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Current
Employment Opportunities
Federal
Job Descriptions
The positions listed in this database are NOT current job openings.
Court
Administrators
CLERK OF COURT: United States District Court, Western District of Wisconsin, Madison, WI. Summary: The clerk of court is appointed by the judges of the Western District of Wisconsin to serve as the court’s chief executive officer, responsible for the effective operation of the district court and the many constituencies it serves. In that capacity, the clerk is called upon to perform a wide range of duties, some of which are set out below. Duties: Planning and budgeting for both short and long term developments affecting the court. Researching and solving problems. Consulting with the judges on court policies, procedures and operations. Hiring and assigning personnel and assuring that they are provided the training and tools they need to do their jobs. Directing staff responsible for the processing of civil and criminal cases, issuance of process and the maintenance of official records. Directing the development, maintenance and security of automation programs. Overseeing the jury operations of the court and working to improve juror utilization, jury notification and jury orientation. Directing the court’s financial service function, including purchases, payments and accounting functions. Developing, maintaining and improving case management tools. Working with various governmental agencies on a variety of court activities. Conducting special studies and preparing statistical and narrative reports as directed. Developing long-range plans for the operation and housing of the court and safety of court personnel. Providing information to the public, the bar, non-represented litigants and the media. Fostering an atmosphere of teamwork, innovation and excellence. Qualifications: Ten years of progressively responsible administrative experience in public service or business organization with at least 3 of those years in a position of substantial management responsibility and leadership. A lawyer who is in the active practice of law in either the public or private sector may substitute that active practice on a year-for-year basis for the management experience requirement. Candidates must demonstrate proven skills in problem solving, resource management and staff motivation. They must be able to communicate effectively both orally and in writing and be well versed in workplace technology. A law degree is highly desirable, but not required. However, qualified candidates should have a good understanding of legal terminology and procedure and a working knowledge of Federal Rules of Criminal and Civil Procedure. A bachelor’s degree from a college or university of recognized standing may be substituted for a maximum of 3 years of the required general experience. Such a degree should have included courses in law, public, business or judicial administration or related fields. A post graduate degree in public, business or judicial administration from such a college or university may be substituted for 1 additional year of the required general experience. A degree from an accredited law school may be considered as qualifying for 2 additional years of the required general experience. Salary: $145,417 - $157,999 (2008)
CLERK OF COURT: United States District Court, Central District of California. Duties: The Court is seeking an experienced professional with a proven track record to fill its top administrative position. In providing administrative and operational support to judicial officers, the Clerk of Court leads and directs the administrative and operational activities of the clerk’s office. The job involves making decisions and resolving complex problems having a significant impact on the daily functioning and mission of the Court. The position also includes some travel and public speaking. The Clerk’s primary interactions are with judicial officers; other court unit executives; clerk’s office staff; the Administrative Office of the U.S. Courts; the Office of the Circuit Executive; the Federal Judicial Center; local, state and federal law enforcement agencies; bar associations; and the media. The Clerk of Court reports to the Chief United States District Court Judge. The Central District of California is the largest federal court in the nation and encompasses seven counties, from the northern border of San Diego County to the northern border of San Luis Obispo and serves a population of more than 19 million people. The District consists of three divisional locations in Los Angeles, Santa Ana, and Riverside, 28 authorized District Judges, 9 Senior Judges, 23 Magistrate Judges, 1 part-time Magistrate Judge, 182 judicial staff and 281 clerks office staff. Qualifications: In order for a candidate to be successful he or she will need to possess strong leadership qualities characterized by: an ability to lead with vision and a desire to achieve and maintain a high level of organizational excellence; the ability to develop and execute strategic plans; the ability to articulate and inspire fulfillment of management priorities; skill in crisis management; the ability to think analytically, apply sound judgment, problem solve, make effective decisions and act with integrity. The successful candidate will also possess: effective oral and writing skills; a strong ability to foster effective working relationships; a commitment to integrating current and future technologies; a good understanding of sound financial management principles combined with the ability to analyze data for planning and budget purposes. A successful candidate will possess, at a minimum, a bachelor's degree from an accredited four-year college or university (preferably with a degree in public or business administration, social sciences, or related field), plus at least ten years of experience, of which five has been progressively responsible supervisory or management experience. A master’s degree, relevant postgraduate certification, or Juris Doctor (J.D.) Degree is preferred and may be substituted for up to two years of professional management experience. Salary: $140,132 - $169,300 (2008)
ASSISTANT CIRCUIT EXECUTIVE FOR LEGAL AFFAIRS:
US
States Courts for the Ninth Circuit, San Francisco,
California. Summary: The
incumbent provides legal staff support to the activities of the
Ninth Circuit Judicial Court, the Chief Circuit Judge, and the
Office of the Circuit Executive. Duties:
Manages the Council’s judicial misconduct procedures;
investigates complaints, advising the Chief Circuit Judge and
the Council on appropriate courses of action; coordinates
special investigative committees as needed; implements Council
findings and communicates findings to affected parties. Provides
legal and administrative staff support to selected Judicial
Council committees, including alternative dispute resolution,
state-federal judicial councils and jury instructions. Reviews
and evaluates the local rules of the district and bankruptcy
courts for consistency with national rules and interpretations
in the circuit. Monitors judicial and legislative proposals
which may impact circuit operations. Manages the provisions of
the Ethics Reform Act and conflict reporting requirements.
Oversees the ongoing revision and republication of the Capital
Punishment Handbook, the Pro Se Handbook, and other
publications. Supervises other attorneys, administrative support
staff and legal externs. Qualifications: Graduation
with a Juris Doctor
(JD) degree (or equivalent) from a
law school that has been accredited by a recognized
accrediting authority, and admission to practice before the
highest court of a State, Territory, Commonwealth, or possession
of the United States. At least three years of experience in the
practice of law, in legal research, legal administration, or
equivalent experience, gained after graduation from law school.
Appropriate education al substitutions may be credited as one
year of experience. Prior experience in federal courts; strong
familiarity with federal rules. Salary: $101,134-$149,000.
(2008)
DIVISION
MANAGER: United States
Bankruptcy
Court for the Eastern District of Virginia, Richmond, VA. Summary: As Division Manager, this position assigns, directs, and
plans the work of operational staff, as well as effectively
supervising employees. Responsibilities include training,
evaluating and development of the operations staff. The Division
Manager must be knowledgeable about all functions, including
docketing duties, and will be responsible for the development,
implementation, and refinement of all office policies,
procedures, and programs. The Division Manager is a member of
the Court’s District Management Team and, in addition, works
closely, as a team with the division managers at the Court’s Alexandria
and Norfolk-Newport News divisions. Duties:
The incumbent is responsible for operations in the Richmond
Division Clerk’s Office including records management, intake,
docket, case administration, and courtroom services. The
incumbent provides professional level support for the Clerk’s
Office, including, but not limited to, providing leadership for
the process analysis and the performance management process. The
incumbent works closely with Clerk, Chief Deputy, and other
staff in identifying and implementing (as appropriate) best
practices in both operations and administration. The incumbent
reports directly to the Chief Deputy. Qualifications:
The successful candidate must have at least 3 years of
progressively responsible administrative, supervisory,
managerial or professional work experience, which provided an
opportunity to gain (a) skill in dealing with others in
person-to-person work relationships, (b) the ability to exercise
mature judgment and (c) a thorough knowledge of the basic
concepts, principles and theories of management and the ability
to understand the managerial policies applicable to the court
unit. Special consideration may be given to those with working
knowledge of the federal court case management/electronic case
files system. Must have at least one year of experience at or
equivalent to the CL-28 to qualify for the CL-29, at least one
year of experience at or equivalent to the CL-29 to qualify for
the CL-30, and at least one year of experience at or equivalent
to the CL-30 to qualify for the CL-31. High school graduation or
equivalent required. Education above high school level may be
substituted for general experience. College degree is preferred.
Salary: $61,277-$138,435. (2007)
CLERK OF COURT: United States
Bankruptcy
Court, District of Alaska, Anchorage. Summary:
The United States Bankruptcy Court for the District of
Alaska is seeking applications for the position of Clerk of
Court. The clerk is
appointed by the judge of the court. This is a high level management position which functions
under the direction of the judge.
The clerk is responsible for managing the clerk’s
office and overseeing the performance of the statutory duties of
the office. The
clerk travels to locations both in and out of Alaska. Duties: Consulting
with and making recommendations to the judge regarding court
policies and procedures; Managing human resources through the
development of positive, productive interpersonal relationships
with court personnel; preparing and managing the annual budget
of the court; working with various governmental agencies on a
variety of matters necessary to court activities such as data
processing, fiscal policy and personnel management; managing and
supervising the court’s activities in purchasing and financial
management; managing and supervising the court’s activities in
the processing of bankruptcy cases and adversary proceedings;
overseeing space and facilities issues; coordinating the
court’s information technology systems; and developing
positive relationships with attorneys, creditors and pro se
litigants. Qualifications:
Applicants
must have at least 10 years of progressively responsible
administrative experience in public service or business which
provides a thorough understanding of the organizational,
procedural and human resource aspects of managing an
organization. At
least three of the ten years must be in a position of
substantial management responsibility.
An attorney who is in the active practice of law in
either the public or private sectors may substitute active
practice on a year-for-year basis for the administrative
experience requirement. A bachelor’s degree from a college or
university of recognized standing may be substituted for three
years of the required general experience. A postgraduate degree in public, business or judicial
administration may be substituted for one additional year of the
required general experience. A law degree from an accredited law school may be
substituted for two additional years of the required general
experience. Educational
equivalents may not be substituted for a total of more than five
years of the required general experience. Salary: [$105,471 -
$136,200 per annum] + 23% COLA.
(2007
CIRCUIT
EXECUTIVE: U.S.
Court of Appeals, Sixth Circuit, Louisville,
KY.
Summary: The
Sixth Circuit Judicial Council is accepting applications for the
position of Circuit Executive. The Judicial Council is charged
by 28 U.S.C. § 332 with the responsibility for making all
necessary orders for the effective and expeditious
administration of justice within its circuit. Duties: The Circuit Executive, working under the direction of the
Chief Judge of the Circuit, administers non-judicial activities
for the circuit court, including budget, procurement, space and
facilities, emergency preparedness and security planning,
personnel, and special events and projects. In addition, the
Circuit Executive serves as the secretary to the Judicial
Council and provides policy analysis and development as well as
program management to the Judicial Council. The Circuit
Executive also serves as liaison to the Administrative Office of
the U.S. Courts, the
Federal
Judicial
Center
, state courts within the circuit, the U.S. Marshal’s office,
bar associations and other organizations concerned with the
administration of justice. The position involves extensive
analytical and writing responsibilities. Qualifications: A
minimum of ten years of progressively responsible management
experience is required, with at least five years of substantial
management experience in court administration. Excellent written
and oral communications skills, and strong interpersonal and
analytical skills are essential. A law degree is preferred, but
a post-graduate degree in business, public, or judicial
administration, along with substantial court administration
experience, may be substituted. Salary:
Up to $165,200. (2007)
Top
Human
Resources
ASSISTANT CIRCUIT EXECUTIVE FOR INTRACIRCUIT OPERATIONS: United States Court of Appeals, Eleventh Circuit, Atlanta, Georgia. Summary: The incumbent reports directly to the Deputy Circuit Executive and assists in the exercise of such administrative powers and perform such duties as may be delegated to the Circuit Executive by the Judicial Council and outlined under Title 28, United States Code, § 332(e). The principal responsibilities of this position are to provide oversight and coordination concerning matters related to Judicial Council operations in the several districts, and special projects. Duties: Duties delegated to the Assistant by the Circuit Executive include: Exercising aspects of administrative control of certain nonjudicial activities of the court of appeals of the circuit. Conducting studies relating to the business and administration of the courts within the circuit and preparing appropriate recommendations and reports to the Chief Judge, the Judicial Council, and the Judicial Conference of the circuit. Collecting, compiling, and analyzing statistical data with a view to the preparation and presentation of reports based on such data as may be directed by the Chief Judge, the Judicial Council, and the Administrative Office of the United States Courts, including matters under advisement. Acting pro-actively with respect to the collection and analysis of case processing information and court operations generally in the several district courts and in the bankruptcy courts, and, as applicable, the circuit court. Serving as an administrative assistant to the circuit chief judge as requested. Arranging and attending meetings of the judges of the circuit and of the Circuit Council, including preparing agendas, compiling meeting materials, and serving as secretary in such meetings; and attending meetings of court administrative staff. Coordinating the review of applicants applying for bankruptcy judgeships, public defender, and bankruptcy administrator positions including drafting initial schedules, preparing and distributing position advertisements, summarizing and distributing completed applications to Judicial Council members and judges of the Court of Appeals, and scheduling candidate interviews. Serving as emergency preparedness coordinator by reviewing and making recommendations concerning court building occupant emergency plans, continuity of operations plans, disaster recovery plans, any related secondary programs and contingency operations. Consulting with chief judges and court unit executives concerning the broad range of security of persons, records, automation systems, and facilities. Keeping abreast of emerging technology related to security systems and individual protections. Maintaining close liaison with the United States Marshal, the Federal Protective Service, local and national law enforcement agencies, and the Administrative Office of the United States Courts on all matters related to court security, individual and facility protections. Reviewing and approving travel vouchers in compliance with regulations under the Guide to Judiciary Policies and Procedures in connection with the court’s Financial Accounting System for Tomorrow (FAS4T). Assisting the circuit executive with the processing of requests for temporary and emergency personnel. Preparing periodic reports to the circuit and to the Administrative Office of the United States Courts, including recommendations for more expeditious disposition of the business of the circuit. Conducting research on a wide variety of topical issues; assisting with special projects and assignments from members of the judicial council and from the circuit executive. Assisting in the processing of certification of staff and quarters for senior judges. Planning and coordinating special court events such as dedications, investitures, working luncheons, dinners, and holiday functions. Coordinating official photographs. Performing other duties as assigned. Qualifications: Applicants must have a high school diploma and be a graduate of an accredited college or university; advanced degree in public or business administration and/or law is desirable. Three years of specialized experience, including more than one year equivalent to work at CL 29. Salary: $95,122 - $145,464 (2008)
ASSISTANT CIRCUIT EXECUTIVE FOR HUMAN RESOURCES: United
States Courts for the Ninth Circuit, Office of the Circuit
Executive, San Francisco, CA. Duties:
Serves as staff to the Standing Committee on Federal Public
Defenders, the Court-Council Committee on Bankruptcy Judges, and
the Wellness Committee. Recommends changes in policies and
procedures and apprizes the judges about relevant changes in
employment law and practices. Manages the recruitment process.
Serves as staff to the local merit screening committees which
may require frequent travel within the circuit. Manages the
performance evaluation and reappointment process for Federal
Public Defenders. Manages the EEO complaint and defender
discipline processes, investigating complaints as necessary.
Prepares investigative reports of discrimination complaints
including recommendations for disposition of such complaints.
