Current Employment Opportunities

Court Clerk Job Descriptions

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Clerk of Court

CLERK OF THE COURT: (This positions serves a large urban court or district) (General Description) Summary: Under general direction of a court administrator, manages the clerical and financial operations of a large urban court or district and fulfills statutory requirements of Clerk of Court. Duties: Oversees clerical support activities relating to the administration of legal process and procedures. Oversees the supervisory staff who hire, train, evaluate and discipline court clerk staff. Prepares and manages district court budgets and monitors expenditures to assure compliance with budget allocations. Performs quality audits to ensure accuracy of court records. Evaluates processes and procedures and makes recommendations for streamlining operations and creating uniformity between court sites. Qualifications: Bachelor's degree in public or business administration, criminal justice or related field plus four years of progressively responsible experience in court operations OR eight years of progressively responsible court operations experience. At least one year of supervisory experience is necessary. Knowledge of management practices and procedures; court processes, including case management techniques; legal terminology; accounting practices and procedures; customer service practices and information systems is also required. (2009).

CLERK OF COURT: United States Bankruptcy Court, Central District of California. Los Angeles, California. Summary: The Executive Officer/Clerk of Court is an executive level manager who reports directly to the Chief Judge of the United States Bankruptcy Court, Central District of California. The position requires an individual who possesses the leadership, management and technical expertise necessary to anticipate and resolve complex administrative and operational challenges quickly and effectively. Duties: The Clerk manages the administrative and operational activities of the clerk’s office to ensure that its statutory duties are properly discharged. The Clerk’s responsibilities include: (1) computer and information systems management; (2) human resource management; (3) financial management and budgeting; (4) statistical analysis and reporting; (5) policy origination and implementation; (6) long-range planning; and (7) public relations. Qualifications: minimum of 10 years of progressively responsible supervisory and/or management experience in public administration or the private sector. Federal court system experience is desired. Candidates must demonstrate the degree of leadership and interpersonal skills necessary to manage successfully a complex organization. Candidates must have the ability to: (1) lead with vision; (2) articulate priorities and manage effectively; (3) sustain a high level of organizational excellence; (4) develop and execute strategic plans; (5) foster strong and effective working relationships; (6) manage computer systems and operations at multiple locations; (7) integrate current and future technologies; (8) analyze data; and (9) communicate effectively. Candidates must have, at a minimum, a bachelor’s degree in business, public administration, or a related field from an accredited college or university. An advanced degree in a related field is strongly preferred and may be substituted for up to 2 years of professional experience.  Salary: $167,258 - $174,000 (2009).

CLERK OF COURT: United States Court of Appeals, Fifth Circuit. New Orleans, LA. Summary: The Clerk of Court is the chief operating officer for the Clerk’s Office and reports to the Chief Judge through a judge designee. The Clerk has full administrative responsibility for all aspects of Clerk’s Office operations, including planning, organizing, and staffing, as well as financial, personnel, records, and case management. The Clerk’s Office exercises delegated decision-making authority to act for the court on certain procedural motions, costs and fees. The Clerk’s Office manages several operating expense allotments on behalf of the court. Duties: The responsibilities of the position, under the supervision of the court, include but are not limited to the following: Conduct the business of the court, including case management, manual and electronic records maintenance, management of court calendars, statistical reporting, special studies, opinion publication and circulation, and management of electronic case filing system. Establishment and continuing maintenance of relationships with the district courts of the circuit and with the practicing Bar and governmental agencies having business before the court. As delegated by the court, under local rules, disposition of motions filed in cases before the court and determination of cost disputes as they arise. Interpretation of the Federal Rules of Appellate Procedure and the rules of the court and explanation of same to counsel, as well as implementation thereof. As requested, consultation with and recommendation to the court on matters affecting the court's business. Participation in the process of planning the annual circuit budget and forecasting personnel needs. Qualifications: The successful candidates must have at a minimum a bachelor’s degree in a related field from an accredited college or university. A master’s degree, relevant post graduate certification, or a Juris Doctor (J.D.) degree is preferred and may be substituted for up to 2 years of professional experience. A minimum of 10 years progressively responsible administrative experience n public service or business which provided a thorough understanding of organizational, procedural, and human aspects in managing an organization. This should be experience where the incumbent has gained a general understanding of court operations, the ability to lead with vision, the ability to sustain a high level of organizational excellence, the ability to develop and execute strategic plans, the ability to articulate management priorities, the ability to foster strong and effective working relationships, the ability to integrate current and future technologies, and the ability to analyze data. The overall experience must also include a minimum of 5 years of progressively responsible, successful, and substantial experience or a supervisory or management role. Salary: $150,533 - $163,389 (2009).

ASSISTANT CLERK OF COURT: Office of Court Administration, Second Judicial District Court. Reno, Nevada. Summary: The Assistant Clerk of Court is assigned to Court Administration, serving at the pleasure of the District Court Administrator. Duties: The Assistant will direct, manage, supervise and coordinate filing office operations, personnel, court clerks, and deputy clerks. The Assistant will have the support of two filing office supervisors to assist in the supervision of the filing office personnel. The Assistant will work closely with the Assistant Court Administrator regarding supervision of Family Division court clerk staff. This position is responsible for developing policy and procedure manuals, training and implementation of these manuals. This position will also be responsible for selecting statistical reporting and analysis involving caseload filings and caseload management set by the Nevada Supreme Court, Administrative Office of the Court, and District Court Chief Judge. Maintenance and preservation of case records (paper, electronic, microfilm) will also be a responsibility of this position. This position will also coordinate assigned activities with the limited jurisdiction courts, outside agencies, and general public. Additional duties will include coordination with staff and other court managers on assignments and special projects as required. Qualifications: Six years of increasingly responsible administrative experience involving supervision, case flow management, clerk of court duties, fiscal management, and court operations. A bachelor’s degree from an accredited college or university in public administration, business administration, judicial administration, or a closely related field. Graduate degree from an accredited college or university with major coursework in public administration, court management, judicial administration, law, or a related field. Salary: $71,614 - $103,854. (2009).

