The positions listed in this database are NOT current job openings.

Public Relations/Information

COMMUNITY RESOURCE SPECIALIST: Family Court Operations Division. Summary: This is complex case management work with administrative duties primarily pertaining to locating appropriate agencies and professionals for parties pursuant to specific judicial instructions regarding the facilitation and monitoring of referrals. Duties: Performs a variety of office administrative tasks and case management as necessary. Maintains appointment schedules; greets clients; composes correspondence based on knowledge of office policies and procedures. Facilitates intake of parties in order to ascertain relevant information for file. Facilitates referrals as required, locates appropriate providers and monitors compliance. Drafts documentation for the court as to parties' progress and compliance, provides correspondence as necessary, and distributes reports to parties and collaterals as appropriate. Develop programs to enhance community resource section of unit; create forms and procedures as necessary. Networks with community resources and providers to increase resource list of unit. Conducts site visits to community or private providers. Keeps Family Court Services Resource List current and distributes to Specialists on Quarterly basis. Organizes on-going Lunch & Learns and in-services trainings and coordinates such. Develops event data base and keeps accurate records to provide statistical reports of outcomes. Provides input into office data base timely and keeps accurate records, creates and maintains client files. Records data entry for each case timely and facilitates statistical reports of job functions. Facilitates statistical reports for Family Court Services on a monthly basis, for quarterly and yearly report and as necessary. Assists in determining priority of work, determines deadlines, and monitors process of work. Coordinates and collaborates with Family Court Services Specialists, Community Resource Specialists and other Family Court Services staff members. Manage and lead project team. Contributes to the development of projects, programs and trainings. Coordinates with intra-agency personnel, judiciary, and others as necessary. Attends staff meetings and others as required. Attends court hearings and provides testimony as required. Qualifications: Graduation from an accredited college or university with a Bachelor’s Degree in social work, public or business administration, psychology, pre-law or closely related social science field, supplemented by two years related experience or Master’s Degree. Salary: $32,042 (2012).

DEPUTY PUBLIC INFORMATION OFFICER: Massachusetts Supreme Judicial Court. Boston, MA. Summary: The Supreme Judicial Court seeks an individual with excellent oral and written communication skills and experience in media relations, journalism, or public relations to assist the Public Information Officer with external and internal communications and outreach activities for the Massachusetts judicial branch. Duties: Assist with the strategic planning and implementation of communications plans and policies; Respond to inquiries and requests from the media and public. Act as court spokesperson as appropriate; Research, write and disseminate informational materials and press releases concerning the court system; Assist with the development of informational content for the court’s websites and the development and use of appropriate new social media platforms; Provide assistance and support to judges and court employees with respect to media and communications practices; Assist in the planning, development, and publicity of special events, law related education programs and projects; Assist in developing and maintaining constructive relationships with key external constituencies, including the media, bar, community organizations and government entities; Provide assistance with internal communications to judges and court employees; Perform related duties as required and assigned. Qualifications: A bachelor’s degree from an accredited college or university. An advanced degree in a field such as communications, journalism, public relations or related field is preferred. Proven experience (5-7 years) in journalism, communications, public relations or related field. Salary: $60,351 - $79,561 (2011).

PUBLIC INFORMATION OFFICER: United States District Court, Southern District of New York. New York, NY. Summary: The employee is responsible for the design, development, and implementation of a comprehensive program to assist the Court in managing a number of high-profile cases. The candidate is responsible for internal and public information projects and provides administrative support relative to public information on trials at the Court. Duties: Issue media advisories and news releases related to high-profile cases. Respond to media inquiries related to high-profile cases. Work with individual judges, upon request, regarding media issues. Develop and manage a public information program for assisting Court and media during high-profile cases (including management of credentials, seat assignments, etc.). Coordinate press briefings. Plan, design, and develop media relations training for judges and key court staff, as needed. Act as liaison to media, outside organizations and agencies related to high-profile cases. Develop and maintain content about high-profile cases on Court’s web site. Perform other duties as assigned. Qualifications: To be appointed at the CL 31 level, the candidate must have three years of specialized experience, including one year equivalent to work at the CL 30 level. The successful candidates must have at a minimum a bachelor’s degree in a related field from an accredited college or university. A master’s degree, relevant post graduate certification, Juris Doctor (J.D.) degree or an additional two years of experience in media, public relations or a related field is very strongly preferred.

DEPUTY CHIEF INFORMATION OFFICER: Technology Services. Franklin, KY. Summary: Work closely with CIO, Technology Services Operational Manager, and supervisors from Help Desk, IT, Operations, Development, Delivery, and Project Management in the planning and execution of technology initiatives for the Judicial Branch. Help facilitate communications with management, external stakeholders and partners, and the Technology Governance Committee. Support day-to-day operations and key technology initiatives on a statewide basis. Duties: Work to improve customer service, provide a consistent and stable delivery, reduce costs, and improve efficiency, all while providing support for the administration of justice by the Kentucky Courts of Justice. Assist in supervising and directing development staff, network staff and help desk personnel to assure all systems are operational and judiciary staff are receiving the support and assistance needed to assure effective use of the information systems. Assist in development of annual information systems budget and justification for personnel staffing, contract services, operating expenses, equipment needs, travel and capital expenditures. Assist in development and enforcement of policy and procedures to ensure the protection of Technology Services assets and the integrity, security and privacy of information entrusted to or maintained by the Kentucky Court of Justice. Assist in recruitment, selection and release of division employees. Represent the Kentucky Court of Justice to internal and external customers on issues pertaining to the division’s functional areas. May be required to present to various groups and committees. Assist in development of technology related RFPs. Possible statewide travel as required. Qualifications: Four year college degree, ten years plus managing similar technology organization. Six years should include the coordination, oversight and implementation of information technology projects and programs and two years of supervisory experience. Salary: $75,000 - $90,000 (2011).

CHIEF INFORMATION OFFICER: Louisiana Supreme Court. Summary: The CIO will be responsible for moving the Supreme Court into NIEM compliance and assisting Louisiana courts in establishing a common IT vision designed to improve information sharing, integration and efficiencies, linking IT and policy solutions. Qualifications: Bachelor’s degree in Computer Science, Management Information Systems, Computer Engineering, Information Systems and Decision Sciences, or a related field. 10 years experience leading, developing and managing a staff of IT professionals with varying specialties. 7 years experience successfully managing and completing multiple, large scale IT projects with high visibility and impact. Experience with the developing or re-architecting of applications in compliance with the NIEM information exchange framework. Experience with application lifecycle management, including the integration of multiple disparate systems into a common platform. A comprehensive knowledge of information systems technology subjects, including current and emerging hardware and software to drive innovation in an organization. Salary: $100,000+ (2011).

COURT SERVICES MANAGER: U.S. District Court, Eastern District of Michigan. Detroit, MI. Summary: The Court Services Manager reports to the Deputy Court Administrator and is responsible for providing administrative services to judges’ chambers, the Clerk’s Office, Probation Department and Pretrial Services Agency. The Court Services Manager has responsibility for all financial, procurement, space and facilities, and security services provided to the Court. Duties: Supervises and recommends personnel actions including appointments, promotions, disciplinary actions and terminations within the Court Services department. Finance: Supervises the Financial Supervisor who is responsible for the day-to-day operation of the Financial Department and supervision of the Financial office staff. Responsible for the Internal Controls process for the Court. Responsible for reporting and accounting for all monies received in and processed through the Clerk’s Office in compliance with the Court’s Internal Controls procedures. Ensures that Court Internal Controls are accurate and audited on a regular basis. Makes recommendations for changes when necessary. Arranges for banking institutions to meet depository requirements for all funds not required by law to be transferred to the Treasury or other agencies. Develops local financial and accounting policies and procedures. Procurement: Supervises the Court Services Supervisor who is responsible for the day-to-day operation of the procurement functions and supervision of the Procurement staff. Responsible for ensuring that the procurement specialists obtain/maintain their contracting officer certification for credit cards, special services, and general procurement. Manages contract court reporting, interpreting and other contractual services under such terms and conditions as prescribed by the Judicial Conference. Responsible for the Court’s procurement and contract service, including contract court reporting, and interpreter services. Ensures all contracts adhere to the procurement practices in the Guide to Judiciary Policies and Procedures. Responsible for the procurement of all furniture and furnishings, Information Technology (IT) equipment, general office supplies and equipment, telecommunications equipment and services, consumable supplies, printing, parking, moving services, temporary help, renovation projects, training and advertising materials. Ensures that efficient controls of equipment and commodity inventory levels to ensure availability without overspending or unnecessary stocking beyond Court needs. Oversees requests for quotation process, including requests for proposal (RFP), etc. to ensure AO guidelines are followed. Responsible to ensure payments for all funding obligations are completed in a timely manner following receipt of products or services. Space and Facilities Supervises the Space and Facilities Coordinator who is responsible for coordinating building maintenance service needs, space and facilities improvements, and safety or security corrections through maintenance, construction or renovation projects. Serves as senior liaison with the General Services Administration (GSA) and the Administrative Office (AO) with respect to the acquisition of additional space for tenant alterations and other reimbursable services by GSA. Security Serves as the designated official for the United States District Court for the Eastern District of Michigan, Theodore Levin Courthouse in Detroit and acts as the liaison between the District Court and the United States Marshals Service to ensure that appropriate personnel are informed of security related issues in a timely manner. Assists the Marshals in the development of security policies and procedures. Shares responsibility with the Marshals in the development and implementation of courthouse emergency evacuation plans, emergency operational plans, judicial security and crisis response plans. Assists the Marshals with coordinating activities of the District Court security committees and actively participates in building security committees. Serves as the Continuity of Operations (COOP) Coordinator for the Court. Serves as the primary security liaison for the Court to outside agencies. Qualifications: Bachelor's degree with a minimum of 5 years of progressively responsible administrative experience, including at least 3 years in a position with executive level management experience. Must have a strong background in finance, procurement and facilities management, in addition to excellent leadership, managerial and project management skills. Salary: $84,075-$136,639 (2010).

ADMINISTRATIVE SERVICES ASSISTANT: United States Bankruptcy Court, District of Arizona. Phoenix, AZ. Summary: The incumbent performs administrative and technical support to Administrative Services Department in support of all three offices, Phoenix, Tucson and Yuma. Assists with procurement and inventory activities. Assists in maintaining and updating automated inventory control tracking database. Duties: Assists with the organization and/or distribution of office supplies. Assists in the reconfiguration of furniture modules; troubleshoots and repairs furniture and equipment; responds to requests for products or services by conducting market research to obtain prices and reviews of available products. Performs as receiving clerk for supplies, furniture, and equipment. Assists disposal officer with disposal of equipment and furniture. Maintains related records. Assists with preparation and coordination of office reorganization and/or space moves. Provides administrative assistance to managers, supervisors, and other staff, as required. Troubleshoots and reports matters concerning heating, cooling, lighting, and cleaning. Repairs and oversees maintenance on office equipment, including monthly meter reading for all leased copiers. Distributes materials and supplies to requesters and offices. Updates inventory and property lists and conducts inventory reconciliations. Adheres to the Guide to Judiciary Policy and Judiciary Procurement Program Procedures. Adheres to the court unit internal controls procedures. Qualifications: Incumbent must be a high school graduate or equivalent with two years of general experience which includes progressively responsible clerical, office, or other work experience which indicates demonstrated ability to quickly acquire the knowledge and skills needed to effectively perform the duties of the position. Must possess progressively responsible clerical or administrative experience requiring the regular application of procedures involving demonstrated ability to apply a body of rules, regulations, directives, laws or specialized terminology. Demonstrated experience with automated software, equipment for word processing, data entry or report generation. Incumbent must have the ability to meet and communicate effectively with a variety of people and the ability to work harmoniously and effectively in a team based environment. Salary: $31,716-$51,611 (2010).

