Public Relations/Information

COURT EXECUTIVE 1A: Office of Professional & Governmental Services, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a seasoned professional to work as the Legislative Liaison for the Administrative Office of the Courts (AOC), under the general direction of the Court Executive 2b, in the Office of Professional and Governmental Services. Duties: The selected candidate will represent the Judiciary negotiating with the executive and legislative branches on legislation, budget issues and citizen concerns, recommending amendments where appropriate; evaluate and analyze all legislation impacting the courts; attend legislative committee meetings; testify on relevant bills and respond to inquiries; prepare analysis; assist in development of judiciary’s legislative agenda; receive, inventory, analyze and maintain bills introduced by the Legislature that impact the Judiciary; analyze fiscal impact of legislation; draft legislation to advance judiciary initiatives and educate legislators on the operation of court programs. The selected individual will respond to legislative, staff, executive branch and judicial inquiries regarding the status of legislation; track all bills and advise Administrative Director of status of pending legislation; receive lists, assign and analyze requests by the Office of Management and Budget (OMB) for fiscal legislation that impacts the Judiciary; develop and publish legislative newsletters for judges and judiciary staff. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible administrative experience, one (1) of which shall have included experience in planning, organizing and coordinating program or case related activities. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Experience in intergovernmental affairs interacting with all levels of government and other agencies would be helpful. Salary: $51,938 -$98,543. (2009)

PROCUREMENT SPECIALIST: United States Court of Appeals, Eleventh Circuit. Atlanta, GA. Summary: The Circuit Executive's Office has a position open for a Procurement Specialist I to discharge procurement responsibilities for the Eleventh Circuit Judicial Council. The Procurement Specialist reports to and works directly with the Assistant Circuit Executive for Administration. Duties: The procurement specialist performs administrative, technical, and professional work related to procurement activities for the Eleventh Circuit Judicial Council, which requires the highest level of quality and professionalism. Work, which entails supplying chambers and court units with supplies, equipment and services, must be performed in compliance with the appropriate guidelines, policies, and approved internal controls. Responsibilities include: procuring and preparing purchase orders for supplies, equipment, services, and furnishings; assessing requests for goods and services by ensuring that they are allowable, as well as determining availability of funds; reconciling accounts; preparing spreadsheets and maintaining databases to track certain expenditures; adhering to the Guide to Judiciary Polices and Procedures and internal controls; updating the inventory listing of property and conducting inventory reconciliations; researching and evaluating suppliers; preparing specifications, solicitations, and requests for proposals; researching products and equipment; preparing product/equipment specifications; obtaining and reviewing competitive bids, quotes, and proposals; negotiating with vendors; evaluating and monitoring contract performance; assisting with clarifying contract requirements and resolving conflicts; reviewing and reconciling credit card statements; updating and maintaining procurement manual; performing routine inventory of property, to include a physical sighting every two years; updating the inventory listing of property and conducting inventory reconciliations; and identifying property for disposal. Qualifications: Minimum of three years of progressively responsible procurement experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of this position. Two years specialized experience, including at least one year equivalent to work at the classification level 24 (CL-24). Educational requirements include a high school diploma, or equivalent. Associate’s or bachelor’s degree is advantageous. Salary: $53,460 - $69,507. (2009)

EXECUTIVE ANALYST: Communication and Staff Education Analyst, Oregon Judicial Department. Duties: Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Independently perform a variety of duties including, but not limited to: Provide advice and consultation for ongoing professional development and communication activities, including regular education and communication on improving access to justice and enhancing public trust and confidence in the justice system. Design, assess, create, deliver, and evaluate new and existing curricula for staff education programs from concept through evaluation utilizing concepts, theories, principles, and practices of adult learning. Facilitate groups with varied backgrounds, to initiate open dialogue and candid discussions, gather information and stimulate insight. Keep abreast of national trends in education in court-related as well as public and private sector environments. Qualifications: You must have a high school diploma, GED, or equivalent work or life experience. You must have a Bachelor’s degree, preferably with major course work in communication and/or education. You must have at least three years of increasingly responsible communication and/or education work experience. A master’s degree may be substituted for one year of experience; a doctorate in education, law, public administration, or related field may be substituted for one year of experience. Applicants without the relevant educational background may substitute recent experience that demonstrates the above abilities on a year for year basis. Preference may be given to candidates with prior experience working in a court setting or developing and presenting education programs. Public sector (e.g. state, county, city) communication and/or education experience is desirable. You must be able to work effectively with persons from diverse backgrounds. Salary: $4,796 - $7,444/month (2008)

