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Current
Employment Opportunities
Court
Clerk Job Descriptions
Clerk
of Court
CLERK
OF THE COURT:
(This
positions serves a large urban court or district) (General
Description) Summary: Under general direction of a court
administrator, manages the clerical and financial operations of
a large urban court or district and fulfills statutory
requirements of Clerk of Court. Duties: Oversees clerical
support activities relating to the administration of legal
process and procedures. Oversees the supervisory staff who hire,
train, evaluate and discipline court clerk staff. Prepares and
manages district court budgets and monitors expenditures to
assure compliance with budget allocations. Performs quality
audits to ensure accuracy of court records. Evaluates processes
and procedures and makes recommendations for streamlining
operations and creating uniformity between court sites. Qualifications: Bachelor's degree in public or business administration, criminal
justice or related field plus four years of progressively
responsible experience in court operations OR eight years of
progressively responsible court operations experience. At least
one year of supervisory experience is necessary. Knowledge of
management practices and procedures; court processes, including
case management techniques; legal terminology; accounting
practices and procedures; customer service practices and
information systems is also required. (2009).
CLERK OF COURT: United States Bankruptcy Court, Central District of California. Los Angeles, California. Summary: The Executive Officer/Clerk of Court is an executive level manager who reports directly to the Chief Judge of the United States Bankruptcy Court, Central District of California. The position requires an individual who possesses the leadership, management and technical expertise necessary to anticipate and resolve complex administrative and operational challenges quickly and effectively. Duties: The Clerk manages the administrative and operational activities of the clerk’s office to ensure that its statutory duties are properly discharged. The Clerk’s responsibilities include: (1) computer and information systems management; (2) human resource management; (3) financial management and budgeting; (4) statistical analysis and reporting; (5) policy origination and implementation; (6) long-range planning; and (7) public relations. Qualifications: minimum of 10 years of progressively responsible supervisory and/or management experience in public administration or the private sector. Federal court system experience is desired. Candidates must demonstrate the degree of leadership and interpersonal skills necessary to manage successfully a complex organization. Candidates must have the ability to: (1) lead with vision; (2) articulate priorities and manage effectively; (3) sustain a high level of organizational excellence; (4) develop and execute strategic plans; (5) foster strong and effective working relationships; (6) manage computer systems and operations at multiple locations; (7) integrate current and future technologies; (8) analyze data; and (9) communicate effectively. Candidates must have, at a minimum, a bachelor’s degree in business, public administration, or a related field from an accredited college or university. An advanced degree in a related field is strongly preferred and may be substituted for up to 2 years of professional experience. Salary: $167,258 - $174,000 (2009).
CLERK OF COURT: United States Court of Appeals, Fifth Circuit. New Orleans, LA. Summary: The Clerk of Court is the chief operating officer for the Clerk’s Office and reports to the Chief Judge through a judge designee. The Clerk has full administrative responsibility for all aspects of Clerk’s Office operations, including planning, organizing, and staffing, as well as financial, personnel, records, and case management. The Clerk’s Office exercises delegated decision-making authority to act for the court on certain procedural motions, costs and fees. The Clerk’s Office manages several operating expense allotments on behalf of the court. Duties: The responsibilities of the position, under the supervision of the court, include but are not limited to the following: Conduct the business of the court, including case management, manual and electronic records maintenance, management of court calendars, statistical reporting, special studies, opinion publication and circulation, and management of electronic case filing system. Establishment and continuing maintenance of relationships with the district courts of the circuit and with the practicing Bar and governmental agencies having business before the court. As delegated by the court, under local rules, disposition of motions filed in cases before the court and determination of cost disputes as they arise. Interpretation of the Federal Rules of Appellate Procedure and the rules of the court and explanation of same to counsel, as well as implementation thereof. As requested, consultation with and recommendation to the court on matters affecting the court's business. Participation in the process of planning the annual circuit budget and forecasting personnel needs. Qualifications: The successful candidates must have at a minimum a bachelor’s degree in a related field from an accredited college or university. A master’s degree, relevant post graduate certification, or a Juris Doctor (J.D.) degree is preferred and may be substituted for up to 2 years of professional experience. A minimum of 10 years progressively responsible administrative experience n public service or business which provided a thorough understanding of organizational, procedural, and human aspects in managing an organization. This should be experience where the incumbent has gained a general understanding of court operations, the ability to lead with vision, the ability to sustain a high level of organizational excellence, the ability to develop and execute strategic plans, the ability to articulate management priorities, the ability to foster strong and effective working relationships, the ability to integrate current and future technologies, and the ability to analyze data. The overall experience must also include a minimum of 5 years of progressively responsible, successful, and substantial experience or a supervisory or management role. Salary: $150,533 - $163,389 (2009).
ASSISTANT CLERK OF COURT: Office of Court Administration, Second Judicial District Court. Reno, Nevada. Summary: The Assistant Clerk of Court is assigned to Court Administration, serving at the pleasure of the District Court Administrator. Duties: The Assistant will direct, manage, supervise and coordinate filing office operations, personnel, court clerks, and deputy clerks. The Assistant will have the support of two filing office supervisors to assist in the supervision of the filing office personnel. The Assistant will work closely with the Assistant Court Administrator regarding supervision of Family Division court clerk staff. This position is responsible for developing policy and procedure manuals, training and implementation of these manuals. This position will also be responsible for selecting statistical reporting and analysis involving caseload filings and caseload management set by the Nevada Supreme Court, Administrative Office of the Court, and District Court Chief Judge. Maintenance and preservation of case records (paper, electronic, microfilm) will also be a responsibility of this position. This position will also coordinate assigned activities with the limited jurisdiction courts, outside agencies, and general public. Additional duties will include coordination with staff and other court managers on assignments and special projects as required. Qualifications: Six years of increasingly responsible administrative experience involving supervision, case flow management, clerk of court duties, fiscal management, and court operations. A bachelor’s degree from an accredited college or university in public administration, business administration, judicial administration, or a closely related field. Graduate degree from an accredited college or university with major coursework in public administration, court management, judicial administration, law, or a related field. Salary: $71,614 - $103,854. (2009).