Serves as staff to the FPD Standing Committee on reviewing
appeals filed from the investigative report. Makes
recommendations about the attorney staffing levels of individual
offices. Manages programs undertaken by Wellness Committee,
including a counseling telephone service and quarterly
newsletter. Provides advice and counsel to judges and court unit
executives with respect to the law pertaining to equal
employment opportunity and non-discrimination, personnel
policies and guidelines, adverse actions, recruitment and
selection, compensation and benefits, employment law issues and
training. Upon request, serves as fact-finder or mediator with
respect to employment disputes in courts throughout the circuit.
Develops and presents training to court personnel throughout the
Ninth Circuit. Serves as a liaison to the Circuit’s human
resources specialists. Designs and manages circuit-wide
conferences on human resources and employment law issues.
Develops and supervises the administration of the personnel
management program for the staff of the circuit executive.
Serves on selection boards on the Chief Judge’s or Circuit
Executive’s behalf. Represents the Ninth Circuit in defining
national and regional personnel and training issues and works
with constituent groups to propose changes in national policies.
Qualifications: An
undergraduate degree in human resources management or a
comparable program is required; an advanced degree in human
resources management, law and continuing education is highly
desired. A law degree requires graduation with a Juris Doctor
(JD) degree (or equivalent) from a law school that has been
accredited by a recognized accrediting authority, and admission
to practice before the highest court of a State, Territory,
Commonwealth, or possession of the United States. At least three
years of specialized experience as a senior human resources
manager, or in the practice of law, in mediation, legal
research, legal administration, or equivalent experience, gained
after graduation from law school. Supervisory experience.
Familiarity with the federal courts and the regulations of the
executive branch of the federal government is desirable.
Appropriate educational substitutions may be credited as one
year of experience. Salary: $101,134-$149,000. (2008)
HUMAN RESOURCES
SPECIALIST:
US
District
Court, Eastern District of Michigan, Human Resources Department,
Detroit, MI. Summary: This
position provides the full range of human resources management
services and advice to the Court including planning, developing
and implementing human resources policies, training, procedures,
rules, regulations and programs for the District Court. Duties:
Reviews, researches, develops, recommends and implements
human resources policies for the District Court. Advises senior
managers on human resources matters. Measures, documents, and
tracks the effectiveness of the human resources programs.
Assists in ensuring the human resources office practices are in
compliance with policies, procedures and regulations. Maintains
the Court’s Human Resources Manual. Works with department to
implement orientation programs for new employees, judges staff
and managers/supervisors. Travel may be required to assist in
implementing human resources programs. Analyzes, evaluates, and
conducts studies to assist in formulating appropriate course of
action for human resources issues. Assists in ensuring proper
procedures are followed regarding appointments, promotions, and
terminations. Assists in developing and conducting training on
issues pertaining to human resources policies and procedures,
changes affecting benefits and/or other program areas. Develops
and administers recruitment and selection of applicants for
employment. Screens, tests, and interviews candidates. Assists
judicial officers and management staff in recruiting, selecting
and appraising staff. Develops, implements and administers
performance appraisal system. Develops, administers, and
documents grievance and adverse action procedures. Assists in
consistently administering the classification standards under
the Court Personnel System and Judiciary Salary Plan.
Participates in updating and developing new position
descriptions. Advises court mangers on application of relevant
classification standards. Provides recommendations for alternate
organizational structures. Administers existing benefit programs
for the Court. Provides advice and assistance to employees and
managers in federal benefits areas, including health and life
insurance, and retirement. Administers EEO programs. Monitors
and documents policies consistent with EEO guidelines. Prepares
EEO reports. Develops and administers employee recognition
program. Process personnel and payroll actions (appointments,
promotions, separations, terminations, within-grade increases,
and quality step increases). Maintains all human resources
records, including payroll and leave records. Assists in
periodic reports for Court Unit Executives and the
Administrative Office of the United States Courts as directed. Qualifications:
Required: A high
school diploma or equivalent with a minimum three years
specialized and progressively responsible experience in
administering programs and enforcing procedure in a Human
Resources department/setting, including at least one year
equivalent to work at the CL-27 level. This experience must have
included at least three of the following areas: recruitment and
staffing, benefits, training and development, classification,
performance management, employee relations, payroll and benefits
administration, and/or organizational development. Preferred:
Master’s Degree in Human Resources Management or other
relevant field (i.e. Education). Experience in computerization
of human resources’ functions. An additional four years of
specialized experience in administering programs and enforcing
procedure in a Human Resources department/setting. Prior
supervisory experience. Knowledge of PeopleSoft, MS Office
Suite, World Perfect and Lotus Notes. Prior court experience is
desirable. Salary: $56,566-$91,928. (2008)
Top
Technology/MIS
INFORMATION TECHNOLOGY SERVICES MANAGER: United States Court of Appeals, for the Sixth Circuit, Cincinnati, Ohio. Duties: The IT Services Manger works closely with the Assistant Circuit Executive for Automation, Judges, Court of Appeals senior staff, automation staff in court units throughout the circuit in identifying and implementing technology solutions for the Court of Appeals and the Sixth Circuit and monitoring and maintain automated systems. The incumbent has primary responsibility for assessing the information technology needs of chambers and staff offices of the court as well as the Sixth Circuit as a whole, and identifying the systems, applications and equipment that best meet those needs. This position assists in managing the circuit’s consolidated Information Technology Office which includes systems and network administration, user support, database administration and software development functions. Qualifications: Candidates must have at least ten years of professional IT experience including at least four years management/supervisory experience and demonstrated management skills; strong understanding of networks, servers, and desktop administration; strong understanding of Linux, and Microsoft operating systems; and demonstrated ability to identify, diagnose and resolve complex problems. Prefer minimum of a bachelor’s degree in computer science, and technical network and operating systems certifications. Must also possess excellent communication and customer service abilities. Salary: CL 30(2008)
PROGRAMMER\ANALYST: U.S. District Court, Eastern District of Michigan, Detroit, MI. Summary: This position is located in the Information Technology (IT) Department of the Clerk’s Office located in Detroit, Michigan. The employee will develop applications for managing local data systems, custom interfaces for national systems, analyze manual processes and propose automated solutions within the Court. The employee will be a member of a group of IT support personnel and report directly to the Director of IT. Duties: Utilizes current technology in JavaScript, VBScript, PERL, CGI, Cold Fusion, PHP and Java programming to enhance the efficiency and effectiveness of local and nationally developed systems of the Court family. Writes command language scripting in both Windows and Linux Redhat operating environments. Develops SQL scripts and shells to make effective use of information in existing systems databases. Teaches and coaches Court personnel in the effective use of automated resources. Assists in the installation of new or revised releases of national software. Monitors day-to-day operations of the locally and nationally supported programs and applications. Acts as the technical expert in solving computer application problems and assists the group with backup and recovery of applications as necessary. Prepares and maintains user manuals, user and technical documentation for locally-developed software used at the Court. Under the guidance and coaching of the Director of IT, advises Court managers on how to meet needs for sorting, recording and retrieving automated information, including the time and cost of processing the data; as well as identifying and developing applications to enhance effectiveness of personnel within the Court. Maintains a continuous improvement dialogue with IT personnel from other locations for the purpose of staying informed about new developments, techniques, and programs that might enhance the automation of the Eastern District of Michigan. Provides follow-up maintenance and support for existing applications in use within the Court system. Supports the conversion of existing local applications from older technologies and non-supported technologies using a defined project plan. Evaluates established Court processes and makes recommendations for automating processes. Works with Court staff to enhance web and other current applications. Provides guidance and oversight to others performing the automation of manual processes. Assists IT staff and unit managers with the creation of one-time and recurring reports. Other duties as assigned. Qualifications: Required: A high school diploma or equivalent with a minimum of three years of progressively responsible experience related to the technical aspects of application development, web development and System Life Cycle development methodologies. Accomplishment of computer project assignments that involved system analysis, design, programming, implementation and integration. Examples of web development will be required. At least two of the three years experience must be equivalent work at the CL-27 level. Preferred: Expertise in Cold Fusion and experience with Dreamweaver, PHP, SQL server administration and a degree in Computer Information Science. Salary: $56,566 - $91,928 (2008)
TEMPORARY PROGRAMMER\ANALYST: U.S. District Court, Eastern District of Michigan, Detroit, MI. Summary: This position is located in the Information Technology (IT) Department of the Clerk’s Office located in Detroit, Michigan. The employee will develop applications for managing local data systems, custom interfaces for national systems, analyze manual processes and propose automated solutions within the Court. The employee will be a member of a group of IT support personnel and report directly to the Director of IT. Duties: Utilizes current technology in JavaScript, VBScript, PERL, CGI, Cold Fusion, PHP and Java programming to enhance the efficiency and effectiveness of local and nationally developed systems of the Court family. Writes command language scripting in both Windows and Linux Redhat operating environments. Develops SQL scripts and shells to make effective use of information in existing systems databases. Teaches and coaches Court personnel in the effective use of automated resources. Assists in the installation of new or revised releases of national software. Monitors day-to-day operations of the locally and nationally supported programs and applications. Acts as the technical expert in solving computer application problems and assists the group with backup and recovery of applications as necessary. Prepares and maintains user manuals, user and technical documentation for locally-developed software used at the Court. Under the guidance and coaching of the Director of IT, advises Court managers on how to meet needs for sorting, recording and retrieving automated information, including the time and cost of processing the data; as well as identifying and developing applications to enhance effectiveness of personnel within the Court. Maintains a continuous improvement dialogue with IT personnel from other locations for the purpose of staying informed about new developments, techniques, and programs that might enhance the automation of the Eastern District of Michigan. Provides follow-up maintenance and support for existing applications in use within the Court system. Supports the conversion of existing local applications from older technologies and non-supported technologies using a defined project plan. Evaluates established Court processes and makes recommendations for automating processes. Works with Court staff to enhance web and other current applications. Provides guidance and oversight to others performing the automation of manual processes. Assists IT staff and unit managers with the creation of one-time and recurring reports. Qualifications: Required: A high school diploma or equivalent with a minimum of three years of progressively responsible experience related to the technical aspects of application development, web development and System Life Cycle development methodologies. Accomplishment of computer project assignments that involved system analysis, design, programming, implementation and integration. Examples of web development will be required. At least two of the three years experience must be equivalent work at the CL-27 level. Preferred: Expertise in Cold Fusion and experience with Dreamweaver, PHP, SQL server administration and a degree in Computer Information Science. Salary: $56,566 - $91,928 (2008)
AUTOMATION SPECIALIST/PROGRAMMER: United States District Court and Probation Office, Des Moines, IA. Summary: The United States District Court and Probation Office for the Southern District of Iowa is accepting applications for the position of Automation Specialist/Programmer. This position is located in Des Moines, Iowa and reports to the Director of IT. The incumbent provides computer support to the Clerk’s Office, Judges Chambers, and the Probation Office. The incumbent also designs, develops, and maintains software applications and web sites for the Clerk’s Office, Judges Chambers, and the Probation Office. Duties: Responds to various IT-related requests regarding equipment, network, software problems, and user application questions. Refers requests to other IT team members when other technical expertise is needed to resolve a problem. Maintains, records, and tracks requests in the Help Desk database. Installs and maintains software and applications at the system and desktop level. Installs or assists in the installation of new or revised releases of software systems. Develops, supports, and monitors operations and maintenance of courtroom technology.Utilizes development tools and programming skills to maintain and support existing local and national software applications. Develops specialized applications, reports, and enhancements for systems. Customizes national application programs according to local needs and trains personnel in their use. Translates user requests into functional requirements and develops software modifications and enhancements. Leads and assists in the design and maintenance of the court’s external web site and Intranet web site. Utilizes web development tools and languages to design, maintain, and program these sites. Leads and assists on IT projects. Performs other duties as assigned. Qualifications: To qualify for the CL 26, applicants must have three years specialized experience including at least one year equivalent to work at the CL 25 level. Candidate must have a good understanding of current automated information systems and practices at a professional level. Experience with or an understanding of all phases of the software development life cycle. The candidate must have hands-on experience or education with some or all of the following development tools: Visual Basic, .NET, Java, PHP, SQL, MySQL, Delphi, Informix, Perl, ColdFusion, and Sharepoint. Salary: $39,658 - $64,513. (2008)
PC MANAGER: United States Court of Appeals, Eleventh Circuit, Atlanta, Georgia. Duties: The incumbent reports directly to the Assistant Circuit Executive for Information Technology and will be responsible for supervising a team of automation specialists in overseeing the operation and maintenance of desktop support in a WinXP/Win2K3 environment. The incumbent will serve as a liaison between judges chambers and support offices within the court. Qualifications: High school graduation, or the equivalent, plus three years specialized experience, including at least one year equivalent to work at CL 29 level. Demonstrated supervisory experience and ability to train technical staff and end users highly desirable. Bachelors degree in computer science or related field highly desirable. Progressively responsible experience that provides evidence that the applicant has (1) a good understanding of the methods and administrative machinery for accomplishing the work of an organization; (2) the ability to analyze problems and assess the practical implications of alternate solutions; (3) the ability to communicate effectively with others, orally and in writing; and (4) the capacity to employ the knowledge, skills and abilities in the resolution of problems. Progressively responsible experience related to the technical aspects of data processing, office automation, and data communications and their applications, terminology and methodology. Advanced knowledge of desktop software and hardware. Extensive knowledge of desktop computer software and Life Cycle Management including testing method, practices and preventive maintenance activities preferred. Experience with WinXP/Win2K3 environment and WinXP workstations image deployment and remote desktop support. Certified MCE a plus. Experience with Lotus Notes a plus. Good verbal and written communication skills and the ability to work with people at all levels of the judiciary is also required. Salary: $95,122-$123,668 (2008)
TEMPORARY PROGRAMMER/ANALYST: United States District Court, Detroit, MI. Summary: This position is located in the Information Technology (IT) Department of the Clerk’s Office located in Detroit, Michigan. The employee will develop applications for managing local data systems, custom interfaces for national systems, analyze manual processes and propose automated solutions within the Court. The employee will be a member of a group of IT support personnel and report directly to the Director of IT. Duties: Utilizes current technology in JavaScript, VBScript, PERL, CGI, Cold Fusion, PHP and Java programming to enhance the efficiency and effectiveness of local and nationally developed systems of the Court family. Writes command language scripting in both Windows and Linux Redhat operating environments. Develops SQL scripts and shells to make effective use of information in existing systems databases. Teaches and coaches Court personnel in the effective use of automated resources. Assists in the installation of new or revised releases of national software. Monitors day-to-day operations of the locally and nationally supported programs and applications. Acts as the technical expert in solving computer application problems and assists the group with backup and recovery of applications as necessary. Prepares and maintains user manuals, user and technical documentation for locally-developed software used at the Court. Under the guidance and coaching of the Director of IT, advises Court managers on how to meet needs for sorting, recording and retrieving automated information, including the time and cost of processing the data; as well as identifying and developing applications to enhance effectiveness of personnel within the Court. Maintains a continuous improvement dialogue with IT personnel from other locations for the purpose of staying informed about new developments, techniques, and programs that might enhance the automation of the Eastern District of Michigan. Provides follow-up maintenance and support for existing applications in use within the Court system. Supports the conversion of existing local applications from older technologies and non-supported technologies using a defined project plan. Evaluates established Court processes and makes recommendations for automating processes. Works with Court staff to enhance web and other current applications. Provides guidance and oversight to others performing the automation of manual processes. Assists IT staff and unit managers with the creation of one-time and recurring reports. Other duties as assigned. Qualifications: Required: A high school diploma or equivalent with a minimum of three years of progressively responsible experience related to the technical aspects of application development, web development and System Life Cycle development methodologies. Accomplishment of computer project assignments that involved system analysis, design, programming, implementation and integration. Examples of web development will be required. At least two of the three years experience must be equivalent work at the CL-27 level. Preferred: Expertise in Cold Fusion and experience with Dreamweaver, PHP, SQL server administration and a degree in Computer Information Science. Salary: $56,566 - $91,928 (2008)
NETWORK SYSTEMS ENGINEER:
U.S.