REPORTER OF DECISIONS: Michigan Supreme Court, Clerk of Court. Lansing, MI. Duties: Oversee the editing and publication of opinions and orders of the Michigan Supreme Court and Court of Appeals. Supervise and direct the work activities of attorneys and support staff; recruit and select new employees when necessary; provide orientation, training, and development of staff research and writing skills; evaluate staff performance; and resolve employee relations matters. Review draft opinions for errors. Make suggestions for changes as appropriate and submit to opinion author for approval. Prepare syllabus and headnote of points of law for each draft opinion. Ensure all changes and revisions made by the opinion author or at judicial conference are incorporated into the final corrected copy. Oversee the electronic transmittal of final opinions and orders on cases and court rules amendments to legal publishers and to the Court’s contract printer for publication in the Michigan Reports and the Michigan Appeals Reports. Monitor the distribution of the hardbound volume to the entitled parties. Prepare specifications for bids from outside vendors to print and distribute appellate reports. Clarify bids and make recommendations for the contract award. Monitor the performance of the contractor during the terms of the agreement. Author, maintain, and update a manual of style to ensure that all published opinions are prepared uniformly. Provide orientation to new law clerks. Oversee the performance of specialized projects as requested, including assisting others in legal research, preparing reports of special Court ceremonial sessions, and serving on various committees of the Court. Qualifications: Juris Doctor (JD) from an accredited law school. Five or more years as a trial or appellate practitioner involving extensive legal writing with at least two years experience with the Reporter’s Office or in a similar capacity. Prior supervisory experience desired. Salary: $71,910 - $95,338 (2010).

DIRECTOR OF INFORMATION SERVICES: Information Services Division, Administrative Office of the Courts. Olympia, WA. Summary: Responsible for the overall direction and performance of services and activities of the Information Services Division. Duties: Carries out the overall strategic direction and operation of the statewide Judicial Information System (JIS) as determined by the Judicial Information System Committee (JISC). The JISC is the governing body established by the Washington State Supreme Court to provide policy, decision making and oversight for the JIS. The ISD Director provides professional expertise and consultation to the JISC in support of the Committee’s governance responsibilities and serves on planning and policy-making committees. Leads ISD staff (approximately 90 employees), who provide technology support for the statewide court system’s mission critical automation functions. General areas of responsibility within the Information Services Division include: Architecture and strategy, including solutions management and enterprise architecture. Standards and Policies, including quality assurance, portfolio management and the project management office. Operations, including service delivery, applications development and maintenance, and website services. Data center operations and public access subscription services. Infrastructure, including network and server and desktop maintenance, database administration, and related support. Acts as the official AOC representative with regard to information technology issues. Audiences include officials in the court community, as well as a wide range of stakeholders outside the judicial branch of government, including officials in the legislative and executive branch. Explains, advocates and expresses facts, ideas and positions clearly. Implements effective communication and consensus among groups. Facilitates and guides group decision making processes. Builds strong relationships and collaboration. Oversees and is responsible for other major areas of technology support in addition to the Judicial Information System which include direct infrastructure support to the agency itself and the four appellate court locations. These responsibilities include computing equipment, local area networks, servers, and help desk support. The division directly supports an extranet website that is the court portal for new services to the courts, including web-based case management systems. The division also supports a major public website that provides general court information, court forms, a number of subscription notification services, court hearing data information, and public date warehouse with court case-related data. As part of the Leadership team, participates in setting agency priorities, goals, objectives and policies, and developing information technology contributions to the agency strategic plans. Qualifications: A bachelor’s degree in computer science, business administration, public administration or closely allied field AND: ten years of management experience in a complex information technology environment, including managing and directing information technology professionals and leading change efforts. Salary: $110,000 - $124,000 (2010).

CHIEF INFORMATION OFFICER: Kentucky Administrative Office of the Courts, Kentucky Judicial Branch. Frankfort, KY. Summary: The CIO will report to the AOC director and guide the Kentucky court system’s technology program through an exciting transition. Duties: Provide vision and leadership for developing and implementing IT initiatives for the Judicial Branch. Provide strategic direction on IT and how it affects court policies, processes and budgets. Direct the planning and implementation of enterprise information systems to support the business operation of the courts. This includes long-range planning, development and maintenance of integrated case information systems, computer training, computer workstation and Help Desk support, facilities support and network solutions on a statewide basis. Oversee multiple, complex projects; system integration; application development and maintenance; computer operations and infrastructure support services; budget development and staff direction. Serve as liaison between court system and other state agencies collaborating on IT initiatives. Qualifications: A minimum of 10 years in information technology; six years in the coordination, oversight and implementation of IT projects and programs; and two years of supervisory experience. Experience implementing, maintaining and supporting complex, large-scale automated information systems and networks. Public-sector experience desirable. Salary: $90,000 to $115,000 (2010).

COURT EXECUTIVE 1A: Office of Professional & Governmental Services, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a seasoned professional to work as the Legislative Liaison for the Administrative Office of the Courts (AOC), under the general direction of the Court Executive 2b, in the Office of Professional and Governmental Services. Duties: The selected candidate will represent the Judiciary negotiating with the executive and legislative branches on legislation, budget issues and citizen concerns, recommending amendments where appropriate; evaluate and analyze all legislation impacting the courts; attend legislative committee meetings; testify on relevant bills and respond to inquiries; prepare analysis; assist in development of judiciary’s legislative agenda; receive, inventory, analyze and maintain bills introduced by the Legislature that impact the Judiciary; analyze fiscal impact of legislation; draft legislation to advance judiciary initiatives and educate legislators on the operation of court programs. The selected individual will respond to legislative, staff, executive branch and judicial inquiries regarding the status of legislation; track all bills and advise Administrative Director of status of pending legislation; receive lists, assign and analyze requests by the Office of Management and Budget (OMB) for fiscal legislation that impacts the Judiciary; develop and publish legislative newsletters for judges and judiciary staff. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible administrative experience, one (1) of which shall have included experience in planning, organizing and coordinating program or case related activities. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Experience in intergovernmental affairs interacting with all levels of government and other agencies would be helpful. Salary: $51,938 -$98,543. (2009)

PROCUREMENT SPECIALIST: United States Court of Appeals, Eleventh Circuit. Atlanta, GA. Summary: The Circuit Executive's Office has a position open for a Procurement Specialist I to discharge procurement responsibilities for the Eleventh Circuit Judicial Council. The Procurement Specialist reports to and works directly with the Assistant Circuit Executive for Administration. Duties: The procurement specialist performs administrative, technical, and professional work related to procurement activities for the Eleventh Circuit Judicial Council, which requires the highest level of quality and professionalism. Work, which entails supplying chambers and court units with supplies, equipment and services, must be performed in compliance with the appropriate guidelines, policies, and approved internal controls. Responsibilities include: procuring and preparing purchase orders for supplies, equipment, services, and furnishings; assessing requests for goods and services by ensuring that they are allowable, as well as determining availability of funds; reconciling accounts; preparing spreadsheets and maintaining databases to track certain expenditures; adhering to the Guide to Judiciary Polices and Procedures and internal controls; updating the inventory listing of property and conducting inventory reconciliations; researching and evaluating suppliers; preparing specifications, solicitations, and requests for proposals; researching products and equipment; preparing product/equipment specifications; obtaining and reviewing competitive bids, quotes, and proposals; negotiating with vendors; evaluating and monitoring contract performance; assisting with clarifying contract requirements and resolving conflicts; reviewing and reconciling credit card statements; updating and maintaining procurement manual; performing routine inventory of property, to include a physical sighting every two years; updating the inventory listing of property and conducting inventory reconciliations; and identifying property for disposal. Qualifications: Minimum of three years of progressively responsible procurement experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of this position. Two years specialized experience, including at least one year equivalent to work at the classification level 24 (CL-24). Educational requirements include a high school diploma, or equivalent. Associate’s or bachelor’s degree is advantageous. Salary: $53,460 - $69,507. (2009)

EXECUTIVE ANALYST: Communication and Staff Education Analyst, Oregon Judicial Department. Duties: Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Independently perform a variety of duties including, but not limited to: Provide advice and consultation for ongoing professional development and communication activities, including regular education and communication on improving access to justice and enhancing public trust and confidence in the justice system. Design, assess, create, deliver, and evaluate new and existing curricula for staff education programs from concept through evaluation utilizing concepts, theories, principles, and practices of adult learning. Facilitate groups with varied backgrounds, to initiate open dialogue and candid discussions, gather information and stimulate insight. Keep abreast of national trends in education in court-related as well as public and private sector environments. Qualifications: You must have a high school diploma, GED, or equivalent work or life experience. You must have a Bachelor’s degree, preferably with major course work in communication and/or education. You must have at least three years of increasingly responsible communication and/or education work experience. A master’s degree may be substituted for one year of experience; a doctorate in education, law, public administration, or related field may be substituted for one year of experience. Applicants without the relevant educational background may substitute recent experience that demonstrates the above abilities on a year for year basis. Preference may be given to candidates with prior experience working in a court setting or developing and presenting education programs. Public sector (e.g. state, county, city) communication and/or education experience is desirable. You must be able to work effectively with persons from diverse backgrounds. Salary: $4,796 - $7,444/month (2008)

CHIEF INFORMATION OFFICER: AOC in Augusta or Portland, Maine. Summary: The Maine Judicial Branch is seeking a Chief Information Officer (CIO). This is responsible professional work planning and directing the Judicial Branch information program, including communication with the Legislative and Executive Branches of government. The CIO serves as primary liaison with the Legislature and the Governor’s Office; collaborates with a wide range of individuals in the development and implementation of plans for effectively sharing information including: the Maine legal community, legislative and executive leadership, the State of Maine Chief Information Officer, state agency representatives, and counterparts in other state AOCs; serves as or oversees the public spokesperson for the Judicial Branch; and directs the development and implementation of a comprehensive public information and information technology plan. Duties: The Chief Information Officer (CIO) applies the laws and court policies related to access to public information; ensures that the best available safeguards are implemented to protect information, and in particular, confidential case related information; provides staff with direction on the provision of court records and oversees implementation of records access policies; oversees the application of the Records Retention Program to ensure appropriate access to court records in compliance with applicable administrative orders and policies; ensures public access to court information through Judicial Branch website services and the State Court Library system; ensures information is made available to Judicial Branch employees through intranet services; and prepares and manages the portion of the Judicial Branch budget dealing with information systems. Qualifications: Graduation from an accredited four-year college with a degree in communications, government, information systems, public administration, public relations, or related field, significant experience in governmental or public relations, or other related management responsibilities. Masters Degree or J.D. preferred. Other requirements include: understanding of Maine government, the governmental budget process, and the legislative process; strong writing, communication, interpersonal, and supervisory and management skills; understanding of the capabilities of court technology to provide information with varying degrees of access; understanding of legal requirements surrounding the release of information; substantial project management experience; knowledge of functions and responsibilities of the Judicial Branch; ability to prepare and manage a complex budget; and strong computer and software skills; and ability to develop and maintain effective and cooperative relationships with judges / justices, court personnel, governmental officials, members of the news media, and the general public. Salary: $69,868.50–$91,026.00 (2008)

Administrative

ADMINISTRATIVE POSITIONS: (Working level position.) (General Description) Summary: Under general supervision, organizes the administrative activities of an office, performs public relations, coordinates projects and performs secretarial duties. Duties: Serves as liaison between own office and the public, press and other government agencies; takes and prepares meeting minutes. Coordinates and schedules meetings, activities and travel. Coordinates and oversees special projects. Develops and maintains computer spreadsheets and databases; performs data entry; and prepares statistical and other reports. Types correspondence, office policies and procedures, press releases and reports; maintains calendars, logs, office files, records and supplies; prepares work orders; acts as receptionist; and performs miscellaneous secretarial and clerical duties. Qualifications: High school diploma or GED with five years of secretarial or equivalent experience. Knowledge of generally accepted office practices, procedures and equipment; court rules, policies and procedures; basic math; proper English usage, grammar, vocabulary and spelling; and legal terminology.