CLERK OF THE COURT: United States District and Bankruptcy Court, District of Idaho. Boise, Idaho. Summary: The Clerk of Court is responsible for leading and directing all of the administrative and operational areas of the combined Clerk’s office and overseeing the performance of the statutory duties of the office. Duties:The Clerk of Court duties may include: making recommendations to the Judges regarding court policies and procedures, analyzing and implementing statutes, rules, and procedures affecting the operations of the court, preparing and managing the annual budget, conducting special studies as directed and preparing decentralized statistical and narrative reports, acting as liaison with various government agencies on a variety of matters necessary to court activities such as automation, fiscal and personnel matters, directing the court’s financial services functions including purchasing and accounting, monitoring automation planning and implementation, directing staff responsible for the processing of civil, criminal, and bankruptcy cases, the maintenance of official records, court calendar management, and the management of the case management and electronic filing system, and hiring and assigning personal. Qualifications: Candidates must have at minimum a bachelor’s degree in a related field from an accredited college or university. A master’s degree, relevant post graduate certification or a Juris Doctor (J.D.) is preferred and may be substituted for up to 2 years of professional experience. Candidates must have a minimum of 10 years progressive experience in the area of public and/or court administration. Federal court system experience is preferred. This experience should include a general understanding of court operations, the ability to successfully lead with vision, the ability to sustain a high level of organizational excellence, the ability to develop and execute strategic plans, the ability to articulate management priorities, the ability to foster strong and effective working relationships, the ability to integrate current and future technologies and the ability to analyze data. The overall experience must also include a minimum of 5 years progressively responsible supervisory and/or management experience. Salary: $150,533 - $163,389 (2009).

CASE INITIATION CLERK: Eleventh Circuit, United States Court of Appeals, Atlanta GA. Duties: Receiving cases and screening for completeness, docketing, jurisdictional screening submissions, TOF/CAS, initial attorney appearance forms, characterization/routing of pro se filings, CJA appointments, IFP motions, filing fees, miscellaneous cases docketing, initial computer entries, consolidated/related cases, emergency cases, motions, and42-1(b) dismissal letters. Some lifting may be required. Qualifications: For CL 24, high school graduation, or the equivalent, plus one year specialized experience, including at least one year equivalent to work at CL 23 level. For CL 25, high school graduation, or the equivalent, plus two years specialized experience, including at least one year equivalent to work at CL 24 level. Salary: $35,161-$48,545. (2009)

CLERK OF COURT: U.S. Bankruptcy Appellate Panel, 9th Circuit. Pasadena, CA.  Summary: The Clerk of Court is appointed by the judges of the panel in which he or she serves. This is a high-level executive position which functions under the direction of the chief judge of the panel. The panel has jurisdiction to determine bankruptcy appeals from nine western states. The Clerk of Court is responsible for managing the operational and administrative activities of the Clerk’s Office and overseeing the performance of the statutory duties of the office. Work includes supervision of the panel’s two staff attorneys and six clerical staff, as well as frequent interaction with the panel’s six judges, law clerks and chamber staff, judges and staff of other federal courts at all levels, the staff of the Administrative Office of the U. S. Courts, and the public. Duties: Administration: Supervision and training of staff; Administrative policy analysis and implementation; Quality control; Budgeting and resource planning; Automation planning and implementation; Statistical reporting; Operational and Legal: Rules analysis and implementation; Advise judges and staff on court policies and procedures; Oversight of staff work product; Case management and court calendar management, and; Legal research and proofreading final court decisions. Qualifications: Minimum of 10 years of progressively responsible administrative experience in public service or business, which provides a thorough understanding of organizational, procedural and human aspects in managing an organization. At least 3 of the 10 years must have been in a position of substantial management experience. An attorney who is in the active practice of law in either the public or private sector may substitute said active practice on a year-for-year basis for the management and/or administrative experience requirements. Demonstrated skills in prioritizing, problem-solving and managing limited resources against multiple demands. Strong leadership and organizational skills, solid oral and written communication skills, and computer proficiency. Maturity, good judgment, high ethical standards and a positive work attitude. Ability to adapt and lead in a changing work environment. Preferred Qualifications: Degree from an accredited law school. Membership in a bar of a state, territorial or federal court of general jurisdiction. At least 4 years of work experience as an attorney is desired; a practice which includes bankruptcy and/or appellate work is preferred. Experience with electronic record systems. Salary: $105,566 - $137,242; $105,566 - $137,242. (2009)

DEPUTY COURT EXECUTIVE OFFICER 2:  Bernalillo County Metropolitan Court, Administration Division, Human Resource Division. Albuquerque, NM. Summary:  This is a senior-level management position that reports directly to the Court Executive Officer.  This Deputy Court Executive Officer acts as the Clerk of the Court and oversees and directs the case management divisions of the Court which include criminal and civil cases. Duties: Work closely with court judges, law enforcement representatives, the Metropolitan Detention Center and city and county officials.  May testify before legislative committees.  Participate on statewide committees. May perform other duties in order to meet the operational needs of the Court. Qualifications:  Education:  Bachelor’s degree from an accredited college or university in business or public administration or a related field.  Education Substitution:  Associates degree from an accredited college or university in business or public administration or a related field, plus two (2) years’ experience that must include budget, finance, procurement, human resources and contracts administration.  Experience:  Two (2) years in court management or advanced managerial experience in budget, finance, procurement, human resources and contracts administration, of which two (2) years of supervisory experience.  Experience Substitution:  Relevant graduate level education may substitute for up to two (2) years’ experience at a rate of 30 semester hours equal to one (1) year of experience.  Education may not substitute for supervisory experience. Salary:  $59,290 - $74,112/annually DOE. (2009)