District
Court, Eastern District of Michigan, IT Department, Detroit
,
MI
. Summary: This
position is located in the Information Technology (IT)
Department and reports to the Information Technology Manager.
The purpose of this position is to coordinate and oversee the
judiciary’s information technology networks. Duties:
Maintain current network security and recommend and
implement new technology that monitors network security.
Maintain and organized computer systems within the Court to
increase compatibility and share information. Develop and
propose short-term and long-range network improvement plans for
the Court, ensuring that the changes can be implemented with
minimal disruption. Perform backups and disaster recovery
operations for all network systems. Design, configure and
implement Wireless Network hardware and software. Maintain
contacts with professional organizations, and counterparts at
other Court units regarding availability of network products and
state-of-the-art technologies and techniques required by the
court. Analyze recurring reports produced by the network using
system capabilities, including regular statistical reports
required, and special reports upon request. Review audits, and
response times, adequacy, quality and available capacities for
the network systems. Qualifications:
A high school diploma or equivalent with a minimum of 3
years specialized and progressively responsible experience
related to the technical aspects of data processing, office
automation, and data communications and their applications,
terminology and methodology, including the accomplishment of
computer project assignments that involved systems analysis,
design, programming, implementation, integration and project
coordination; including at least 1 year equivalent to work at
the CL-27 level. Salary: $54,714-$88,985. (2007)
SYSTEMS ADMINISTRATOR: U.S.
District
Court, Eastern District of Michigan, IT Department, Detroit,
MI. Summary: This
position is located in the Information Technology Department and
reports to the IT Manager. The employee has responsibility for
the day-to-day administration of the Court’s operating
systems, servers, and networks. Duties:
Serves as a technical expert in the area of Windows and Unix
systems and networks in the IT Department with the ability to
assist in developing the employees who are responsible for the
Court’s network, Windows, and Unix applications across all
Court units. Provides ad-hoc and structured training to the
Systems Group employees. Provides support in the areas of
computer systems analysis, design, and development, maintenance,
integration and implementation, configuration, system testing
and diagnostics, executing systems technology plans, training of
Court staff, configuration in support of operational units and
procedures, coordinating efforts with other projects, and
presenting recommendations concerning long range objectives.
Responsible for the administration of systems software and
hardware, installing new operating environments and
implementation of new operating system patches, upgrades and
releases, and identifying integration issues with developers or
vendors. Determines the physical storage and bandwidth
requirements to support applications, data storage, reliability,
and security needs. Oversees initiation, verification, and
maintenance of disk backups, including off-site storage. Qualifications:
A high school diploma or equivalent with a minimum of 3
years specialized and progressively responsible experience
related to the technical aspects of data processing, office
automation, and data communications and their applications,
terminology and methodology, including the accomplishment of
computer project assignments that involved systems analysis,
design, programming, implementation, integration and project
coordination; including at least one year equivalent to work at
the CL-28 level. Salary: $65,090-$105,778. (2007)
Top
Finance/Accounting
COURT SERVICES SUPERVISOR: U.S. District Court, Eastern District of Michigan, Detroit, MI. Summary: This position is located in the District Court Clerk’s Office in Detroit. The employee is responsible for day-to-day supervision of the procurement staff responsible for procuring technology systems, equipment, furniture, supplies, interpreter and other miscellaneous services in support of the operational requirements of the Court. The employee is also responsible for the day-to-day supervision of the procurement technician responsible for checking deliveries and packing slips against purchase orders for type, quantity and condition and the supply \ warehouseman staff responsible for receiving materials, distribution and moving court property. Duties: Approves voucher payments within the Court Financial Accounting System (FAS4T) and submits to the Financial Administrator for payment certification. Ensures adherence to the on procurement practices. Assigns, directs and monitors procurement staff responsible for soliciting bids and awarding contract purchase orders for telecommunications and courtroom technology systems, office equipment, supplies, interpreter and other miscellaneous services from government and nongovernment sources through new contracts, competitive bids or existing government contracts. Verifies accuracy of purchase order, locks in data and prevents alteration. Assigns, directs and monitors procurement technician with responsibility for checking deliveries and packing slips against purchase orders for type, quantity and condition. Assigns, directs and monitors supply \ warehouseman staff with responsibility for receiving materials, distribution and moving court property. Evaluates employees work performance; plans and carries out training and development of employees. Develops and justifies annual budget needs for recurring services and other procurement contracts. Reviews accounting records of each functional budget allotment and reconciles accounts regularly with the Budget Administrator. Reviews and validates obligation reports and provides to managers as needed. Maintains access to purchasing records and database files. Manages procurement requests to ensure efficient controls of equipment and commodity inventories to a level that ensures availability without overspending or unnecessary stocking beyond court needs. Reviews open purchase order reports on a quarterly basis to ensure payments for all funding obligations are completed in a timely manner following receipt of products or services. Makes recommendations to the Financial Administrator and/or Chief of Court Services for development of new or revised internal procurement control procedures. Acts as Procurement Specialist when needed for procurement of equipment, furnishings, supplies and services up to delegated limit as certified through Contracting Officer’s Certification Program (COCP) for credit card, special services and general procurement (COCP Level 1, 2 & 3).Performs other duties as assigned. Qualifications: Required: A minimum of two years progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain (a) skill in dealing with others in person-to-person work relationships, (b) the ability to exercise mature judgment, and (3) a knowledge of the basic concepts, principles, and theories of management and the ability to understand managerial policies applicable to Procurement, including at least one year equivalent to work at the CL-27 level. COCP Certification, Levels 1-3, or equivalent. Preferred: Prior Court experience and a college degree in a related field. Knowledge of Microsoft Office Suite, Lotus Notes, FAS4T or equivalent financial accounting system. Salary: $56,566 - $91,928 (2008)
Top
Court
Reporters/Interpreters
OFFICIAL COURT REPORTER: United States District Court, District of Massachusetts, Boston, MA. Summary: The Official Court Reporter records verbatim testimony by Computer Assisted Technology (CAT) for civil and criminal court proceedings. At the request of a party or by order of the Court, the Court Reporter provides transcripts within the time frames and cost requirements of the Judicial Conference. Additionally, Court Reporters are responsible for determining that billings and formats comply with Judicial Conference requirements. Court Reporters must adhere to the requirements of the Court’s Court Reporter Management Plan of this District and maintain accurate, legible records which are subject to audits. This position involves completing record-keeping forms, documenting the information contained in reports, as well as maintaining and safeguarding records until their disposition according to the statutory requirements and Judicial Conference policy. Qualifications: At least four years of prime stenographic CAT court reporting experience in the freelance field of service or in other courts or a combination thereof; Prefer successful completion of the Certified Realtime Reporter Examination offered by the National Court Reporters Association or having passed an equivalent qualifying examination. Applications will also be considered from reporters capable of doing Realtime and committed to taking the certification examination soon; Qualified by testing for listing on the Registry of Professional Reporters of the National Court Reporters Association or passed an equivalent qualifying examination. The National Stenomask Verbatim Reporters Association examinations and the Certified Shorthand reporters examinations required by some state governments may be acceptably equivalent to the National Court Reporters Association testing; Realtime Court Reporter experience and access to CAT transcription equipment; Possess and provide all necessary personal equipment and software (e.g. computer, a display, write, cable and realtime software); Have a Certificate of Merit from the National Shorthand Reporters Association, a requirement for Level III through Level V; The successful candidate also should possess: strong interpersonal skills; maturity; responsibility; poise; tact; good judgment; initiative; ability to work harmoniously with others and effective oral and written communication skills. Salary:$75,396 - $90,476 (2008)
Top
Panel
Assistant
PANEL
ASSISTANT: District
of Columbia,
Federal Public Defender. Summary: The office of the
Federal Public Defender for the District
of Columbia has an opening for a Panel Assistant. The Panel Assistant provides support services to the
Federal Public Defender, CJA Panel Administrator, CJA Panel
members, experts and the District Court to process CJA Panel
appointments. Qualifications:
Ability to examine documents for accuracy and completeness
required. Experience
using a computer, word processing programs, and databases is
useful. Most possess
excellent oral and written communication skills, and the ability
to get along with people. Salary
based upon experience, within federal guidelines. Salary: $30,762-$37,858. (2004)
Top
Clerks/Administrative
Assistants
LAW CLERK/STAFF ATTORNEY TO U.S. MAGISTRATE JUDGE: United States District Court, Central District of California. Duties: The position’s duties include, but are not limited to: drafting legal memoranda, opinions and orders; analyzing statutes, regulations and substantive issues in the areas of habeas corpus, civil rights, discovery, social security and other civil matters; and performing case management and other administrative duties. Meticulous attention to detail is required. The attorney must carefully and thoroughly review briefs and trial records and research and analyze existing law; draft clear, concise and well-organized memoranda and proposed decisions; and make thoughtful recommendations regarding the resolution of legal issues before the court. Qualifications: Candidates must have strong academic credentials from an ABA-accredited law school; superior research, writing and analytical skills; and the ability to independently manage a large number of cases. Experience in a comparable position emphasizing legal writing and analysis preferred. Salary: $63,945 - $140,008 (2011).
JUDICIAL ASSISTANT TO FEDERAL JUDGE: United States District Court, Central District of California. Los Angeles, CA. Summary: An assistant to a District Judge performs duties and responsibilities such as the following: Receives, screens, and refers telephone and in-person callers; types legal documents, correspondence, memoranda, reports, statistics and other items; opens new case files; maintains accurate records of open, closed and transferred cases, as well as cases on appeal; maintains accurate conflict of interest data; has full grasp of proper English grammar; checks citations and quotations in items typed to assure accuracy; prepares appropriate copies; screens incoming mail and handles routine matters; routes mail to appropriate destination; reviews outgoing mail for accuracy; maintains correspondence; relieves the Judge of routine details; prepares agendas for meetings and conferences; maintains the Judge’s calendar, booking, changing and canceling appointments; maintains stock of office supplies and re-orders supplies when needed; arranges business travel, including plane tickets, auto rental and hotel lodging; files and maintains chambers case files; maintains library; pulls files for judge’s calendar and assures all pleadings are in file for hearings; prepares annual financial disclosure report; manages chambers; and performs other duties as required. Qualifications: To qualify for the position of Judicial Secretary to a District Judge, a person must be a high school graduate or equivalent; type 60 words per minute; possess excellent oral and written communication skills to include sound knowledge of spelling, punctuation and English grammar; have a professional appearance and demeanor; be able to plan, organize and prioritize work; be able to compose routine letters; has strong organizational skills needed to handle multiple assignments; be able to handle large volume of work; proficiency in WordPerfect X5, Word, Lotus Notes and voice mail systems; have two (2) years of general experience and four (4) years of specialized experience as described below. Education in an accredited college or university may be substituted for one year of general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience. A bachelor’s degree from an accredited college or university of recognized standing in such fields as business administration, finance, or management is desirable and may be substituted for two years of general experience. Education in a legal or paralegal curriculum may be substituted for a maximum of two years specialized experience on the basis of one full academic year as defined above, equals one year of experience. Los Angeles, CA. Salary: $52,852 - $83,126 (2011).