ADMINISTRATIVE SPECIALIST 3: Municipal Division, Burlington Vicinage. Summary: Under the general direction of the Court Executive 2b (Municipal Division Manager) and other personnel, this enthusiastic, customer service and detail-oriented individual, possessing excellent written and verbal communication skills, will serve as a lead professional in overseeing and supporting the Vicinage’s 40 municipal courts. Duties: Duties include, but are not limited to: conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws and established policies and procedures governing the operation of municipal courts; reviewing municipal court budget proposals, identifying deficiencies and assisting courts in the preparation of the final budgets submitted to the Assignment Judge; monitoring case management; analyzing backlog; preparing backlog reduction plans; developing court consolidation/merger and withdrawal processes; establishing court workflow systems and procedures; reviewing and assisting with preparation of security plans; investigating and responding to customer complaints and inquiries; facilitating discussion among state, county and local officials; preparing written reports, presentations, non-routine correspondence and training; mentoring, coaching, training, and motivating court staff; making presentations to judges, court administrators, members of the bar, local government officials and the public; providing technical assistance to municipal judges and court staff; developing, implementing and monitoring action plans for courts in crisis; working on multiple assignments, while ensuring effective time management and prioritization; participating as a positive member of a professional team; providing excellent quality service to internal and external customers; maintaining confidentiality of division and court matters; treating everyone with dignity and respect; serving as subject matter expert; and other duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, program analysis, program administration or administrative teach. Salary: $49,576 - $80,410 (2012).

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey. Bridgeton, NJ. Summary: Under the direction of the Court Executive (Municipal Division Manager), individual conducts annual visitations for assigned courts, provides technical assistance and administrative support to municipal courts as assigned. Duties: Will pull management reports and identify incarcerated individuals and assist in the operation of inmate court acting as a liaison between municipal courts and the jails preparing calendars and paperwork for review by the division manager and/or presiding judge. Individual will also analyze data; interpret laws, rules and policies and ensure compliance; draft correspondence and reports. Selected candidate will also be responsible for evaluating program performance in accordance with established policies or procedures. Performs related work as required. Experience with municipal court including ACS/ATS, CCIS, Promis/Gavel, DMV is preferred. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in Program Evaluation: program development, coordination, program analysis, program administration or administrative research. Salary: $49,576 - $80,410 (2012).

CLERICAL ASSISTANT: Superior Court Clerk’s Office, Tax Court of New Jersey, Richard J. Hughes Justice Complex. Trenton, NJ. Summary: Under the direction of a team supervisor, the selected individuals will perform a variety of clerical and supportive tasks in the Superior Court Clerk’s Office or the Tax Court Management Office. Duties: Duties in the Superior Court Clerk’s Office will include but are not limited to: entering case data into the Automated Case Management System; answer routine questions posed by the public; performing record management tasks such as filing and retrieving records from different locations; tracking and reporting workload volume; and other related tasks in support of office operations. Duties in the Tax Court Management Office will include but are not limited to: photocopying and preparing trial calendars, judgments and notices; sorting mail and faxes; filing; conducting docket searches on the Tax Court Management Database System; purging files; answering phones and other related duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Salary: $18/hr (2012).

HEARING OFFICER: San Bernardino Superior Court, Superior Court of California. Summary: This position assists the courts in disposing of business connected with the administration of justice, including acting as a temporary judge in certain types of cases. It is distinguished from the position of judge in that it is appointed by and serves at the pleasure of the judges and acts only as a temporary judge presiding over cases as directed at the stipulation of the parties. This professional level class works independently under general direction of the judges of the court in accordance with State law. Duties: Service in a quasi-judicial position at the pleasure of the Presiding Judge and the full bench. Conduct parole and community post-release revocation hearing, evaluate and make disposition on these matters and any other assigned proceedings. Hear, evaluate and make disposition on cases or claims filed pursuant to specified section of other state codes in a fair and ethical manner. Submit reports on disposition of cases to the District Manager or Presiding Judge as requested. Travel to all Court Districts as needed by the Court to conduct hearings or handle proceedings. Review court files, documents and related materials to assess cases prior to and following hearings; prepares court records, reports, correspondence and other written materials pertaining to case findings. Other duties as assigned. Qualifications: Appointment to serve as a Hearing Officer for revocation hearings requires active membership in the California State Bar for at least ten years continuously prior to appointment; was a judge of a court of record of California within the last five years or is currently eligible for the Assigned Judges Program or was a commissioner, magistrate, referee, or hearing officer authorized to perform the duties of a subordinate judicial officer of a court of record of California within the last five years. Salary: $99,756 (2011).

COURT ASSISTANT I: Thurston County, WA. Duties: Responsibilities encompass a wide variety of clerical activities associated with case processing and requires technical knowledge in aspects of Court operations. Identifies customer needs, explains court procedures and protocols, responds to requests and asks questions to elicit information from customers in order to assist them in identifying and obtaining required forms and documents. Reviews incoming documents for completeness and processes according to established procedures. Verifies documents for accuracy identifying inconsistency with statutes and assists customers with technical information for compliance. Assists the public including attorneys, law enforcement, court and community agencies by answering inquiries, explaining detailed regulations, procedures and complex requirements of the judicial process. Analyzes case specifications and assists in the selection of appropriate mandatory forms required to proceed in court. Evaluates customer’s need for domestic violence, harassment and/or restraining orders and assists customers in the preparation of documents for emergency matters. Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, and other legal documents as ordered by the Court. Files and records legal documents with the appropriate officials and agencies; distributes orders and reports as required. Verifies and receipts legal financial obligations, bail, PR slips, judgments, court fines and fees ensuring monies are recorded per statutes. Posts cash receipts and balances cash register using accounting practices and procedures. Reviews and inputs pertinent case information into statewide database. Identifies appropriate RCWs, court rules and procedures before entering judgments. Tracks and monitors files as prescribed and closes files according to policies and procedures. Retracts arrest warrants, adjudicates FTAs, extends payment dates on time payment plans. Sets up and monitors case files to assure timely action or review. Tracks, logs and monitors activities of cases processed. Generates reports and provides information to affiliated agencies for program compliance. Provides information to agencies requesting specific defendant information and case disposition. Assists with the preparation of Court calendar (dockets) and assembles case documentation for court hearings. May serve as backup to other department support positions. Performs other duties as assigned. Ability to bend, stretch or reach, and lifting and carrying of items weighing up to 30 lbs is essential. Qualifications: High school diploma or GED and two years of progressively responsible clerical support experience in a court or legal environment and customer service experience or training. Typing speed of 45 wpm and ability to utilize a personal computer and related software packages to perform word processing, analysis, information retrieval and tracking, and other essential job functions. Salary: $2,915 - $3,878 (2011).

ADMINISTRATIVE SPECIALIST 2: Superior Court Clerk’s Office, Administrative Office of the Courts. Trenton, NJ. Duties: Under the direction of the Clerk of the Superior Court or other supervisory personnel, the selected candidates will provide technical advice to staff, peers or management; participate in team development activities and team meetings; recommend improvements in Judiciary programs or team operations; develop block diagrams or flow charts; compile statistical data on workload volume; and write user or operations documents or manuals. Performs related duties as required. Qualifications: Graduation from an accredited college or university with a Bachelor’s Degree. One year of para-professional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Salary: $43,703 - $71,601 (2011/2012).

ADMINISTRATIVE SPECIALIST I: Mercer Vicinage, Trial Court Administrator’s Office. Trenton, NJ. Summary: The Mercer Vicinage is seeking a highly motivated, detailed oriented person for the Trial Court Administrator’s Office. Duties: The selected candidate will assist managers in the Trial Court Administrator’s Office in coordinating report collection activities; scheduling meetings, appointments, interviews and other activities necessary for accomplishing job assignments; informing clients or customers of programs or services; providing information to judges, attorney or community organizations.; compiling records or other written materials; composing routine correspondence, such as form letters or standard replies to inquiries; analyzing data; and screening confidential material for release to public or other authorized person/agency. Perform other duties as required. Qualifications: Three years of experience in an office performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Salary: $40,767 - $64,259 (2011).

JUDICIARY CLERK 3: Office of Management & Administrative Services, Human Resources Division – Placement Section, Administrative Office of the Courts. Trenton, NJ. Summary: Human Resources Division, Placement Section is seeking an individual with strong customer service, time management and multi-tasking skills to perform clerical duties associated with the recruitment and selection process. Duties: The selected individual will prepare and distribute notices of vacancy; schedule interviews; administer typing tests for job applicants; maintain recruitment data; type correspondence for professional staff; prepare new hire orientation material; and assist the unit supervisor with other related duties. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Salary: $37,096 - $56,184 (2011).

JUDICIARY SECRETARY I: Office of Attorney Ethics, Supreme Court of New Jersey, Administrative Office of the Courts. Ewing, NJ. Summary: The New Jersey Judiciary, Office of Attorney Ethics (OAE), Supreme Court of New Jersey is seeking a candidate with solid office skills to provide a variety of secretarial support to attorneys. Duties: Responsibilities include but are not limited to: Transcribing dictation, accurately typing, proofreading and disseminating correspondence, legal documents and memoranda; drafting and preparing routine correspondence for assigned attorneys; daily use of OAE Ethics System, entering and uploading documents, including scanning of case files and related correspondence into the system, entering case data into the Ethics System; responding to inquiries from attorneys, committee members, staff members and the public; reviewing and prioritizing incoming mail for assigned attorneys, taking appropriate action; maintaining tickler and chronological files, maintaining organized files for efficient retrieval of records, managing calendar, scheduling and confirming appointments for assigned attorneys; other duties as assigned. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills tests. Salary: $37,096 - $56,184 (2011).

ADMINISTRATIVE SPECIALIST 3: Superior Court of New Jersey, Ocean Vicinage, Probation Division, Child Support. Summary: The selected candidate will prepare technical reports, surveys and audits as per the Administrative Office of the Courts (AOC) and Child Support Management requirements. Duties: Responsibilities will include troubleshooting client questions in the reception area (walk-ins) and explaining general policy and procedures as a customer service. The Administrative Specialist will provide technical support to the Assistant Division Manager and Supervisors with managerial and statistical report development, as well as create and analyze reports associated with the NJKids program with an overall goal to enhance officer productivity and efficiency while maximizing collections in child support. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in the use of Access database and Excel spreadsheets. Applicant should have an understanding of case management systems and the ability to develop management reports from computer systems such as NJKids, Bi-Portal and ancillary systems. Candidates should possess experience with analyzing data to enhance productivity and improve results. They must also demonstrate the ability to budget time, interpret, understand and apply laws, rules and policies and procedures. Candidate must be experienced with managing multiple projects simultaneously and possess interpersonal skills to successfully resolve disputes with internal/external clients and professionals. The candidate may have related experience with program evaluation, development, coordination, analysis, administration or administrative research. Salary: $49,576 - $80,410 (2011).

ADMINISTRATIVE SPECIALIST 3 CONFIDENTIAL: Morris County Superior Court, Trial Court Administrator’s Office. Morristown, NJ. Summary: The New Jersey Judiciary is seeking a decisive, goal oriented professional with a commitment to total quality management and customer service who is motivated to perform a variety of highly responsible, complex and confidential professional administrative functions. Duties: Under the direction of the Court Executive 3B (Trial Court Administrator), the selected candidate will be responsible for researching, compiling and preparing fiscal and statistical court reports, analyzing data and making recommendations to the Trial Court Administrator; responding to inquiries from Judiciary staff, attorneys, litigants and the general public on behalf of the Trial Court Administrator, and monitoring and coordinating implementation of projects and programs between teams/divisions. The Administrative Specialist 3 will lead in the development and design of the Vicinage newsletter, assist the EEO Officer and Ombudsman with projects assigned by the Trial Court Administrator, and maintain a high degree of confidentiality pertaining to sensitive grievance, discipline and negotiation documents. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience working in program evaluation, administrative operations, and/or Human Resources. Salary: $49,576 - $80,410 (2011).

ADMINISTRATIVE SPECIALIST 2: Mercer Vicinage, Trial Court Administrator Office. Trenton, NJ. Summary: The Administrative Specialist 2 position will support the Trial Court Administrator in a variety of administrative functions. Duties: The Administrative Specialist 2 position will assist in developing reports for budgets, staffing, equipment, logistics and other methods or procedures for the Trial Court Administrator and/or other staff. This position will be responsible for planning and implementing special projects and programs. The incumbent will assist in developing procedures to ensure efficient operations. Perform other duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of para-professional experience in the area of program development, program coordination, program analysis, program administration or administrative research. Salary: $43,703 - $71,601 (2011).

