts monies
received and deposits funds in appropriate bank accounts. Maintains
ledgers of restitution payments and ensures that the victims receive
payments. Utilizes automated accounting system to account for all funds
disbursed to date. Reconciles with cashier at the end of the day;
researches all discrepancies found. Maintains the receipt and expense
accounts by inputting transactions performing trial balances and
reconciling the accounts through the automated accounting system.
Maintains inventory and distribution of controlled items. Receives,
reviews for accuracy and completeness and processes vouchers into the
automated accounting system under the CJA; reconciles the CJA Report to
the paid voucher statement. Trains/instructs attorneys and courtroom
deputies/chambers staff on CJA guideline requirements. Maintains accounts
receivable for Prisoner Litigation Reform Act payments. Performs other
duties as assigned. Qualifications:
The position demands an above average level of accuracy in working
with a high volume of numerical transactions. The employee must have the
ability to recognize and determine the cause of errors and possess the
skills to propose a solution or alternative to the situation. Ability to
work closely with experts, attorneys and courtroom deputy clerks/chambers
staff on various guidelines and requirements. Required: A high school
diploma or equivalent with a minimum of two years progressively
responsible clerical or administrative experience that involved the
routine use of keyboard skills and provided knowledge of the rules,
regulations, terminology, etc. of the area of financial administration
and/or accounting, including at least one year equivalent to work at the
CL-24 level. Preferred: Knowledge of Word Perfect, Lotus Notes and Windows
2000. A college degree in a related field is desirable. Salary: $36,928.
(2006)
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FINANCIAL SPECIALIST
(CONFIDENTIAL): Superior
Court of New Jersey, Somerset, Hunterdon and Warren
Counties. Summary: The Vicinage Finance
Division is seeking a customer service oriented, energetic and motivated
finance professional with strong analytical and interpersonal skills to
join our professional team. Duties:
The selected candidate will perform budgeting, accounting and data
analysis functions; prepare operating expense budgets and quarterly
spending plans; monitor federal and state grants; interpret financial
data; maintain accounts and ledgers; prepare adjusting entries; perform
cash control functions; establish encumbrances; monitor expenditures and
prepare ad hoc analyses and reports. Responsibilities will also include
interpreting financial policies; drafting operating procedures;
implementing and monitoring financial control systems; recommending
enhancements to accounting procedures or work flow processes and
participating in local or statewide meetings, subcommittees or work
groups. NOTE: Although this position is based in the Somerset County
Courthouse (Somerville), travel within the tri-county vicinage including
the Hunterdon County Courthouse (Flemington) and the Warren County
Courthouse (Belvidere), is required. Qualifications: Finance
Specialist (Confidential): Graduation from an accredited college or
university with a bachelor’s degree including or supplemented by 21
credit hours in accounting. Applicants who do not possess the required
education, but do possess the 21 accounting credit hours, may substitute
experience on a year-for-year basis. Finance Specialist 1 (Confidential):
Graduation from an accredited college or university with a bachelor’s
degree including or supplemented by 21 credit hours in accounting. Three
years of professional accounting, auditing or budgeting experience.