CLERK OF THE SUPREME COURT: New Jersey Judiciary. NJ. Summary: The New Jersey Judiciary is seeking an experienced attorney with excellent administrative, analytical, and leadership skills to serve as Clerk of the Supreme Court. The Clerk reports to the Chief Justice and Associate Justices, and is the chief administrative officer of the Supreme Court. This position is responsible for the overall management of the Supreme Court Clerk’s Office, the Board of Bar Examiners, the Committee on Character, and the Board on Attorney Certification. Duties: Assigned tasks include ensuring the efficient processing of the cases before the Court, attorney and judicial disciplinary matters, bar admissions, the attorney certification program, and miscellaneous applications such as petitions for review from Supreme Court Committee decisions. The Clerk is responsible for scheduling Supreme Court oral argument calendar, setting conference agendas, recording votes, drafting orders, filing Court opinions, and undertaking such other tasks as may be assigned by the Chief Justice of the Court. The Clerk is also responsible for the management of the Supreme Court’s budget, purchasing, information technology, and personnel actions (other than direct hires by the Justices). The Clerk also supervises the Director of the Office of Attorney Ethics, the Chief Counsel to the Disciplinary Review Board, and the Executive Director of the Lawyers’ Fund for Client Protection. In addition, the position undertakes special assignments and administrative duties as may be required by the Chief Justice of the Court. Qualifications: Graduation from an American Bar Association-approved law school. Management experience in substantially all of the following areas: responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Admission to practice and current good standing as an Attorney-at-Law in the State of New Jersey. Broad legal knowledge, superior writing skills, and familiarity with Rules of Court are strongly preferred. Salary: $104,010 - $137,821. (2009)

CLERK OF THE COURT: District Court of Oregon, Portland OR. Summary:  The Clerk is responsible for managing the administrative activities of the Clerk's Office and overseeing the performance of the statutory duties of the office. The Clerk must understand and apply principles of organizational management, human resources practices, informational technology operations, finance and procurement functions, budget preparation and implementation, facilities management, and staff development. The Clerk works closely with the judges of the district in designing and implementing policy, acting as liaison between the judges and Clerk's Office personnel, and representing the district to external stakeholders and constituents. Duties: Consult with, make recommendations to, and support 19 judges of the district court, including matters regarding court policies and procedures; Hire, assign, promote, and supervise organizationally diverse personnel, as well as designing and managing training programs for Clerk's Office personnel; Design, prepare, and actively manage the annual budget; Prepare statistical and narrative reports on various aspects of the Clerk's Office and the court's operations, and conduct special studies as directed; Work with various governmental agencies on a variety of matters necessary to court activities such as data processing, fiscal and personnel matters; Direct, through subordinate staff, the court's financial service function including purchasing, juror payments, and accounting functions; Direct staff responsible for the processing of civil and criminal cases, the issuance of process and the maintenance of official records in the custody of the court; and Manage the jury operations of the court and make recommendations as required to improve juror utilization. Qualifications: Qualified applicants will possess at least ten (10) years of progressively responsible administrative experience in public service or business which provides a thorough understanding of organizational, procedural, and human aspects in managing an organization. At least 3 of the 10 years of experience must have been in a position of substantial management or leadership responsibility. In addition to the years of required work experience, qualified applicants must also possess a bachelor's degree from an accredited college or university, preferably in a business-related discipline relevant to the court's operational environment, such as public, business or judicial administration. Salary: $158,267 – 171,784. (2009)

CLERICAL ASSISTANT: Office of Attorney Ethics, Supreme Court of NJ, AOC. Ewing, NJ. Summary: The Office of Attorney Ethics is seeking an energetic, dependable and extremely detail-oriented individual to work on a part-time basis. The selected individual will perform a variety of clerical, administrative tasks in connection with the maintenance of the Judiciary’s Central Attorney Management System which is a centralized database of attorneys and firms involved in the practice of law throughout the state of NJ. Duties: Duties will include entering data submitted by attorneys with the filing of their Annual Attorney Registration statements; reviewing registration information; contacting firms to verify data; responding to questions posed by the attorneys and firm managers relating to the filing of annual attorney registration information; responding to requests from other offices within the Judiciary to enter attorney and firm data; tracking and reporting workload volume; and other related tasks in support of office operations. Qualifications: Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. This position is limited to a maximum of 944 hours in a fiscal year. Salary: $18.00/hour. (2009)

RECORDS CLERK: United States District Court, Northern District of Ohio; Cleveland, OH. Summary: The Records Clerk performs various functions in accordance with approved internal controls, procedures, and rules. The Records Clerk serves as a records and reproduction clerk, provides customer service, retrieves and deposits the mail to/from the U.S. Postal Service pick-up center, and sorts and delivers the mail within the clerk’s office. Qualifications: Two years of general experience. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Salary: $31,644 - $51,424. (2009)

CLERK OF THE DISTRICT COURT II: North Dakota Court System; Fargo, ND.  Summary: The Clerk of District Court II is responsible for planning, directing, organizing and supervising all personnel assigned to the Office of the Clerk of District Court.  This position is responsible for developing office operational procedures associated with all district court cases involving criminal, civil, restricted, traffic or other cases filed with district court. Duties: Plans, organizes and supervises the administration, processes and operations of the Clerk of District Court Office. Supervises the daily activities, functions and workflow of the office and its personnel.  Monitors and supervises the daily functions and activities of court case management, records management and court administration involving cases of a civil, criminal, restricted, traffic or other cases from the initial filing of cases to final disposition. Develops and coordinates the implementation of internal operating procedures and policies in the Clerk of District Court Office. Carries out the duties of the office set by statute, rules, policies and established procedures of the Court. Assists in the development and monitors the Clerk of District Court budget. Qualifications: Requires a bachelor’s degree in judicial administration, public administration, business, management, or a related degree and three years of experience including a combination of supervisory related experience and progressively responsible administrative experience. OR Associate’s degree in business, management, judicial administration, public administration, or related degree and four years of experience including a combination of supervisory related experience and progressively responsible administrative experience. Salary: $4,678 monthly. (2009)