JUDICIARY SECRETARY 2 CONFIDENTIAL: Superior Court Clerk’s Office, Administrative Office of the Courts. Trenton, NJ. Summary: The selected candidate will perform secretarial support and administrative clerical functions for the Clerk of the Supreme Court and other managers in the office. Duties: Responsibilities include: handling correspondence and mailings; scheduling meetings and coordinating agendas; handling confidential matters in concert with a manager; collecting, organizing and analyzing information including statistical data; researching information from automated systems; composing routine correspondence and charts; maintaining a filing system; tracking status of work assignments within the office; recording and drafting minutes of meetings; transcribing dictation and performing other administrative support duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services include typing, secretarial and administrative clerical work. Salary: $46,827 - $63,625 (2011).

COURT SPECIALIST: Carrollton, TX. Summary: Responsible for providing specialized support for the court, including compliance, warrant and bond processing, court date scheduling, payment negotiation and docket creation. Provides specialized customer service utilizing specific areas of court procedures. Work is performed with limited supervision. Qualifications: High School Diploma or G.E.D., two years related municipal court experience, requires Level 1 Court Clerk Certification within a year. Salary: $25,893 (2011).

ADMINISTRATIVE SPECIALIST II: State Bar of California, State Bar Court. Los Angeles/San Francisco, CA. Summary: The Administrative Specialist performs a broad range of duties in supporting the administration of the court, including but not limited to assisting the Court’s Senior Executive with judicial recruitment, managing projects such as preparation and review of updates to the Court’s performance measures, development and interpretation of statistical information, and budget analysis. The Administrative Specialist reviews and analyzes statistical information concerning discipline and licensing and writes reports for various audiences. Ability to understand business process as well as experience with volunteer management is preferred. Qualifications: Bachelor’s degree in business administration or similar. Progressive administrative and clerical experience in a judicial setting. At least (3) years project management and organizational development experience. Accomplished computer application skills with demonstrated understanding of relational databases and documented proficiency using software query tools to extract data for analysis and reporting. Applicants selected for review will be required to provide a writing sample that demonstrates technical and analytical skills. Salary: $67,320 (2011).

JUDICIARY CLERK 3: Office of Management and Administrative Services, Office Services, Administrative Office of the Courts. Trenton, NJ. Summary: The selected individual will be expected to provide a variety of administrative clerical and support functions within the Office of Service Unit. Duties: Under the direction of the supervisor, responsibilities include but are not limited to: familiarity with the operation of Neopost AS960 printer conveyor and the Neopost DS70 3 Station Folder Inserter mail equipment; making minor adjustments and possible repairs; maintain updates to the postal software based on mail utilities; assist with the design of mail piece layouts; keep abreast of US Postal changes and requirements; maintain inventories; record keeping; organize and maintain accurate files; record incoming and outgoing documents and understanding of how to operate a photo copy machine. Other duties include operating a State vehicle in a safe manner; completing standard office forms; reporting equipment malfunctions to supervisor and repair persons; obtaining necessary signatures on legal documents; computing numerical informational data and prepare reports as requested. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payment for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Salary: $35,841 - $54,284 (2011).

ADMINISTARTIVE SPECIALIST 3: Office of Management & Administrative Services, Management Services Division, Administrative Office of the Courts. Trenton, NJ. Summary: The NJ Judiciary is seeking a highly motivated individual to purchase goods and services; analyze purchase requisitions; create new and update existing bid specifications; write and evaluate bid proposals; solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and waivers of advertising; review State contracts and coordinate the bid process for RFP’s, RFQ’s and RFI’s in accordance with NJ Treasury Circular. Duties: The selected individual will utilize the Management Acquisition Control System (MACS-E) to create purchase orders; purchasing staff statewide. Other duties many include maintaining library of currant State contracts, vendor catalogs and trade equipment usage and services; documenting office procedures; special projects; investigating and resolving complex contract or vendor issues for resolution and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in Administrative Operations: purchasing, finance, facilities management, investigation or library administration. Salary: $47,900 - $77,691 (2011).

DEPUTY CLERK I: Second Judicial District Court. Washoe County, NV. Summary: Under supervision, assists with and performs a variety of office support and court support assignments, working with the functions, procedures, and operations of the District Court system; provides word processing and data entry support; provides general information and assistance to the public. Duties: Assists callers and visitors by directing them to the appropriate party, department, outside agency or other resource; responds to public requests for information and inquiries relating to Court procedures in the assigned area; answers questions and provides information within specific guidelines; provides forms, applications, and other materials to the public; retrieves files for the public; makes copies of requested material. Responds to calls and e-mail requests; assist users in resolving problems or routes request to appropriate staff. Performs a variety of responsible clerical support duties including preparing, typing, copying, collating, filing and e-filing various Court documents, forms, reports, records, and other materials in department and/or central files; maintains and updates computer information; assists Court personnel in locating files and documents as necessary. Receives mail, shipments, deliveries and materials and distributes to the appropriate department, as necessary. Receives and processes new cases and incoming information, including stamping date on materials received, evaluating type of case, assigning case number, and entering it into the computer system, reviewing documents for completeness and appropriate signatures, verifying conformance to applicable regulations, and ensuring that a case has not been filed previously; inputs changes to cases on computer system; electronically files new cases. Electronically processes petitions, decrees, pleadings, submits, motions, Court orders and Court judgments; processes Court orders for case consolidations, for sealing case files and case documents in accordance with signed Court orders, Court policy and procedures and Nevada Revised Statutes governing the sealing of case files and documents to ensure sealed cases are kept from public view; rebuilds cases that do not exist in current Court operating systems. Receives and maintains filings for various cases, documents, correspondence, and memoranda; reviews documents for completeness and accuracy; submits orders and motions to judge for signature as required; monitors returns on appeals; dockets Court files for destruction. Receives money and issues receipts for fines, administrative assessment fees, analysis of controlled substance fees, attorney fees; forfeitures, security bonds, appeals bonds, cash bails, preemptory challenge deposits, and security deposits. Prepares all types of Court cases for record preservation and retrieval through microfilm, microfiche, indexes, logs, dockets, files, and computer database; verifies the authenticity, completeness, accuracy, and proper order of all District Court cases for permanent official record retention prior to destruction of original files; complies with and enforces all record retention and retrieval regulations, policies, and procedures; prepares, updates, and maintains adequate indexing systems and summary reports of retained records. Collects information about problems, troubleshoots and coordinates with supervisor, as needed, to determine source of error, possible causes and solutions and follow-up for basic problems. May use real-time technology to reduce downtime, increase productivity and to provide interactive assistance; and provide routine operation of microfilm archive writer. Following written instructions from user manuals, training and other resources utilizes software, court management system and personal computer. Address and resolve requests related to customer service. Qualifications: Two years of office support experience involving extensive public contact. Salary: $27,019 - $41,912 (2010).

ADMIINISTRATIVE SERVICES MANAGER: United States District Court, Northern District of Ohio, Office of the Clerk. Cleveland, OH. Summary: This position is responsible for overall management, supervision and planning of the financial/administrative functions of the Clerk’s Office in support of the Court, including budget, finance, internal controls and audits, property and procurement, and space and facilities. Duties: The Administrative Services Manager is a member of the Clerk’s executive team, applying financial rigor and analytical tools to enhance executive decision making. The Administrative Services Manager is responsible for creating and maintaining an ethical work environment that works to ensure transparent, accurate, and timely financial information, consistent with the high standards of integrity and conduct expected of the Judicial Branch. The Administrative Services Manager is responsible for establishing a program to identify and assess risks in financial operations, implementing appropriate controls to manage the risk. This position reports to the Chief Deputy Clerk. The Clerk’s Office has 94 employees who provide support to 24 judicial officers. The Administrative Services Manager will manage/supervise about 10 staff members. Qualifications: Five years of progressively responsible financial management experience with the responsibility for developing and implementing financial management systems; outstanding organizational and interpersonal skills; flexibility; a strong commitment to service and team orientation; excellent oral communication and writing skills; strong analytical, automation, project and personnel management skills. A bachelor’s degree required from an accredited college or university, preferably in finance, business administration, accounting, court/public administration, or related field. Salary: $80,409-$130,682 (2010).

COURT SERVICES MANAGER: Court Services Department. Detriot, MI. Summary: The Court Services Manager reports to the Deputy Court Administrator and is responsible for providing administrative services to judges’ chambers, the Clerk’s Office, Probation Department and Pretrial Services Agency. The Court Services Manager has responsibility for all financial, procurement, space and facilities, and security services provided to the Court. Duties: Supervises and recommends personnel actions including appointments, promotions, disciplinary actions and terminations within the Court Services department. Supervises the Financial Supervisor who is responsible for the day-to-day operation of the Financial Department and supervision of the Financial office staff. Responsible for the Internal Controls process for the Court. Responsible for reporting and accounting for all monies received in and processed through the Clerk’s Office in compliance with the Court’s Internal Controls procedures. Ensures that Court Internal Controls are accurate and audited on a regular basis. Makes recommendations for changes when necessary. Arranges for banking institutions to meet depository requirements for all funds not required by law to be transferred to the Treasury or other agencies. Develops local financial and accounting policies and procedures. Supervises the Court Services Supervisor who is responsible for the day-to-day operation of the procurement functions and supervision of the Procurement staff. Responsible for ensuring that the procurement specialists obtain/maintain their contracting officer certification for credit cards, special services, and general procurement. Manages contract court reporting, interpreting and other contractual services under such terms and conditions as prescribed by the Judicial Conference. Responsible for the Court’s procurement and contract service, including contract court reporting, and interpreter services. Ensures all contracts adhere to the procurement practices in the Guide to Judiciary Policies and Procedures. Responsible for the procurement of all furniture and furnishings, Information Technology (IT) equipment, general office supplies and equipment, telecommunications equipment and services, consumable supplies, printing, parking, moving services, temporary help, renovation projects, training and advertising materials. Ensures that efficient controls of equipment and commodity inventory levels to ensure availability without overspending or unnecessary stocking beyond Court needs. Oversees requests for quotation process, including requests for proposal (RFP), etc. to ensure AO guidelines are followed. Responsible to ensure payments for all funding obligations are completed in a timely manner following receipt of products or services. Qualifications: Required: Bachelor's degree with a minimum of 5 years of progressively responsible administrative experience, including at least 3 years in a position with executive level management experience. Must have a strong background in finance, procurement and facilities management, in addition to excellent leadership, managerial and project management skills. Salary: $84,075 - $136,639 (2010).

ADMINISTRATIVE SERVICES ASSISTANT: United States Bankruptcy Court, District of Arizona. Phoenix, AZ. Summary: The incumbent performs administrative and technical support to Administrative Services Department in support of all three offices, Phoenix, Tucson and Yuma. Assists with procurement and inventory activities. Assists in maintaining and updating automated inventory control tracking database. Duties: Assists with the organization and/or distribution of office supplies. Assists in the reconfiguration of furniture modules; troubleshoots and repairs furniture and equipment; responds to requests for products or services by conducting market research to obtain prices and reviews of available products. Performs as receiving clerk for supplies, furniture, and equipment. Assists disposal officer with disposal of equipment and furniture. Maintains related records. Assists with preparation and coordination of office reorganization and/or space moves. Provides administrative assistance to managers, supervisors, and other staff, as required. Troubleshoots and reports matters concerning heating, cooling, lighting, and cleaning. Repairs and oversees maintenance on office equipment, including monthly meter reading for all leased copiers. Distributes materials and supplies to requesters and offices. Updates inventory and property lists and conducts inventory reconciliations. Adheres to the Guide to Judiciary Policy and Judiciary Procurement Program Procedures. Adheres to the court unit internal controls procedures. Qualifications: Incumbent must be a high school graduate or equivalent with two years of general experience which includes progressively responsible clerical, office, or other work experience which indicates demonstrated ability to quickly acquire the knowledge and skills needed to effectively perform the duties of the position. Must posses progressively responsible clerical or administrative experience requiring the regular application of procedures involving demonstrated ability to apply a body of rules, regulations, directives, laws or specialized terminology. Demonstrated experience with automated software, equipment for word processing, data entry or report generation. Salary: $31,716-$51,611 (2010).