CHIEF INFORMATION OFFICER: AOC in Augusta or Portland, Maine. Summary: The Maine Judicial Branch is seeking a Chief Information Officer (CIO). This is responsible professional work planning and directing the Judicial Branch information program, including communication with the Legislative and Executive Branches of government. The CIO serves as primary liaison with the Legislature and the Governor’s Office; collaborates with a wide range of individuals in the development and implementation of plans for effectively sharing information including: the Maine legal community, legislative and executive leadership, the State of Maine Chief Information Officer, state agency representatives, and counterparts in other state AOCs; serves as or oversees the public spokesperson for the Judicial Branch; and directs the development and implementation of a comprehensive public information and information technology plan. Duties: The Chief Information Officer (CIO) applies the laws and court policies related to access to public information; ensures that the best available safeguards are implemented to protect information, and in particular, confidential case related information; provides staff with direction on the provision of court records and oversees implementation of records access policies; oversees the application of the Records Retention Program to ensure appropriate access to court records in compliance with applicable administrative orders and policies; ensures public access to court information through Judicial Branch website services and the State Court Library system; ensures information is made available to Judicial Branch employees through intranet services; and prepares and manages the portion of the Judicial Branch budget dealing with information systems. Qualifications: Graduation from an accredited four-year college with a degree in communications, government, information systems, public administration, public relations, or related field, significant experience in governmental or public relations, or other related management responsibilities. Masters Degree or J.D. preferred. Other requirements include: understanding of Maine government, the governmental budget process, and the legislative process; strong writing, communication, interpersonal, and supervisory and management skills; understanding of the capabilities of court technology to provide information with varying degrees of access; understanding of legal requirements surrounding the release of information; substantial project management experience; knowledge of functions and responsibilities of the Judicial Branch; ability to prepare and manage a complex budget; and strong computer and software skills; and ability to develop and maintain effective and cooperative relationships with judges / justices, court personnel, governmental officials, members of the news media, and the general public. Salary: $69,868.50–$91,026.00 (2008)

DIRECTOR, INFORMATION TECHNOLOGY DIVISION/CHIEF INFORMATION OFFICER (CIO): IT Division, Office of the State Court Administrator, Oregon. Summary: The CIO provides technology leadership and vision for the Oregon Judicial Department (OJD). The CIO oversees policy development collaboratively sets priorities for investment, and leads strategic planning and implementation for enterprise information technology initiatives. Duties: The CIO is responsible for the technology planning and development processes and reporting requirements for the judicial branch. The advancement of technology in the judicial branch is facilitated through a central technology governance committee structure consisting of members representing the trial and appellate courts, administration, and the Oregon State Bar. The CIO is responsible for executing policy decisions made by the committee as affirmed by the Chief Justice and State Court Administrator, and for the proper planning, design, development, and execution of technological resources within the judicial branch to provide the judiciary with secure access to relevant information from multiple local, state, and federal sources. As the OJD’s CIO, the incumbent will ensure that information technology resource planning and execution takes place in a collaborative and coordinated manner through the OJD. In this role, the incumbent will lead OJD’s statewide enterprise IT strategic and tactical planning by identifying and ensuring that IT business requirements, strategic plans, and solutions are properly integrated with the overall mission and needs of the OJD. The incumbent will need a persistent enthusiasm for making technology helpful in pursuit of the agency’s mission. The incumbent will perform a significant customer service role in ensuring that enterprise services are provided in a timely manner, are of high quality, and meet the business needs of the appellate courts, trial courts, administration and other customers. The incumbent will anticipate and lead the organization through technological change to meet the business needs of the OJD. The CIO also represents the judicial branch, as assigned, on various court-related technology committees and projects on a state and national level. After-hours, weekend or holiday work, especially during the Legislative session, may be required. Workday and some overnight travel is required for court visits and meetings. The following equipment may be used: telephone, personal computer, and related technological work devices. Frequent phone and in-person contact with people from diverse backgrounds. You must have a valid driver’s license and an acceptable driving record, or be able to provide an acceptable alternate means of transportation. Qualifications: Bachelor’s degree from an accredited college or university (preferably in computer science, business, management information systems, or a related field) and a minimum of six years of progressively responsible management experience involving the application, analysis, development, or adaptation of computer information systems to complex and varied management functions. Additional, relevant management experience may substitute for the bachelor’s degree on a year-for-year basis or an advance degree may substitute for up to two years of management experience. Public sector experience is desirable. Salary: $6,547 - $9,211 per month. (2006)