CLERK OF THE COURT: United States District and Bankruptcy Court, District of Idaho. Boise, Idaho. Summary: The Clerk of Court is responsible for leading and directing all of the administrative and operational areas of the combined Clerk’s office and overseeing the performance of the statutory duties of the office. Duties:The Clerk of Court duties may include: making recommendations to the Judges regarding court policies and procedures, analyzing and implementing statutes, rules, and procedures affecting the operations of the court, preparing and managing the annual budget, conducting special studies as directed and preparing decentralized statistical and narrative reports, acting as liaison with various government agencies on a variety of matters necessary to court activities such as automation, fiscal and personnel matters, directing the court’s financial services functions including purchasing and accounting, monitoring automation planning and implementation, directing staff responsible for the processing of civil, criminal, and bankruptcy cases, the maintenance of official records, court calendar management, and the management of the case management and electronic filing system, and hiring and assigning personal. Qualifications: Candidates must have at minimum a bachelor’s degree in a related field from an accredited college or university. A master’s degree, relevant post graduate certification or a Juris Doctor (J.D.) is preferred and may be substituted for up to 2 years of professional experience. Candidates must have a minimum of 10 years progressive experience in the area of public and/or court administration. Federal court system experience is preferred. This experience should include a general understanding of court operations, the ability to successfully lead with vision, the ability to sustain a high level of organizational excellence, the ability to develop and execute strategic plans, the ability to articulate management priorities, the ability to foster strong and effective working relationships, the ability to integrate current and future technologies and the ability to analyze data. The overall experience must also include a minimum of 5 years progressively responsible supervisory and/or management experience. Salary: $150,533 - $163,389 (2009).
CASE INITIATION CLERK: Eleventh Circuit, United States Court of Appeals, Atlanta GA. Duties: Receiving cases and screening for completeness, docketing, jurisdictional screening submissions, TOF/CAS, initial attorney appearance forms, characterization/routing of pro se filings, CJA appointments, IFP motions, filing fees, miscellaneous cases docketing, initial computer entries, consolidated/related cases, emergency cases, motions, and42-1(b) dismissal letters. Some lifting may be required. Qualifications: For CL 24, high school graduation, or the equivalent, plus one year specialized experience, including at least one year equivalent to work at CL 23 level. For CL 25, high school graduation, or the equivalent, plus two years specialized experience, including at least one year equivalent to work at CL 24 level. Salary: $35,161-$48,545. (2009)
CLERK OF COURT: U.S. Bankruptcy Appellate Panel, 9th Circuit. Pasadena, CA. Summary: The Clerk of Court is appointed by the judges of the panel in which he or she serves. This is a high-level executive position which functions under the direction of the chief judge of the panel. The panel has jurisdiction to determine bankruptcy appeals from nine western states. The Clerk of Court is responsible for managing the operational and administrative activities of the Clerk’s Office and overseeing the performance of the statutory duties of the office. Work includes supervision of the panel’s two staff attorneys and six clerical staff, as well as frequent interaction with the panel’s six judges, law clerks and chamber staff, judges and staff of other federal courts at all levels, the staff of the Administrative Office of the U. S. Courts, and the public. Duties: Administration: Supervision and training of staff; Administrative policy analysis and implementation; Quality control; Budgeting and resource planning; Automation planning and implementation; Statistical reporting; Operational and Legal: Rules analysis and implementation; Advise judges and staff on court policies and procedures; Oversight of staff work product; Case management and court calendar management, and; Legal research and proofreading final court decisions. Qualifications: Minimum of 10 years of progressively responsible administrative experience in public service or business, which provides a thorough understanding of organizational, procedural and human aspects in managing an organization. At least 3 of the 10 years must have been in a position of substantial management experience. An attorney who is in the active practice of law in either the public or private sector may substitute said active practice on a year-for-year basis for the management and/or administrative experience requirements. Demonstrated skills in prioritizing, problem-solving and managing limited resources against multiple demands. Strong leadership and organizational skills, solid oral and written communication skills, and computer proficiency. Maturity, good judgment, high ethical standards and a positive work attitude. Ability to adapt and lead in a changing work environment. Preferred Qualifications: Degree from an accredited law school. Membership in a bar of a state, territorial or federal court of general jurisdiction. At least 4 years of work experience as an attorney is desired; a practice which includes bankruptcy and/or appellate work is preferred. Experience with electronic record systems. Salary: $105,566 - $137,242; $105,566 - $137,242. (2009)
DEPUTY COURT EXECUTIVE OFFICER 2: Bernalillo County Metropolitan Court, Administration Division, Human Resource Division. Albuquerque, NM. Summary: This is a senior-level management position that reports directly to the Court Executive Officer. This Deputy Court Executive Officer acts as the Clerk of the Court and oversees and directs the case management divisions of the Court which include criminal and civil cases. Duties: Work closely with court judges, law enforcement representatives, the Metropolitan Detention Center and city and county officials. May testify before legislative committees. Participate on statewide committees. May perform other duties in order to meet the operational needs of the Court. Qualifications: Education: Bachelor’s degree from an accredited college or university in business or public administration or a related field. Education Substitution: Associates degree from an accredited college or university in business or public administration or a related field, plus two (2) years’ experience that must include budget, finance, procurement, human resources and contracts administration. Experience: Two (2) years in court management or advanced managerial experience in budget, finance, procurement, human resources and contracts administration, of which two (2) years of supervisory experience. Experience Substitution: Relevant graduate level education may substitute for up to two (2) years’ experience at a rate of 30 semester hours equal to one (1) year of experience. Education may not substitute for supervisory experience. Salary: $59,290 - $74,112/annually DOE. (2009)
CLERK OF THE SUPREME COURT: New Jersey Judiciary. NJ. Summary: The New Jersey Judiciary is seeking an experienced attorney with excellent administrative, analytical, and leadership skills to serve as Clerk of the Supreme Court. The Clerk reports to the Chief Justice and Associate Justices, and is the chief administrative officer of the Supreme Court. This position is responsible for the overall management of the Supreme Court Clerk’s Office, the Board of Bar Examiners, the Committee on Character, and the Board on Attorney Certification. Duties: Assigned tasks include ensuring the efficient processing of the cases before the Court, attorney and judicial disciplinary matters, bar admissions, the attorney certification program, and miscellaneous applications such as petitions for review from Supreme Court Committee decisions. The Clerk is responsible for scheduling Supreme Court oral argument calendar, setting conference agendas, recording votes, drafting orders, filing Court opinions, and undertaking such other tasks as may be assigned by the Chief Justice of the Court. The Clerk is also responsible for the management of the Supreme Court’s budget, purchasing, information technology, and personnel actions (other than direct hires by the Justices). The Clerk also supervises the Director of the Office of Attorney Ethics, the Chief Counsel to the Disciplinary Review Board, and the Executive Director of the Lawyers’ Fund for Client Protection. In addition, the position undertakes special assignments and administrative duties as may be required by the Chief Justice of the Court. Qualifications: Graduation from an American Bar Association-approved law school. Management experience in substantially all of the following areas: responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Admission to practice and current good standing as an Attorney-at-Law in the State of New Jersey. Broad legal knowledge, superior writing skills, and familiarity with Rules of Court are strongly preferred. Salary: $104,010 - $137,821. (2009)