CLERK OF THE BANKRUPTCY COURT: Eastern District of Wisconsin, U.S. Bankruptcy Court. Milwaukee, Wisconsin. Summary: The Clerk of the Bankruptcy Court is a high level, full-time professional position.  The clerk is appointed by and serves the judges of the Bankruptcy Court pursuant to 28 U.S.C. § 156.  This is an at-will position.  The Clerk is responsible for managing the statutory duties of the Clerk and for overseeing the administrative activities of the court.  Statutory duties include receiving and keeping the court’s records and seal, issuing process, entering judgments and orders, and certifying copies of court records.  The Clerk manages a staff of approximately 45 employees.  There are four bankruptcy judges who hold court in Milwaukee, Wisconsin, and periodically hold hearings in Oshkosh and Green Bay.  Duties: In addition to the statutory duties listed above, the Clerk is responsible for court administration in a constantly evolving environment.  Budgets and other resources will change from year to year, as will case loads and judges’ needs.  This requires flexibility, creativity, self-motivation, the ability to monitor and evaluate the court’s functioning, and outstanding communication, motivational, leadership, and interpersonal skills. The following is a non-exhaustive list of the Clerk’s duties: recruit, hire, assign, train, evaluate, and discipline personnel; create a positive and pleasant environment where staff can grow in skills and develop to their best potential, and provide opportunity for staff to advance; enhance and maintain positive morale in the workplace; consult with, make recommendations for, and implement policies established by judges of the court; prepare and manage annual budget; account for all funds received by the court, and maintain internal controls; serve as certifying officer for disbursement of funds; oversee purchasing, maintenance, accounting for and disposal of furniture, consumable supplies, and equipment in clerk’s office and chambers; conduct statistical studies and reports as required by statutes and needs of court; serve as coordinator of Equal Employment Opportunity and Dispute Resolution Plan; serve as liaison with judges, Administrative Office of United States Courts, General Services Administration, U.S. Marshal, U.S. Trustee, other courts, bar associations, the circuit executive’s office, judicial council and committees, the press, local rules committee, and any other entities having business or relations with the court; present a positive image of the court to the public and court users; serve as secretary at judges’ meetings and maintain record of court policies determined at such meetings; and oversee, provide, and coordinate technical services, website maintenance, electronic filing and case management, and technological advances that will enhance court operation and service. Qualifications: The following education and experience are guidelines and may be waived if a particular candidate possesses skills or experience that can serve as a substitute for other factors.  In general, the position requires at least ten years of progressively responsible administrative experience in public service or business organization with approximately three of those years in a position of substantial management responsibility and leadership.  Court administration experience is a definite plus.   A bachelor’s degree is desirable, preferably with courses in law, government, administration, and related fields.  A law degree and bankruptcy experience is desirable, but not essential.  Excellent oral and written communication skills are required, and a writing sample in addition to the narrative described below (without editing by another person) must be supplied upon request.  Candidates must show proven leadership and organizational skills, as well as demonstrated interpersonal skills. Salary: $111,349 - $149,978. (2008)

CLERK OF COURT: U.S. District Court for the Western District of Michigan, Grand Rapids. Summary: The United States District Court for the Western District of Michigan is accepting applications for a full-time Clerk of Court. The position is located in Grand Rapids, Michigan. The Clerk of Court is appointed by the judges of the Western District of Michigan. This is a high level management position which functions under the direction of the Chief Judge of the Court. The Clerk of Court is responsible for managing the various administrative activities of the clerk’s office and overseeing the performance of the statutory duties of the office. Duties: Consulting with and making recommendations to the judges regarding court policies, procedures and operations; Hiring and assigning personnel; Preparing and managing the annual budget including short-term and long-range planning;  Conducting special studies and preparing statistical and narrative reports as directed; Working with various governmental agencies on a variety of matters necessary to court activities;  Directing through subordinate staff the court’s financial service function including purchasing, juror payments, and accounting functions, and Directing staff responsible for the processing of civil and criminal cases, the issuance of process and the maintenance of official records in the custody of the court. Qualifications: Experience 1. General: A minimum of 10 years of progressively responsible administrative experience in public service or business which provides a thorough understanding of organizational, procedural and human aspects in managing an organization. 2. Management Responsibility: At least three of the 10 years experience must have been in a position of substantial management responsibility. 3. Practice of Law: Active Practice: An attorney with management experience in the active practice of law in the public or private sector may substitute said active practice on a year-for-year basis for the management or administrative experience requirement. B. Education/Educational Equivalents: 1. Undergraduate: A bachelor's degree from a college or university of recognized standing is required and may be substituted for a maximum of three (3) years of the required general experience. Preferably such degree should have included courses in law, government, public, business or judicial administration or related fields. 2. Postgraduate: A postgraduate degree in public, business or judicial administration from such a college or university may be substituted for one additional year of the required general experience. 3. Legal: A degree from an accredited law school may be considered as qualifying for two additional years of the required general experience. Salary: $126,618 - $157,999 (2008)

CLERK OF CIRCUIT COURT: Circuit Court, Eau Clair County, WI.  Summary: The selected applicant will commence the duties of office on August 15, 2008, by appointment of a majority of the Circuit Judges, and will serve out the current term of elective office expiring on January 2, 2011. The appointee will be expected to seek election to the post in November, 2010 and begin a full four-year term on January 3, 2011. Duties: The Clerk has responsibility for all management and administrative functions of the Clerk of Courts office.Salary: $59,172 - $60,651 (2008)