ADMINISTRATIVE SERVICES MANAGER: United States District Court Northern District of Ohio. Cleveland, OH. Summary: This position is responsible for overall management, supervision and planning of the financial/administrative functions of the Clerk’s Office in support of the Court, including budget, finance, internal controls and audits, property and procurement, and space and facilities. The Administrative Services Manager is a member of the Clerk’s executive team, applying financial rigor and analytical tools to enhance executive decision making. Duties: The Administrative Services Manager is responsible for creating and maintaining an ethical work environment that works to ensure transparent, accurate, and timely financial information, consistent with the high standards of integrity and conduct expected of the Judicial Branch. The Administrative Services Manager is responsible for establishing a program to identify and assess risks in financial operations, implementing appropriate controls to manage the risk. This position reports to the Chief Deputy Clerk. The Clerk’s Office has 94 employees who provide support to 25 judicial officers. The Administrative Services Manager will manage/supervise about 10 staff members. Qualifications: Five years of progressively responsible financial management experience with the responsibility for developing and implementing financial management systems; outstanding organizational and interpersonal skills; flexibility; a strong commitment to service and team orientation; excellent oral communication and writing skills; strong analytical, automation, project and personnel management skills. Previous experience and knowledge of federal district court administrative functions in the areas of budget, finance, internal controls and audits, space and facilities management, property and procurement, policy development/implementation and data analysis is strongly preferred. Salary: $68,030 - $110,612 (2010).

JUVENILE COURT ADMINISTRATOR: Douglas County Separate Juvenile Court. Duties: To plan, organize, and supervise the work of the administrative and clerical staff. Supervise all Court financial matters including annual budget, payroll, related yearly expenses, and to prepare financial reports. Act as representative of, and liaison for, the Juvenile Court with the Nebraska Supreme Court and its representatives, the Douglas county Board of Commissioners and their representatives, state agencies, including Probation, Nebraska Department of Health and Human Services and the Office of Juvenile Services, and various Douglas County Departments. Understand the principles and applications of office management, including modern office procedures, clerical techniques and uses of office equipment, including computers. Qualifications: Bachelor’s Degree in Business, Public or Judicial Administration or a closely related field from an academically accredited college or university. Management and analysis experience, preferably in a Family Court or criminal justice system. (2010).

ADMINISTRATIVE SPECIALIST 3: Self Help Resource Center. Freehold, NJ. Summary: A professional who is motivated, organized and customer service oriented. Duties: The individual will provide support to court users in resolving issues with the Superior Courts; inform individuals of their rights, entitlements, or available services; address community organizations, public forums and/or professional groups; answer questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors; establish working relationships with other state agencies or other outside organizations; explain judiciary policies or procedures to clients or customers; check program success through site visits or testing; respond to employee, attorney, litigant or citizen complaints; evaluate program performance in accordance with established policies or procedures; analyze programs or work units to determine effectiveness or efficiency; analyze work processes or methods; conduct quantitative or qualitative research of processes, programs or projects; develop manuals, guide, audio-visual aids or other materials; implement operating procedures of systems and design forms, draft correspondence, reports, press releases, or proposals. Qualifications: Bachelor’s degree from an accredited college or university. Three years of professional experience in program evaluation, program development, program analysis, program administration or administrative research. Salary: $44,932 - $72,878 (2009).

ADMINISTRATIVE MANAGER: United States Bankruptcy Court for the District of Arizona. Phoenix, AZ. Summary: The Administrative Manager has responsibility for the day-to-day operations of the Administrative Services Department. The incumbent also serves as the building coordinator for the bankruptcy clerk’s office within the Federal Courthouse, and serves as a liaison with GSA, the U.S. Marshals Service and other building tenants. Duties: The Administrative Manager is a high level management position responsible for supervising a professional staff covering the areas of financial administration, procurement and contract administration, budget administration, auditing, internal controls, statistical analysis/reporting, space and facilities, court security and other administrative support services. The Administrative Manager is part of the court’s management team and assists in the formulation of court policies, office practices and procedures. The Administrative Manager serves as a Certifying Officer and a Contracting Officer and is responsible for ensuring accountability and accuracy for all appropriated and non-appropriated financial activity in compliance with applicable federal appropriations laws. The incumbent is also responsible for development and administration of the Continuity of Operations Plan (COOP) and serves as co-chair of the U.S. Courthouse Building Security Committee as well as the Court's Safety Officer. The Administrative Manager interacts with the court’s Judicial Officers and staff, other federal courts and agencies, and the Administrative Office of the U.S. Courts. The incumbent analyzes a wide variety of budget and financial reports and is responsible for the review, analysis, and implementation of Administrative Office policies and court initiatives. The incumbent develops short and long term plans for courthouse construction and tenant alterations. During the absence of the Clerk of Court and Chief Deputy Clerk, this position may serve as the senior court manager for continuance of court operations and assume other key emergency duties. Qualifications: Course work toward an undergraduate or graduate degree in accounting, judicial or public administration is highly preferred. Experience in a federal or state court environment with significant responsibility for some or all areas of administrative services is highly desired. At least three years of progressively responsible administrative, technical, professional, supervisory or managerial experience is required. Must have or the ability to quickly acquire an in-depth working knowledge of federal court accounting principles, appropriations laws, federal property management regulations, auditing, budget administration, financial administration, and contract administration. Must be able to interpret and analyze a variety of regulations, policies and procedures. Must have excellent analytical skills, people skills, and a thorough knowledge of principles and theories of management and leadership. Must be able to communicate effectively both orally and in writing. Salary: $65,561 - $81,970 (2009).

ADMINISTRATIVE ASSISSTANT: Director’s Office, Capital Projects and Facilities Management, D.C. Courts. Summary: Provides secretarial support to the Director of the Capital Projects and Facilities Management Division. Duties: Operates personal computer to type correspondence and/or reports, to enter or retrieve data and/or to prepare reports or other court documents; composes correspondence and reviews outgoing documents for appropriate format, grammatical and spelling accuracy, and conformance with division directives; answers telephone and walk-in inquiries and provides assistance regarding procedures or scheduling inquiries from court staff, judicial officers, attorneys, other governmental agencies, and/or the public; receives, sorts, distributes and/or files incoming documents including correspondence, court documents or reports. Assists operations in other offices by answering telephone calls; responding to inquiries and requests; preparing time-and-attendance records and other personnel documents for the office; maintaining calendar and schedules; managing files; entering data into Pegasys Financial system and monitoring branch requests for supplies and equipment. Maintains requisition files and monitors receipt of items requested in requisitions; distributes bi-weekly and monthly statistical reports to judges and staff; and maintains confidentiality and security of documents and information. Qualifications: Five (5) years of general secretarial or clerical experience. Education past the high school level, e.g., secretarial training, college, or paralegal training may substitute for general experience, on a year-to-year basis. If education is substituted for experience, proof of education must be submitted with application. Please submit a copy of your most recent performance evaluation if available with your application. Salary: $50,408-$65,531. (2009)

ADMINISTRATIVE SUPERVISOR 4: Office of Trial Court Services, Probation Services Division, Child Support Enforcement Services, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented and motivated administrative professional for the Probation Child Support Enforcement Services Unit in the AOC. Duties: Reporting to a court executive, the Administrative Supervisor 4 will be the lead technical supervisor responsible for coordinating automated support and new technologies for central office and vicinage child support enforcement operations. Responsibilities include working with Judiciary, Department of Human Services, other state agencies and contractor staff to implement and support a new statewide automated child support system (NJKiDS). Other responsibilities include but are not limited to supervision of professional staff, coordinating NJKiDS enhancements and maintenance, providing technical support, coordinating internet/intranet site maintenance, conducting research, performing analyses, and developing recommended procedures designed to enhance the enforcement of child support. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of increasingly responsible professional experience, two years of which shall have included experience in Program Administration including: development, coordination, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute paraprofessional or professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of general experience as indicated above. Salary: $62,232 - $100,870. (2009)

ADMINISTRATIVE SPECIALIST 4: Office of Professional and Governmental Services, Professional Services Unit, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking an experience professional to work under the general direction of the Chief, Professional Services. Duties: This individual will perform investigative, legal, professional and administrative duties in connection with the Supreme Court’s Advisory Committee on Judicial Conduct (ACJC). The selected individual will perform the duties of Chief Investigator for the ACJC; planning, coordinating and conducting confidential and sensitive investigations; assign tasks to investigative staff, mentor staff and provide direction and feedback; recommend and develop new or revised administrative procedures to ensure efficient unit operation; explain the jurisdiction and procedures of the ACJC to potential grievants; and prepare detailed correspondence and reports in appropriate investigative style, as well as other related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal records/statements, interrogatories and similar documents. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Excellent writing skills are desirable. Salary: $59,570 - $92,839. (2009)

ADMINISTRATIVE SPECIALIST 1: Office of Attorney Ethics, Supreme Court of NJ, AOC. Trenton, NJ. Summary: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who will work under the supervision of a Court Executive 2B (Statewide Fee Arbitration Coordinator) to assist in providing administrative and clerical support to 17 district fee arbitration committees throughout the state. Duties: The selected candidate will be responsible for regular communication with district secretaries and their staff; advising district hearing panel members; training new district secretaries and staff on fee procedures and fee collection of filing fees; reviewing submissions by district secretaries to ensure compliance with court rules and OAE procedures; providing information about fee arbitration procedures to the public and attorneys, responding to inquiries and complaints; organizing and handling the appointment and replacement of 300 attorneys and public members of district committees in accordance with court rules and procedures; and performing other support duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test; and Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Salary: $36,948 - $58,239. (2009)

JUDICIARY SECRETARY 2: Appellate Division Clerk’s Office, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual to provide a variety of confidential secretarial support and administrative functions for the Clerk of the Appellate Division. Duties: Under the direction of a Court Executive 3B (Clerk of the Appellate Division) the selected individual will type varied types of information, including narrative statements, correspondence, memoranda, reports and recommendations, including personnel matters which may be of a confidential nature, compose routine correspondence such as form letters or replies to inquiries; screen confidential material for release to the public or authorized persons/agencies, schedule meetings and conferences; manage the schedule of the Clerk; properly respond to and direct phone calls; request needed information from individuals, agencies, office visitors or customers; develop and maintain a filing system; serve as an office leader to other support staff by providing records and leave time, distribute pay checks and performs other related duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerk work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Proficiency in Word and Excel, as well as excellent written, verbal, and organizational skills. Knowledge of ACMS system and dictation equipment would be preferred. Salary: $43,926 - $59,683. (2009)

JUDICIARY CLERK 3: AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with office skills to provide a variety of clerical support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling mailings; maintaining attendance records and timekeeping for the office; scheduling meetings; screening telephone calls and/or visitors; establishing and maintaining a filing system; and performing other clerical support duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test; Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Knowledge of Word, Access, and Excel would be helpful. Salary: $33,621 - $50,920. (2009)

COURT EXECUTIVE 3B: Office of Trial Court Services, Municipal Court Services Division, Administrative Office of the Couts, Trenton NJ. Summary: The New Jersey Judiciary is seeking a dynamic leader with strong organizational, communication and customer service skills to direct the programs and staff of the Administrative Office of the Courts’ Municipal Court Services Division. This division provides strategic planning and management oversight of the state’s 526 Municipal Courts, which together process more than six million cases annually. Duties: The Court Executive oversees the administration of Municipal Court judge and employee training, customer service enhancements, legal research and the Automated Traffic and Automated Complaint Systems (ATS/ACS). The division also provides staff support to various Supreme Court, presiding judge, management and ad hoc committees. This position entails extensive contact with county and municipal court officials, representatives of the Executive Branch at the state, county and local levels, and other public and private organizations. The position also supervises all staff support provided to the Municipal Court Administrator Certification Board. Reporting to the Court Executive 4/Director of the Office of Trial Court Services, the Court Executive supervises the division’s legal, professional and support staff. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Seven (7) years of managerial experience, five (5) of which shall have included responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Salary: $98,106 – $135,808. (2009)