CLERK OF THE COURT: District Court of Oregon, Portland OR. Summary: The Clerk is responsible for managing the administrative activities of the Clerk's Office and overseeing the performance of the statutory duties of the office. The Clerk must understand and apply principles of organizational management, human resources practices, informational technology operations, finance and procurement functions, budget preparation and implementation, facilities management, and staff development. The Clerk works closely with the judges of the district in designing and implementing policy, acting as liaison between the judges and Clerk's Office personnel, and representing the district to external stakeholders and constituents. Duties: Consult with, make recommendations to, and support 19 judges of the district court, including matters regarding court policies and procedures; Hire, assign, promote, and supervise organizationally diverse personnel, as well as designing and managing training programs for Clerk's Office personnel; Design, prepare, and actively manage the annual budget; Prepare statistical and narrative reports on various aspects of the Clerk's Office and the court's operations, and conduct special studies as directed; Work with various governmental agencies on a variety of matters necessary to court activities such as data processing, fiscal and personnel matters; Direct, through subordinate staff, the court's financial service function including purchasing, juror payments, and accounting functions; Direct staff responsible for the processing of civil and criminal cases, the issuance of process and the maintenance of official records in the custody of the court; and Manage the jury operations of the court and make recommendations as required to improve juror utilization. Qualifications: Qualified applicants will possess at least ten (10) years of progressively responsible administrative experience in public service or business which provides a thorough understanding of organizational, procedural, and human aspects in managing an organization. At least 3 of the 10 years of experience must have been in a position of substantial management or leadership responsibility. In addition to the years of required work experience, qualified applicants must also possess a bachelor's degree from an accredited college or university, preferably in a business-related discipline relevant to the court's operational environment, such as public, business or judicial administration. Salary: $158,267 – 171,784. (2009)
CLERICAL ASSISTANT: Office of Attorney Ethics, Supreme Court of NJ, AOC. Ewing, NJ. Summary: The Office of Attorney Ethics is seeking an energetic, dependable and extremely detail-oriented individual to work on a part-time basis. The selected individual will perform a variety of clerical, administrative tasks in connection with the maintenance of the Judiciary’s Central Attorney Management System which is a centralized database of attorneys and firms involved in the practice of law throughout the state of NJ. Duties: Duties will include entering data submitted by attorneys with the filing of their Annual Attorney Registration statements; reviewing registration information; contacting firms to verify data; responding to questions posed by the attorneys and firm managers relating to the filing of annual attorney registration information; responding to requests from other offices within the Judiciary to enter attorney and firm data; tracking and reporting workload volume; and other related tasks in support of office operations. Qualifications: Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. This position is limited to a maximum of 944 hours in a fiscal year. Salary: $18.00/hour. (2009)
RECORDS CLERK: United States District Court, Northern District of Ohio; Cleveland, OH. Summary: The Records Clerk performs various functions in accordance with approved internal controls, procedures, and rules. The Records Clerk serves as a records and reproduction clerk, provides customer service, retrieves and deposits the mail to/from the U.S. Postal Service pick-up center, and sorts and delivers the mail within the clerk’s office. Qualifications: Two years of general experience. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Salary: $31,644 - $51,424. (2009)
CLERK OF THE DISTRICT COURT II: North Dakota Court System; Fargo, ND. Summary: The Clerk of District Court II is responsible for planning, directing, organizing and supervising all personnel assigned to the Office of the Clerk of District Court. This position is responsible for developing office operational procedures associated with all district court cases involving criminal, civil, restricted, traffic or other cases filed with district court. Duties: Plans, organizes and supervises the administration, processes and operations of the Clerk of District Court Office. Supervises the daily activities, functions and workflow of the office and its personnel. Monitors and supervises the daily functions and activities of court case management, records management and court administration involving cases of a civil, criminal, restricted, traffic or other cases from the initial filing of cases to final disposition. Develops and coordinates the implementation of internal operating procedures and policies in the Clerk of District Court Office. Carries out the duties of the office set by statute, rules, policies and established procedures of the Court. Assists in the development and monitors the Clerk of District Court budget. Qualifications: Requires a bachelor’s degree in judicial administration, public administration, business, management, or a related degree and three years of experience including a combination of supervisory related experience and progressively responsible administrative experience. OR Associate’s degree in business, management, judicial administration, public administration, or related degree and four years of experience including a combination of supervisory related experience and progressively responsible administrative experience. Salary: $4,678 monthly. (2009)
CLERK OF THE BANKRUPTCY COURT: Eastern District of Wisconsin, U.S. Bankruptcy Court. Milwaukee, Wisconsin. Summary: The Clerk of the Bankruptcy Court is a high level, full-time professional position. The clerk is appointed by and serves the judges of the Bankruptcy Court pursuant to 28 U.S.C. § 156. This is an at-will position. The Clerk is responsible for managing the statutory duties of the Clerk and for overseeing the administrative activities of the court. Statutory duties include receiving and keeping the court’s records and seal, issuing process, entering judgments and orders, and certifying copies of court records. The Clerk manages a staff of approximately 45 employees. There are four bankruptcy judges who hold court in Milwaukee, Wisconsin, and periodically hold hearings in Oshkosh and Green Bay. Duties: In addition to the statutory duties listed above, the Clerk is responsible for court administration in a constantly evolving environment. Budgets and other resources will change from year to year, as will case loads and judges’ needs. This requires flexibility, creativity, self-motivation, the ability to monitor and evaluate the court’s functioning, and outstanding communication, motivational, leadership, and interpersonal skills. The following is a non-exhaustive list of the Clerk’s duties: recruit, hire, assign, train, evaluate, and discipline personnel; create a positive and pleasant environment where staff can grow in skills and develop to their best potential, and provide opportunity for staff to advance; enhance and maintain positive morale in the workplace; consult with, make