BANKRUPTCY GENERALIST: Phoenix Office and Tucson Divisional Office, United States Bankruptcy Court for the District of Arizona. Duties: Receives, scans, and reviews documents to determine conformity with appropriate rules, practices and/or court requirements. Performs cashier functions, retrieves files and makes copies of records for court personnel, attorneys, and others. Files documents meeting requirements. Routes documents to proper offices/persons after acceptance. Acts as receptionist and furnishes information to a wide variety of people within and outside of the court. Assures assignment of case numbers and randomly assigns cases to Judges. Makes entries on the docket of certain documents in certain proceedings. Creates and updates certain matrix mailing lists which includes addresses and nature of addressees. Maintains integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Prepares and ships records to the appropriate Federal Records Center and retrieves records from centers when needed. Performs other duties as assigned. Qualifications: Progressively responsible clerical, office, or other work which indicates the possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position. Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Salary: $29,461 - $45,661 (2008)
MAIL/FILE ROOM CLERK: United States Court of Appeals Eleventh Circuit, Atlanta, GA. Duties: The primary functions of this position are to receive, open, sort, route, and distribute incoming and outgoing mail and mail monies; maintain mail room storage equipment and packaging supplies; and handle special packaging including special logistical services for judges’ chambers packaging. Prepares shipping labels and outgoing packages for shipment. Ensures outgoing mail and packages are shipped by the proper method and adhere to shipping limitations and requirements. Sorts, classifies and files case records. Makes copies of records for court personnel, attorneys and others. Coordinates shipment of records to the appropriate Federal Records Center or Federal agency. Operates automated equipment (i.e., postage meter machine, bar coding machines, computerized tracking programs, etc.). Performs messenger service for the court. Lifting of boxes required. Qualifications: High school graduation, or the equivalent. Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. For placement at salary levels above minimum up to and including step 25 (considering competitive factors and an evaluation of quality of experience), at least one year general experience. Progressively responsible clerical or office experience which relates to the processing of mail in a central mail room setting such as might be found in a law office, in another court in the judicial system, or in a multi-office environment and provides knowledge of office clerical practices such as telephone usage, regulations, and record keeping, is desirable. Excess specialized experience may be substituted for general experience. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience. Salary: $24,642-$30,808 (2008)
DEPUTY CLERK: 500 Indiana Ave., NW, Washington, D.C. Summary: Duties: The Deputy Clerk works in operational divisions of the District of Columbia Courts providing secure administrative and clerical support as assigned, and providing effective customer-service to the public, judicial officers, attorneys or staff. Duties include some or all of the following: Assist general public, attorneys, judicial officers or staff; Review and process documents or orders; Complete forms; Provide or receive information; Enter or retrieve data using automated databases or manual logs; Schedule calendars, appointments, juries or services; Collect or compile statistical data; Administer oaths or affirmations; Type correspondence, reports or other documents; File jackets or case documents. Qualifications: High-school diploma or GED, plus two (2) years of clerical or administrative experience. Further education or relevant training may substitute for experience. Please submit a copy of your most recent performance evaluation with your application. For education credit, submit a copy of your transcript or diploma. Bilingual candidates are encouraged to apply. Salary: $35,392 - $46,011 (2008)
SUPERVISORY, COURTROOM TECHNOLOGY BRANCH: Information Technology Division, 500 Indiana Ave., NW, Washington D.C. Summary: Duties: This position is located in the Information and Technology Division of the DC Courts. The position is part of the Courtroom Technology Branch (CTB). Incumbent manages the day-to-day operations of the Audio Technicians in the performance of their duties; plans and assigns work schedules to ensure an even flow and distribution of work; trains employees on new technologies, procedures and guidelines; recommends personnel actions regarding subordinates; oversees the audio/visual services system, which is a Windows-based application, in order to provide a permanent, high-quality audio/visual technology of courtroom proceedings. Incumbent is responsible for Operate, procure, install, maintains, diagnose, and repairs a variety of video, audiovisual, multimedia, equipment that supports presentations, training (in-house and off-site), ceremonies, and other programs. Qualifications: Bachelor's degree in systems engineering, computer science, business administration or a related field plus four (4) years of experience in Windows 2000 and/or Windows XP applications including one (1) year as a first-level supervisor. Equivalent levels of relevant education and/or experience may be substituted. Please submit a copy of your most recent performance evaluation with your application. Salary: $69,764 - $90,698 (2008)
ADMINISTRATIVE/SPECIAL PROJECT ASSISTANT: United States Court of Appeals, Eleventh Circuit, Atlanta, GA. Duties: The administrative/special project assistant performs administrative/secretarial duties as assigned which requires the highest level of quality and professionalism. Such duties include but are not limited to: performing a substantial role in carrying out the biennial Judicial Conference which involves 600+ judicial officers and attorneys of our three-state federal circuit; planning and coordinating various meetings and court events; handling travel arrangements and processing travel vouchers; drafting and editing correspondence; answering and referring telephone calls; greeting visitors and responding to questions; creating and maintaining spreadsheets and database reports; maintaining court unit’s central filing system; arranging for equipment maintenance; and performing other functions within the Circuit Executive’s Office as assigned. Qualifications: Incumbent must present a professional demeanor and possess exceptional interpersonal and organizational skills, as well as: the ability to work independently and to prioritize and multitask; strong research and analytical skills; superior knowledge of English grammar; and excellent attention to detail. Experience with financial-related matters is a plus. Must possess excellent oral and written communication skills. Solid computer skills, enhanced word processing (WordPerfect and Word) and Excel skills are required. Access and/or other database experience desirable. In addition, must be dependable, a team player, and capable of working effectively in a high volume, fast paced office. Previous federal court experience desirable. Minimum of three years of progressively responsible administrative experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of this position. Educational requirements include a high school diploma, or equivalent. Associate’s or bachelor’s degree is advantageous. Salary: $33,789-$46,290 - $46,680-$60,699 (2008)
ADMINISTRATIVE ASSISTANT: U.S. District Court, Eastern District of Michigan. Duties: Receives, screens and refers telephone calls and personal visitors. Answers routine inquiries and provides assistance to the public as authorized, maintaining the confidentiality of sensitive matters. Inquiries come from many sources, including judges and their staff, agency heads from other courts, other court support units, and members of the bar. Maintains the Deputy Court Administrator’s calendar. Arranges for meetings or other events, including notification to participants, logistical coordination and preparation and distribution of meeting materials as required and taking meeting minutes. Arranges business travel itineraries for the Deputy Court Administrator and professional staff. Prepares travel payment vouchers in accordance with existing policies and regulations. Prepares correspondence and other materials from dictation, rough copy or own notes for the Deputy Court Administrator’s review and signature. Prepares presentation slides, presenter notes and handouts. Edits materials prepared by others for accuracy, proper grammar and spelling. Compiles and completes data for reports, bulletins, questionnaires and other documents. Monitors and tracks various Court projects status and deadlines. Responsible to complete special projects as assigned. Signs routine correspondence for the Deputy Court Administrator and professional staff as authorized. Receives, screens and routes mail to appropriate persons or offices. Receives, prioritizes and routes all incoming administrative and case-related materials from within the court to appropriate individuals in the office. Maintains correspondence control records and monitors due dates to ensure that the required action is made timely. Coordinates general activities in the immediate office, including arranging for equipment maintenance and ordering supplies. Serves as the liaison to Court Services Unit for the office’s maintenance needs (heating, cooling, lighting, cleaning). Serves as liaison to judges’ chambers and all other court support units, as well as the Administrative Office and Federal Judicial Center with respect to Clerk’s Office activities. Performs as back-up to the Administrative Assistant to the Court Administrator. Performs other duties as assigned. Qualifications: Required: High School diploma or equivalent with a minimum of 5 years progressively responsible clerical or administrative experience. Candidate must be proficient in the use of Excel, PowerPoint and Microsoft Word and/or Word Perfect. Skill and ability to manage an executive office in a professional environment. Ability to exercise mature judgment. Skill in written and oral communications, including the writing, editing and proofreading of documents for spelling, grammar, style, abbreviations and correct legal citation formats. Thorough knowledge of, and skill in using executive office procedures and a variety of other office equipment. Good knowledge of court rules, policies and procedures. Ability to maintain confidentiality and interact tactfully with a wide variety of persons. Ability to multitask. Skill in administrative matters–file maintenance, record keeping, reporting and preparation of presentation material. Preferred: Prior experience as a secretary or administrative assistant to a higher level executive position is preferable. College or specialized training, along with Court experience or other legal experience is also desirable. Salary: $38,998 - $63,406 (2008)
STATISTICAL CLERK: United States Court of Appeals, Eleventh Circuit. Duties: The primary function of this position is the entry of data into an automated case management system regarding pertinent statistical and management information from court files, including verifying and validating theaccuracy of data and reports, identifying and locating sources of data, preparing, formatting, and copying regular and specialized reports and related functions. Also performs other duties as assigned. Some lifting may be required. Qualifications: High school graduation, or the equivalent, plus two years specialized experience, including at least one year equivalent to work at CL 24 level. Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. For placement at CL 25 salary levels above minimum up to and including step 25 (considering competitive factors and an evaluation of quality of experience), at least two years of specialized experience equivalent to work mat CL 24 level is required. Progressively responsible clerical experience that required the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives or laws. Such experience may be acquired in social service organizations, as a deputy clerk in a court, in a legal office, in banking or credit firms, in real estate, insurance, or title offices, or similar. Excess specialized experience may be substituted for required general experience. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience. Salary: $37,333 - $60,699 dependent on level. (2008)
BRIEFING/CASE CLOSING CLERK: United States Court of Appeals, Eleventh Circuit, Atlanta, GA. Duties: Filing certificates of readiness, timely setting briefing schedules, filing briefs and record excerpts and compliance review, extensions of time and other motions and filings after receipt of certificate of readiness (e.g., supplemental authorities, attorney appearance forms), filing ROA, bills of costs, petitions for rehearing and rehearing en banc, stay/recall of mandates, petitions for certiorari and Supreme Court orders, 42-1(b) dismissal letters after receipt of certificate of readiness and dismissals. Some lifting may be required. Qualifications: For CL 24, high school graduation, or the equivalent, plus one year specialized experience, including at least one year equivalent to work at CL 23 level. For CL 25, high school graduation, or the equivalent, plus two years specialized experience, including at least one year equivalent to work at CL 24 level. Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Progressively responsible clerical experience that required the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives or laws. Such experience may be acquired in an appellate or federal court environment, in law firms, or in legal counsel offices, as well as elsewhere. For placement at CL 24 salary levels above minimum up to and including step 25 (considering competitive factors and an evaluation of quality of experience), at least two years of specialized experience equivalent to work at CL 23 level is required. For placement at CL 25 salary levels above minimum up to and including step 25 (considering competitive factors and an evaluation of quality of experience), at least two years of specialized experience equivalent to work at CL 24 level is required. Excess specialized experience may be substituted for required general experience. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience. Salary: $33 ,789 - $46,680 dependent on level. (2008)
ADMINISTRATIVE ANALYST: United States District Court, Southern District of Florida, Miami, Florida. Summary: The Administrative Analyst provides professional level support to Administrative sections of the Clerk’s Office, including development, implementation and evaluation of programs, conduct and management of projects, and other responsibilities that contribute to the efficiency, effectiveness and productivity of the unit and the clerk’s office. Acts as liaison on behalf of the Chief Deputy. Administration with sections within Administration, other areas within the Court, and other agencies. The incumbent conducts research and data analysis and prepares a variety of reports for the purpose of analyzing operations, budgetary trends, financial activities and providing recommendations to senior management. Duties: Act as liaison on behalf of the Chief Deputy with the Administrative sections providing day-to-day oversight, coordination, and problem-solving assistance. Assist with activities related to the procurement and contracting of supplies, equipment, services, and furnishings to provide services, materials and equipment. Assist with budget and spending plan preparations. Perform analysis on data and conduct modeling based on different scenarios. Perform cost-effectiveness studies and cost-benefit analysis. Serve as project manager on initiatives, such as: budget and financial programs, procurement initiatives, organizational reviews, general process improvement, and other special projects or events. Track and monitor ongoing special projects and activities. Prepare reports and memoranda on administrative matters to judges, senior management and others. Respond to requests for information from judges, senior management or department representatives about procedures or initiatives within the administrative areas. Assist staff in the development and updating of policy and procedural court manuals and internal controls. Research, collect, review, audit, and analyze data and information, in areas such as procurement, budget, financial operations, and other administrative areas. Prepare a variety of reports on and regarding current state of the Court, historic and current data, revenue and expense projections, purchasing and usage trends, etc., and provide recommendations. Research operational questions, problems, trends, and areas for efficiency/improvement related to data being developed and analyzed. Develop proposed resolutions to operational opportunities for improvement. Respond to inquiries and provide information within the court and to other courts, as requested; research and prepare extensive spreadsheets, documents, letters, reports, and memoranda. Perform other duties as assigned. Qualifications: A Bachelor’s degree in Business Administration, Economics, Finance or a related field from an accredited college or university is highly desired. A Master’s degree in Public Administration, Business Administration or a related field from an accredited college or university is preferred. Requires a minimum of three years of general progressively responsible administrative experience in public service or business which provides evidence that the applicant has (1) a good understanding of the methods and administrative machinery for accomplishing the work of an organization; (2) the ability to analyze problems and assess the practical implications of alternate solutions; (3) the ability to communicate with others, orally and in writing; and (4) the capacity to employ the knowledge, skills and abilities listed under Specialized Experience in the resolution of problems. Requires a minimum of three years of progressively responsible specialized experience in, or closely related to, the work of the position that has provided the particular knowledge, skills and abilities to successfully perform the duties of the position. Experience must include at least one year of work experience equivalent to the next lower level of CL26/27, as applicable. A best-qualified candidate will possess a majority of the following KSA’s: Knowledge in operational and administrative areas such as: procurement, finance, budget, and general organizational operations. Knowledge of general organizational policies, procedures, guidelines and ability to work within such controls to achieve goals. Knowledge of project management processes and techniques, including project management software. Ability to research, analyze, develop, implement, and monitor activities and procedures that affect the efficiency of court operations and the stewardship of resources. Ability to make decisions and recommendations based on findings of research and analysis as well as thorough knowledge of the policies practices and guidelines related to the job. Ability to develop options and recommend courses of action based on experience and expertise. Ability to communicate effectively, both orally and in writing, and make formal presentations to a wide variety of individuals. Skill in working with others in a team setting with the ability to motivate project team members to achieve project goals. Skill in gathering and analyzing information to determine or recommend the best course of action. Skill in preparing and analyzing budget, financial and statistical data and reports. Skill in recognizing financial and/or operating trends and recommending necessary actions. Analytical and creative skills. Excellent technology skills in a wide variety of software applications, including spreadsheet, word processing, and databases. Salary: $45,857 - $89,362 (2008)
CHIEF DEPUTY CLERK (TYPE II): United States District Court, District of Maryland, Baltimore. Summary: The incumbent works alongside another Chief Deputy (Type II) and reports to the Clerk of Court. The Chief Deputy serves as the second in command and “alter ego” for the Clerk of Court and assumes the duties of the Clerk in her absence. Duties: Primary responsibilities include, but are not limited to, assisting the Clerk in: providing leadership, management, and supervision of the Clerk’s Office in Baltimore; overseeing the business of the court, including the processing of cases, statistical reporting, case management, and serving as the custodian of official court records; formulating, implementing, monitoring, and modifying organizational policy and court rules, which involves collaboration with judges and other court personnel; interpreting and applying the appropriate statutes, rules, and operating procedures; participating and collaborating in the establishment and development of court-wide policies; developing and executing strategic and long-range plans of the Clerk’s Office and court; analyzing the overall flow of cases within the court to ensure efficiency; developing, implementing, and enforcing policies and practices to secure staff and physical assets of the court unit; emergency preparedness and disaster recovery activities; space and facilities needs for the court unit; media and public relations for the court; acquiring additional resources for the court and coordinating resource sharing with other court units; developing, administering, executing, and monitoring the budget and financial plan; directing the court’s collections and payments; coordinating and providing subject matter expertise for judicial committees and Judges’ meetings; and, interacting with the Administrative Office, Federal Judicial Center, other federal courts, the bar, government agencies, and the public to resolve complex issues of practice and procedure. Qualifications: The successful candidate must be a college graduate and have six years of progressively responsible administrative, technical, supervisory and/or managerial experience that provided an opportunity to gain strong human relations skills, the ability to exercise sound judgment, and a thorough knowledge of the basic concepts, principles, and theories of human resource and organizational management. Each candidate must also have a performance history that demonstrates strong organizational, prioritizing, and problem-solving skills, and solid oral and written communication skills. Salary: $135,243 – $158,500 (2008)
CHIEF DEPUTY CLERK: United States District Court, Clerk’s Office, Southern District of Florida, Miami, FL. Summary: Chief Deputy Clerks, at the discretion of the Court Administrator, Clerk of Court, oversee the day-to-day operation and administration of the Clerk’s Office and serve as seconds-in-command and “alter ego” to the Clerk of Court. Duties: The Chief Deputy may perform any of the following duties and responsibilities as assigned by the Court Administrator • Clerk of Court: Assist in providing leadership, management, and supervision for the operations of the clerk’s office. Assist in overseeing the business of the court, including the processing of cases, statistical reporting, case management, and serving as the custodian of official court records. Assume the duties of the clerk of court in his absence. Assist with the formulation, implementation, monitoring, and modification of organizational policy and court rules, which involves collaboration with judges and other court personnel. Interpret and apply the appropriate statutes, rules, and operating procedures, including the Guide to Judiciary Policies and Procedures and local internal controls. Assist with developing and executing strategic and long-range plans of the clerk’s office and the court. Oversee information technology staff charged with the responsibility of designing, implementing, maintaining and monitoring all Court systems, including but not limited to networking and data processing; electronic case management, including data, record, and file maintenance; systems security; data base maintenance; and statistics. Oversee continued upgrade of the Court’s case management system to include strategy, planning, policy formation, and planning for system upgrades. Work with IT managers to determine present and future automation needs, anticipating trends in emerging technologies, and developing long and short-term plans synthesizing Court needs with available technology and maximizing efficiency through improvements to existing automated systems. Assist with overseeing the recording of court proceedings, including assignment of court reporters and recorders. Provide for language interpretation. Analyze the overall flow of cases within the court to ensure efficiency. Assist with managing the jury operations of the court and make recommendations to improve juror utilization. Qualifications: Requires a minimum of seven years of progressively responsible administrative experience in public service or business which provides a thorough understanding of organizational, procedural and human aspects of managing an organization as indicated below: Education: An undergraduate or post graduate degree in public or judicial administration or related field or a law degree is required. General Experience: Requires a minimum of three years of progressively responsible administrative experience in court administration or management or a closely related field. Specialized Management Experience: Requires a minimum of four years of progressively responsible experience in administrative, professional, supervisory, or managerial work, preferably in federal or state courts, which provided an opportunity to study, practice, and implement the basic concepts, principles, policies, and theories of management. Experience in a business or institutional environment managing information technology in day-to-day operations, and in a position which required substantial familiarity with that technology, is strongly desired. Experience in a legal field which required knowledge, interpretation, and application of Federal Rules of Civil and Criminal Procedure and or federal statutes is highly desired. One year of the required specialized experience must have been at, or equivalent to, the next lower grade in the federal service. A master’s degree or completion of a Juris Doctor degree may substitute for up to two years specialized experience. Salary: $133,252 - $158,500 (2008)
CLERK
OF THE BANKRUPTCY COURT: United
States Bankruptcy Court, Eastern District of Wisconsin,
Milwaukee, WI. Summary: The Clerk of the Bankruptcy Court is a high level,
full-time professional position. The Clerk is responsible for
managing the statutory duties of the Clerk and for overseeing
the administrative activities of the court. Statutory duties include receiving and keeping the
court’s records and seal, issuing process, entering judgments
and orders, and certifying copies of court records.