CLERK OF COURT: United States Bankruptcy Court, District of Arizona, Phoenix, AZ. Summary: The United States Bankruptcy Court for the District of Arizona, with seven judges and headquarters in Phoenix and divisional offices in Tucson and Yuma, is seeking qualified applicants for the position of Clerk of Court (Clerk). The Clerk is appointed by the judges of the court in which he or she serves. This is a high level management position which functions under the direction of the Chief Judge. Duties: The Clerk is responsible for managing the administrative activities of the Clerk’s Office, and overseeing the performance of the statutory duties of the office. As the chief administrative officer for the court, the Clerk is responsible for the management of all non-judicial functions and activities of the court. Examples of duties: (not all inclusive) consulting with and making recommendations to the judges regarding court policies and procedures; hiring and assigning personnel; designing and managing training programs; preparing and managing the annual budget; managing case processing and official records; computer and technology systems management; financial management; procurement; space and facilities management; personnel management; conducting special studies as directed; preparing statistical and narrative reports; working with various governmental agencies and private organizations on a variety of matters necessary to court activities; and overseeing public relations. The Clerk also has direct fiduciary responsibilities involving all monies or other collateral received and disbursed by the court. Travel to divisional offices is required. Qualifications: General Experience: must have a minimum of ten years of progressively responsible administrative experience in public service or business which provided a thorough understanding of organizational, procedural, and human aspects in managing an organization. Management Responsibility: at least three of the ten years of experience must be in a position of substantial management responsibility. Must be competent in all aspects of management. Must have strong analytical, communications, leadership and interpersonal skills. An attorney who is in the active practice of law in either the public or private sector may substitute said active practice on a year-for-year basis for the management and/or administrative experience requirement. Salary: $109,450 - $158,500 (2008)

CLERK OF THE BANKRUPTCY COURT: United States Bankruptcy Court, Eastern District of Wisconsin, Milwaukee, WI. Summary: The Clerk of the Bankruptcy Court is a high level, full-time professional position. The Clerk is responsible for managing the statutory duties of the Clerk and for overseeing the administrative activities of the court. Statutory duties include receiving and keeping the court’s records and seal, issuing process, entering judgments and orders, and certifying copies of court records. Duties: In addition to the statutory duties listed above, the Clerk is responsible for court administration in a constantly evolving environment. Budgets and other resources will change from year to year, as will case loads and judges’ needs. This requires flexibility, creativity, self-motivation,  the ability to monitor and evaluate the court’s functioning, and outstanding communication, motivational, leadership, and interpersonal skills. The following is a non-exhaustive list of the Clerk’s duties: Recruit, hire, assign, train, evaluate, and discipline personnel. Create a positive and pleasant environment where staff can grow in skills and develop to their best potential, and provide opportunity for staff to advance. Enhance and maintain positive morale in the workplace. Consult with, make recommendations for, and implement policies established by judges of the court. Prepare and manage annual budget. Account for all funds received by the court, and maintain internal controls. Serve as certifying officer for disbursement of funds. Oversee purchasing, maintenance, accounting for and disposal of furniture, consumable supplies, and equipment in clerk’s office and chambers. Conduct statistical studies and reports as required by statutes and needs of court. Serve as coordinator of Equal Employment Opportunity and Dispute Resolution Plan. Serve as liaison with judges, Administrative Office of United States Courts, General Services Administration, U.S. Marshal, U.S. Trustee, other courts, bar associations, the circuit executive’s office, judicial council and committees, the press, local rules committee, and any other entities having business or relations with the court. Present a positive image of the court to the public and court users. Serve as secretary at judges’ meetings and maintain record of court policies determined at such meetings. Oversee, provide, and coordinate technical services, website maintenance, electronic filing and case management, and technological advances that will enhance court operation and services. Qualifications: The following education and experience are guidelines and may be waived if a particular candidate possesses skills or experience that can serve as a substitute for other factors. In general, the position requires at least ten years of progressively responsible administrative experience in public service or business organization with approximately three of those years in a position of substantial management responsibility and leadership. Court administration experience is a definite plus. A bachelor’s degree is desirable, preferably with courses in law, government, administration, and related fields. A law degree and bankruptcy experience is desirable, but not essential. Salary: $111,349-$149,978. (2008)

CLERK/ADMINISTRATOR OF THE SUPREME COURT: California Judiciary. Summary: The incumbent is responsible for managing personnel and non-judicial programs within organizational and policy confines of the Supreme Court, including full authority, responsibility, and accountability for the Office of the Clerk of the Court and all administrative support activities, including human resources, information systems, facility management, court security, and finance. Duties: Plans and implements administrative and operational programs and policies for the Supreme Court and for the Office of the Clerk of the Court. Plans, organizes, administers, reviews, and evaluates the work of staff, through subordinate managers and/or supervisors; oversees or provides for the selection, training, professional development, and discipline of staff; supervises assigned staff. Develops and/or revises administrative policies and procedures. Reviews and responds to correspondence and inquiries regarding interpretation of court policies and procedures. Develops, administers, and monitors budget for the Supreme Court. Coordinates facility and space planning. Manages the procurement of supplies and equipment. Provides a full range of human resources support for the court. Coordinates information systems activities. Administers a variety of business services support including telephone systems, fax capability, and mail and duplicating services. Coordinates court security. Represents the court to internal and external customers, including the other branches of government, on issues pertaining to the court. Qualifications: Equivalent to possession of a bachelor’s degree, preferably in court administration or a related field, and six years of court management experience, including a minimum of two years of increasingly responsible management experience. Additional relevant education may be substituted for up to two years of experience. A law degree may be substituted for two years of experience OR Two years as an Assistant Clerk/Administrator or Clerk of the Court, or three years as an Assistant Clerk. (2008)

CLERK OF THE SUPREME JUDICIAL COURT: State of Maine Judicial Branch, Portland, ME. Summary:Supreme Judicial Court and Reporter of Decisions. This is a highly responsible managerial, supervisory, technical, administrative, and public relations position managing the operation of the Clerk’s office for the Law Court and acting as Executive Secretary to the Supreme Judicial Court. Duties: The Clerk coordinates and supervises all activities within the office and is accountable for all facets of its operation (operational planning, caseload management, employee training and supervision, problem solving, etc). Qualifications: Juris Doctor from an accredited law school and member of the Maine Bar or ability to become a member within 18 months in the position. Must have knowledge of court procedures, legal documents, laws, and legal factors pertaining to the Law Court and the Supreme Judicial Court. Must have ability to interact effectively with the public, judges, clerks, attorneys, and others in a variety of situations and circumstances; ability to communicate clearly, concisely, and courteously, orally and in writing; ability to engage in multiple tasks simultaneously, both high level and ministerial; ability to use various technology and software. Salary: $50,533-$65,818. (2007)