recommendations for, and implement policies established by judges of the court; prepare and manage annual budget; account for all funds received by the court, and maintain internal controls; serve as certifying officer for disbursement of funds; oversee purchasing, maintenance, accounting for and disposal of furniture, consumable supplies, and equipment in clerk’s office and chambers; conduct statistical studies and reports as required by statutes and needs of court; serve as coordinator of Equal Employment Opportunity and Dispute Resolution Plan; serve as liaison with judges, Administrative Office of United States Courts, General Services Administration, U.S. Marshal, U.S. Trustee, other courts, bar associations, the circuit executive’s office, judicial council and committees, the press, local rules committee, and any other entities having business or relations with the court; present a positive image of the court to the public and court users; serve as secretary at judges’ meetings and maintain record of court policies determined at such meetings; and oversee, provide, and coordinate technical services, website maintenance, electronic filing and case management, and technological advances that will enhance court operation and service. Qualifications: The following education and experience are guidelines and may be waived if a particular candidate possesses skills or experience that can serve as a substitute for other factors. In general, the position requires at least ten years of progressively responsible administrative experience in public service or business organization with approximately three of those years in a position of substantial management responsibility and leadership. Court administration experience is a definite plus. A bachelor’s degree is desirable, preferably with courses in law, government, administration, and related fields. A law degree and bankruptcy experience is desirable, but not essential. Excellent oral and written communication skills are required, and a writing sample in addition to the narrative described below (without editing by another person) must be supplied upon request. Candidates must show proven leadership and organizational skills, as well as demonstrated interpersonal skills. Salary: $111,349 - $149,978. (2008)
CLERK OF COURT: U.S. District Court for the Western District of Michigan, Grand Rapids. Summary: The United States District Court for the Western District of Michigan is accepting applications for a full-time Clerk of Court. The position is located in Grand Rapids, Michigan. The Clerk of Court is appointed by the judges of the Western District of Michigan. This is a high level management position which functions under the direction of the Chief Judge of the Court. The Clerk of Court is responsible for managing the various administrative activities of the clerk’s office and overseeing the performance of the statutory duties of the office. Duties: Consulting with and making recommendations to the judges regarding court policies, procedures and operations; Hiring and assigning personnel; Preparing and managing the annual budget including short-term and long-range planning; Conducting special studies and preparing statistical and narrative reports as directed; Working with various governmental agencies on a variety of matters necessary to court activities; Directing through subordinate staff the court’s financial service function including purchasing, juror payments, and accounting functions, and Directing staff responsible for the processing of civil and criminal cases, the issuance of process and the maintenance of official records in the custody of the court. Qualifications: Experience 1. General: A minimum of 10 years of progressively responsible administrative experience in public service or business which provides a thorough understanding of organizational, procedural and human aspects in managing an organization. 2. Management Responsibility: At least three of the 10 years experience must have been in a position of substantial management responsibility. 3. Practice of Law: Active Practice: An attorney with management experience in the active practice of law in the public or private sector may substitute said active practice on a year-for-year basis for the management or administrative experience requirement. B. Education/Educational Equivalents: 1. Undergraduate: A bachelor's degree from a college or university of recognized standing is required and may be substituted for a maximum of three (3) years of the required general experience. Preferably such degree should have included courses in law, government, public, business or judicial administration or related fields. 2. Postgraduate: A postgraduate degree in public, business or judicial administration from such a college or university may be substituted for one additional year of the required general experience. 3. Legal: A degree from an accredited law school may be considered as qualifying for two additional years of the required general experience. Salary: $126,618 - $157,999 (2008)
CLERK OF CIRCUIT COURT: Circuit Court, Eau Clair County, WI. Summary: The selected applicant will commence the duties of office on August 15, 2008, by appointment of a majority of the Circuit Judges, and will serve out the current term of elective office expiring on January 2, 2011. The appointee will be expected to seek election to the post in November, 2010 and begin a full four-year term on January 3, 2011. Duties: The Clerk has responsibility for all management and administrative functions of the Clerk of Courts office.Salary: $59,172 - $60,651 (2008)
CLERK OF COURT: United States Bankruptcy Court, District of Arizona, Phoenix, AZ. Summary: The United States Bankruptcy Court for the District of Arizona, with seven judges and headquarters in Phoenix and divisional offices in Tucson and Yuma, is seeking qualified applicants for the position of Clerk of Court (Clerk). The Clerk is appointed by the judges of the court in which he or she serves. This is a high level management position which functions under the direction of the Chief Judge. Duties: The Clerk is responsible for managing the administrative activities of the Clerk’s Office, and overseeing the performance of the statutory duties of the office. As the chief administrative officer for the court, the Clerk is responsible for the management of all non-judicial functions and activities of the court. Examples of duties: (not all inclusive) consulting with and making recommendations to the judges regarding court policies and procedures; hiring and assigning personnel; designing and managing training programs; preparing and managing the annual budget; managing case processing and official records; computer and technology systems management; financial management; procurement; space and facilities management; personnel management; conducting special studies as directed; preparing statistical and narrative reports; working with various governmental agencies and private organizations on a variety of matters necessary to court activities; and overseeing public relations. The Clerk also has direct fiduciary responsibilities involving all monies or other collateral received and disbursed by the court. Travel to divisional offices is required. Qualifications: General Experience: must have a minimum of ten years of progressively responsible administrative experience in public service or business which provided a thorough understanding of organizational, procedural, and human aspects in managing an organization. Management Responsibility: at least three of the ten years of experience must be in a position of substantial management responsibility. Must be competent in all aspects of management. Must have strong analytical, communications, leadership and interpersonal skills. An attorney who is in the active practice of law in either the public or private sector may substitute said active practice on a year-for-year basis for the management and/or administrative experience requirement. Salary: $109,450 - $158,500 (2008)
CLERK
OF THE BANKRUPTCY COURT: United
States Bankruptcy Court, Eastern District of Wisconsin,
Milwaukee, WI. Summary: The Clerk of the Bankruptcy Court is a high level,
full-time professional position. The Clerk is responsible for
managing the statutory duties of the Clerk and for overseeing
the administrative activities of the court. Statutory duties include receiving and keeping the
court’s records and seal, issuing process, entering judgments
and orders, and certifying copies of court records.