PUBLIC INFORMATION OFFICER II: Administrative Office of the Courts, UT. Summary: The Administrative Office of the Courts is seeking an experienced Public Information Officer to develop, implement and maintain effective public and media relations programs for the Judicial Branch. Duties: Responds to public requests for information on court issues, prepares statements for release to the public, writes and edits brochures, forms, reports, newsletters, etc., acts as a liaison between the judiciary, court staff and the media, facilitates a good working relationship with print and electronic media. Qualifications: Bachelor’s degree in public relations, journalism, communications or related field plus 4 years of professional level public relations or related experience or an equivalent combination of education and experience. Knowledge of the court system is desirable. Salary: $20.32 - $30.51/hour, DOE. (2006)

Administrative

ADMINISTRATIVE MANAGER: United States Bankruptcy Court for the District of Arizona. Phoenix, AZ. Summary: The Administrative Manager has responsibility for the day-to-day operations of the Administrative Services Department. The incumbent also serves as the building coordinator for the bankruptcy clerk’s office within the Federal Courthouse, and serves as a liaison with GSA, the U.S. Marshals Service and other building tenants. Duties: The Administrative Manager is a high level management position responsible for supervising a professional staff covering the areas of financial administration, procurement and contract administration, budget administration, auditing, internal controls, statistical analysis/reporting, space and facilities, court security and other administrative support services. The Administrative Manager is part of the court’s management team and assists in the formulation of court policies, office practices and procedures. The Administrative Manager serves as a Certifying Officer and a Contracting Officer and is responsible for ensuring accountability and accuracy for all appropriated and non-appropriated financial activity in compliance with applicable federal appropriations laws. The incumbent is also responsible for development and administration of the Continuity of Operations Plan (COOP) and serves as co-chair of the U.S. Courthouse Building Security Committee as well as the Court's Safety Officer. The Administrative Manager interacts with the court’s Judicial Officers and staff, other federal courts and agencies, and the Administrative Office of the U.S. Courts. The incumbent analyzes a wide variety of budget and financial reports and is responsible for the review, analysis, and implementation of Administrative Office policies and court initiatives. The incumbent develops short and long term plans for courthouse construction and tenant alterations. During the absence of the Clerk of Court and Chief Deputy Clerk, this position may serve as the senior court manager for continuance of court operations and assume other key emergency duties. Qualifications: Course work toward an undergraduate or graduate degree in accounting, judicial or public administration is highly preferred. Experience in a federal or state court environment with significant responsibility for some or all areas of administrative services is highly desired. At least three years of progressively responsible administrative, technical, professional, supervisory or managerial experience is required. Must have or the ability to quickly acquire an in-depth working knowledge of federal court accounting principles, appropriations laws, federal property management regulations, auditing, budget administration, financial administration, and contract administration. Must be able to interpret and analyze a variety of regulations, policies and procedures. Must have excellent analytical skills, people skills, and a thorough knowledge of principles and theories of management and leadership. Must be able to communicate effectively both orally and in writing. Salary: $65,561 - $81,970 (2009).

ADMINISTRATIVE ASSISSTANT: Director’s Office, Capital Projects and Facilities Management, D.C. Courts. Summary: Provides secretarial support to the Director of the Capital Projects and Facilities Management Division. Duties: Operates personal computer to type correspondence and/or reports, to enter or retrieve data and/or to prepare reports or other court documents; composes correspondence and reviews outgoing documents for appropriate format, grammatical and spelling accuracy, and conformance with division directives; answers telephone and walk-in inquiries and provides assistance regarding procedures or scheduling inquiries from court staff, judicial officers, attorneys, other governmental agencies, and/or the public; receives, sorts, distributes and/or files incoming documents including correspondence, court documents or reports. Assists operations in other offices by answering telephone calls; responding to inquiries and requests; preparing time-and-attendance records and other personnel documents for the office; maintaining calendar and schedules; managing files; entering data into Pegasys Financial system and monitoring branch requests for supplies and equipment. Maintains requisition files and monitors receipt of items requested in requisitions; distributes bi-weekly and monthly statistical reports to judges and staff; and maintains confidentiality and security of documents and information. Qualifications: Five (5) years of general secretarial or clerical experience. Education past the high school level, e.g., secretarial training, college, or paralegal training may substitute for general experience, on a year-to-year basis. If education is substituted for experience, proof of education must be submitted with application. Please submit a copy of your most recent performance evaluation if available with your application. Salary: $50,408-$65,531. (2009)