COURT MANAGER I: County of Humboldt, Superior Court of California. Summary: A Courtroom Manager manages one or more aspects of Court operations including but not limited to civil, criminal, traffic, family, juvenile, probate, appeals, and jury services. This position also regularly directs the work of two or more subordinate Court employees, and exercises discretion and independent judgment. This position is unrepresented and at-will. Duties: Supervise the court and legal clerk support staff in matters pertaining to civil, criminal, small claims, probate, family, juvenile and traffic actions as required by State code provisions, statute, rule or regulation. Explain policies and procedures relating to criminal, civil, small claims, juvenile, probate, appeals, traffic and jury service matters to the general public and attorneys. Supervise and oversee recordkeeping including data entry into computerized case management systems, collections and deposits of monies, preparation of indexes, direct retention, destruction and storage of court records. Conduct research to determine appropriate legal procedure when operational or other legal clerical issues or conflicts arise in the course of daily operations by utilizing legal books, computer programs including the internet, staff resources, management and policy directives or any other viable resources as required. Monitor and critique on-going office operations, including, but not limited to: form design, records management, personnel utilization, equipment and supplies ordering and procurement, invoice processing and payment, and employee selection, training, and evaluation processes in order to recommend operational changes or continuation of current operations. Assist with the preparation of financial and statistical reports, including Judicial Council reports. Qualifications: Court procedures and functions in criminal, traffic, civil, probate, appeals, family law, juvenile, small claims and jury services divisions of the court. Procedures, legal documents, and protocol of courtroom clerking in all divisions of the court. Principles and practices of supervision, training, and performance management including performance evaluations. Completion of a BA/BS in public or business administration, criminal justice or a closely related field; and two (2) years in a responsible clerical position involving legal process work, including one (1) year in a supervisory capacity. Salary: $4,166.66 - $6,416.66/month. (2009)

ADMINISTRATIVE SPECIALIST 2: Management Services Division, Trust Funds Unit, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a highly motivated, organized, detail-oriented person for the Trust Fund Unit. Duties: The selected individual will work under the direction of an Attorney 2 and will perform the initial review of all proposed and entered orders for the requisite legal requirements including review for consistency with account records, as well as reviewing language in proposed orders for clarity and compliance with court rules. The work will involve extensive customer contact and communication, including explaining judiciary policy and procedures regarding deposits to and withdrawals from the Superior Court Trust Fund, and citing the relevant court rules, state statutes and federal regulations. Will respond to and request information from attorneys, pro se litigants, members of the general public, judges and their staff, vicinage court personnel, sheriffs’ offices, and state and local agencies and perform other duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $39,609.55 - $64,893.64. (2009)

ADMINISTRATIVE ASSISTANT: Foreclosure Mediation Program Administrator, AOC. Las Vegas, NV. Summary: This position provides administrative support to the Foreclosure Mediation Program Administrator and staff of the Foreclosure Mediation Program as needed. Duties: Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; stocking supplies and equipment; reviewing and processing forms and other documents; assists in tracking Foreclosure Mediation issues; review confidential documents, input data, and prepare reports; operating office equipment such as copiers, telephone systems, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment. Qualifications: Graduation from high school or equivalent education and one to three years of progressively responsible relevant work experience. Salary: $30,192.48 – $47,606.40. (2009)

CLERICAL ASSISTANT: Superior Court Clerk’s Office, Administrative Office of the Courts. Trenton, NJ. Summary: The Superior Court Clerk’s Office is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis. Duties: Under the general direction of a team supervisor, the selected individual will perform a variety of clerical, administrative, and supportive tasks in connection with documents submitted to the Superior Court. Duties include entering case data into the Automated Case Management System (ACMS); answering routine questions posed by the public; performing records management tasks such as filing and retrieving records from different locations; tracking and reporting workload volume; and other related tasks in support of office operations. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Working knowledge of MS Words and Excel would be helpful. This position is limited to a maximum of 944 hours in a fiscal year. Salary: $18.00/hour. (2008)

ADMINISTRATIVE SPECIALIST (CONFIDENTIAL): Office of the Administrative Director, AOC, Trenton, New Jersey. Summary: This is an excellent opportunity for a policy-oriented person with analytical and research skills to work on a wide range of issues affecting the new Jersey Judiciary’s trial court operations and administrative divisions. Duties: The selected individual will assist in the development of administrative and case management procedures for the courts; track the effectiveness of statewide standards approved by the Judicial Council; attend committee meetings of groups developing policies for the Judiciary; carry out research assignments, primarily using the Internet; communicate orally and in writing with judges and managers; and draft memoranda and policy documents and assist in the maintenance of records. This individual will work closely with, and under the immediate supervision of, the Special Assistant to the Administrative Director (Court Executive 3B). Qualifications: Administrative Specialist 2 (Confidential): Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program development, program analysis, program administration or administrative research. Administrative Specialist 3: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience as indicated above. Salary: $39,609 - $72,878 DOE (2008)

ADMINISTRATIVE SPECIALIST 3: Appellate Division Clerk’s Office, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary Appellate Division Clerk’s Office is seeking an individual with solid administrative skills. Duties: The selected individual will be responsible for performing the initial paralegal review of case initiating papers received by the Court to include notices of appeal, notices of appeals with motions, motions for leave to appeal, and orders of transfer; preparing documents for Intake Unit’s data entry; analyzing and determining deficiencies in case initiating documents; and advising attorney’s and pro se litigants of deficiencies and actively monitoring the deficiencies. Additional responsibilities will include: handling inquiries from judges, judges’ secretaries, attorneys, case managers, and litigants regarding practices and procedures for filing appeals and motions for leave to appeal; completes master log of appeals filed, handles status reports; and performs other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, analysis, administration or research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience as indicated above. Salary: $44,932 - $72,878 (2008)

ADMINISTRATIVE AIDE: New York Unified Court System. Summary: Administrative Aides work under direct supervision of a Deputy Administrative Judge or Assistant Administrative Judge for the Courts Within New York City, providing staff research and administrative assistance on ongoing routine administrative duties. They may also perform a variety of routine clerical and other related tasks. Duties: Reviews and analyzes statistical reports for compliance with standards and goals, determines areas of noncompliance, researches problems, and proposes solutions. Coordinates and monitors work assignments of clerical personnel within the Administrative Judge's office. Researches administrative problems, analyzes data, prepares reports and recommendations for the Administrative Judge. Designs data collection instruments and other standardized forms. Prepares correspondence. Assists in budget preparation. Files case papers and makes entries in record books. Transports court documents between offices, courtrooms, and nearby court houses. Operates office machinery including photocopier, stencil cutter, mimeograph, and postage meter equipment. Qualifications: A Bachelor's degree from an accredited college or university; OR High School diploma or the equivalent and four (4) years of clerical or administrative experience. Salary Grade 21.

ASSISTANT CLERK/ADMINISTRATOR: Judicial Council of California, The Courts of Appeal and the Third Appellate District, AOC. Sacramento, CA. Summary: Under direction, assists the Clerk/Administrator in managing personnel and non-judicial administrative support activities for an entire appellate court; performs related work as assigned. Duties: The incumbent is responsible for assisting the Clerk/ Administrator in managing the day-to-day operations of the Clerk’s Office and assisting with administrative support activities, including human resources, information systems, facility management, and finance operations for the entire court. This class is distinguished from the Clerk/Administrator in that the latter functions with full authority and accountability for assigned administrative responsibilities in an appellate court. The Assistant Clerk/Administrator will be responsible for: plans, organizes, administers, reviews, and evaluates the work of assigned staff; recommends selection of staff and provides for their professional development; recommends discipline as required; participates in developing and/or revising administrative policies and procedures for assigned activities; reviews and responds to correspondence and inquiries regarding interpretation of court policies and procedures for assigned areas; participates in developing, administering, and monitoring budget of an appellate court; as assigned, assists in or independently handles a variety of administrative support activities for an entire court, including: facility and space planning; the procurement of supplies, equipment, and office furniture; providing the full range of human resources support; coordinating information systems activities; and administering a variety of business services support activities; may serve as primary coordinator for all building management functions between building owner and State Business Services in non-state owned facilities; and acts with full authority for the Clerk/Administrator in his or her absence. Qualifications: Equivalent to possession of a bachelor’s degree, preferably in court administration or a related field, and four years of court management experience, including one year of supervisory or lead experience. A law degree may be substituted for two years of experience. Knowledge and Abilities: Basic supervisory principles and practices; policies and procedures associated with appeals and original proceedings before an appellate court; functions, procedures, rules, and regulations of the Clerk’s Office; California Rules of Court and rule making procedures; principles and practices of budget development and administration; administrative principles, practices, and procedures associated with human resources, business services, information systems, finance, security, and other services found in a court; problem-solving and conflict resolution methods and techniques; the operation of personal computers and the use of specified computer applications, such as word processing and spreadsheets; principles and techniques of preparing effective oral presentations; principles and techniques of preparing a variety of effective written materials; plan, direct, and review the work of others on a day-to-day and project basis; use initiative and independent judgment within general policy guidelines; develop and implement goals, objectives, and work standards; translate goals, objectives, and policies into day-to-day operations; develop effective work teams and motivate individuals to meet goals and objectives and provide services in the most effective and efficient manner; maintain fiscal, legal, and statistical records and prepare necessary summaries and reports; apply effective methods of office administration in the areas of purchasing, human resources, budgeting and accounting, information systems, and other business services related to the operation of assigned areas of the court; use initiative and independent judgment within general policy guidelines; apply problem-solving and conflict resolution methods and techniques; operate personal computers and use specified computer applications, such as word processing and spreadsheets; communicate effectively in English, orally and in writing; establish and maintain effective working relationships with those contacted in the course of the work; and use tact and discretion in dealing with those contacted in the course of the work. Desirable qualifications: Attend meetings outside of normal working hours; work occasional evening and weekend hours; and may be required to travel statewide as necessary. Salary: $7,287 – $8,856. (2008)

COURT EXECUTIVE 4: Office of Management and Administrative Services, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a senior level executive with great depth and breadth of experience, the highest level of expertise in strategic planning, and outstanding analytic and communication skills to lead the management of all financial, facility, and human resources matters in new Jersey’s unified court system. Duties: This key manager works closely with the Chief Justice and the Administrative Director of the Courts in aligning the Judiciary’s $750 million+ operating budget and 9000+ staff resources to support the court system’s 450 judges and operations and to provide an effective and efficient system of justice. The Office of Management and Administrative Services (OMAS)is responsible for assessing the Judiciary’s budgetary and human resources needs, negotiating and overseeing the financial plan, and establishing administrative policies for the entire organization. OMAS includes 146 managerial, professional, and clerical staff whose activities support the operation of courts in all 21 counties of the state. This position entails extensive coordination on a wide variety of subjects with the Executive Branch of New Jersey state government and with leaders throughout the Judiciary. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Seven (7) years of management experience, five (5) of which shall have included responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Applicants who do not possess the required education may substitute para-professional and professional experience for education on a year for year basis. A master’s degree may be substituted for one (1) year of experience. A law degree may be substituted for two (2) years of experience as indicated above. Salary: $104,010 - $137,821 (2008)

ADMINSTRATIVE SPECIALIST 3: Office of Management and Administrative Services, AOC, Trenton, New Jersey. Duties: The New Jersey Judiciary is seeking a highly motivated individual to purchase goods and services; analyze purchase requisitions, create new and update existing bid specifications; write and evaluation bid proposals; solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and waivers of advertising; review State contracts and coordinate the bid process for RFP’s, RFQ’s and RFI’s, in accordance with NJ Treasury Circular Letters, organizational sourcing strategies and Judiciary policy under the general direction of the Assistant Chief, Purchase and Property. The selected individual may act as a lead worker to team members of non-subordinates in assigned tasks; write policies and procedures and coordinate work between staff. Selected individual will create purchase orders; effectively communicate with customers, vendors, other departments and agencies; and provide technical assistance to Judiciary purchasing staff statewide. Other duties may include maintaining library of current State contracts, maintaining blanket purchase orders; maintaining a database of vendors; conducting analyses of equipment usage services; investigating and resolving complex contract or vendor issues for resolution and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in purchasing, finance or facilities management. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $43,623 - $70,755 (2008)