Duties: In
addition to the statutory duties listed above, the Clerk is
responsible for court administration in a constantly evolving
environment. Budgets and
other resources will change from year to year, as will case
loads and judges’ needs. This
requires flexibility, creativity, self-motivation,
the ability to monitor and evaluate the court’s
functioning, and outstanding communication, motivational,
leadership, and interpersonal skills. The following is a
non-exhaustive list of the Clerk’s duties: Recruit, hire,
assign, train, evaluate, and discipline personnel. Create a
positive and pleasant environment where staff can grow in skills
and develop to their best potential, and provide opportunity for
staff to advance. Enhance and maintain positive morale in the
workplace. Consult with, make recommendations for, and implement
policies established by judges of the court. Prepare and manage
annual budget. Account for all funds received by the court, and
maintain internal controls. Serve as certifying officer for
disbursement of funds. Oversee purchasing, maintenance,
accounting for and disposal of furniture, consumable supplies,
and equipment in clerk’s office and chambers. Conduct
statistical studies and reports as required by statutes and
needs of court. Serve as coordinator of Equal Employment
Opportunity and Dispute Resolution Plan. Serve as liaison with
judges, Administrative Office of United States Courts, General
Services Administration, U.S. Marshal, U.S. Trustee, other
courts, bar associations, the circuit executive’s office,
judicial council and committees, the press, local rules
committee, and any other entities having business or relations
with the court. Present a positive image of the court to the
public and court users. Serve as secretary at judges’ meetings
and maintain record of court policies determined at such
meetings. Oversee, provide, and coordinate technical services,
website maintenance, electronic filing and case management, and
technological advances that will enhance court operation and
services. Qualifications:
The following education and experience are guidelines and
may be waived if a particular candidate possesses skills or
experience that can serve as a substitute for other factors.
In general, the position requires at least ten years of
progressively responsible administrative experience in public
service or business organization with approximately three of
those years in a position of substantial management
responsibility and leadership. Court administration experience
is a definite plus. A bachelor’s degree is desirable,
preferably with courses in law, government, administration, and
related fields. A law degree and bankruptcy experience is
desirable, but not essential. Salary: $111,349-$149,978. (2008)
CLERK/ADMINISTRATOR
OF THE SUPREME COURT: California
Judiciary. Summary: The incumbent is responsible for managing personnel and
non-judicial programs within organizational and policy confines
of the Supreme Court, including full authority, responsibility,
and accountability for the Office of the Clerk of the Court and
all administrative support activities, including human
resources, information systems, facility management, court
security, and finance. Duties:
Plans and implements administrative and operational programs
and policies for the Supreme Court and for the Office of the
Clerk of the Court. Plans, organizes, administers, reviews, and
evaluates the work of staff, through subordinate managers and/or
supervisors; oversees or provides for the selection, training,
professional development, and discipline of staff; supervises
assigned staff. Develops and/or revises administrative policies
and procedures. Reviews and responds to correspondence and
inquiries regarding interpretation of court policies and
procedures. Develops, administers, and monitors budget for the
Supreme Court. Coordinates facility and space planning. Manages
the procurement of supplies and equipment. Provides a full range
of human resources support for the court. Coordinates
information systems activities. Administers a variety of
business services support including telephone systems, fax
capability, and mail and duplicating services. Coordinates court
security. Represents the court to internal and external
customers, including the other branches of government, on issues
pertaining to the court. Qualifications:
Equivalent to possession of a bachelor’s degree,
preferably in court administration or a related field, and six
years of court management experience, including a minimum of two
years of increasingly responsible management experience. Additional relevant education may be substituted for up
to two years of experience. A law degree may be substituted for two years of
experience OR Two years as an Assistant Clerk/Administrator or
Clerk of the Court, or three years as an Assistant Clerk. (2008)
CLERK
OF THE SUPREME JUDICIAL COURT: State
of
Maine
Judicial Branch, Portland,
ME.
Summary:Supreme Judicial Court
and Reporter of Decisions. This is a highly responsible managerial, supervisory,
technical, administrative, and public relations position
managing the operation of the Clerk’s office for the Law Court
and acting as Executive Secretary to the
Supreme Judicial Court. Duties:
The Clerk coordinates and supervises all activities within
the office and is accountable for all facets of its operation
(operational planning, caseload management, employee training
and supervision, problem solving, etc). Qualifications: Juris
Doctor from an accredited law school and member of the Maine Bar
or ability to become a member within 18 months in the position. Must have knowledge of court procedures, legal documents,
laws, and legal factors pertaining to the Law Court
and the Supreme Judicial Court. Must have ability
to interact effectively with the public, judges, clerks,
attorneys, and others in a variety of situations and
circumstances; ability to communicate clearly, concisely, and
courteously, orally and in writing; ability to engage in
multiple tasks simultaneously, both high level and ministerial;
ability to use various technology and software. Salary:
$50,533-$65,818. (2007)
CLERK OF THE COURT II: Second District
Juvenile Court,
Salt Lake City, UT.
DUTIES: Under general direction of the court executive,
manages the clerical operations of the Second District Juvenile
Courts in
Davis, Weber, and Morgan
County. Primary duties
include the following: Evaluates court operations and procedures
to ensure efficiency and uniformity between sites and other
juvenile districts within the state. Maintains excellent
communications with judges; identifies and responds to judges
needs in a timely and efficient manner. Oversees all clerical
staff; supervises deputy court clerks; assigns and monitors
work; coordinates staff development and training; oversees
hiring, discipline and performance evaluation processes. Assists
in the preparation and administration of court-level budgets;
monitors expenditures to ensure compliance with budget
allocations; reviews handling of funds, fees and forfeitures to
ensure accurate reporting and disbursement; prepares periodic
revenue reports; supervises other related accounting and
financial activities. Performs quality control audits to ensure
accuracy of court records. Maintains liaison and coordinates
court operations with representatives of allied government
agencies Advises
site managers on operational procedures, supervisory issues,
policies and procedures, and coordination of operations among
sites.