CLERK OF THE COURT II: Second District Juvenile Court, Salt Lake City, UT. DUTIES: Under general direction of the court executive, manages the clerical operations of the Second District Juvenile  Courts in Davis, Weber, and Morgan County. Primary duties include the following: Evaluates court operations and procedures to ensure efficiency and uniformity between sites and other juvenile districts within the state. Maintains excellent communications with judges; identifies and responds to judges needs in a timely and efficient manner. Oversees all clerical staff; supervises deputy court clerks; assigns and monitors work; coordinates staff development and training; oversees hiring, discipline and performance evaluation processes. Assists in the preparation and administration of court-level budgets; monitors expenditures to ensure compliance with budget allocations; reviews handling of funds, fees and forfeitures to ensure accurate reporting and disbursement; prepares periodic revenue reports; supervises other related accounting and financial activities. Performs quality control audits to ensure accuracy of court records. Maintains liaison and coordinates court operations with representatives of allied government agencies  Advises site managers on operational procedures, supervisory issues, policies and procedures, and coordination of operations among sites. Assures that personal conduct and communications foster a positive work atmosphere and effective relationships with staff, judges, clients, and administration Responds to questions and concerns from the public. Performs other related duties as assigned. Qualifications: Seven years of progressively responsible experience in court operations or a bachelors degree in business administration, criminal justice or related field plus three years of progressively responsible experience in court operations or an equivalent combination of education and experience.  Proven recent supervisory experience is required. Understanding of management practices and procedures, strong interpersonal skills and advanced computer skills are also necessary. Salary: $20.06 – $24.92 per hour. (2007)

CLERK OF COURT: United States Bankruptcy Court, Eastern District of New York. Summary: The United States Bankruptcy Court for the Eastern District of New York is accepting applications for the position of clerk of the bankruptcy court. The business of the court is conducted at two locations: at the courthouse in Brooklyn, N.Y., which is the district headquarters, and at the courthouse in Central Islip, N.Y. Currently, the clerk's office has approximately 70 employees with seven presiding judges (four in Brooklyn and three in Central Islip). The clerk is appointed by the judges of the court under the provisions of 28 U.S.C. § 156. This is a high-level management position which functions under the direction of the chief judge of the court. Duties: The clerk of the court is responsible for managing the administrative activities of the clerk's office and overseeing the performance of the statutory duties of the office. The clerk consults with and makes recommendations to the judges regarding court policies and procedures; analyzes and implements statutes, rules and procedures affecting the operations of the court; prepares and manages the annual budget; conducts special studies as directed and prepares decentralized statistical and narrative reports; acts as liaison with various governmental agencies on a variety of matters necessary to court activities such as automation, fiscal and personnel matters; directs the court's financial services functions including purchasing and accounting; and directs staff responsible for the processing of bankruptcy cases, the maintenance of official records, and the management of the case management and electronic case filing system. The clerk also hires and assigns personnel; oversees design and coordination of training programs; and supports employee, team and organizational learning and development to assure continued optimum functioning in a changing environment. Qualifications: Ten (10) years of progressively responsible administrative experience in public service or business organization with three of those years in a position of substantial management responsibility and leadership. Candidates must demonstrate proven skills in problem solving, organizational prioritizing, resource management and staff motivation. Ability to effectively communicate both orally and in writing with an understanding of the use of technology in the workplace is essential. A strong preference will be given to court administrators, especially those with experience in the federal court system. Law training is desirable but not required; knowledge of legal terminology and procedure is required. An undergraduate degree from a college or university of recognized standing with courses in business, government, finance, public administration or related fields is strongly preferred. A post-graduate degree in management or public or judicial administration may be substituted for up to two (2) years of the general experience requirement. A degree from an accredited law school may also be considered in lieu of certain of the required general experience. An attorney engaged in the active practice of law in either the public or private sector may substitute active practice on a year-to-year basis for the management and administrative requirements. Salary: $154,600 - $165,200 (2007)

STAFF ATTORNEY (Trial Court Law Clerk): Twentieth Judicial Circuit, Fort Meyers, FL. Duties: The position of Trial Court Law Clerk/Staff Attorney to the Judges of the Twentieth Judicial Circuit Court is a professional position that entails research for and writing of legal memoranda, draft opinions and orders in all types of circuit and county court matters, including appeals from county court (both civil and criminal), complex civil litigation, constitutional questions, complex family law cases and criminal matters, including post conviction motions and related civil matters such as petitions for extraordinary relief filed by or on behalf of sentenced inmates, pretrial detainees and other litigants.  Work is performed under general supervision of the Supervising Senior Staff Attorney, Court Administrator, and Judges, and is reviewed in progress, as necessary, and upon completion. The core responsibilities of this position are:  1) Assist Criminal Division Judges, 2) Assist Civil Division Judges, 3) Assist the Appellate Banc with County-to-Circuit Appeals. Qualifications: Graduation from an accredited law school.   Must be a member in good standing with the Florida Bar. A copy of your resume, undergraduate & law school transcripts, proof of degrees, Florida Bar card, and one writing sample must accompany your State of FL application. Salary: $43,403.40 (2007)