Duties: In
addition to the statutory duties listed above, the Clerk is
responsible for court administration in a constantly evolving
environment. Budgets and
other resources will change from year to year, as will case
loads and judges’ needs. This
requires flexibility, creativity, self-motivation,
the ability to monitor and evaluate the court’s
functioning, and outstanding communication, motivational,
leadership, and interpersonal skills. The following is a
non-exhaustive list of the Clerk’s duties: Recruit, hire,
assign, train, evaluate, and discipline personnel. Create a
positive and pleasant environment where staff can grow in skills
and develop to their best potential, and provide opportunity for
staff to advance. Enhance and maintain positive morale in the
workplace. Consult with, make recommendations for, and implement
policies established by judges of the court. Prepare and manage
annual budget. Account for all funds received by the court, and
maintain internal controls. Serve as certifying officer for
disbursement of funds. Oversee purchasing, maintenance,
accounting for and disposal of furniture, consumable supplies,
and equipment in clerk’s office and chambers. Conduct
statistical studies and reports as required by statutes and
needs of court. Serve as coordinator of Equal Employment
Opportunity and Dispute Resolution Plan. Serve as liaison with
judges, Administrative Office of United States Courts, General
Services Administration, U.S. Marshal, U.S. Trustee, other
courts, bar associations, the circuit executive’s office,
judicial council and committees, the press, local rules
committee, and any other entities having business or relations
with the court. Present a positive image of the court to the
public and court users. Serve as secretary at judges’ meetings
and maintain record of court policies determined at such
meetings. Oversee, provide, and coordinate technical services,
website maintenance, electronic filing and case management, and
technological advances that will enhance court operation and
services. Qualifications:
The following education and experience are guidelines and
may be waived if a particular candidate possesses skills or
experience that can serve as a substitute for other factors.
In general, the position requires at least ten years of
progressively responsible administrative experience in public
service or business organization with approximately three of
those years in a position of substantial management
responsibility and leadership. Court administration experience
is a definite plus. A bachelor’s degree is desirable,
preferably with courses in law, government, administration, and
related fields. A law degree and bankruptcy experience is
desirable, but not essential. Salary: $111,349-$149,978. (2008)
DIVISIONAL
DEPUTY IN CHARGE: United
States District Court, District of South Dakota, Clerk’s
Office, Rapid City, SD. Summary: The Clerk’s Office of the US District Court for the
District of South Dakota is recruiting for a full-time,
permanent, excepted service Divisional Deputy in Charge
position. The incumbent is responsible for all clerks office
functions within the divisional office. Duties: Makes short and long range plans regarding the utilization
of staff, automated equipment, space and other resources
available to the division office. Makes recommendations to the
Clerk as to personnel actions of existing staff. Recruits for
new employees. Works with US District and Magistrate Judges who
are assigned cases in the division to coordinate and ensure that
all necessary resources are provided for courtroom operations.
Coordinates space, security and automation support issues.
Communicates regularly with the heads of other court related
agencies including the US Attorney, Federal Public Defender, US
Marshal, US Probation and the General Services Administration.
Acts as the operational manager for the division and as a member
of the Clerk’s Management team on issues that have district
wide impact. Qualifications: Three years specialized experience, including at
least one year equivalent to work at the CL 28 level which
demonstrates progressively responsible levels fo administrative,
technical, professional and supervisory-managerial experience.
Educational substitutions may be made for some experience
requirements. Preference
will be given to candidates with direct supervisory experience
in excess of the minimum three year requirement. Preference will
also be given to candidates with a bachelor’s degree from an
accredited college or university in court administration,
business, law, public administration or a related field. Salary:
$62,132-$100,976. (2008)
CHIEF DEPUTY CLERK: United States
District
Court, Southern District of Iowa, Clerk’s Office, Des Moines,
IA.
Summary: The United States District Court for the Southern District
of Iowa is accepting applications for the position of Chief
Deputy Clerk. This position is located in Des Moines,
Iowa
and is responsible for administration and supervision of the
day-to-day operations of the Clerk’s Office, managing special
projects and assignments as needed, and helping to develop
court-wide policies. Duties:
The incumbent assists the Clerk in the supervision and
management of the office, including areas such as intake,
courtroom deputies, jury, the Case Management/Electronic Case
Filing (CM/ECF) system, records management, statistical
reporting, quality assurance, staffing, and procedural manuals.
The Chief Deputy will also assist in planning, developing,
implementing, and refining office policies, procedures, and
programs to enhance the productivity of the total organization.
These duties include the following: Reviews and analyzes
organizational structure, reporting relationships, and
functional assignments, striving to meet current and future
organizational needs. Develops and communicates policies,
procedures, and objectives of management to employees to enhance
the productivity of the entire organization. Assists with
implementation of automated systems. Special projects including,
but not limited to, studies of operational areas, implementation
of new local or national programs, and various types of writing
assignments. Qualifications:
Candidates must have a minimum of 6 years of progressively responsible
administrative, supervisory, technical, professional or
managerial experience that provided an opportunity to gain: (1)
a thorough knowledge of management practices and administrative
processes; (2) skill in dealing with others in person-to-person
work relationships; (3) the ability to exercise mature judgment,
and (4) the ability to communicate effectively both orally and
in writing to a wide variety of people. At least three of the
six years of experience must have been in a position with
substantial management responsibility. The successful candidate
should be a leader, motivator, highly organized, and possess a
high degree of integrity. A bachelor’s degree from an
accredited college or university is preferred. Educational
substitutions may be made for some experience requirements.
Preference will be given to candidates with supervisory
experience and experience in a legal environment, especially the
federal courts. Salary: $107,962-$140,355. (2008)
DEPUTY
CHIEF PRETRIAL SERVICES OFFICER, TYPE II: U.S.
District
Court, Eastern District of Michigan, Detroit, MI. Summary: This
position is located in the U.S. District Court in Detroit
and reports directly to the Chief U.S. Pretrial Services
Officer. This employee assists the Chief U.S. Pretrial Services
Officer in the administration and management of pretrial
services within the judicial district of appointment. Duties:
Participate in the organization and management of the office
to ensure expeditious handling of investigative work for the
court and the effective supervision of persons on pretrial
release. Assists the Chief U.S. Pretrial Services Officer in the
formulation, implementation, and modification of pretrial
services policies in the district. Assists in the selection of
professional and clerical personnel for appointment.
Participates in systematic performance evaluation for all
subordinates. Supervises office staff including all clerical,
professional, supervisory and administrative personnel; pays
particular attention to travel, leave, and scheduling of work
hours. Perform administrative tasks including inventory of
equipment and supplies, ordering supplies, preparing statistical
reports and personnel papers, maintaining files and records, and
disposing of records. Assists in estimating personnel, space
allocation, travel expenses, and purchases of services,
equipment, and supplies. Assists in establishing and maintaining
cooperative relationships with other U.S.
pretrial and probation offices to assure all requests for
assistance from other districts are met promptly and
effectively. Assists in establishing and maintaining cooperative
relationships with all components of the criminal justice system
to include Federal, state and local law enforcement,
correctional, and social services agencies. Assists in
establishing and maintaining conditions which encourage staff
loyalty, enthusiasm and morale. Participate in public relations
to explain pretrial services to the community. Confer with
judges, attorneys, and other interested parties to interpret
office policy and procedures. Follow community issues and events
with special focus on alleviating hazardous office and field
incidents. Occasionally, Deputy Chief U.S. Pretrial Services
Officers may perform in the duties of a pretrial services
officer or supervisory pretrial services officer. Performs
related duties as required. Qualifications:
Applicant must possess six years of specialized experience,
one of which must have been at the JSP-13 level or its
equivalent (CL 29). Past performance (including outside
activities for the department, Court, Federal Judiciary,
Administrative Office, etc.) and education achievements will be
considered in the promotional process. Completion of one
academic year (30 semester or 45 quarter hours) of graduate
study in one of the social sciences may be substituted for one
year of the specialized experience; or completion of a
Master’s Degree or two years of graduate study (60 semester or
90 quarter hours) in an accredited university in one of the
accepted disciplines or a Juris Doctor (J.D.) degree may be
substituted for two years of the specialized experience.
Knowledge of Word Perfect, Lotus Notes and Microsoft Office 2007
preferred; prior court experience desirable. Salary:
$99,363-$149,000. (2008)
INTAKE/APPEALS CLERK: United States
District
Court, Western District of New York, Rochester,
NY. Summary: This
position is located in the U.S. District Court, Office of the
Clerk of Court. Under the direction of the Deputy-In-Charge, and
in conformity with federal and local rules, the Intake/Appeals
Clerk receives, checks, and processes incoming documents and
disks, cases and appeals. Duties;
The Intake/Appeals Clerk reviews incoming documents and
disks for conformity with federal and local rules, and files
documents meeting requirements; handles a busy service counter;
collects appropriate fees and monies required by the court and
issues receipts; prepares case openings, including the
assignment of judge and case numbers; monitors appeal due dates;
routes official court documents to proper parties; verifies
attorneys’ authority to practice before the court; answers
telephone and directs callers to appropriate contact and/or
answers general inquiries of callers. This position will also
provided back-up docket clerk and file clerk assistance, as
needed. Qualifications: To qualify for classification 22, a person must be a
high school graduate or equivalent; classification 23 requires a
minimum of 2 years general experience; classification 24
requires a minimum of 2 years general experience and 1 year of
specialized experience (within each classification level,
considering competitive factors and an evaluation of quality of
experience may provide placement at salary levels above the
minimum). Progressively responsible clerical, office or other
work that indicates the possession of, or the ability to
acquire, the particular knowledge and skills needed to perform
the duties of the position. Progressively responsible clerical
experience requiring the regular and recurring application of
clerical procedures involving the routine use of keyboard skills
and use of specialized terminology; and demonstrated ability to
apply a body of rules, regulations, directives, or laws. Salary:
$23,077-$51,475. (2007)
CLERK: United States
Bankruptcy
Court, Northern District of Alabama, Birmingham, AL. Summary: The
Clerk of Court is appointed by the judges of the Court. This is
a high-level management position. The Clerk is responsible for
managing the administrative activities of the Clerk’s office
and overseeing the performance of the statutory duties of the
office. Duties: Included
among the responsibilities are policy implementation and
monitoring, long-range planning, budgeting, financial
management, automation, human resource management, property
procurement and management, and public relations. Qualifications: Selective Factor Experience: Management experience
in a federal or state court system or administrative office of
courts is required. Experience: A minimum of 10 years of
progressively responsible administrative experience in public
service or business which provides a thorough understanding of
organizational, procedural and human aspects in managing an
organization. At least 3 of the 10 years experience must have
been in a position of substantial management responsibility. An
attorney who is in the active practice of law in either the
public or private sector may substitute the active practice on a
year for year basis for the management or administrative
experience requirement, but not the selective factor experience.
Education: Education in a college or university of recognized
standing may be substituted for a maximum of 3 years of the
required general experience on the basis of one academic year of
education equals 9 months of experience. A bachelor’s degree
from a college or university of recognized standing may be
substituted for 3 years of the required general experience.
Preferably such degree should have included courses in law,
government, public, business or judicial administration or
related fields. A postgraduate degree in public, business, or
judicial administration from such a college or university may be
substituted for one additional year of the required general
experience. A degree from an accredited law school may be
considered as qualifying for two additional years of the
required general experience. Salary: $141,193-$153,416. (2007)
CHIEF
DEPUTY CLERK: United States
Bankruptcy Court, Eastern District of New York. Summary:
The Chief Deputy Clerk reports directly to the Clerk of
Court. This is a senior level management position responsible
for assisting the Clerk with the administration, supervision,
planning and management of the daily operations of the Clerk’s
Office. There will be very significant responsibilities and
duties required in the area of human resources and personnel
management that often challenge a large and busy metropolitan
court with multiple court sites. Duties: In the absence of the Clerk, the Chief Deputy assumes the
functions and responsibilities of the Clerk. Among other duties,
the Chief Deputy is responsible for the efficient delivery of
the following support services; human resources and personnel
management; case administration including electronic case filing
and case management; courtroom services; case intake; internal
controls; records management; training; information technology;
statistical reporting; quality control; financial and budget
management; property management; space and facilities; and
procurement. Other responsibilities include, but are not limited
to: working closely with the Clerk, Judges, management team and
all staff, to develop, implement and refine office policies,
procedures and programs to enhance productivity of the total
organization; establishing long-range schedules, priorities and
deadlines for completion of work assignments and special
projects; and reviewing, analyzing and making recommendations on
organizational structure, reporting relationships and functional
assignments. Qualifications:
Candidates must possess a minimum of 6 years of
progressively responsible administrative, managerial,
professional, or other responsible work which provided an
opportunity to gain (a) a thorough knowledge of management
practices and administrative processes; (b) skill in dealing
with others in person-to-person work relationships; and (c) the
ability to exercise mature judgment. At least 3 of the 6 years
experience must have been in a position of substantial
management responsibility. Further requirements are
progressively responsible experience in administrative,
managerial, or professional work, which provided an opportunity
to acquire a strong knowledge of the basic concepts, principles,
policies and theories of management including human resources
and personnel management. Education: An undergraduate degree
from a college or university of recognized standing with courses
in business, government, finance, public administration or
related fields is strongly preferred. Education above the high
school level in accredited institutions may be substituted for
the general experience on the basis of one academic year (30
semester or 45 quarter hours) equals nine months of experience.