ADMINISTRATIVE SPECIALIST 4: Office of Management and Administrative Services, AOC, Trenton, New Jersey. Duties: The New Jersey Judiciary is seeking a highly motivated individual to purchase goods and services; analyze purchase requisitions, create new and update existing bid specifications; write and evaluation bid proposals; solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and waivers of advertising; review State contracts and coordinate the bid process for RFP’s, RFQ’s and RFI’s, in accordance with NJ Treasury Circular Letters, organizational sourcing strategies and Judiciary policy under the general direction of the Assistant Chief, Purchase and Property. The selected individual may act as a lead worker to team members of non-subordinates in assigned tasks; write policies and procedures and coordinate work between staff. Selected individual will create purchase orders; effectively communicate with customers, vendors, other departments and agencies; and provide technical assistance to Judiciary purchasing staff statewide. Other duties may include maintaining library of current State contracts, maintaining blanket purchase orders; maintaining a database of vendors; conducting analyses of equipment usage services; investigating and resolving complex contract or vendor issues for resolution and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in purchasing, finance or facilities management. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $57,835 - $90,135 (2008)

ADMINISTRATIVE ASSISTANT 1: Administrative Office of the Courts, Supreme Court Building, Carson City, Nevada. Summary: Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk’s Office as needed. Duties: The incumbent is responsible to provide administrative support services to management and deputy clerks, using independent judgment and personal initiative to perform a variety of routine, entry level duties. Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit list, entering data in computer equipment, opening, sorting and distributing mail, scanning documents into SIRE, closing out stipulated dismissed cases, filing closed docket sheets and keeping docket sheets in good order; retrieving records, files and exhibits when requested by court staff and public; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performs related duties as assigned. This position is located in Carson City. Qualifications: Graduation from high school or equivalent education and one year of work experience which included experience in one or more of the following areas: maintenance of records and files; public/customer relations including explaining detailed policies, regulations and requirements; and assisting staff and management with projects and activities; OR an equivalent combination of education and experience. Salary: $26,830.00 – $38,565.36 (2008)

ADMINISTRATIVE ASSISTANT III: Administrative Office of the Courts, Supreme Court of Nevada, Carson City, NV. Summary: Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk’s Office as needed. Duties: The incumbent is responsible to provide administrative support services to management and deputy clerks, using independent judgment and personal initiative to perform a variety of duties such as respond to routine letters and general correspondence: Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit list, entering data in computer equipment, opening, sorting and distributing mail, scanning documents into SIRE, closing out stipulated dismissed cases, filing closed docket sheets and keeping docket sheets in good order; retrieving records, files and exhibits when requested by court staff and public; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performs related duties as assigned. Qualifications: Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; and assisting staff and management with projects and activities; OR an equivalent combination of education and experience. Salary: $31,424.40-$45,768.96. (2008)

PARALEGAL: Office of Trial Court Services, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is actively seeking a paralegal to assist in processing legal documents in the Office of Foreclosure. The selected candidate will perform specialized technical work under the direction of an attorney, including review of foreclosure files for accuracy of appropriate mortgage documents and pleadings. Duties: Responsibilities will also include screening and reviewing foreclosure case files to help prepare cases for final disposition, and preparing written reports that attorneys use to determine if submitted documents and pleadings in foreclosure actions support entry of a final judgment. Under the guidance of an attorney, the selected individual will prepare writs, orders and other court documents, and establish and maintain effective working relationships with other Judiciary employees, legal professionals, vicinage trial court staff, title companies, pro se litigants and the public. Qualifications: Graduation from an accredited college with an Associate’s degree as a Legal Assistant or in Paralegal Studies, or successful completion of a two year approved course in Paralegal Training at a recognized educational institution. Two years of experience as a paralegal involving the preparation and/or review of drafts of contracts, briefs, motions, affidavits, or other legal documents and/or in the analysis of judicial decisions, legal opinions, rulings, memoranda, and/or other legal material in a law firm, legal tribunal, or organization where the primary function is research, enactment, enforcement, or litigation of legal matters. Certification as a Registered Paralegal (RP) or Certified Legal Assistant (CLA) may be substituted for the required education and experience. Graduation from an American Bar Association – approved law school may be substituted for the required education and experience. Knowledge of mortgage foreclosure procedures is desired. Salary: $22.30 per hour. (2008)

JUDICIARY CLERK 3: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with office skills to provide a variety of clerical support and administrative clerical functions. Duties: Responsibilities include but are not limited to handling mailings; maintaining attendance records and timekeeping for the office; scheduling meetings, screening telephone calls and/or visitors; establishing and maintaining a filing system; and performing other clerical support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording moneys received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Knowledge of Word, Access and Excel would be helpful. Salary: $32,641-$49,437. (2008)

JUDICIARY SECRETARY 1: New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination o demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $32,641-$49,437. (2008)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $35,871-$50,774. (2008)

COURT EXECUTIVE 2A: Appellate Division Clerk’s Office, AOC, Trenton, NJ. Summary: The New Jersey Judiciary Appellate Division Clerk’s Office is seeking a highly motivated professional with solid managerial skills to work under the direction of the Chief Counsel. The selected individual will supervise, train and assign work to five staff attorneys, conduct their performance evaluations and provide guidance, assistance and back-up to them. Duties: The individual will participate in setting priorities and standards and ensure timely review and processing of motions, orders, mail and other documents. The individual will answer more difficult questions on appellate practice and procedures from pro se litigants, attorneys and Clerk’s Office staff and resolve problems, situations, and procedural matters. The individual will assist the Chief Counsel in such matters as the judges’ disqualifications, emergent duty schedules, notices to the Bar, proposed Supreme Court orders, press inquiries, review of opinions and determining whether the record should be impounded. The individual will participate in recommending, as needed, changes to policies, procedures and forms to improve the processing of appeals, motions orders and other documents. Additional related duties and special projects as assigned by the Presiding Judge for Administration, Clerk, Deputy Clerk and Chief Counsel. Qualifications: Graduation from an American Bar Association approved law school. Three years of professional administrative and/or program management experience, three of which shall have included responsibility for program development and /or implementation and for supervision of staff. Previous experience as an attorney in appellate, public or private practice of law, including professional legal research, analyzing and evaluating legal documents and courts rules are desirable. Admission to practice and current good standing as an Attorney-at-Law in the State of New Jersey. Salary: $71,165-$103,463. (2008)

ADMINISTRATIVE SPECIALIST 3: Office of the Deputy Administrative Director EEO/AA, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a qualified candidate to work under the general direction of the Court Executive 3A (Chief, Judiciary EEO/AA Officer) or other supervisory personnel. The selected individual will assist with the implementation of the major initiatives of the unit as provided in the Judiciary EEO/AA Master Plan including conducting research into case law impacting EEO/AA, compilation and analyses of workforce data; writing reports; monitoring employment practices; and assisting with all aspects of the recruitment function. Duties: Preparing accurate statistical reports on the Judiciary workforce; conducting qualitative and quantitative research on case law impacting EEO/AA and the mandated training program; providing technical assistance to the central office and trial courts (vicinages) in recruiting bilingual and minority applicants; participating in job fairs and community events to generate diverse applicant pools; assisting with recruitment efforts for the Minority Law Clerk program; writing focus programs to extract workforce data in the desired format; preparing minutes of EEO/AA officers meetings and performing other duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. 3 years professional experience in the area of program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for 2 years of experience as indicated above. Salary: $42,622-$69,130. (2007)

CONTRACT SPECIALIST: District of Columbia Courts, Administrative Services. Summary: Reviews contracts used for the procurement of supplies, services and equipment that are necessary to meet the overall internal and external operational functions of the D.C. Court system. Duties: Responsible for performing pre-award and post-award activities and a wide range of purchasing functions, contract evaluations and preparation of corrective actions including termination orders. Reviews requests for adequacy of descriptions and ensures compliance with the Court System’s Procurement Regulations and Policies. Analyzed bids and performs basic price analysis for determination of reasonableness. Qualifications: A bachelor’s degree in public or business administration, or a related field, plus four years of experience in procurement and/or contracts management experience. Equivalent levels of education or experience may be substituted. Salary: $66,767-$86,801. (2007)

ADMINISTRATIVE ASSISTANT I: Office of the State Courts Administrator, General Counsel’s Office, Tallahassee, FL. Summary: This position is responsible for performing a variety of administrative and clerical duties to assist attorneys within the General Counsel's Office. Duties: The Administrative Assistant I is responsible for providing administrative support to court committees, including establishing and maintaining electronic and paper filing systems for committee work products, compiling and organizing committee documents, scheduling committee meetings, assembling committee meeting materials, and preparing staff travel arrangements. The Administrative Assistant I also will be responsible for preparing correspondence, reports, memoranda, travel vouchers, and other documents. The Administrative Assistant I will establish working relationships with state courts system personnel, judges and non-judicial officers, and the general public. The Administrative Assistant I must work independently and must exercise discretion in handling confidential and sensitive information. Qualifications: A bachelor's degree from an accredited four year college or university and one year of experience in administrative support, fiscal, or administrative work. A master's degree may substitute for the recommended experience. Progressively responsible administrative, administrative support, or fiscal experience may substitute for the recommended college training on a year for year basis. Salary: $2,318.32-$4,404.81 (Monthly). (2007)

ADMINISTRATIVE SPECIALIST 3: New Jersey Judiciary, Office of Management & Administrative Services, AOC, Trenton, New Jersey. Duties: The New Jersey Judiciary is seeking a highly motivated individual to purchase goods and services; analyze purchase requisitions; create new an update existing bid specifications; write and evaluate bid proposals; solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and waivers of advertising; review State contracts and coordinate the bid process in accordance with administrative rules, Treasury Circular Letters, organizational and Judiciary policy under the general direction of the Supervisor, Purchase and Property. The selected individual will create new and update existing specifications; write proposals, serve on committees to evaluate sealed proposals; negotiate pricing; utilize the Management Acquisition Control System (MACS-E) to create purchase orders; effectively communicating with customers, vendors, other departments and agencies, and provide technical assistance to Judiciary purchasing staff statewide. Other duties may include maintaining library of current State contracts, vendor catalogs and trade journals; establishing and maintaining blanket purchase orders; maintaining a database of vendors; conducting analyses of equipment usage and services; investigating and resolving complex problems associated with outside vendor documentation to process purchase orders, waivers, payments and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in purchasing, finance or facilities management. Applicants who do not possess the required education may substitute experience as indicated above on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years of experience. Experience with the purchase of commodities, computer hardware and software, materials, equipment, services and/or supplies would be helpful. Knowledge of MS Office applications and internet skills is helpful. Strong interpersonal and verbal/written communications kills would also be helpful. Salary: $41,684 - $67,609 (2007)

ADMINISTRATIVE SPECIALIST 4: Municipal Court Services Division, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a candidate with strong communication research and writing skills to work in a challenging, fast-paced environment. Duties: Duties include, but are not limited to: providing management with clarification, interpretation and advice concerning administrative policies, procedures and practices; serving as staff to conferences and various committees; planning, preparing and managing the Division’s budget and other resources; implementing personnel policies/procedures and preparing specialized and routine memoranda, reports and correspondence. This position reports to the Assistant Director, Municipal Court Services Division. This Division provides administrative support and direct services to the State’s 532 municipal courts. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A Master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $55,264 - $86,127 (2007)