Applicants who do not possess the required education, but do possess the
21 accounting credit hours, may substitute experience on a year-for-year
basis. A master’s degree in business or public administration,
accounting or finance may be substituted for one year of experience. NOTE
FOR BOTH POSITIONS: College or university transcript showing 21 accounting
credits is required. Comprehensive working knowledge of Excel, ability to
manage multiple priorities, excellent verbal and written communication
skills and banking or cash handling experience will be helpful. Salary:
Financial Specialist (Confidential): $40,065.63 - $64,984.27. (2006)
ADMINISTRATIVE
SUPERVISOR 1 (CONFIDENTIAL): Superior Court of New Jersey, Bergen
Vicinage. Duties: Under the general direction and supervision of the Court
Executive 2b (Vicinage Finance Division Manager), this individual will
assign workload or specific duties to staff or team members; regulate flow
of work in accordance with operating schedules; review and correct work of
staff or team members; develop work unit or team goals; develop
performance standards and content materials for use in program and
performance evaluation; evaluate unit or team performance in accordance
with established policies or procedures; conduct formal work performance
evaluations with staff or tea members; facilitate staff or team
decision-making processes. Perform related work as required. Assist in
overseeing all vicinage purchasing, accounts payable, grant accounting and
fixed asset management. Prepare, justify, and/or administer the budget for
program areas; plan, administer and monitor expenditures to ensure
cost-effectiveness support of programs and policies; assesses financial
condition of the organization. Prepare and monitor quarterly spending plan
as well as provide AD HOC analysis. Oversees proper completion of bank
reconciliations. Qualifications: Graduation
from an accredited college with a Bachelor’s degree, including or
supplemented by 21 credit hours in accounting, business administration,
public administration or finance (12 of these credit hours MUST be in
accounting). Three years of increasingly responsible professional
experience, one year of which shall have included experience in
accounting, auditing or budgeting. Applicants who do not possess the
required education, but do possess the required 21 credit hours (including
12 accounting credit hours), may substitute paraprofessional and
professional experience for education on a year-for-year basis. A
Master’s degree may be substituted for one year of general experience as
indicated above. A law degree may be substituted for two years of general
experience as indicated above. Salary: $43,625.43 - $70,917.29. (2006)
ADMINISTRATIVE
SUPERVISOR 2: Superior
Court of New Jersey, Cumberland/Gloucester/Salem Vicinage. Summary:
Supervise a customer service team of professional and support staff. Duties:
Under the general direction and supervision of the Court Executive 2B
(Finance Division Manager) or designee, supervises clerical and
professional staff of the Court Held Funds Unit in the Finance Division.
Individual recommends and/or implements personnel actions such as hiring,
firing, promoting and disciplining; defines objectives for work
performance; conducts formal work performance evaluations with staff;
communicates Human Resources’ policies, rules and regulations to staff;
determines staff members’ training needs; reconciles staff grievances;
instructs staff on work-related matters; assigns workload/specific duties
to staff; regulates flow of work in accordance with operating schedules;
reviews work of staff members for completeness and accuracy; provides
direction to staff for achieving time and quality standards; advises
management of personnel issues; and treats all personnel, clients and the
public with dignity and respect. Responsible for internal controls, bank
reconciliations and cash management; recommends and/or implements policies
and procedures and ensures compliance with audit regulations. Travel
within the tri-county vicinage may be required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree including or supplemented by 21 credit hours in
accounting, business administration, public administration or finance (12
of these credit hours must be in accounting). Three years of increasingly
responsible professional experience, one year of which shall have included
experience in accounting, auditing and budgeting. Applicants who do not
possess the required education, but do possess the required 21 credit
hours (including 12 accounting credit hours), may substitute on a
year-for-year basis. A master’s degree may be substituted for one year
of general experience as indicated above. A law degree may be substituted
for two years of general experience as indicated above. Salary: $48,371.84
- $83,984.18. (2006)
ADMINISTRATIVE
SUPERVISOR 2: Superior
Court of New Jersey, Bergen Vicinage. Duties: Under the
general direction and supervision of the Court Executive 2b (Vicinage
Finance Division manager) this individual will instruct staff or team
members on work-related matters; assign workload or specific duties to
staff or team members; regulate flow of work in accordance with operating
schedules; conduct formal work performance evaluations with staff or team
members; evaluate unit or team performance in accordance with established
policies or procedures; review and correct work of staff or team members;
check written reports for completeness or accuracy; provide direction of
achieving organization; develop performance standards and content
materials for use in program and performance evaluation; and supervise
clerical and/or professional employees. Other duties will include the
following: Oversee all vicinage purchasing, accounts payable, grant
accounting and fixed asset management; prepare, justify, and/or administer
the budget for program areas; plan, administer and monitor expenditures to
ensure cost-effective support of programs and policies; assess financial
condition of the organization; prepare and monitor quarterly spending plan
as well as provide AD HOC analysis; oversee proper completion of bank
reconciliations. Qualifications: Graduation
from an accredited college with a Bachelor’s degree, including or
supplemented by 21 credit hours in accounting, business administration,
public administration or finance (12 of these credit hours must be in
accounting). Three years of increasingly responsible professional
experience, one year of which shall have included experience in
accounting, auditing or budgeting. Applicants who do not possess the
required education, but do possess the required 21 credit hours (including
12 accounting credit hours), may substitute paraprofessional and
professional experience for education on a year-for-year basis. A
Master’s degree may be substituted for one year of general experience as
indicated above. A law degree may be substituted for two years of general
experience as indicated above. Salary: $48,371.84 - $83,984.18. (2006)
FINANCIAL
SPECIALIST 1: Superior
Court of New Jersey, Ocean Vicinage – Finance Division. Duties:
The selected candidate will interpret accounting and financial data;
perform reconciliations of local fund accounts and automated systems
accounts; develop budgets and spending plans; prepare, review and/or
evaluate technical/financial reports; establish workflow systems or
procedures; analyze work processes or methods; conduct audits for
accuracy, compliance or legitimacy following standards to maintain
security or confidentiality; draft correspondence. Perform related work as
required. Qualifications: Graduation
from an accredited college with a Bachelor’s degree, including or
supplemented by 21 credit hours in accounting. Three years of professional
accounting, auditing or budgeting experience. Applicants who do not
possess the required education, but do possess the 21 credit hours, may
substitute paraprofessional and professional experience for education on a
year-for-year basis. A Master’s degree in Public Administration,
accounting, or Finance may be substituted for one year of experience. A
college or university transcript is required prior to an interview.