Completion of one academic year (30 semester or 45 quarter
hours) of graduate study in an accredited university in such
fields as business or public administration, political science,
criminal justice, law, management or related field, may be
substituted for one year of specialized experience. Completion
of a master’s degree or two years of graduate study (60
semester or 90 quarter hours) in an accredited university in
such fields as business or public administration, political
science, criminal justice, law, management, or related field –
or completion of a Juris Doctor (JD) – degree may be
substituted for two years of specialized experience. Salary:
$98,554-$154,600. (2007)
CHIEF
DEPUTY CLERK: United States
District Court, District of South
Dakota,
Sioux Falls, SD.
Summary: The Clerk’s Office Dakota is recruiting for a
full-time, permanent, excepted service Chief Deputy Clerk
position. The Chief Deputy Clerk is an executive position
reporting directly to the Clerk of Court and is responsible for
assisting in the supervision, planning, developing, implementing
and refining of office policies, procedures and programs; and
management of the operations of the office. Duties: Responsible
for reviewing and analyzing organizational structures, reporting
relationships and functional assignments, meeting current and
future organizational needs. Establishing and adjusting
long-range schedules, priorities and deadlines for completion of
work assignments, and coordinating work schedules among
subordinate units. Assigning and explaining work requirements to
subordinate levels of supervision for new or changed programs,
functions, goals and processes. Establishing operating
guidelines to implement procedures, methods and other work
related changes. Recommends personnel actions concerning
subordinate managers and evaluating their performance. Performs
other related duties as assigned by the Clerk of Court. Qualifications:
A minimum of 6 years of progressively responsible,
successful, and substantive administrative experience in public
service or business that provides a thorough understanding of
planning needs, organizational requirements, procedural
necessities, and human aspects of managing a complex and
multi-faceted organization. At least 3 of the 6 years of
experience must have been in a position with substantial
management responsibility. An advanced degree in one of the
following fields: management, business, law, technical
application, court administration, public administration,
behavioral science or the related from an accredited college or
university is preferred. Educational substitutes may be made for
some experience requirements. Salary: $89,115-$153,416. (2007)
CASE
PROCESSOR: Office
of the Clerk, U.S. Court of Appeals for the Tenth Circuit,
Denver, CO. Summary: The
U.S. Court of Appeals for the Tenth Judicial Circuit is seeking
candidates for the position of Case Processor. This position
operates as a member of a team. A team player with skill in
dealing with others is essential. Duties:
A Case Processor receives, reviews, and completes data entry
requirements for appellate court documents. Additional
responsibilities include monitoring compliance with federal and
local rules, initiating correspondence, and drafting court
orders. Substantial telephone and in person contact with
counsel, litigants and court personnel for the purpose of
providing general and specific information or guidance is
required. Qualifications:
High school diploma or equivalent; at least two years
related clerical or administrative office experience; ability to
communicate effectively both orally and in writing. Ability to
use computer technology; professionalism in dealing with court
personnel and the public; ability to work closely and well with
others in a team environment. Preferred skills: Court
experience, especially appellate court; experience with
electronic filing; college degree; experience in a legal
environment and/or legal training; work experience which
provided the applicant with a high degree of analytical skills;
ability to take initiative; strong organizational skills.
Salary: $36,467 - $45,615. (2006)
Top
Judicial Council/Conference
CIRCUIT EXECUTIVE:
United States
Court of
Appeals, Eleventh Circuit. Duties: The Circuit Executive is appointed by the Eleventh Circuit
Judicial Council and serves as Secretary to the Council. Under
direction of the Council and Chief Judge, the Circuit Executive
provides policy analysis and development as well as program
management to the Judicial Council. The Circuit Executive
further supports and carries out other duties mandated by
Congress and the Judicial Conference of the United States
Courts. The Circuit Executive serves as liaison to the
Administrative Office of the U.S. Courts, the Federal Judicial
Center, the courts of the various states in which the circuit is
located, the U.S. Marshals Service, the General Services
Administration, state and local bar associations, civic groups,
news media, and other private and public groups having an
interest in the administration of the courts. Qualifications:
At least three of the 10 years experience must have been in
a position of substantial management responsibility. Strong
analytical, communication, and interpersonal skills. Ten years
of progressively responsible administrative experience in public
service or business which provides a thorough understanding of
organizational, procedural and human aspects in managing an
organization. At least three of the 10 years experience must
have been in a position of substantial management
responsibility. Strong analytical, communication, and
interpersonal skills. J.D.
or L.L.B. degree, or a postgraduate degree in public, court, or
business administration, or related field. Understanding of the
administration of the federal court system and a demonstrated
record of senior level administrative and management experience
in a court environment, public service or business that provides
a thorough understanding of the planning, organizational,
procedural and human aspects of managing an organization.
Salary: $165,200
(2007)
CIRCUIT EXECUTIVE:
United States
Courts for the Ninth Circuit,
San Francisco
,
California
. Duties:
The
Circuit Executive is appointed by the Ninth Circuit Judicial
Council and serves as Secretary to the Council. Under the
direction of the Chief Judge, the Circuit Executive provides
such administrative services as implementing policies,
developing programs, organizing and staffing council committees,
organizing circuit judicial conferences and other duties
mandated by Congress or the U.S. Judicial Conference. The
Circuit Executive also serves as liaison to the Administrative
Office of the U.S. Courts, the
Federal
Judicial
Center
, the courts of the various states in which the circuit is
located, the U.S. Marshal's Office, state and local bar
associations, civic groups, news media, and other private and
public groups having an interest in the administration of the
courts. Qualifications:
JD or LL.B. degree, or a postgraduate degree in public, court,
or business administration, or related field. A demonstrated
record of senior level administrative and management experience
in public service or business that provides a thorough
understanding of the planning, organizational, procedural and
human aspects of managing an organization. Salary: $165,200
(2007)
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Directors/Coordinators
SUPREME COURT COUNSEL AND STATE COURT ADMINISTRATIVE OFFICE GENERAL COUNSEL: Michigan Supreme Court. Lansing, MI. Summary: The position oversees issues involving interaction with the executive and legislative branches of government; serves as the primary contact between the Court and the judiciary committees of the state legislature; and provides legal counsel to the state court administrator and staff of the SCAO. Communicate with judicial, legislative, and executive branch entities on behalf of the chief justice and the Court for the purpose of advancing, explaining, or defending the Court’s goals and priorities. Develop and implement plans for obtaining the cooperation of legislative and executive branch representatives. Serve as liaison to the executive and legislative branches on goals of the Court and on issues affecting the administration of justice. Analyze and develop policy initiatives and make recommendations concerning the administration of justice, including monitoring and analyzing legislative proposals and policy developments affecting the Court’s ability to accomplish its administrative goals and exercise its legal prerogatives. Respond to calls from legislators and legislative staff on a variety of issues that may require research of statutes and court rules, and provide information and assistance on areas of mutual concern to the Court and legislature. Monitor legislation affecting the judiciary. Assign legislation to SCAO analysts for analysis. Review and prioritize legislative agenda items flagged by SCAO. Conduct research and follow up on legislative agenda items. Request legal representation of the Attorney General’s Office when necessary. Monitor the progress of litigation involving the judicial branch with the assigned assistant attorney general. In cases involving the Court, assist the assigned assistant attorney general by reviewing pleadings, providing general guidance to ensure the Court’s interests are properly represented, and serving as liaison with the justices’ insurance company. Provide oversight in the promulgation of court rules process. Assist the Court with the formulation, development, and promulgation of court rules and administrative orders. Write staff reports to describe the meaning and impact of new and amended court rules and administrative orders, and recommend appropriate action. Provide general counsel services to the state court administrator and SCAO staff. Provide legal advice and perform legal research, analysis, and writing involving the interpretation and implementation of law and administrative policy arising from the management and administration of the trial courts and/or SCAO. Work with regional administrators and other SCAO staff in policy development, court administration, and judicial ethics issues. Communicate with judicial associations and with local and state government entities concerning the Court’s priorities in the administration of justice. Attend and make presentations on behalf of the Court at various events hosted by the State Bar, judicial associations, and others. Work with staff of the State Bar on policies and initiatives. Qualifications: Juris Doctor (JD) from an accredited law school. More than seven years of experience with state government providing knowledge of legislative process and court administration. Must possess strong legal research, writing and oral presentation skills. Active membership in the Michigan State Bar required. Salary: $92,206 - $124,027 (2011).
DIVISION MANAGER: United States District Court, Southern District of Ohio, Columbia, OH. Duties: Acts as a liaison from the Clerk’s Office to the District and Magistrate Judges, attorneys, and other court/government agencies and the general public. Establishes and adjusts long range schedules, priorities and deadlines for regular and special work assignments and coordinates work schedules among subordinate staff. Assigns and explains work requirements to subordinates for new or changed programs, functions, goals and processes. Establishes operating guidelines to implement procedures, methods and other work-related changes. Studies continuing problems in the quantity and quality of work and takes or recommends necessary corrective actions. Selects or recommends the selection of staff. Recommends personnel actions concerning staff and evaluates their performance. Approves leave and long range vacation schedules. Qualifications: Candidates must possess a minimum of seven (7) years of previous work experience including: three (3) years of responsible administrative, professional or other responsible experience which provided an opportunity to gain a general knowledge of management practices and processes; skill in simultaneously handling multiple projects, issues and responsibilities; and, the ability to exercise sound judgment. Three years of progressively responsible specialized experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives or laws. One (1) year of specialized experience must be equivalent to work at the CL 27 level. Must possess outstanding leadership, organizational, project management and human relations skills, and excellent written and oral communication skills. Salary: CL 28 $53,459 - $86,879 DOQ (2008)
DEPUTY CIRCUIT EXECUTIVE: United States Court of Appeals, Eleventh Circuit. Duties: Overall supervision of operational and administrative functions of the Office of the Circuit Executive. Direct supervision of a diverse group of professionals and upper-level managers. Assist in the development of organizational goals and objectives. Research, analyze, and synthesize statutes, policies, and regulations governing a wide range of issues, including government fiscal and procurement law, canons of ethical behavior, personnel and employment matters, and judiciary practices and procedures. Provide expert and/or legal opinions regarding acceptable options and best practices. Prepare written memoranda, policies, and manuals for wide distribution to judicial officers and staff. Coordinate staff efforts, monitor and ensure timely compliance with project deadlines, and evaluate and memorialize lessons learned during major projects and operations. Administer a complex personnel system to include hiring, evaluating, motivating, training, coaching and mentoring employees. Study and recommend changes to organizational structure and individual job descriptions to maximize overall office efficiency and effectiveness. Supervise the planning and coordination of the biennial circuit judicial conference and special events such as investitures, dedications, and ceremonies. Interact courteously and professionally with judges and high-level government, legal, law enforcement, and private sector officials. Qualifications: A minimum of ten years of progressively responsible administrative, professional, or legal experience, including at least five years of extensive and substantial management responsibility is required. Demonstrated, excellent written and oral communications abilities and strong interpersonal and analytical skills are essential. An undergraduate degree from an accredited university is required. A law degree is strongly preferred, but a graduate degree in business, public, or judicial administration or other related academic disciplines combined with substantial court administration experience may be substituted. The successful applicant must have the ability to digest a substantial quantity of oral and written materials and produce clear, concise, and accurate written work product. Applicants are required to submit a self-edited writing sample of no more than three pages that will be considered in determining the applicant’s qualifications for this position. Salary: $131,227 - $158,500 (2008)
ASSISTANT CIRCUIT EXECUTIVE FOR OPERATIONS AND COURT ADMINISTRATION: United States Court of Appeals for the Sixth Circuit, Cincinnati, Ohio. Summary: Duties: the position is located in the Office of the Circuit Executive in Cincinnati, Ohio. The incumbent will be responsible for assisting the Circuit Executive in discharging responsibilities assigned by the Judicial Council or the Chief Circuit Judge. The incumbent will be responsible for wide-ranging administrative review of plans, policies, rules, and guidelines, will serve as a principle resource to the judicial council and its committees, and as a principle advisor to the Circuit Executive. The incumbent will also provide management-level oversight to the Circuit Executive’s Office human resources, procurement , and emergency preparedness functions. Occasional overnight travel will be required. Qualifications: Candidates must have a bachelor’s degree in business or public administration and at least eight years of increasingly responsible experience in administrative management in an enterprise in the public or private sector. Experience in court administration is preferred. A graduate degree in judicial or public administration is also preferred and may be substituted for up to two years of experience. Experience with office suite word processing, spreadsheet, database and presentation software programs is also required. Candidates must possess and be able to demonstrate strong oral and written communication skills as well as strong interpersonal skills. Salary: CL30/31 (2008)
DIVISIONAL MANAGER: United States Bankruptcy Court, District of Arizona. Summary: As a member of the management team, the Divisional Manager has overall responsibility for the day-to-day operation of the Tucson and Yuma Divisional Offices. The incumbent is a liaison with judges, is the building coordinator for the Walsh Courthouse and Yuma Court building, coordinates issues with GSA, the U.S. Marshals Service and the court. The Divisional Manager represents the Clerk in the District of Arizona and reports to the Clerk of Court and Chief Deputy Clerk. Duties: Manages, provides direction, conducts performance evaluations and leadership to the divisional office staff, including case administration, quality assurance, courtroom services, case intake, records management, and statistical reporting. Policy implementation and monitoring, long-range planning, staff training and development, budget management, finance, property management. Demonstrates strong leadership and human relation skills, the ability to exercise sound judgment, and organizational management. Ability to work effectively with judges, chambers staff, management, the public, and members of the bar. Manage with limited resources in ever-changing and demanding environments, strong organizational prioritizing and problem solving skills, and exceptional oral and written communications skills. Works closely with the Tucson Judges to provide administrative support as needed. Interpreting and advising the divisional office staff on all management goals and objectives. Knowledge of automated systems. Qualifications: Minimum five years of progressively responsible court experience in administrative, technical, professional, supervisory or managerial work. Demonstrated ability to exercise mature judgment and a thorough knowledge of concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the U.S. Bankruptcy Court. The successful candidate must be able to balance varying workloads, prioritize tasks and have experience in budget management. A bachelor’s degree in legal, business or public administration or in a related field is required. A law degree or master’s in public administration is preferred. Salary: $62,132-$100,976 -- $73,419-$119,325 DOE(2008)