Assures
that personal conduct and communications foster a positive work
atmosphere and effective relationships with staff, judges,
clients, and administration Responds to questions and concerns
from the public. Performs other related duties as assigned. Qualifications:
Seven years of progressively responsible experience in court
operations or a bachelors degree in business administration,
criminal justice or related field plus three years of
progressively responsible experience in court operations or an
equivalent combination of education and experience.
Proven recent supervisory experience is required. Understanding
of management practices and procedures, strong interpersonal
skills and advanced computer skills are also necessary. Salary: $20.06 – $24.92 per hour. (2007)
CLERK OF COURT:
United States
Bankruptcy Court, Eastern District of New York. Summary: The
United States Bankruptcy Court for the Eastern District of New
York is accepting applications for the position of clerk of the
bankruptcy court. The business of the court is conducted at two
locations: at the courthouse in
Brooklyn, N.Y., which is the district headquarters, and at the courthouse in
Central Islip, N.Y.
Currently, the clerk's office has approximately 70 employees
with seven presiding judges (four in Brooklyn and three in
Central Islip). The clerk is
appointed by the judges of the court under the provisions of 28
U.S.C. § 156. This is a high-level management position which
functions under the direction of the chief judge of the court. Duties:
The clerk of the court is responsible for managing the
administrative activities of the clerk's office and overseeing
the performance of the statutory duties of the office. The clerk
consults with and makes recommendations to the judges regarding
court policies and procedures; analyzes and implements statutes,
rules and procedures affecting the operations of the court;
prepares and manages the annual budget; conducts special studies
as directed and prepares decentralized statistical and narrative
reports; acts as liaison with various governmental agencies on a
variety of matters necessary to court activities such as
automation, fiscal and personnel matters; directs the court's
financial services functions including purchasing and
accounting; and directs staff responsible for the processing of
bankruptcy cases, the maintenance of official records, and the
management of the case management and electronic case filing
system. The clerk also hires and assigns personnel; oversees
design and coordination of training programs; and supports
employee, team and organizational learning and development to
assure continued optimum functioning in a changing environment. Qualifications: Ten (10) years of progressively responsible
administrative experience in public service or business
organization with three of those years in a position of
substantial management responsibility and leadership. Candidates
must demonstrate proven skills in problem solving,
organizational prioritizing, resource management and staff
motivation. Ability to effectively communicate both orally and
in writing with an understanding of the use of technology in the
workplace is essential. A strong preference will be given to
court administrators, especially those with experience in the
federal court system. Law training is desirable but not
required; knowledge of legal terminology and procedure is
required. An undergraduate degree from a college or university
of recognized standing with courses in business, government,
finance, public administration or related fields is strongly
preferred. A post-graduate degree in management or public or
judicial administration may be substituted for up to two (2)
years of the general experience requirement. A degree from an
accredited law school may also be considered in lieu of certain
of the required general experience. An attorney engaged in the
active practice of law in either the public or private sector
may substitute active practice on a year-to-year basis for the
management and administrative requirements. Salary: $154,600 -
$165,200 (2007)
STAFF ATTORNEY (Trial
Court Law Clerk): Twentieth
Judicial Circuit, Fort Meyers, FL. Duties:
The position of Trial Court Law Clerk/Staff Attorney to the
Judges of the Twentieth Judicial Circuit Court is a professional
position that entails research for and writing of legal
memoranda, draft opinions and orders in all types of circuit and
county court matters, including appeals from county court (both
civil and criminal), complex civil litigation, constitutional
questions, complex family law cases and criminal matters,
including post conviction motions and related civil matters such
as petitions for extraordinary relief filed by or on behalf of
sentenced inmates, pretrial detainees and other litigants.
Work is performed under general supervision of the
Supervising Senior Staff Attorney, Court Administrator, and
Judges, and is reviewed in progress, as necessary, and upon
completion. The core responsibilities
of this position are: 1)
Assist Criminal Division Judges, 2) Assist Civil Division
Judges, 3) Assist the Appellate Banc with County-to-Circuit
Appeals. Qualifications:
Graduation from an accredited law school. Must be a member in good standing with the Florida Bar. A copy of
your resume, undergraduate & law school transcripts, proof
of degrees, Florida Bar card, and one writing sample must
accompany your State of
FL
application. Salary: $43,403.40 (2007)
DISTRICT COURT ADMINISTRATOR/CLERK OF THE COURT:
Second Judicial District Court, Washoe County, (work in Reno,
Nevada) Duties: Assumes
overall management responsibility for the services and
activities of the District Court including the administration
and operation of various Court programs and divisions;
recommends, administers, and implements policies and procedures
approved by the court. Manages the administrative work of the
Court to permit the maximum allowance of Judges’ time for
judicial work. Supervises the assistant district court
administrators for the family court and general jurisdiction
divisions and other district court staff with the exception of
the immediate staff of the judges. Supervises the office of
clerk of court and the processing of all pleadings and papers
related to court business and the court clerks. Directs the
implementation and operation of the court interpreter program.
Plans, organizes and directs the budgetary and fiscal operations
of the district court. Plans, organizes, hires, trains and
supervises all personnel deemed necessary by the district court
to adequately conduct the operations of the district court with
the exception of the judges’ immediate staff. Monitors the
system of internal controls to include payroll, purchasing,
accounts payable, accounts receivable, information systems and
inventory along with all other fiscal aspects of the district
court, including adjudication, administration, family mediations
services and jury services. Expedites the movement of the court
calendars and coordinates and monitors automated case management
systems including, but not limited to, the development of
integrated data entry systems. Supervises the preparation and
submission of reports and activities of the court to the state,
regional and local authorities as required.
Determines statistics to be gathered for the statewide uniform
system of judicial records and manages the flow of information
through and about the court. Directs, researches, evaluates,
monitors and proposes new and revised policies as necessary to
improve court operations. Coordinates the calendars and
activities of judges visiting from other jurisdictions and of
hearing officers or masters assigned for specific purposes.