ADMINISTRATIVE SUPERVISOR 4: Office of Trial Court Services, Probation Services Division, Child Support Enforcement Services, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented and motivated administrative professional for the Probation Child Support Enforcement Services Unit in the AOC. Duties: Reporting to a court executive, the Administrative Supervisor 4 will be the lead technical supervisor responsible for coordinating automated support and new technologies for central office and vicinage child support enforcement operations. Responsibilities include working with Judiciary, Department of Human Services, other state agencies and contractor staff to implement and support a new statewide automated child support system (NJKiDS). Other responsibilities include but are not limited to supervision of professional staff, coordinating NJKiDS enhancements and maintenance, providing technical support, coordinating internet/intranet site maintenance, conducting research, performing analyses, and developing recommended procedures designed to enhance the enforcement of child support. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of increasingly responsible professional experience, two years of which shall have included experience in Program Administration including: development, coordination, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute paraprofessional or professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of general experience as indicated above. Salary: $62,232 - $100,870. (2009)

ADMINISTRATIVE SPECIALIST 4: Office of Professional and Governmental Services, Professional Services Unit, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking an experience professional to work under the general direction of the Chief, Professional Services. Duties: This individual will perform investigative, legal, professional and administrative duties in connection with the Supreme Court’s Advisory Committee on Judicial Conduct (ACJC). The selected individual will perform the duties of Chief Investigator for the ACJC; planning, coordinating and conducting confidential and sensitive investigations; assign tasks to investigative staff, mentor staff and provide direction and feedback; recommend and develop new or revised administrative procedures to ensure efficient unit operation; explain the jurisdiction and procedures of the ACJC to potential grievants; and prepare detailed correspondence and reports in appropriate investigative style, as well as other related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal records/statements, interrogatories and similar documents. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Excellent writing skills are desirable. Salary: $59,570 - $92,839. (2009)

ADMINISTRATIVE SPECIALIST 1: Office of Attorney Ethics, Supreme Court of NJ, AOC. Trenton, NJ. Summary: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who will work under the supervision of a Court Executive 2B (Statewide Fee Arbitration Coordinator) to assist in providing administrative and clerical support to 17 district fee arbitration committees throughout the state. Duties: The selected candidate will be responsible for regular communication with district secretaries and their staff; advising district hearing panel members; training new district secretaries and staff on fee procedures and fee collection of filing fees; reviewing submissions by district secretaries to ensure compliance with court rules and OAE procedures; providing information about fee arbitration procedures to the public and attorneys, responding to inquiries and complaints; organizing and handling the appointment and replacement of 300 attorneys and public members of district committees in accordance with court rules and procedures; and performing other support duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test; and Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Salary: $36,948 - $58,239. (2009)

JUDICIARY SECRETARY 2: Appellate Division Clerk’s Office, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual to provide a variety of confidential secretarial support and administrative functions for the Clerk of the Appellate Division. Duties: Under the direction of a Court Executive 3B (Clerk of the Appellate Division) the selected individual will type varied types of information, including narrative statements, correspondence, memoranda, reports and recommendations, including personnel matters which may be of a confidential nature, compose routine correspondence such as form letters or replies to inquiries; screen confidential material for release to the public or authorized persons/agencies, schedule meetings and conferences; manage the schedule of the Clerk; properly respond to and direct phone calls; request needed information from individuals, agencies, office visitors or customers; develop and maintain a filing system; serve as an office leader to other support staff by providing records and leave time, distribute pay checks and performs other related duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerk work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Proficiency in Word and Excel, as well as excellent written, verbal, and organizational skills. Knowledge of ACMS system and dictation equipment would be preferred. Salary: $43,926 - $59,683. (2009)

JUDICIARY CLERK 3: AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with office skills to provide a variety of clerical support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling mailings; maintaining attendance records and timekeeping for the office; scheduling meetings; screening telephone calls and/or visitors; establishing and maintaining a filing system; and performing other clerical support duties as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test; Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Knowledge of Word, Access, and Excel would be helpful. Salary: $33,621 - $50,920. (2009)