DISTRICT COURT ADMINISTRATOR/CLERK OF THE COURT: Second Judicial District Court, Washoe County, (work in Reno, Nevada)  Duties: Assumes overall management responsibility for the services and activities of the District Court including the administration and operation of various Court programs and divisions; recommends, administers, and implements policies and procedures approved by the court. Manages the administrative work of the Court to permit the maximum allowance of Judges’ time for judicial work. Supervises the assistant district court administrators for the family court and general jurisdiction divisions and other district court staff with the exception of the immediate staff of the judges. Supervises the office of clerk of court and the processing of all pleadings and papers related to court business and the court clerks. Directs the implementation and operation of the court interpreter program. Plans, organizes and directs the budgetary and fiscal operations of the district court. Plans, organizes, hires, trains and supervises all personnel deemed necessary by the district court to adequately conduct the operations of the district court with the exception of the judges’ immediate staff. Monitors the system of internal controls to include payroll, purchasing, accounts payable, accounts receivable, information systems and inventory along with all other fiscal aspects of the district court, including adjudication, administration, family mediations services and jury services. Expedites the movement of the court calendars and coordinates and monitors automated case management systems including, but not limited to, the development of integrated data entry systems. Supervises the preparation and submission of reports and activities of the court to the state, regional and local authorities as required. Determines statistics to be gathered for the statewide uniform system of judicial records and manages the flow of information through and about the court. Directs, researches, evaluates, monitors and proposes new and revised policies as necessary to improve court operations. Coordinates the calendars and activities of judges visiting from other jurisdictions and of hearing officers or masters assigned for specific purposes. Represents the district on regional, statewide, judicial and justice system coordinating councils, conferences, conventions and committees as assigned by the chief judge. Handles public information and is a liaison with other government executive, legislative and judicial agencies in the community as assigned by the chief judge. Performs all other duties as may be assigned by the chief judge.  Qualifications: A Master’s degree from an accredited college or university with major course work in business administration, public administration, court management, judicial administration, or related field and seven years of increasingly responsible program management and court administrative experience including at least four years of management and supervisory experience. Certification by the Institute for Court Management of the National Center for State Courts is a positive factor in the hiring consideration. Salary: $80,122 - $124,218 (2007)

CLERK OF COURT III: Salida, CO. Summary: Provides technical, administrative, and supervisory work in the operation of a Clerk's Office of the Colorado Judicial Branch. Duties: Assumes all responsibilities designated to the Clerk of Court in the Colorado Revises Statutes. Establishes expectations and provides employee performance feedback on an ongoing and annual basis. Assists subordinates in establishing goals. Evaluates subordinates' goal achievement through conferences or informal meetings. Recommends subordinate's completion, extension, or termination of employment after the probationary/trial period. Plans, assigns, coordinates, and reviews the work of assigned personnel. Oversees and participates in accounting registry funds. Responds to customer complaints and the most difficult inquiries. Assists in preparing the annual budget, including writing budget requests and justification. Oversees and maintains the court docket. Prepares all reports as required by the District Administrator, Chief Judge or State Court Administrator. Maintains case files. Assists in case flow management. Some positions may serve as jury commissioner, probate registrar and/or appeals clerk. Some positions may serve as the only clerk for the court, providing for all functions of the clerk's office, including opening and closing the court for business. Attends meetings and training as required. Performs other duties as assigned. Has supervisory accountability for other employees, volunteers, or interns. Plans, directs and coordinates activities for a unit. Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. Conducts performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes. Qualifications: Graduation from high school or GED equivalent and four years of office, legal, or court clerical experience. Salary: $3,494 - $4,683 / Month. (2007)

COUNTY CLERK: Whatcom County, Bellingham, WA. Summary: Whatcom County seeks an experienced manager to serve as County Clerk and direct the administration of the office through accountable, efficient and effective leadership. The County Clerk’s Office supports operations for Courts hearing all cases involving: Adult felonies, juvenile felonies, divorce, child custody, support matters, probate, guardianships, adoptions, property claims in excess of $50,000, paternity actions, mental in competency, and abused or neglected children. Duties: Directs the administration of the office of the County Clerk and is accountable for the efficient and effective performance of the County Clerk’s Office relative to specific areas tied to records management. Acts as the administrative and financial officer for the County Clerk’s Office relative to specific areas tied to records management. Acts as the administrative and financial officer for the County Clerk’s Office. Directs the preparation of timely and professional service advice, analyses and reports as a basis for planning, funding and implementation of policy. Responsible for all operations of the County Clerk’s Office which includes the accurate and timely keeping of records, custody, and delivery of records and exhibits and related actions. Responsible for planning, organizing, directing, coordinating and evaluating the efforts of staff. Works with other agencies and groups to accomplish the work, mission, goals and vision of the County Clerk’s Office and the County. Ensures compliance with County policies and procedures, collective bargaining agreements and legal requirements. Oversees the management of programs and staff in a manner that ensures fulfillment of the County’s missions. Ensures expenditures remain within budget guidelines. Develops relationships with staff, other departments and individuals outside county government that encourages participation, teamwork, effective relationships and use of resources. Represents Whatcom County by maintaining a professional approach and demeanor in all activities. Qualifications: Bachelor’s degree in a related field. 5 years progressively responsible experience including 3 years of management/supervisory experience. Master’s degree preferred. Must have a driving record history and background check that meet County criteria. Must be bondable. Salary: $67,500 - $93,168. (2006)

COURT EXECUTIVE OFFICER: Superior Court of California, County of Sacramento. Summary: Acting under the direction of the presiding judge and at the pleasure of the judges of the court, the court executive officer serves not only in that capacity but as the court’s clerk and jury commissioner. He or she is responsible for overseeing the management and administration of non-judicial operations of the court. The responsibilities include allocating resources in a manner that promotes access to justice for all members of the public, providing a forum for the fair and expeditious resolution of disputes, maximizing the use of judicial and other resources, increasing the efficiency of court operations, and enhancing service to the public. The executive officer’s main office is in Sacramento. Some travel is required – to other court locations, to the AOC in San Francisco and to other job-related destinations. Duties: The executive officer is responsible for providing innovative creative leaderships and policy development to meet the challenges of a large urban trial court. Essential functions, accountabilities and responsibilities include, but may not be limited to: Provides information and recommendations to the bench on court policy and procedure, evaluation, planning and development. Plans manages and controls budget and fiscal resources and negotiates contracts on the court’s behalf. Plans, implements and manages policies, programs and systems to support case processing and service to the public. Develops, recommends and administers a court-approved personnel plan and directs management staff. Has authority to appoint and terminate court employees except as prohibited by law or court policy. Evaluates and implements technology and automated systems to assist the court. Under the direction of the Presiding Judge, speaks on behalf of the court with other governmental entities, the public, the private sector and the media. Qualifications: The minimum educational requirement is a bachelor’s degree from an accredited college or university, preferably in court, public or business administration; pubic policy; or a closely related field. Work experience must have included assignments that involved substantial administrative management, supervision of subordinate managers and budget preparation and management. Additional qualifying work experience may be substituted for the required education. Management experience in a large court or other large organization, public or private, is desirable. Salary: Commensurate with experience. (2006)  