Knowledge of generally accepted accounting principles (GAAP) is helpful.
Salary: $45,998.64 - $73,071.78. (2006)
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ADMINISTRATIVE
SPECIALIST 3:
Superior
Court of New Jersey,
Ocean Vicinage. Summary: The
Ocean Vicinage is seeking a professional buyer to enhance its Finance
Division. Duties: The selected
candidate will purchase all goods and services needed by the Superior
Court of
Ocean
County. Purchasing will be accomplished through the use of State contracts,
obtaining quotes or through RFP’s. Ability to analyze and determine most
reasonable costs, find cost savings as well as multi-tasking is critical.
Interpersonal skills are critical as well since heavy vendor and customer
contact is required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree. Three years of professional experience in all aspects
of purchasing. Applicants who do not possess the required education may
substitute paraprofessional and professional experience for education on a
year-for-year basis. A master’s degree may substitute for one year of
experience. Salary: $40,065.63 - $64,984.27. (2006)
ADMINISTRATIVE
SUPERVISOR 3 (CONFIDENTIAL): Office
of Attorney Ethics, AOC, West Trenton,
New Jersey. Summary: The New Jersey Judiciary, Office of Attorney Ethics, is
seeking a supervisory professional possessing strong administrative,
financial management and communication skills. This individual will be
expected to coordinate and oversee human resource functions, support staff
operations, facility issues and purchasing; as well as recommend and
implement improvements in administrative procedures and effectively manage
multiple and diverse projects. This individual will also formulate the
annual budget submitted to the Supreme Court, perform and/or oversee
accounting functions, maintain the general ledger, implement cost
controls, prepare quarterly revenue and expenditure analysis reports, as
well as other financial analyses as required. This position directly
supervises four employees and functions under the general direction of the
Director, Office of Attorney Ethics. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree. Five years of increasingly responsible professional
experience, two years of which shall have included experience in Program
Administration including: development, coordination, analysis,
implementation, administration or research. Applicants who do not possess
the required education may substitute paraprofessional and professional
experience on a year-for-year basis. A master’s degree may be
substituted for one year of general experience as indicated above. A law
degree may be substituted for two years of general experience as indicated
above. Strong accounting skills would be helpful. Salary: $55,491 -
$86,788. (2006)
ADMINISTRATIVE
SPECIALIST 3: Superior
Court of New Jersey,
Monmouth Vicinage. Summary: The
Finance Division of the Monmouth Vicinage Judiciary is seeking an
organized self-starter who is attentive to detail, customer-service
oriented and motivated to perform in a fast-paced and challenging work
environment. Duties: Under the general direction of the Court Executive 2b
(Finance Division Manager) or other supervisory personnel, successful
candidate will be responsible for the Purchasing function for the courts
and the analysis and maintenance of the related operating budgets,
including preparation of proposals for solicitation of purchasing bids;
executing terms of contracts in compliance with regulations; and advising
managers on deadlines, rules, regulations or related information. Job
includes responsibility for interpreting accounting or financial data,
statistical analysis of data and budgets, recognizing trends, and
identification, implementation and reporting on cost saving measures;
providing training and expertise to internal and external customers;
reviewing activities for compliance with laws, court rules or
administrative directives; performance of network and pc-based accounting.