COURT EXECUTIVE 3B: Office of Trial Court Services, Municipal Court Services Division, Administrative Office of the Couts, Trenton NJ. Summary: The New Jersey Judiciary is seeking a dynamic leader with strong organizational, communication and customer service skills to direct the programs and staff of the Administrative Office of the Courts’ Municipal Court Services Division. This division provides strategic planning and management oversight of the state’s 526 Municipal Courts, which together process more than six million cases annually. Duties: The Court Executive oversees the administration of Municipal Court judge and employee training, customer service enhancements, legal research and the Automated Traffic and Automated Complaint Systems (ATS/ACS). The division also provides staff support to various Supreme Court, presiding judge, management and ad hoc committees. This position entails extensive contact with county and municipal court officials, representatives of the Executive Branch at the state, county and local levels, and other public and private organizations. The position also supervises all staff support provided to the Municipal Court Administrator Certification Board. Reporting to the Court Executive 4/Director of the Office of Trial Court Services, the Court Executive supervises the division’s legal, professional and support staff. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Seven (7) years of managerial experience, five (5) of which shall have included responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Salary: $98,106 – $135,808. (2009)

COURT MANAGER I: County of Humboldt, Superior Court of California. Summary: A Courtroom Manager manages one or more aspects of Court operations including but not limited to civil, criminal, traffic, family, juvenile, probate, appeals, and jury services. This position also regularly directs the work of two or more subordinate Court employees, and exercises discretion and independent judgment. This position is unrepresented and at-will. Duties: Supervise the court and legal clerk support staff in matters pertaining to civil, criminal, small claims, probate, family, juvenile and traffic actions as required by State code provisions, statute, rule or regulation. Explain policies and procedures relating to criminal, civil, small claims, juvenile, probate, appeals, traffic and jury service matters to the general public and attorneys. Supervise and oversee recordkeeping including data entry into computerized case management systems, collections and deposits of monies, preparation of indexes, direct retention, destruction and storage of court records. Conduct research to determine appropriate legal procedure when operational or other legal clerical issues or conflicts arise in the course of daily operations by utilizing legal books, computer programs including the internet, staff resources, management and policy directives or any other viable resources as required. Monitor and critique on-going office operations, including, but not limited to: form design, records management, personnel utilization, equipment and supplies ordering and procurement, invoice processing and payment, and employee selection, training, and evaluation processes in order to recommend operational changes or continuation of current operations. Assist with the preparation of financial and statistical reports, including Judicial Council reports. Qualifications: Court procedures and functions in criminal, traffic, civil, probate, appeals, family law, juvenile, small claims and jury services divisions of the court. Procedures, legal documents, and protocol of courtroom clerking in all divisions of the court. Principles and practices of supervision, training, and performance management including performance evaluations. Completion of a BA/BS in public or business administration, criminal justice or a closely related field; and two (2) years in a responsible clerical position involving legal process work, including one (1) year in a supervisory capacity. Salary: $4,166.66 - $6,416.66/month. (2009)

ADMINISTRATIVE SPECIALIST 2: Management Services Division, Trust Funds Unit, AOC. Trenton, NJ. Summary: The New Jersey Judiciary is seeking a highly motivated, organized, detail-oriented person for the Trust Fund Unit. Duties: The selected individual will work under the direction of an Attorney 2 and will perform the initial review of all proposed and entered orders for the requisite legal requirements including review for consistency with account records, as well as reviewing language in proposed orders for clarity and compliance with court rules. The work will involve extensive customer contact and communication, including explaining judiciary policy and procedures regarding deposits to and withdrawals from the Superior Court Trust Fund, and citing the relevant court rules, state statutes and federal regulations. Will respond to and request information from attorneys, pro se litigants, members of the general public, judges and their staff, vicinage court personnel, sheriffs’ offices, and state and local agencies and perform other duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $39,609.55 - $64,893.64. (2009)

ADMINISTRATIVE ASSISTANT: Foreclosure Mediation Program Administrator, AOC. Las Vegas, NV. Summary: This position provides administrative support to the Foreclosure Mediation Program Administrator and staff of the Foreclosure Mediation Program as needed. Duties: Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; stocking supplies and equipment; reviewing and processing forms and other documents; assists in tracking Foreclosure Mediation issues; review confidential documents, input data, and prepare reports; operating office equipment such as copiers, telephone systems, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment. Qualifications: Graduation from high school or equivalent education and one to three years of progressively responsible relevant work experience. Salary: $30,192.48 – $47,606.40. (2009)

CLERICAL ASSISTANT: Superior Court Clerk’s Office, Administrative Office of the Courts. Trenton, NJ. Summary: The Superior Court Clerk’s Office is seeking an energetic, dependable, detail-oriented individual to work on a part-time basis. Duties: Under the general direction of a team supervisor, the selected individual will perform a variety of clerical, administrative, and supportive tasks in connection with documents submitted to the Superior Court. Duties include entering case data into the Automated Case Management System (ACMS); answering routine questions posed by the public; performing records management tasks such as filing and retrieving records from different locations; tracking and reporting workload volume; and other related tasks in support of office operations. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Working knowledge of MS Words and Excel would be helpful. This position is limited to a maximum of 944 hours in a fiscal year. Salary: $18.00/hour. (2008)