COURT SERVICES MANAGER: U.S. District Court, Detroit, Michigan. Summary: This position is located in the Court Services department in Detroit, Michigan. The Court Services Manager reports to the Deputy Court Administrator and is responsible for providing administrative services to all Court units (Clerk’s Office, Probation Department and Pretrial Services Agency), judges and chamber’s staff. The administrative services include Procurement, Space and Facilities, and Finance. Duties: Supervises Court Services Specialist who provides administrative services to the Court Services Manager, Court Services Supervisor, Financial Supervisor and Space and Facilities Coordinator. Recommends personnel actions for those listed above including appointment, promotions, disciplinary actions and termination. Ensures that Court Internal Controls are accurate and audited on a regular basis. Makes recommendations for changes when necessary. Ensures that Court Services staff are properly trained and hold proper certification when required to complete their duties. Manages contract court reporting, interpreting and other contractual services under such terms and conditions prescribed by the Judicial Conference. Serves as primary security liaison for the Court to outside agencies. Procurement Supervises the Court Services Supervisor who is responsible for the day-to-day operation of the procurement function and supervision of the Procurement staff. Manages the Court’s procurement and contract service, including contract court reporting, and interpreter services. Manages the procurement of all furniture and furnishings, Information Technology (IT) equipment, general office equipment, telecommunications equipment and services, mail delivery, pick up and shipping, postage, consumable supplies, printing and parking, moving services, temporary help, renovation projects, training and advertising. Supervises the Space and Facilities Coordinator who is responsible for coordinating building maintenance service needs, space and facilities improvements, and safety or security corrections through maintenance, construction or renovation projects. Serves as senior liaison with the General Services Administration (GSA) and the Administrative Office (AO) with respect to the acquisition of additional space for tenant alterations and other reimbursable services by GSA. Supervises the Financial Supervisor who is responsible for the day-to-day operation of the Financial Department and supervision of the Financial staff. Responsible for reporting and accounting for all money received in and processed through the Clerk’s Office in compliance with the Court’s internal control procedure. Arranges for banking institutions to meet depository requirements for all funds not required by law to be transferred to the Treasury or other agencies. Performs other duties as assigned. Qualifications: Required: Bachelor's degree with a minimum of 10 years of progressively responsible administrative experience, including at least 5 years in a position with substantial management responsibility. Preferred: Master's degree in public, business or judicial administration; management experience in a federal or state court. Candidates must possess a strong knowledge of automation systems, strong analytical and interpersonal skills, strong managerial skills, including the ability to communicate effectively both orally and in writing; knowledge of Word Perfect, Lotus Notes and Windows 2000. Salary: $79,484 - $129,182 (2008)
CASE MANAGER: United States District Court, Southern District of Iowa, Council Bluffs, Iowa. Summary: The United States District Court for the Southern District of Iowa is accepting applications for the position of Case Manager. This position is located in Council Bluffs, Iowa and reports to the Case Manager Supervisor in Des Moines. Currently the position is planned as full-time, however part-time hours may be considered. The Case Manager performs docketing and quality assurance work, courtroom deputy duties, management of an assigned caseload, and other case management work. This is a one-person office, so the successful candidate should be self-motivated, and have the ability to handle a wide variety of duties and people in any given day. Duties: Makes summary entries of all documents and proceedings on the docket, ensuring that all automated entries are appropriately linked and all necessary actions taken for proper case management. This includes, but is not limited to: pleadings, petitions, motions, complaints, minutes, orders, judgments, and dismissals. Prepares notices, judgments, and orders for transmission to appropriate parties. Answers inquiries on case status and court procedures. Performs all necessary courtroom deputy duties for civil and criminal proceedings before both magistrate and district judges. Processes requests made by chambers and supervisors. Runs docket activity report and performs quality assurance on entries from previous day. Checks motions and deadlines reports and takes appropriate action. Acts as a liaison among the clerk’s office, the bar, and the judge to ensure that cases proceed smoothly and efficiently. Other duties as assigned including but not limited to: intake, cashier, receiver for purchases, help desk, records/exhibit management, mail processing, general facilities management, interpreter/court reporter coordination, appeals, naturalization, CVB, small purchases, juror check-in, stocking and maintenance of supplies for jurors, etc. Qualifications: To qualify for the CL 25, applicants must have two years of specialized experience related to processing legal documents and monitoring legal procedures, use of specialized terminology, as well as demonstrated ability to apply a body of rules, regulations, directives, or laws. One of those years must be equivalent to work at the CL 24 level. Demonstrated ability to work in a team environment and to be effective in both oral and written communication is also required. Salary: $36,022 - $64,513. (2008)
ADMINISTRATIVE SUPERVISOR: U.S. Bankruptcy Court, Eastern District of Michigan, Duties: The Administrative Supervisor is responsible for planning, directing, and supervising the work of professional staff in the areas of finance, procurement, space & facilities, and administrative support services. The incumbent will provide oversight on a broad array of projects covering these major program areas. Representative duties include: planning short and long-term work strategies; overseeing work completion; conducting performance appraisals; assisting with staff development; and, maintaining time/attendance records. The position reports to the Chief Deputy Clerk. Qualifications: Applicants should have supervisory experience and also have successful work experience in the area of finance, procurement, or space & facilities management. Project management experience and a bachelor’s degree in public administration, business administration or finance is preferred. Previous experience in a court environment is helpful, but not required. To qualify for the CL29, the applicant must have a minimum of three years of specialized and progressively responsible supervisory experience with at least one year equivalent to the level of work classified as CL28 under the Court Personnel System or GS/ JSP-12. To qualify for the CL30, the three years of specialized and progressively responsible supervisory experience must have included at least one year equivalent to the level of work classified as CL29 under the Court Personnel System or GS/JSP-13. A degree with academic excellence or graduate work may be substituted for some specialized experience CONDITIONS OF EMPLOYMENT: The position of Administrative Supervisor is classified as “high sensitive.” Employment will be considered provisional pending the successful completion of an initial 10-year background investigation with updates performed every five years thereafter. Continued employment will depend upon the successful completion and favorable determinations based on these investigation results. Applicants must be US citizens or be eligible to work in the United States. Employees of the Federal Judiciary are hired as “excepted service” appointments. Salary: $67,265 - $99,363 dependent on level. (2008)
PROJECT SPECIALIST: U.S. District Court, Eastern District of Michigan, Detroit, MI. Summary: This position is located in the Clerk’s Office in Detroit and reports to the Director of Information Technology (IT). The employee’s broad areas of responsibility include: ensuring the successful and timely completion of all projects using efficient Project Management methodologies; coordinating and managing project time lines to ensure that project milestones are met and documenting the project from conception through customer sign-off. Duties: Under the direction of the Director of IT, meets with Court Unit Executives or their designees to assist in the development of program proposals. Initiates, plans and tracks progress of all Court projects. Facilitates working sessions with members of the project teams, provides training in project management to employees of the Court. Analyzes the project or problem to be solved, along with other team participants, and actively contributes to development of solutions. Develops and updates a time line, project plan, risk mitigation plan, communication plan, resource requirement, project cost and other project management related documentation for each project. Ensures project meetings are regularly scheduled and properly documented. Manages multiple projects simultaneously with consistency to ensure task deadlines are met at each stage through completion. Performs the day-to-day management of all phases including: gathering requirements, designing, developing, testing and deploying solutions. Monitors progress of each project, modifying the time line, when necessary, with agreement of the project leaders and team members. Delivers each project on-time, within budget, on scope and with high quality meeting stakeholder requirements. Ensures that meeting minutes and project documentation are accurately kept and distributed to the project team members, sponsors and other appropriate personnel receive in a timely manner. Ensures change management methodologies are followed for new and ongoing Court projects. Acts as a liaison between Court Unit Executives, area managers, other project sponsors and the project or development team. Regularly updates the Director of IT on progress and unforeseen needs of the project teams, risks analysis, status, requirements that may impact strategic direction. Develops documentation in the form of handbooks, detailing all project office processes and procedures, and facilitates user acceptance testing. Updates Court documentation to include process and procedure handbooks as changes occur. Perform other duties as assigned. Qualifications: Required: A degree in a related field from an accredited university and a Certificate in Project Management. A minimum of three years progressively responsible experience in Project Management and Project Documentation using accepted Project Management methodologies. At least two of the three years experience must be as a Project Manager on large scale projects and be equivalent work at the CL-27 level. Experience coordinating and managing project time lines from conception through customer sign-off. Ability to read and analyze blueprints, shop drawings, CAD drawings, contracts and specifications. Experience using Windows Professional Suite and project management software. Preferred: Prior court experience and a degree in Project Management from an accredited university. Salary: $56,566 - $91,928 (2008)
ASSISTANT CIRCUIT EXECUTIVE: Space and Facilities, United States Courts for the Ninth Circuit, San Francisco, CA. Duties: The incumbent serves as liaison between the Administrative Office (AO) of the United States Courts (Washington, DC) and Ninth Circuit courts on national issues affecting the courts and oversees support for and/or development of space and facilities projects directly impacting activities of the Ninth Circuit Judicial Council and the Office of the Circuit Executive. Ensures compliance with federal policy and regulations; resolves facilities issues; proposes strategies; policies to improve judiciary space delivery system; and coordinates courthouse security issues. Initiates, directs and supervises the development, implementation and administration of the Ninth Circuit's annual budgets for the lease, construction, repair, alteration and maintenance of court facilities in the Ninth Circuit. Alerts all court units of budget information requirements in anticipation of formal budget call; develops and provides court units with guidelines on what to consider in identifying funding requirements; monitors and advises court units on budget development; assembles and reviews all budget documentation; validates and modifies budget submissions as necessary. Prepares budget summary for Judicial Council approval, reports budget requirement to the AO; monitors budget progression to final approval. Authorizes local funding of approximately $800,000 each year as obligations become due. Initiates, directs and/or supervises the development of forecasts identifying the future space needs of the Ninth Circuit judiciary; incorporates these forecasts in the Ninth Circuit space funding and implementation programs. Researches, develops and/or reviews statistical data on space resources needs; assesses projected space requirements; develops time line and coordinates and monitors delivery of space and facilities; negotiates with the AO to ensure that long range plans are included in its 5 year plan; resolves problems with General Services Administration (GSA) and other agencies to ensure that time schedules and space requirements are met. Manages the various rent components of the circuit rent budget process. This requires obtaining design and construction estimates and evaluating impact on future rent. Develops strategies to influence authorities and facilitate processes involved in the acquisition, construction, alteration, or repair of space for the Ninth Circuit judiciary. Prioritizes judiciary projects competing for available funds; determines project impact on court operations; develops interim solutions for lower priority projects; monitors and facilitates project approval process; mediates or negotiates to secure appropriate approvals from various individuals and groups. Initiates, directs, supervises and/or participates in the planning, implementation and management of space and facilities construction and repair and alteration projects for the Ninth Circuit judiciary. Initiates and manages project implementation; ensures that documentation is in compliance with judiciary programs; makes recommendations. Facilitates the progression of space and facilities construction and repair and alteration projects initiated on behalf of the Ninth Circuit judiciary. Monitors project progress through site visits and communications with other authorities; reviews various stages of project to anticipate potential problems; investigates project impediments; proposes recommendations for solutions. Screens, approves requests, and authorizes allocations of space. Determines the validity of space needs, reviews alternate solutions. Acts as liaison between the Judicial Council and all affected parties, including the local court, the AO and GSA, to implement Council decisions. Negotiates new space delivery schedule with GSA and the end user; monitors progress of delivery of new space, intervening when necessary to resolve problems or obstacles. Significant travel within the circuit will be required. Qualifications: An advanced degree from an accredited college or university, preferably in architecture or facilities-related field. Responsible, high-level managerial experience in a court or legal environment working with judicial staff or equivalent high level managers. Experience working with the federal General Services Administration and their procedures and regulations. Appropriate educational substitutions may be credited as one year of experience. At least three or five years of successful management, consulting or supervisory experience in all facets of major project development, policy formulation, and space management oversight. This experience must have included managing major space and facilities construction projects; initiating and implementing innovative ideas and programs; recommending major policy changes at a corporate, regional, or equivalent, level; analyzing and negotiating contracts; and troubleshooting and facilitating resolution of construction logjams. Salary: $101,134 - $149,000 (2008)
PROJECT SPECIALIST: United States District Court, Detroit, MI Summary: This position is located in the Clerk’s Office in Detroit and reports to the Director of Information Technology (IT). The employee’s broad areas of responsibility include: ensuring the successful and timely completion of all projects using efficient Project Management methodologies; coordinating and managing project time lines to ensure that project milestones are met and documenting the project from conception through customer sign-off. Duties: Under the direction of the Director of IT, meets with Court Unit Executives or their designees to assist in the development of program proposals. Initiates, plans and tracks progress of all Court projects. Facilitates working sessions with members of the project teams, provides training in project management to employees of the Court. Analyzes the project or problem to be solved, along with other team participants, and actively contributes to development of solutions. Develops and updates a time line, project plan, risk mitigation plan, communication plan, resource requirement, project cost and other project management related documentation for each project. Ensures project meetings are regularly scheduled and properly documented. Manages multiple projects simultaneously with consistency to ensure task deadlines are met at each stage through completion. Performs the day-to-day management of all phases including: gathering requirements, designing, developing, testing and deploying solutions. Monitors progress of each project, modifying the time line, when necessary, with agreement of the project leaders and team members. Delivers each project on-time, within budget, on scope and with high quality meeting stakeholder requirements. Ensures that meeting minutes and project documentation are accurately kept and distributed to the project team members, sponsors and other appropriate personnel receive in a timely manner. Ensures change management methodologies are followed for new and ongoing Court projects. Acts as a liaison between Court Unit Executives, area managers, other project sponsors and the project or development team. Regularly updates the Director of IT on progress and unforeseen needs of the project teams, risks analysis, status, requirements that may impact strategic direction. Develops documentation in the form of handbooks, detailing all project office processes and procedures, and facilitates user acceptance testing. Updates Court documentation to include process and procedure handbooks as changes occur. Perform other duties as assigned. Qualifications: Required: A degree in a related field from an accredited university and a Certificate in Project Management. A minimum of three years progressively responsible experience in Project Management and Project Documentation using accepted Project Management methodologies. At least two of the three years experience must be as a Project Manager on large scale projects and be equivalent work at the CL-27 level. Experience coordinating and managing project time lines from conception through customer sign-off. Ability to read and analyze blueprints, shop drawings, CAD drawings, contracts and specifications. Experience using Windows Professional Suite and project management software. Preferred: Prior court experience and a degree in Project Management from an accredited university. Salary: $56,566 - $91,928 (2008)
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Support/Pre-Trial Services