Performs other work as required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree. Three years of professional experience in purchasing
and/or finance. Applicants who do not possess the required education may
substitute paraprofessional and professional experience for education on a
year for year basis. Knowledge of Excel and Word is helpful. Salary:
$40,065.63 - $64,984.27. (2006)
ADMINISTRATIVE SUPERVISOR 1: Superior
Court of New Jersey,
Union Vicinage. Duties: Under
the general direction of the Court Executive 2b (Finance Division Manager)
and/or designee, this individual will be responsible for
management-related reports that include, but are not limited to, such
areas as the status of back-log regarding child support order processing,
the status and resolutions of court-ordered and absent parent requested
audits relating to specific child support cases, and the compilation and
accountability of child support and probation payments/collections
received daily in conjunction with the required daily reconciling to the
respective cash register printouts and related systems reports. The
reporting responsibility will also require this individual to understand
and direct the procedure for the annual escheat process and to be able to
perform other technical and/or financial reviews requested by management.
This individual will be responsible for supervising staff, delegating and
prioritizing daily job assignments within the respective units, initiating
and resolving personnel issues that deal with disciplinary actions, and
identifying and determining recommended and/or required training for staff
that will enhance job performance skills. This position requires a clear
understanding of internal control policies and procedures, particularly
segregation of duties, cash handling/security of funds, and accountability
via reconciliation. Knowledge of the entire cash handling cycle, including
the operation of automated cash registers, is preferred. This individual
may also perform other finance related duties as required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree including or supplemented by 21 credit hours in
accounting, business administration, public administration or finance (6
of these credit hours must be in accounting). NOTE:
A college or university transcript is required. A copy of your transcript
will be required prior to
an interview. Three (3) years of increasingly responsible technical
experience, one (1) year of which shall have included experience in
accounting, auditing or budgeting. Applicants who do not possess the
required education, but do possess the required 21 credit hours (including
6 accounting credit hours), may substitute paraprofessional and
professional experience for education on a year-for-year basis. A
master’s degree may be substituted for one (1) year of general
experience as indicated above. A law degree may be substituted for two (2)
years of general experience as indicated above. Salary: $44,497.94
- $72,335.64. (2006)
COURT
EXECUTIVE 1B: Superior
Court of New Jersey, Hudson
Vicinage. Summary: The Hudson
Vicinage is recruiting for a take charge accounting professional who
demonstrates positive interaction with customers, staff and supervisors
and can motivate employees, provide direction, establish accounting
procedures and ensure strong, solid cash management. Reporting to the
Vicinage Finance Division Manager, the successful candidate will work with
a conscientious staff in an exacting environment with an organization that
prides itself on its record of achievement. The individual must possess
strong analytical, financial management, and administrative skills to
assist in planning, directing and evaluating the work of the Finance
Division, including the Vicinage Finance Office and Court Held Funds. Duties:
The selected individual will directly oversee the Vicinage Finance
Office (accounting, purchasing, budgeting, fixed asset management,
position control and financial reporting) and Court Held Funds Management
(fines, fees, restitution, escrow and other court ordered payments). This
individual will also develop, implement and/or maintain internal controls,
operating procedures and systems; conduct formal work performance
evaluations with staff, develop staff through training, perform related
work as required; participate in recruitment and selection; and assist
with employee relations issues. Qualifications:
Graduation from an accredited college or university with bachelor’s
degree including or supplemented by 21 credit hours in accounting,
business administration, public administration or finance (12 of these
credit hours MUST be in accounting). Three years of increasingly
responsible administrative experience, one year of which shall have been
in accounting, auditing and/or budgeting and included responsibility for
planning, coordinating and organizing program activities. Applicants who
do not possess the required education but do possess the required 21
credit hours (including 12 accounting credit hours), may substitute
paraprofessional and professional experience for education on a
year-for-year basis. A master’s degree may be substituted for one year
of general experience as indicated above. A law degree may be substituted
for two years of general experience as indicated above. COLLEGE OR
UNIVERSITY TRANSCRIPT IS REQUIRED. Salary: $62,985.82 - $93,953.84. (2006)
ADMINISTRATIVE
SUPERVISOR 2: Superior
Court of New Jersey, Office of the Court Administrator, Monmouth Vicinage. Duties:
Under the general direction of the Court Executive 2b (Finance
Division Manager), will supervise the division’s cash handling
functions, including staff in four locations who handle cash collection
and daily, weekly and monthly bookkeeping operations. Supervises
the processing of money received and disbursed; audits and analyzes
various accounts as needed or requested; develops and implements internal
control policies and procedures; evaluates the performance for both
professional and support staff. Performs other related duties as required.