ADMINISTRATIVE SPECIALIST (CONFIDENTIAL): Office of the Administrative Director, AOC, Trenton, New Jersey. Summary: This is an excellent opportunity for a policy-oriented person with analytical and research skills to work on a wide range of issues affecting the new Jersey Judiciary’s trial court operations and administrative divisions. Duties: The selected individual will assist in the development of administrative and case management procedures for the courts; track the effectiveness of statewide standards approved by the Judicial Council; attend committee meetings of groups developing policies for the Judiciary; carry out research assignments, primarily using the Internet; communicate orally and in writing with judges and managers; and draft memoranda and policy documents and assist in the maintenance of records. This individual will work closely with, and under the immediate supervision of, the Special Assistant to the Administrative Director (Court Executive 3B). Qualifications: Administrative Specialist 2 (Confidential): Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in program development, program analysis, program administration or administrative research. Administrative Specialist 3: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience as indicated above. Salary: $39,609 - $72,878 DOE (2008)

ADMINISTRATIVE SPECIALIST 3: Appellate Division Clerk’s Office, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary Appellate Division Clerk’s Office is seeking an individual with solid administrative skills. Duties: The selected individual will be responsible for performing the initial paralegal review of case initiating papers received by the Court to include notices of appeal, notices of appeals with motions, motions for leave to appeal, and orders of transfer; preparing documents for Intake Unit’s data entry; analyzing and determining deficiencies in case initiating documents; and advising attorney’s and pro se litigants of deficiencies and actively monitoring the deficiencies. Additional responsibilities will include: handling inquiries from judges, judges’ secretaries, attorneys, case managers, and litigants regarding practices and procedures for filing appeals and motions for leave to appeal; completes master log of appeals filed, handles status reports; and performs other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, analysis, administration or research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience as indicated above. Salary: $44,932 - $72,878 (2008)

ADMINISTRATIVE AIDE: New York Unified Court System. Summary: Administrative Aides work under direct supervision of a Deputy Administrative Judge or Assistant Administrative Judge for the Courts Within New York City, providing staff research and administrative assistance on ongoing routine administrative duties. They may also perform a variety of routine clerical and other related tasks. Duties: Reviews and analyzes statistical reports for compliance with standards and goals, determines areas of noncompliance, researches problems, and proposes solutions. Coordinates and monitors work assignments of clerical personnel within the Administrative Judge's office. Researches administrative problems, analyzes data, prepares reports and recommendations for the Administrative Judge. Designs data collection instruments and other standardized forms. Prepares correspondence. Assists in budget preparation. Files case papers and makes entries in record books. Transports court documents between offices, courtrooms, and nearby court houses. Operates office machinery including photocopier, stencil cutter, mimeograph, and postage meter equipment. Qualifications: A Bachelor's degree from an accredited college or university; OR High School diploma or the equivalent and four (4) years of clerical or administrative experience. Salary Grade 21.