ADMINISTRATIVE SPECIALIST 4 (CONFIDENTIAL): Office of Deputy Administrative Director, Equal Employment Opportunity/Affirmative Action (EEO/AA) Unit, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a professional to work under the direction of the Chief of the Equal Employment Opportunity/Affirmative Action Unit. The selected individual will conduct investigations upon receipt of complaints from the trial courts (vicinages) in accordance with federal and state anti-discrimination laws and policies and Judiciary standards. Duties: Determining the nature and basis of complaint and documenting such; interviewing complainant(s) and witnesses and obtaining other relevant information and documents; analyzing information received from the investigation and preparing accurate and detailed reports containing findings, conclusions and recommendations; provide technical assistance to vicinage personnel in the proper handling of discrimination complaints; developing and conducting training on discrimination complaint procedures and other relevant EEO/AA subject areas; assisting in compiling and tabulating EEO/AA statistical and analytical data; and performing other related duties. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal records/statements, interrogatories and similar documents. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Experience in conducting discrimination investigations and knowledge of anti-discrimination laws is helpful. Strong written and oral communications skills would also be helpful. Salary: $55,264 - $86,127. (2007)

MANAGEMENT ASSISTANT 1: State of Oregon, Judicial Department, Office of the State Court Administrator, Legal Counsel Division. Duties: Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Provide highly skilled, independent, clerical, administrative, confidential, and technical support. Perform a variety of specialized, complex, secretarial work using a personal computer to prepare a variety of documents, including complex correspondence, forms, tables, confidential memoranda, meeting minutes, reports, logs, and databases. Proofread typewritten material for correct grammar, punctuation, format, and accuracy of content. Manage, develop, and maintain filing systems and logs; create, maintain, file and organize data and data retrieval; maintain and organize the legal library. Prepare standard response correspondence; respond to routine inquiries; handle follow-up and follow-through activities. Perform research on OJD computer systems and programs. Serve as the receptionist for the Division; answer telephones; route or respond to inquiries; open and send mail; and handle visitors and public in person. Maintain office equipment; order office supplies; coordinate scheduling of meetings, conferences. Process credit cards and purchase orders; review invoices, reimbursement, and payment requests; manage and complete an annual physical inventory. Qualifications: You must have a high school diploma, GED, or equivalent work experience. You must have three years of responsible, complex secretarial or administrative work experience that demonstrates the knowledge, skill, and ability to perform the job duties listed on this recruitment announcement. Related course work beyond general education may be substituted for experience. Skill in operating personal computer equipment is required. Skill in typing accurately at a minimum of 60 wpm is required. Skill in creating and maintaining filing systems and data logs is required. Preference may be given to applicants with court or legal experience. Preference may be given to applicants with advanced experience in Corel WordPerfect, Microsoft Word, spreadsheets (Quattro Pro or Excel), informational databases (Paradox or Access), or Lotus Notes databases. Preference may be given to applicants with legal research or computer research skills. Salary: $2350.00 - $3473.00 monthly. (2007)

ADMINISTRATIVE SPECIALIST 2: Office of Trial Court Services, Probation Services Division, Intensive Supervision Program, AOC, New Jersey. Duties: Duties will include compiling and verifying data for research projects; analyzing data using statistical software; creating charts for graphical representation of data; drafting correspondence and reports; providing technical assistance and training to ISP staff; creating and maintaining inventory control systems; writing documentation for system processes, researching equipment needs; contacting vendors for product quotes and preparing purchase requests; participating in work unit meetings; performing related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the area of Program Evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis. Knowledge of research methodology, SAS (or other statistical software), PC hardware/software, Blackberry, Treo Smartphone is helpful. Salary: $36,746 - $60,202. (2007)

ADMINISTRATIVE SPECIALIST 3: Superior Court Clerk’s Office, AOC, Trenton, NJ. Duties: Under the direction of the Clerk or other manager, the selected individual will be responsible for the follow-up on the administration of bail judgments. Responsibilities will also include careful review of correspondence; drafting reports and correspondence; establishing recordkeeping systems; verifying data against source documents; analyzing data; reviewing documents for compliance with laws and policies; and interaction with attorneys, bail agencies, sureties, court staff, and Clerk’s Office including coordination of recruitment. Qualification: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $41,684 - $67,609. (2007)

ADMINISTRATIVE SPECIALIST 3: Office of Trial Court Services, Probation Services Division, Child Support Enforcement Services Unit, AOC, Trenton, NJ. Duties: Under the direction of a Court Executive or Supervisor, the Administrative Specialist 3 will be responsible for providing specific case information to inquiries and complaints within the Child Support Enforcement Services Unit. Position requires an individual to interpret rules and policies and advise on deadlines, or related information, coordinate report collection activities, inform clients or customers about available services and inform individuals of their rights and entitlements; answer questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors; provide training to coworkers; draft correspondence, and perform general administrative duties, such as extensive telephone work, distribution and production of reports involving inquiries, appeals for PSCO, Passport Denial, Offsets etc., along with dissemination of information to county offices as requested. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years. NOTE: Strong interpersonal, writing and analytical skills are helpful in addition to working knowledge of business software which may include ACSES, Microsoft Word and E-mail applications. General knowledge of, FACTS, Access, Excel, and PowerPoint are also helpful. Salary: $41,684 - $67,609. (2007)

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COURT PROGRAM SPECIALIST I: 15^th Judicial Circuit, West Palm Beach, FL. Summary: The Fifteenth Judicial Circuit is accepting applications for the position of Court Program Specialist I. This is a professional position responsible for assisting in program administration and evaluation within a court program office of the Administrative Office of Courts. Duties: An employee assigned to a position in this class assists a Court Operations Manager; program manager, senior court program specialist, or court analysts, on a variety of projects, studies, and reports for monitoring, evaluating, and improving program operations and services. A Court Program Specialist may serve as support staff to various judicial committees or task forces to assist in the analysis of current laws and regulations, and to analyze the effects on the program of changes to laws and regulations. The Court Program Specialist is also responsible for entering, monitoring, and keeping current a database of financial transactions of the assigned program. Working relationships are established with court personnel, professionals associated with the particular program and the general public. Work is performed under the general supervision of a program manager. Qualifications: Two years of college-level course work (60 credits) in Business Administration, Criminal Justice, Behavioral Science or related field and two years of experience working in a business or court setting or any equivalent combination of training and experience. Salary: $32,042.04. (2007)

JUDICIARY SECRETARY 1: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $34,277 - $48,517. (2007)

ADMINISTRATIVE SPECIALIST 1: Civil Practice Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual under the direction of the Chief, Civil Court Programs, Civil Practice Division. Duties: The selected individual will be responsible for maintaining the automated records of arbitrator and mediator training; monitoring and recording compliance with rule-based training requirements; monitoring and tracking completion of work assignments to civil committees; working in coordination with other units to roll out training of Civil Division staff and performing other duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: -All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel. –Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. –Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. NOTE: Knowledge of Word, Excel, PowerPoint and Access would be helpful. Salary: $34,277 - $54,029. (2007)

ADMINISTRATIVE SPECIALIST 3: Bar Admissions Unit, Supreme Court of New Jersey, AOC, Trenton, NJ. Summary: The New Jersey Bar Admissions Unit of the Supreme Court is seeking an individual with solid administrative skills to work primarily with the Committee on Character. The selected individual will be responsible for assisting in committee investigations; the scheduling of hearings for the Committee; keeping minutes of the meetings of the Committee; and other administrative duties on behalf of the Committee. Additional responsibilities will include: tracking Committee expenditures, handling inquiries from candidates and committee members, and preparing documents for admission of candidates. The position will involve travel to meetings as necessary, participation in the administration of the semiannual bar examination, and other duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in Program Evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $41,684 - $67,609. (2007)

ADMINISTRATIVE SPECIALIST: Office of Attorney Ethics, Supreme Court of New Jersey, AOC, Trenton, NJ. Summary: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who works well under time guidelines to conduct field and office investigations into the conduct of attorneys are members of the New Jersey bar; including examining attorney trust and business accounts. The selected individual will also gather evidence; interview witnesses; prepare accurate detailed reports; and assist in preparing and planning for proposed witnesses in formal ethics proceedings; and mentor co-workers in areas of specific expertise. Qualifications: Administrative Specialist 4: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal and financial records/statements, interrogatories, and similar documents. Administrative Specialist 3: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in conducting investigations which shall have included the review and analysis of legal and financial records/statements, interrogatories, and similar documents. Salary: Administrative Specialist 4: $55,264 - $86,127. Administrative Specialist 3: $41,684 - $67,609. (2007)

ADMINISTRATIVE SPECIALIST 4: Office of Trial Court Services, Criminal Practice Division, Drug Court Unit, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking an enthusiastic, professional individual to assist in the central office support of the Statewide Drug Court Program. Under the direction of the Drug Court Manager, this individual will provide service to the drug courts in New Jersey to assist in the development of policies and procedures relating to the management of the statewide program. Duties: Responsibilities will include: working with drug court coordinators and other drug court team members; interacting with outside stakeholder agencies including national organizations and drug court experts; coordinating the training initiatives for New Jersey’s drug courts; collaborating with other AOC divisions; providing technical assistance in the form of telephone/email inquiries; site visits and research; preparing reports, spreadsheets, presentations and other written materials as requested; working with the Division of Addiction Services to ensure that the drug courts have access to appropriate treatment programs; assisting in the drug court evaluation project; and other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years of experience. NOTE: Experience working in an operational drug court program and a master’s degree in Addiction Counseling (or related field) and/or a Certified Alcohol and Drug Counselor (CADC) would be helpful. Working knowledge of Word, Excel, Access, PowerPoint and the Internet would also be helpful. Salary: $55,264 - $86,127. (2007)

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GRANT WRITER/ADMINISTRATOR: Administrative Services, Cleveland Municipal Court, General Division. Cleveland, OH. Summary: Responsible for preparation of proposals and grant applications, and performance of professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities including administration of successful grant awards. Duties: Research and identify government and private funding opportunities; and distribute information on current grant opportunities to the Court. Prepare grant proposals and supporting documents that are well written, researched, documented and timely submitted in response to solicitations. Serve as a Court liaison to all funding agencies and organizations. Acquire and maintain up-to-date knowledge of funding from federal, state and local programs and submission deadlines for applications that are relevant to the Court and Court programs. Maintain a funding calendar of activities. Initiate meetings and identify appropriate staff members to become the grant development and grant review committee when preparing proposals and grant applications. Coordinate writing and budget development at pre-award stage of proposal. Work with Judges, Department Managers to identify funding needs and develop a grant funded strategy for submitting proposals. Coordinate and complete paperwork, electronic registration and submission necessary for proposals and grants. Develop and maintain a central depository of boilerplate language of information on the Court, Court programs, Court projects, Court data, past grant proposals, and funding records for the Court. Prepare and submit performance reports and continuation applications to lenders. Provide quality service that continuously improves, that meets or exceeds public expectations, and that ensures all are treated with courtesy, dignity, and respect. Qualifications: Bachelor’s Degree in English, Creative Writing, Journalism or a related field with a minimum of three to five years of experience and a proven track record in grant writing, reviewing, managing and /or administering grants is required. Experience in SAMHSA, DOJ, BJA is preferred. Previous experience must demonstrate a proven record of accomplishment in securing new funding opportunities. Must have a comprehensive knowledge of research. Salary: $50,213 - $60,255 (2010).

EDITOR OF OPINIONS: Mississippi Supreme Court. Summary: The Supreme Court of Mississippi is receiving applications for the position of Editor of Supreme Court Opinions through the Office of Jack E. Pool, Court Administrator. Duties: The Editor of Opinions reads and suggests editorial revisions (spelling, grammatical, stylistic, and substantive) in proposed opinions of the Supreme Court; consults with Justices and/or their staffs concerning editorial revisions; participates in the proofreading and finalizing of opinions and hand down lists for posting on the Court’s website each week; and performs other duties as assigned by the Court, Court Administrator, or Deputy Court Administrator. These examples are for illustrative purposes only and not exhaustive of the duties required of the position. Qualifications: A law degree from an accredited college or university is required as is experience in the practice of law which informs the applicant of the appellate decision making process. Salary: Mid-$60,000 range, commensurate with qualifications and experience. (2006)

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Archived PR-Administrative AOC Positions 1992-2006

AOC Positions::State Administrators::Assistant Administrators::Legal::Directors/Coordinators::Analysts::Court Services::IT:: Finance::Human Resources::PR/Administrative