Represents the district on regional, statewide, judicial and
justice system coordinating councils, conferences, conventions
and committees as assigned by the chief judge. Handles public
information and is a liaison with other government executive,
legislative and judicial agencies in the community as assigned
by the chief judge. Performs all other duties as may be assigned
by the chief judge. Qualifications:
A Master’s degree from an accredited college or university
with major course work in business administration, public
administration, court management, judicial administration, or
related field and seven years of increasingly responsible
program management and court administrative experience including
at least four years of management and supervisory experience.
Certification by the Institute for Court Management of the
National
Center
for State Courts is a positive factor in the hiring
consideration. Salary: $80,122 - $124,218 (2007)
CLERK
OF COURT III: Salida,
CO. Summary: Provides technical, administrative, and supervisory work in
the operation of a Clerk's Office of the Colorado Judicial
Branch. Duties: Assumes
all responsibilities designated to the Clerk of Court in the
Colorado Revises Statutes. Establishes expectations and provides
employee performance feedback on an ongoing and annual basis. Assists
subordinates in establishing goals. Evaluates subordinates'
goal achievement through conferences or informal meetings. Recommends
subordinate's completion, extension, or termination of
employment after the probationary/trial period. Plans, assigns,
coordinates, and reviews the work of assigned personnel.
Oversees and participates in accounting registry funds. Responds
to customer complaints and the most difficult inquiries. Assists
in preparing the annual budget, including writing budget
requests and justification. Oversees and maintains the court
docket. Prepares all reports as required by the District
Administrator, Chief Judge or State Court Administrator.
Maintains case files. Assists in case flow management. Some
positions may serve as jury commissioner, probate registrar
and/or appeals clerk. Some positions may serve as the only clerk
for the court, providing for all functions of the clerk's
office, including opening and closing the court for business.
Attends meetings and training as required. Performs other duties
as assigned. Has supervisory accountability for other employees,
volunteers, or interns. Plans, directs and coordinates
activities for a unit. Duties may include scheduling and
assigning of work, training in all facets of work, quality
control, and decisions impacting the pay, status and tenure of
others. Conducts performance appraisals, and provides input
into and participates in discipline, dismissal, and hiring
processes. Qualifications:
Graduation from high school or GED equivalent and four years
of office, legal, or court clerical experience. Salary: $3,494 -
$4,683 / Month. (2007)
COUNTY
CLERK: Whatcom
County,
Bellingham, WA. Summary:
Whatcom
County
seeks an experienced manager to serve as County
Clerk
and direct the administration of the office through accountable,
efficient and effective leadership. The County
Clerk’s Office supports operations for Courts hearing all cases
involving: Adult felonies, juvenile felonies, divorce, child
custody, support matters, probate, guardianships, adoptions,
property claims in excess of $50,000, paternity actions, mental
in competency, and abused or neglected children. Duties: Directs the administration of the office of the
County
Clerk
and is accountable for the efficient and effective performance
of the County
Clerk’s Office relative to specific areas tied to records
management. Acts as the administrative and financial officer for
the County
Clerk’s Office relative to specific areas tied to records
management. Acts as the administrative and financial officer for
the County
Clerk’s Office. Directs the preparation of timely and professional
service advice, analyses and reports as a basis for planning,
funding and implementation of policy. Responsible for all
operations of the County
Clerk’s Office which includes the accurate and timely keeping of
records, custody, and delivery of records and exhibits and
related actions. Responsible for planning, organizing,
directing, coordinating and evaluating the efforts of staff.
Works with other agencies and groups to accomplish the work,
mission, goals and vision of the County
Clerk’s Office and the County. Ensures compliance with County
policies and procedures, collective bargaining agreements and
legal requirements. Oversees the management of programs and
staff in a manner that ensures fulfillment of the County’s
missions. Ensures expenditures remain within budget guidelines.
Develops relationships with staff, other departments and
individuals outside county government that encourages
participation, teamwork, effective relationships and use of
resources. Represents
Whatcom
County
by maintaining a professional approach and demeanor in all
activities. Qualifications:
Bachelor’s degree in a related field. 5 years
progressively responsible experience including 3 years of
management/supervisory experience. Master’s degree preferred.
Must have a driving record history and background check that
meet County criteria. Must be bondable. Salary: $67,500 -
$93,168. (2006)
COURT EXECUTIVE
OFFICER: Superior
Court of California, County
of Sacramento. Summary: Acting
under the direction of the presiding judge and at the pleasure
of the judges of the court, the court executive officer serves
not only in that capacity but as the court’s clerk and jury
commissioner. He or she is responsible for overseeing the
management and administration of non-judicial operations of the
court. The responsibilities include allocating resources in a
manner that promotes access to justice for all members of the
public, providing a forum for the fair and expeditious
resolution of disputes, maximizing the use of judicial and other
resources, increasing the efficiency of court operations, and
enhancing service to the public. The executive officer’s main
office is in Sacramento. Some travel is required – to other court locations, to the
AOC in San Francisco
and to other job-related destinations. Duties:
The executive officer is responsible for providing
innovative creative leaderships and policy development to meet
the challenges of a large urban trial court. Essential
functions, accountabilities and responsibilities include, but
may not be limited to: Provides information and recommendations
to the bench on court policy and procedure, evaluation, planning
and development. Plans manages and controls budget and fiscal
resources and negotiates contracts on the court’s behalf.
Plans, implements and manages policies, programs and systems to
support case processing and service to the public. Develops,
recommends and administers a court-approved personnel plan and
directs management staff. Has authority to appoint and terminate
court employees except as prohibited by law or court policy.
Evaluates and implements technology and automated systems to
assist the court. Under the direction of the Presiding Judge,
speaks on behalf of the court with other governmental entities,
the public, the private sector and the media. Qualifications:
The minimum educational requirement is a bachelor’s degree
from an accredited college or university, preferably in court,
public or business administration; pubic policy; or a closely
related field. Work experience must have included assignments
that involved substantial administrative management, supervision
of subordinate managers and budget preparation and management.
Additional qualifying work experience may be substituted for the
required education. Management experience in a large court or
other large organization, public or private, is desirable.