MANAGEMENT ANALYST: United States District Court, Southern District of Florida, Miami, FL. Summary: The Management Analyst provides professional level support to Administrative sections of the Clerk’s Office, including development, implementation and evaluation of programs, conduct and management of projects, and other responsibilities that contribute to the efficiency, effectiveness and productivity of the unit and the clerk’s office. Acts as liaison on behalf of the Chief Deputy. Administration with sections within Administration, other areas within the Court, and other agencies. The incumbent conducts research and data analysis and prepares a variety of reports for the purpose of analyzing operations, budgetary trends, financial activities and providing recommendations to senior management. Duties: Act as liaison on behalf of the Chief Deputy with the Administrative sections providing day-to-day oversight, coordination, and problem-solving assistance. Assist with activities related to the procurement and contracting of supplies, equipment, services, and furnishings to provide services, materials and equipment. Assist with budget and spending plan preparations. Perform analysis on data and conduct modeling based on different scenarios. Perform cost-effectiveness studies and cost-benefit analysis. Serve as project manager on initiatives, such as: budget and financial programs, procurement initiatives, organizational reviews, general process improvement, and other special projects or events. Track and monitor ongoing special projects and activities. Prepare reports and memoranda on administrative matters to judges, senior management and others. Respond to requests for information from judges, senior management or department representatives about procedures or initiatives within the administrative areas. Assist staff in the development and updating of policy and procedural court manuals and internal controls. Research, collect, review, audit, and analyze data and information, in areas such as procurement, budget, financial operations, and other administrative areas. Prepare a variety of reports on and regarding current state of the Court, historic and current data, revenue and expense projections, purchasing and usage trends, etc., and provide recommendations. Research operational questions, problems, trends, and areas for efficiency/improvement related to data being developed and analyzed. Develop proposed resolutions to operational opportunities for improvement. Respond to inquiries and provide information within the court and to other courts, as requested; research and prepare extensive spreadsheets, documents, letters, reports, and memoranda. Perform other duties as assigned. Qualifications: A Bachelor’s degree in Business Administration, Economics, Finance or a related field from an accredited college or university is highly desired. A Master’s degree in Public Administration, Business Administration or a related field from an accredited college or university is preferred. Requires a minimum of three years of general progressively responsible administrative experience in public service or business which provides evidence that the applicant has (1) a good understanding of the methods and administrative machinery for accomplishing the work of an organization; (2) the ability to analyze problems and assess the practical implications of alternate solutions; (3) the ability to communicate with others, orally and in writing; and (4) the capacity to employ the knowledge, skills and abilities listed under Specialized Experience in the resolution of problems. Requires a minimum of three years of progressively responsible specialized experience in, or closely related to, the work of the position that has provided the particular knowledge, skills and abilities to successfully perform the duties of the position. Experience must include at least one year of work experience equivalent to the next lower level of CL 25 (GS 9) or CL 27 (GS 11), as applicable. Individual hired at a CL27 level will be eligible for advancement to the CL28 level without additional competition. A best-qualified candidate will possess a majority of the following KSA’s: Knowledge in operational and administrative areas such as: procurement, finance, budget, and general organizational operations. Knowledge of general organizational policies, procedures, guidelines and ability to work within such controls to achieve goals. Knowledge of project management processes and techniques, including project management software. Ability to research, analyze, develop, implement, and monitor activities and procedures that affect the efficiency of court operations and the stewardship of resources. Ability to make decisions and recommendations based on findings of research and analysis as well as thorough knowledge of the policies practices and guidelines related to the job. Ability to develop options and recommend courses of action based on experience and expertise. Ability to communicate effectively, both orally and in writing, and make formal presentations to a wide variety of individuals. Skill in working with others in a team setting with the ability to motivate project team members to achieve project goals. Skill in gathering and analyzing information to determine or recommend the best course of action. Skill in preparing and analyzing budget, financial and statistical data and reports. Skill in recognizing financial and/or operating trends and recommending necessary actions. Analytical and creative skills. Excellent technology skills in a wide variety of software applications, including spreadsheet, word processing, and databases. Salary: $45,857 - $89,362 (2008)
CASE MANAGER: United States District Court – Southern District of Iowa. Summary: The United States District Court for the Southern District of Iowa is accepting applications for the position of Case Manager. The position is located in Davenport, Iowa and reports to the Deputy-in-Charge. The Case Manager performs docketing and quality assurance work, courtroom deputy duties, management of an assigned caseload, and other case management work. Duties: Makes summary entries of all documents and proceedings on the docket, ensuring that all automated entries are appropriately linked and all necessary actions taken for proper case management. This includes, but is not limited to: pleadings, petitions, motions, complaints, minutes, orders, judgments, and dismissals. Prepares notices, judgments, and orders for transmission to appropriate parties. Answers inquiries on case status and court procedures. Performs all necessary courtroom deputy duties for civil and criminal proceedings before both magistrate and district judges. Processes requests or makes modifications requested by chambers and supervisors. Runs docket activity report and performs quality assurance on entries from previous day. Checks motions and deadlines reports and takes appropriate action. Acts as a liaison among the clerk’s office, the bar, and the judge to ensure that cases proceed smoothly and efficiently. Answers inquiries on cases status. Other duties as assigned including but not limited to: intake, receiver for purchases, help desk, records/exhibit management, interpreter/court reporter coordination, appeals, naturalization, CVB, small purchases, etc. Qualifications: To qualify for the CL 25, applicants must have two years of specialized experience related to processing legal documents and monitoring legal procedures, use of specialized terminology, as well as demonstrated ability to apply a body of rules, regulations, directives, or laws. One of those years must be equivalent to work at the CL 24 level. Demonstrated ability to work in a team environment and to be effective in both oral and written communication is also required. Salary: $36,3658 - $64,513(2008)
SUPPORT SPECIALIST: U.S. Pretrial Services, United States District Court, Detroit, Michigan. Summary: The support specialist is a demanding position located in the Bay City office of the Pretrial Services Agency for the Eastern District of Michigan. This is a small satellite office with responsibilities for monitoring a large sparsely populated area. The employee is required to maintain the ongoing processes of the office and address the needs of the defendant in the absence of the officer. The support specialist is under the direct supervision of the Administrative Officer. Duties: Notifies defendants of impending arraignments via summons letters; appears in court for arraignments and diversion signings; provides oral court summaries in magistrate’s chambers; provides reporting instructions to clients; conducts collateral requests for other districts; assists defendants in the preparation of Financial Affidavits; appears and testifies in court when ordered; interacts with defendants and their families, court personnel, judicial officers, other law-enforcement officers, and vendors. Conducts urinalyses in the absence of a female pretrial officers; completes file material requests; requests and accepts NCIC/LEIN information; monitors a detention case load; establishes and schedules appointments for diversion interviews; coordinates the signing dates for diversion agreements in conjunction with the United States Attorney’s Office; enters statistical data into the PACTS database, i.e., intake, hearings, violations, modification, and terminations. Qualifications: A high school diploma or the equivalent with at least two years general clerical/ administrative experience. Must possess routine keyboard skills and working knowledge of Microsoft Word and/or Word Perfect. Must possess tact, good judgment, poise, and initiative and have the ability to maintain confidences. Salary: $29,461 - $36,822. (2008)
U.S. PRETRIAL SERVICES OFFICER: : US District Court, Eastern District of Michigan, Detroit, Michigan. Summary: This position is located in the United States District Court in Detroit and reports to the Supervising Pretrial Services Officer. The work is fast-paced and demanding. All employees assigned to the unit need to be able to work well under pressure and adjust to a diversified work force and clientele. Duties: Conducts investigations into criminal and social backgrounds of individuals charged with federal offenses. Gathers, evaluates, verifies, and reports information to the Judge in writing or orally based on the pretrial services investigation. Provide pretrial release or detention recommendations based on the collection of significant factors. Prepares Financial Affidavits and informs the Court of the charged individual’s need for financial assistance for legal representation. Develops a supervision plan, monitors and evaluates the behavior of persons on pretrial release to insure compliance with release conditions through in-office conference, telephone contacts, and field visits. Maintains case records as required by statute, the Court, the Administrative Office of the United States Courts, and the Chief Pretrial Services Officer. Informs the Court of all violations of pretrial release conditions, arrests and any danger that the released person comes to pose upon the community, and recommends appropriate modification of release conditions. Collects urine specimens for pre and post bond substance abuse screening and report results to the Court according to Agency policy. Refers persons on pretrial release to Agency contracted vendors for assistance in securing medical attention (alcohol, drug, and mental health) and social services (temporary housing). Collects, verifies, prepares and reports information for the United States Attorney Office pertaining to pretrial diversion of any individual who is or may be charged with an offense under the diversion guidelines. Required to participate in firearms and defensive tactics training. Carrying a firearm is not mandatory and will only be granted upon successful qualification, training, and approval by the Chief U. S. Pretrial Services Officer and the Chief U. S. District Court Judge. Performs all other related duties as assigned. Qualifications: To qualify for the position of U. S. Pretrial Services Officer, the applicant must have earned a bachelor’s degree from an accredited college or university in the field of social service or a field appropriate to the subject matter of the position and must have at least one year of specialized experience to compete for entry at grade CL 25, and at least two years specialized experience to compete for entry at grade CL27. (Specialized experience is defined as progressively responsible experience, gained after completion of a Bachelor’s Degree in such fields such as probation/pretrial services, parole, corrections, criminal investigation, or work in substance/addiction treatment). Must possess routine keyboard skills and working knowledge of Microsoft Word and/or WordPerfect. Progressively responsible experience in the investigation, supervision, counseling and guidance of defendants in community correction or pretrial programs is required. Experience in closely allied fields such as educational guidance counselor, social worker, caseworker, psychologist, substance abuse treatment specialist, and correctional researcher may constitute a portion of the specialized experience. Experience as a police officer, FBI agent, customs agent, marshal, or similar positions do not meet the requirements of specialized experience. Specialized experience must be earned after the bachelor's degree has been granted. Educational Substitutions: Completion of one academic year (30 semester or 45 quarter hours) of graduate study in one of the social sciences may be substituted for one year of the specialized experience; or Completion of a master's degree or two years of graduate study (60 semester or 90 quarter hours) in an accredited university in one of the social sciences may be substituted for two years of the specialized experience. NOTE: A degree which relies primarily upon credit for life experience rather than academic course work is not considered as qualifying for substitution of education experience for actual work experience under this section. Salary: $38,998 - $58,503 (2008)
SUPPORT SERVICES SPECIALIST: US District Court, Eastern District of Michigan, Detroit, Michigan. Summary: This position is located in the Support Services Unit of the U. S. Pretrial Services Agency in Detroit and reports to the Administrative Officer. The employee provides a variety of administrative and operational services necessary for the agency to conduct business and enhance its overall productivity. Duties: Monitors and processes detention cases and maintains all documentation. Reviews prisoner lists, conducts searches on CM/ECF, Autotrack, and PACTS, to validate the location of a defendant. Conduct NCIC/LEIN checks as requested. Obtain urine specimens from female defendants in the absence of a female officer, as requested. Ability to collect, compile, and report statistical data. Prepares all alternative to detention contractor purchase orders and monitors expenditures for the same. Places consumable supply orders for the agency, monitors delivery and inventory of the same to ensure accommodation of agency needs. Answer all general inquiries based on knowledge of U. S. Pretrial Services Officers’ activities and program operations. The employee performs other duties as assigned for the enhancement of the agency, including the duties of the Drug Technician. Qualifications: Required: A high school diploma or the equivalent with at least two years general clerical / administrative experience. Must possess routine keyboard skills and working knowledge of Microsoft Word and/or WordPerfect. Possess tact, good judgment, poise, and initiative and have the ability to maintain confidences. Court Personnel Classification level requirements: CL 23 High school diploma or equivalent with at least two years general experience. CL 24 Two years specialized experience equivalent to work at grade CL 23. CL 25 Two years specialized experience, with at least one year equivalent to work at grade CL 24. Salary: $31,895 - $39,532 (2008)
PROCUREMENT SPECIALIST: U.S. District Court, Eastern District of Michigan , Detroit, MI. Summary: This position is located in the Court Services Office in Detroit, Michigan and reports to the Court Services Supervisor. The employee is responsible for procuring automation systems, equipment, furniture, supplies and miscellaneous services in support of the operational requirements of the Court. This responsibility encompasses the Clerk’s Office, Probation Department, Pretrial Services Agency and judges’ chambers. Duties: Prepares purchase orders for supervisory approval. Procures computer automation equipment, network systems, telecommunications and general office equipment, furnishings, supplies and miscellaneous services from government and non-government sources through new contracts, competitive bids or existing government contracts. Contracts for maintenance and repair of equipment, telephones and furniture. Checks deliveries and invoices against purchase orders for type, quantity and condition. Processes bills and invoices from vendors and contractors and prepares payment vouchers. Meets with requestors to ensure full understanding of the need and that the proposed purchase will satisfy the need. Meets with vendors and contractors to ensure quantity and item description satisfy the need of the requestor. Maintains purchasing records for each assigned budget object code (BOC). Assists the Court Services Supervisor in developing budget requests and justification. Maintains GSA and other supplier catalogs for review by judges and court personnel in making or suggesting kind or type of item needed. Makes recommendations to the Court Services Supervisor for developing or revising internal procurement procedures. Performs other duties as assigned Qualifications: A high school diploma or equivalent with a minimum of two years progressively responsible procurement experience that involved the preparation of purchase orders for supervisory approval and knowledge of the rules, regulations, terminology, etc. of the area of procurement administration, including at least one year equivalent to work at the CL-24 level. Salary: $38,988 - $63,406 (2008)
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Public Defenders
FEDERAL PUBLIC DEFENDER: Districts of Colorado and Wyoming, United States Court of Appeals for the Tenth Circuit. Denver, CO. Qualifications: A member in good standing in the bar of the state in which he/she is admitted to practice; a minimum of five years criminal practice experience, preferably with significant federal criminal trial experience, which demonstrates an ability to provide zealous representation of consistently high quality to criminal defendants; an ability to effectively administer the office; a reputation for integrity; and a commitment to the representation of those unable to afford counsel. Salary: $155,500 (2011).
FEDERAL PUBLIC DEFENDER: District of Utah, United States Court of Appeals for the Tenth Circuit. Qualifications: A member in good standing in the bar o the state in which he/she is admitted to practice; a minimum of five years of criminal practice, preferably with significant federal criminal trial practice, which demonstrates an ability to provide zealous representation of consistently high quality to criminal defendants. Salary: $155,500 (2011).
FEDERAL PUBLIC DEFENDER: Western District of Oklahoma, United States Court of Appeals, Tenth Judicial Circuit. Summary: The U.S. Court of Appeals for the Tenth Circuit is accepting applications from all qualified persons for the position of Federal Public Defender for the Western District of Oklahoma. The office is headquartered in Oklahoma City. The term of appointment is four years. The Federal Public Defender provides federal criminal defense services to individuals unable to afford counsel. Qualifications: An applicant must be/have: a member in good standing in the bar of the state in which he/she is admitted to practice; a minimum of five years criminal practice experience, preferably with significant federal criminal trial experience, which demonstrates an ability to provide zealous representation of consistently high quality to criminal defendants; an ability to effectively administer the office; a reputation for integrity; and a commitment to the representation of those unable to afford counsel. Salary: $149,000 (2008)
FEDERAL PUBLIC DEFENDER: United States Court of Appeals for the Tenth Circuit, District of Kansas. Summary: There are offices in Kansas City, Topeka and Wichita, and the Defender is currently in Kansas City. The term of office is four years, with potential for successive appointments. The Federal Public Defender provides federal criminal defense services to individuals unable to afford counsel. Qualifications: An applicant must be/have: A member in good standing of the bar in the state to which he/she is admitted to practice; A minimum of five years criminal practice experience, preferably with significant federal criminal trial experience, which demonstrates an ability to provide zealous representation of consistently high quality to criminal defendants; An ability to effectively administer the office; A reputation for integrity; and A commitment to the representation of those unable to afford counsel. Salary: $149,000 (2008)
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