ASSISTANT CLERK/ADMINISTRATOR: Judicial Council of California, The Courts of Appeal and the Third Appellate District, AOC. Sacramento, CA. Summary: Under direction, assists the Clerk/Administrator in managing personnel and non-judicial administrative support activities for an entire appellate court; performs related work as assigned. Duties: The incumbent is responsible for assisting the Clerk/ Administrator in managing the day-to-day operations of the Clerk’s Office and assisting with administrative support activities, including human resources, information systems, facility management, and finance operations for the entire court. This class is distinguished from the Clerk/Administrator in that the latter functions with full authority and accountability for assigned administrative responsibilities in an appellate court. The Assistant Clerk/Administrator will be responsible for: plans, organizes, administers, reviews, and evaluates the work of assigned staff; recommends selection of staff and provides for their professional development; recommends discipline as required; participates in developing and/or revising administrative policies and procedures for assigned activities; reviews and responds to correspondence and inquiries regarding interpretation of court policies and procedures for assigned areas; participates in developing, administering, and monitoring budget of an appellate court; as assigned, assists in or independently handles a variety of administrative support activities for an entire court, including: facility and space planning; the procurement of supplies, equipment, and office furniture; providing the full range of human resources support; coordinating information systems activities; and administering a variety of business services support activities; may serve as primary coordinator for all building management functions between building owner and State Business Services in non-state owned facilities; and acts with full authority for the Clerk/Administrator in his or her absence. Qualifications: Equivalent to possession of a bachelor’s degree, preferably in court administration or a related field, and four years of court management experience, including one year of supervisory or lead experience. A law degree may be substituted for two years of experience. Knowledge and Abilities: Basic supervisory principles and practices; policies and procedures associated with appeals and original proceedings before an appellate court; functions, procedures, rules, and regulations of the Clerk’s Office; California Rules of Court and rule making procedures; principles and practices of budget development and administration; administrative principles, practices, and procedures associated with human resources, business services, information systems, finance, security, and other services found in a court; problem-solving and conflict resolution methods and techniques; the operation of personal computers and the use of specified computer applications, such as word processing and spreadsheets; principles and techniques of preparing effective oral presentations; principles and techniques of preparing a variety of effective written materials; plan, direct, and review the work of others on a day-to-day and project basis; use initiative and independent judgment within general policy guidelines; develop and implement goals, objectives, and work standards; translate goals, objectives, and policies into day-to-day operations; develop effective work teams and motivate individuals to meet goals and objectives and provide services in the most effective and efficient manner; maintain fiscal, legal, and statistical records and prepare necessary summaries and reports; apply effective methods of office administration in the areas of purchasing, human resources, budgeting and accounting, information systems, and other business services related to the operation of assigned areas of the court; use initiative and independent judgment within general policy guidelines; apply problem-solving and conflict resolution methods and techniques; operate personal computers and use specified computer applications, such as word processing and spreadsheets; communicate effectively in English, orally and in writing; establish and maintain effective working relationships with those contacted in the course of the work; and use tact and discretion in dealing with those contacted in the course of the work. Desirable qualifications: Attend meetings outside of normal working hours; work occasional evening and weekend hours; and may be required to travel statewide as necessary. Salary: $7,287 – $8,856. (2008)

COURT EXECUTIVE 4: Office of Management and Administrative Services, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a senior level executive with great depth and breadth of experience, the highest level of expertise in strategic planning, and outstanding analytic and communication skills to lead the management of all financial, facility, and human resources matters in new Jersey’s unified court system. Duties: This key manager works closely with the Chief Justice and the Administrative Director of the Courts in aligning the Judiciary’s $750 million+ operating budget and 9000+ staff resources to support the court system’s 450 judges and operations and to provide an effective and efficient system of justice. The Office of Management and Administrative Services (OMAS)is responsible for assessing the Judiciary’s budgetary and human resources needs, negotiating and overseeing the financial plan, and establishing administrative policies for the entire organization. OMAS includes 146 managerial, professional, and clerical staff whose activities support the operation of courts in all 21 counties of the state. This position entails extensive coordination on a wide variety of subjects with the Executive Branch of New Jersey state government and with leaders throughout the Judiciary. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Seven (7) years of management experience, five (5) of which shall have included responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Applicants who do not possess the required education may substitute para-professional and professional experience for education on a year for year basis. A master’s degree may be substituted for one (1) year of experience. A law degree may be substituted for two (2) years of experience as indicated above. Salary: $104,010 - $137,821 (2008)

ADMINSTRATIVE SPECIALIST 3: Office of Management and Administrative Services, AOC, Trenton, New Jersey. Duties: The New Jersey Judiciary is seeking a highly motivated individual to purchase goods and services; analyze purchase requisitions, create new and update existing bid specifications; write and evaluation bid proposals; solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and waivers of advertising; review State contracts and coordinate the bid process for RFP’s, RFQ’s and RFI’s, in accordance with NJ Treasury Circular Letters, organizational sourcing strategies and Judiciary policy under the general direction of the Assistant Chief, Purchase and Property. The selected individual may act as a lead worker to team members of non-subordinates in assigned tasks; write policies and procedures and coordinate work between staff. Selected individual will create purchase orders; effectively communicate with customers, vendors, other departments and agencies; and provide technical assistance to Judiciary purchasing staff statewide. Other duties may include maintaining library of current State contracts, maintaining blanket purchase orders; maintaining a database of vendors; conducting analyses of equipment usage services; investigating and resolving complex contract or vendor issues for resolution and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in purchasing, finance or facilities management. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $43,623 - $70,755 (2008)