Qualifications: Graduation from
an accredited college or university with a bachelor’s degree including
or supplemented by 21 credit hours in accounting, business administration,
public administration or finance (12 of these credit hours must be in
accounting). Three years of increasingly responsible professional
experience, one year of which shall have included experience in
accounting, auditing or budgeting. Applicants who do not possess the
required education, but do possess the required 21 credit hours (including
12 accounting credit hours) may substitute paraprofessional and
professional experience for education on a year for year basis. A
master’s degree may be substituted for one year of general experience as
indicated above. A law degree may be substituted for two years of general
experience as indicated above. Proficiency in Excel is helpful. Salary:
$48,371.84 - $83,984.18. (2006)
FINANCIAL
SPECIALIST: AOC,
Trenton, New Jersey. Summary: The New Jersey
Judiciary seeks well-organized financial/accounting professionals to
perform accounting, financial and/or analysis functions under the
direction of the Administrative Supervisor 3 (Section Supervisor) or other
supervisory personnel in the Financial Management Office. Duties:
Responsibilities of this position may include: developing and
preparing financial reports for vicinage and central office; arranging for
the movement of funds on the State accounting system; budget preparation;
monitoring and reporting on expenditures as compared to the approved
budget; auditing vicinage financial records to assure accuracy; preparing
account reconciliations; handling purchasing activities and associated
transactions; cash control functions; grant reporting (including the Title
IV-D Child Support Paternity Program); position control activities and
providing technical support, and guidelines to vicinage finance staff in
finance matters. Qualifications: Financial
Specialist: Graduation from an accredited college or university with a
bachelor’s degree including or supplemented by 21 credit hours in
accounting. Financial Specialist 1: Graduation from an accredited college
or university with a bachelor’s degree including or supplemented by 21
credit hours of accounting. Three years of professional accounting
auditing or budgeting experience. Financial Specialist 2: Graduation from
an accredited college or university with a bachelor’s degree including
or supplemented by 21 credit hours in accounting. Five years of
professional accounting, auditing or budgeting experience. Applicants who
do not possess the required education, but do possess the 21 accounting
credit hours, may substitute paraprofessional and professional experience
on a year for year basis. A master’s degree in business or public
administration, accounting, or finance may be substituted for one year of
experience. NOTE: COLLEGE OR UNIVERSITY TRANSCRIPT IS REQUIRED. A copy of
your transcript must be received before candidate is considered for
interview. Salary: Financial Specialist: $40,866 - $66,283. Financial
Specialist 1: $46,918 - $74,533. Financial Specialist 2: $54,180 -
$84,438. (2006)
Top
ADMINISTRATIVE
SPECIALIST 3: Superior
Court of New Jersey, Hudson
Vicinage. Summary: The Hudson
Vicinage’s Finance Division is seeking a dynamic professional who is
highly motivated, customer service oriented, self starter, to work as an
Administrative Specialist 3 in a fast-paced, team oriented environment. Duties:
Under the general direction of the Court Executive 2b (Finance
Division Manager), the successful candidate will perform daily
administrative functions in the field of purchasing and accounts payable;
interpret accounting financial and statistical data; prepare financial
reports and/or proposals for solicitation of bids for purchases of
commodities. The candidate will also coordinate the annual Judiciary
Assets Inventory; analyze work processes and suggest improvements in work
unit operations; give advice and assist team members with work in
progress; provide training or cross training to coworkers and explain
judiciary policies and procedures to internal and external customers.