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CLERK OF COURT: U.S. Bankruptcy Court, Northern District of Alabama. Summary: The Clerk of Court is appointed by the judges of the Court. This is a high-level management position. Duties: The Clerk of Court is responsible for managing the administrative activities of the Clerk’s office and overseeing the performance of the statutory duties of the office. Included among the responsibilities are policy implementation and monitoring, long-range planning, budgeting, financial management, automation, human resource management, property procurement and management, and public relations. The duty station for this position is Birmingham, Alabama, which is also the location of three of the six bankruptcy judges sitting in this district. Of the other three judges, one sits in Anniston, one sits in Decatur, and one sits in Tuscaloosa. Each of these four locations has staffed divisional offices of the Clerk’s office. The Clerk is responsible for a staff of about 80 employees. Qualifications: Management experience in a federal or state court system or administrative office of courts is required. A minimum of 10 years of progressively responsible administrative experience in public service or business which provides a thorough understanding of organizational, procedural and human aspects in managing an organization. At least three of the 10 years experience must have been in a position of substantial management responsibility. An attorney who is in the active practice of law in either the public or private sector may substitute the active practice on a year-for-year basis for the management or administrative experience requirement, but not the selective factor experience. Education in a college or university of recognized standing may be substituted for a maximum of three years of the required general experience on the basis of one academic year of education equals 9 months of experience. A bachelor’s degree from a college or university of recognized standing may be substituted for 3 years of the required general experience. Preferably such degree should have included courses in law, government, public, business or judicial administration or related fields. A postgraduate degree in public, business or judicial administration from such a college or university may be substituted for one additional year of the required general experience. A degree from an accredited law school may be considered as qualifying for two additional years of the required general experience. Salary: $138,685 - $150,664. (2006)

CLERK OF THE COURT: U.S. District Court, Eastern District of Wisconsin. Summary: The Clerk serves at the pleasure of the judges of the court and is responsible for overall management of administrative functions of the Clerk of Court’s office. Candidates applying for the position should be prepared if selected to make a substantial long term, multi-year commitment to the position. Duties: Under the direction and supervision of the judges of the court, the Clerk of the Court serves as the principal management officer of the court in providing administrative support necessary to the orderly processing of judicial business coming before the court. More specifically, the position involves multiple interrelated administrative management functions that include: With the approval of the judges, appoint a Chief Deputy Clerk and such other management and support as may be authorized by the Administrative Office of the U.S. Courts. In consultation with the judges, prepare and oversee the court’s annual budget and, upon receipt of budget allocations, implement the spending plan adopted by the court. Manage and oversee the court’s financial services division. Manage and supervise staff responsible for processing civil and criminal cases as well as appeals, issuance of process, and maintain official court records in the custody of the court. Manage the jury operations of the court and make periodic recommendations necessary to improve effective juror utilization. Consult with and make recommendations to the judges of the court with reference to the improvement of court policies, procedures, and the formal Local Rules of the Court. In consultation with the judges, maintain and improve the court’s website, while at the same time continuing to develop, maintain, and improve the availability and application of automation/information technology for the court. In consultation with the judges, develop, maintain, and improve all necessary ongoing training including automation training for all court employees. In consultation with the judges, conduct special studies and prepare narrative and statistical reports. Serve as the court’s liaison with various government agencies and other court units on matters related to the court including space and facilities needs, automation issues generally, court security, and emergency preparedness. Participate in federal, state, and local bar associations consistent with the interests of the court. Qualifications: Candidates should have demonstrated leadership qualities and substantial progressive management experience in a legal or public service environment. Management experience in financial services and information technology would be a significant asset as would any prior experience with the federal judiciary. Candidates should be of the highest integrity, highly motivated, have outstanding analytical, communication, and diplomatic skills to insure success in working with a diverse constituency. Candidates must have both a 4-year college degree and a law degree as well as be admitted to practice law and a member of the bar in good standing before the highest court of any state or the District of Columbia. Salary: $141,422 - $153,637. (2006)

CLERK OF THE COURT IV: Anchorage, Alaska. Summary: This position serves as Clerk of Court and works under the direction of the Third District Area Court Administrator (ACA). The Clerk of Court assumes responsibilities for the ongoing management and supervision of the supervisory staff of the Anchorage Trial Court divisions and Chief Deputy Clerk of Court. Duties: Essential duties include: Responsible for managing the clerical operations of the Anchorage Trial Courts, including procedural management and personnel issues. Directly involved in decisions concerning policies and procedures affecting all areas of trial court administration. Perform all statutory and rule-mandated functions of the Clerk of Court, which includes entering cost bills, executing court ordered deeds and other legal documents, approving bonds, signing satisfaction of judgments and entering defaults and default judgments. Responsible for budget preparation and compilation, investigates complaints from judges, attorneys, the public and personnel. Interact and coordinate daily with the ACA to ensure efficient operation of all courts district-wide. Serve as an active member or chairperson of various committees. Participate in organizing special projects and assessing operations. Make recommendations and implement changes for improving the operation of the Clerk’s Office. Serve as acting ACA during absences and report directly to the Presiding Judge. Perform other duties as assigned by the ACA or Presiding Judge. Qualifications:  Four years of advanced administrative and supervisory experience equivalent to a Clerk of Court III, Chief Deputy Clerk I, or Deputy Clerk IV with the Alaska Court System. OR Three years of advanced administrative and supervisory experience equivalent to a Clerk of Court IV or Chief Deputy Clerk III with the Alaska Court System. A bachelor’s degree from an accredited college in business administration, public administration, criminal justice, or a closely related field may substitute for two years of the required administrative level experience. OR One year of graduate study in business administration, public administration, criminal justice, or a closely related field may substitute for one year of the required administrative level experience. Salary: $5,162.00 monthly. (2006)

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Archived Clerk Positions 1992-2005