Salary: Commensurate with experience. (2006)
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CLERK
OF COURT:
U.S. Bankruptcy Court, Northern District of Alabama. Summary:
The Clerk of Court is appointed by the judges of the Court.
This is a high-level management position. Duties:
The Clerk of Court is responsible for managing the
administrative activities of the Clerk’s office and overseeing
the performance of the statutory duties of the office. Included
among the responsibilities are policy implementation and
monitoring, long-range planning, budgeting, financial
management, automation, human resource management, property
procurement and management, and public relations. The duty
station for this position is
Birmingham,
Alabama, which is also the location of three of the six bankruptcy
judges sitting in this district. Of the other three judges, one
sits in
Anniston, one sits in
Decatur, and one sits in Tuscaloosa. Each of these four locations has staffed divisional offices of
the Clerk’s office. The Clerk is responsible for a staff of
about 80 employees. Qualifications: Management experience in a federal or state court
system or administrative office of courts is required. A minimum
of 10 years of progressively responsible administrative
experience in public service or business which provides a
thorough understanding of organizational, procedural and human
aspects in managing an organization. At least three of the 10
years experience must have been in a position of substantial
management responsibility. An attorney who is in the active
practice of law in either the public or private sector may
substitute the active practice on a year-for-year basis for the
management or administrative experience requirement, but not the
selective factor experience. Education in a college or
university of recognized standing may be substituted for a
maximum of three years of the required general experience on the
basis of one academic year of education equals 9 months of
experience. A bachelor’s degree from a college or university
of recognized standing may be substituted for 3 years of the
required general experience. Preferably such degree should have
included courses in law, government, public, business or
judicial administration or related fields. A postgraduate degree
in public, business or judicial administration from such a
college or university may be substituted for one additional year
of the required general experience. A degree from an accredited
law school may be considered as qualifying for two additional
years of the required general experience. Salary: $138,685 -
$150,664. (2006)
CLERK
OF THE COURT: U.S. District Court, Eastern District of Wisconsin. Summary: The
Clerk serves at the pleasure of the judges of the court and is
responsible for overall management of administrative functions
of the Clerk of Court’s office. Candidates applying for the
position should be prepared if selected to make a substantial
long term, multi-year commitment to the position. Duties: Under
the direction and supervision of the judges of the court, the
Clerk of the Court serves as the principal management officer of
the court in providing administrative support necessary to the
orderly processing of judicial business coming before the court.
More specifically, the position involves multiple interrelated
administrative management functions that include: With the
approval of the judges, appoint a Chief Deputy Clerk and such
other management and support as may be authorized by the
Administrative Office of the U.S. Courts. In consultation with
the judges, prepare and oversee the court’s annual budget and,
upon receipt of budget allocations, implement the spending plan
adopted by the court. Manage and oversee the court’s financial
services division. Manage and supervise staff responsible for
processing civil and criminal cases as well as appeals, issuance
of process, and maintain official court records in the custody
of the court. Manage the jury operations of the court and make
periodic recommendations necessary to improve effective juror
utilization. Consult with and make recommendations to the judges
of the court with reference to the improvement of court
policies, procedures, and the formal Local Rules of the Court.
In consultation with the judges, maintain and improve the
court’s website, while at the same time continuing to develop,
maintain, and improve the availability and application of
automation/information technology for the court. In consultation
with the judges, develop, maintain, and improve all necessary
ongoing training including automation training for all court
employees. In consultation with the judges, conduct special
studies and prepare narrative and statistical reports. Serve as
the court’s liaison with various government agencies and other
court units on matters related to the court including space and
facilities needs, automation issues generally, court security,
and emergency preparedness. Participate in federal, state, and
local bar associations consistent with the interests of the
court. Qualifications: Candidates should have
demonstrated leadership qualities and substantial progressive
management experience in a legal or public service environment.
Management experience in financial services and information
technology would be a significant asset as would any prior
experience with the federal judiciary. Candidates should be of
the highest integrity, highly motivated, have outstanding
analytical, communication, and diplomatic skills to insure
success in working with a diverse constituency. Candidates must
have both a 4-year college degree and a law degree as well as be
admitted to practice law and a member of the bar in good
standing before the highest court of any state or the District
of Columbia. Salary: $141,422 - $153,637. (2006)
CLERK OF THE COURT IV: Anchorage,
Alaska. Summary: This position serves as Clerk of
Court and works under the direction of the Third District Area
Court Administrator (ACA). The Clerk of Court assumes
responsibilities for the ongoing management and supervision of
the supervisory staff of the Anchorage Trial Court divisions and
Chief Deputy Clerk of Court. Duties: Essential duties
include: Responsible for
managing the clerical operations of the Anchorage Trial Courts,
including procedural management and personnel issues. Directly
involved in decisions concerning policies and procedures
affecting all areas of trial court administration. Perform
all statutory and rule-mandated functions of the Clerk of Court,
which includes entering cost bills, executing court ordered
deeds and other legal documents, approving bonds, signing
satisfaction of judgments and entering defaults and default
judgments. Responsible for
budget preparation and compilation, investigates complaints from
judges, attorneys, the public and personnel. Interact
and coordinate daily with the ACA to ensure efficient operation
of all courts district-wide. Serve
as an active member or chairperson of various committees. Participate in organizing special
projects and assessing operations. Make recommendations and
implement changes for improving the operation of the Clerk’s
Office. Serve as acting ACA
during absences and report directly to the Presiding Judge.
Perform other duties as assigned by the ACA or Presiding Judge. Qualifications:
Four years of advanced administrative and supervisory
experience equivalent to a Clerk of Court III, Chief Deputy
Clerk I, or Deputy Clerk IV with the Alaska Court System. OR
Three years of advanced administrative and supervisory
experience equivalent to a Clerk of Court IV or Chief Deputy
Clerk III with the Alaska Court System. A
bachelor’s degree from an accredited college in business
administration, public administration, criminal justice, or a
closely related field may substitute for two years of the
required administrative level experience. OR One year of
graduate study in business administration, public
administration, criminal justice, or a closely related field may
substitute for one year of the required administrative level
experience. Salary: $5,162.00 monthly. (2006)
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Archived
Clerk Positions 1992-2005
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