Knowledge of Microsoft Word and Excel are ideal skills to assist the
successful candidate in performing the ongoing multitasking functions of
this position. Qualifications: Graduation
from an accredited college or university with a Bachelor’s degree. Three
years professional experience in Administrative Operations: purchasing or
finance. Applicants who do not possess the required education may
substitute paraprofessional and professional experience on a year-for-year
basis. A Master’s degree may be substituted for one year experience. A
law degree may be substituted for two years of experience. Salary:
$40,866.94 - $66,283.96. (2006)
FINANCIAL
SPECIALIST 2: Office
of the Deputy Administrative Director, Internal Audit, AOC, Trenton,
NJ. Summary: The NJ Judiciary is seeking a professional to work under
the general direction of the Chief of Internal Audit. Duties: This individual will be responsible for examining and
evaluating existing internal controls, procedures, and recommended
enhancements. In addition, this individual will prepare audit reports
including background, scope, objective, findings, recommendations and
conclusions; coordinate and perform post-audit reviews of audits performed
by the State Auditor, the Judiciary Internal Audit Department and
independent public accountants performing audits at the Judiciary; and
work with vicinage personnel to develop accounting and internal control
procedures. Qualifications: Bachelor’s
degree from an accredited college or university including or supplemented
by 21 accounting credit hours. College or university transcript is
required, and must be received before candidate is considered for
interview. Five years of professional accounting, auditing or budgeting
experience. Applicants who do not possess the required education, but do
possess the 21 accounting credit hours, may substitute paraprofessional
and professional experience on a year for year basis. A master’s degree
in business or public administration, accounting or finance may be
substituted for one year of experience. This position requires travel
throughout the State of New Jersey. Employee may be required to provide their own mode of transportation to
and from field locations; subject to reimbursement as is allowable by the
Judiciary and State Regulations. Salary: $54,180 - $84,438. (2006)
ADMINISTRATIVE
SPECIALIST 2: Superior
Court of New Jersey,
Monmouth Vicinage. Duties: Under
the general direction of the Court Executive 2b (Vicinage Finance
Manager), will negotiate with vendors; purchase commodities; review vendor
bids or product history for cost savings or award of contract; recommend
purchases of equipment, materials or supplies; review activities for
compliance with laws, court rules or administrative directives; analyze
data; answer questions posed by the public, employees, clients, customers,
complainants, subordinates or supervisors; perform system or network
accounting; establish record keeping systems; review product history for
cost savings; recommend improvement in operating procedures or
administrative practices; compile statistical data on workload volume,
backlog, unit expenditures, personnel actions, fixed assets, equipment or
attendance; tabulate statistical or financial data; collect of maintain
employee statistics to generate status reports; perform other related
duties as required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree. One year of paraprofessional experience in
administrative operations: purchasing, finance, facilities management,
investigation or library administration. Applicants who do not possess the
required education may substitute paraprofessional and professional
experience on a year for year basis. A working knowledge of Word, Excel
and bookkeeping would be helpful. Salary: $36,025.61 - $59,021.95. (2006)
ADMINISTRATIVE
SPECIALIST 2:
Superior
Court of New Jersey,
Ocean Vicinage. Duties: Under
the general direction of the Court Executive 2b (Finance Division Manager)
performs accounts payable functions; drafts correspondence, reports or
proposals; establishes record-keeping systems; verifies entered data
against source documents; proofreads written materials or completes forms;
and analyzes data. Provides technical advice and assistance to supervisors
and managers and recommends changes to organizational structure or work
processes. Does related work as required. Qualifications:
Graduation from an accredited college or university with a
bachelor’s degree. One year of paraprofessional experience in accounts
payable. Applicants who do not possess the required education may
substitute paraprofessional and professional experience for education on a
year-for-year basis. Salary: $36,025.61 - $59,021.95. (2006)
ADMINISTRATIVE
SPECIALIST 2: Superior
Court of New Jersey, Passaic
Vicinage. Summary: The Criminal
Division is seeking a well organized individual with good people skills
and customer service skills to join its team. Duties:
The selected candidate, under the general direction of the Court
Executive 2b (Division Manager), or other supervisory personnel, will
monitor and oversee the budget by using established record keeping systems
and tabulate statistical or financial data; monitor purchasing of all
supplies, materials and furniture; review vendor bids or product history
for cost savings or award of contract; provide human resource support;
complete minutes for various meetings; compile statistical data on
workload volume, expenditures, personnel actions, fixed assets, equipment
and attendance; provides training and cross training of co-workers and
recommends improvements in operating procedures and/or administrative
practices. Qualifications: Graduation
from an accredited college or university with a bachelor’s degree. One
year of technical experience in program evaluation: program development,
program analysis, program administration or administrative research.
Applicants who do not possess the requi |