ADMINISTRATIVE SPECIALIST 4: Office of Management and Administrative Services, AOC, Trenton, New Jersey. Duties: The New Jersey Judiciary is seeking a highly motivated individual to purchase goods and services; analyze purchase requisitions, create new and update existing bid specifications; write and evaluation bid proposals; solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and waivers of advertising; review State contracts and coordinate the bid process for RFP’s, RFQ’s and RFI’s, in accordance with NJ Treasury Circular Letters, organizational sourcing strategies and Judiciary policy under the general direction of the Assistant Chief, Purchase and Property. The selected individual may act as a lead worker to team members of non-subordinates in assigned tasks; write policies and procedures and coordinate work between staff. Selected individual will create purchase orders; effectively communicate with customers, vendors, other departments and agencies; and provide technical assistance to Judiciary purchasing staff statewide. Other duties may include maintaining library of current State contracts, maintaining blanket purchase orders; maintaining a database of vendors; conducting analyses of equipment usage services; investigating and resolving complex contract or vendor issues for resolution and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in purchasing, finance or facilities management. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $57,835 - $90,135 (2008)

ADMINISTRATIVE ASSISTANT 1: Administrative Office of the Courts, Supreme Court Building, Carson City, Nevada. Summary: Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk’s Office as needed. Duties: The incumbent is responsible to provide administrative support services to management and deputy clerks, using independent judgment and personal initiative to perform a variety of routine, entry level duties. Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit list, entering data in computer equipment, opening, sorting and distributing mail, scanning documents into SIRE, closing out stipulated dismissed cases, filing closed docket sheets and keeping docket sheets in good order; retrieving records, files and exhibits when requested by court staff and public; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performs related duties as assigned. This position is located in Carson City. Qualifications: Graduation from high school or equivalent education and one year of work experience which included experience in one or more of the following areas: maintenance of records and files; public/customer relations including explaining detailed policies, regulations and requirements; and assisting staff and management with projects and activities; OR an equivalent combination of education and experience. Salary: $26,830.00 – $38,565.36 (2008)

ADMINISTRATIVE ASSISTANT III: Administrative Office of the Courts, Supreme Court of Nevada, Carson City, NV. Summary: Under the direction of the Clerk of the Court, this position provides administrative support for the Supreme Court Clerk’s Office as needed. Duties: The incumbent is responsible to provide administrative support services to management and deputy clerks, using independent judgment and personal initiative to perform a variety of duties such as respond to routine letters and general correspondence: Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; updating exhibit list, entering data in computer equipment, opening, sorting and distributing mail, scanning documents into SIRE, closing out stipulated dismissed cases, filing closed docket sheets and keeping docket sheets in good order; retrieving records, files and exhibits when requested by court staff and public; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performs related duties as assigned. Qualifications: Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; and assisting staff and management with projects and activities; OR an equivalent combination of education and experience. Salary: $31,424.40-$45,768.96. (2008)

PARALEGAL: Office of Trial Court Services, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is actively seeking a paralegal to assist in processing legal documents in the Office of Foreclosure. The selected candidate will perform specialized technical work under the direction of an attorney, including review of foreclosure files for accuracy of appropriate mortgage documents and pleadings. Duties: Responsibilities will also include screening and reviewing foreclosure case files to help prepare cases for final disposition, and preparing written reports that attorneys use to determine if submitted documents and pleadings in foreclosure actions support entry of a final judgment. Under the guidance of an attorney, the selected individual will prepare writs, orders and other court documents, and establish and maintain effective working relationships with other Judiciary employees, legal professionals, vicinage trial court staff, title companies, pro se litigants and the public. Qualifications: Graduation from an accredited college with an Associate’s degree as a Legal Assistant or in Paralegal Studies, or successful completion of a two year approved course in Paralegal Training at a recognized educational institution. Two years of experience as a paralegal involving the preparation and/or review of drafts of contracts, briefs, motions, affidavits, or other legal documents and/or in the analysis of judicial decisions, legal opinions, rulings, memoranda, and/or other legal material in a law firm, legal tribunal, or organization where the primary function is research, enactment, enforcement, or litigation of legal matters. Certification as a Registered Paralegal (RP) or Certified Legal Assistant (CLA) may be substituted for the required education and experience. Graduation from an American Bar Association – approved law school may be substituted for the required education and experience. Knowledge of mortgage foreclosure procedures is desired. Salary: $22.30 per hour. (2008)

JUDICIARY CLERK 3: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with office skills to provide a variety of clerical support and administrative clerical functions. Duties: Responsibilities include but are not limited to handling mailings; maintaining attendance records and timekeeping for the office; scheduling meetings, screening telephone calls and/or visitors; establishing and maintaining a filing system; and performing other clerical support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording moneys received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Knowledge of Word, Access and Excel would be helpful. Salary: $32,641-$49,437. (2008)

JUDICIARY SECRETARY 1: New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination o demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $32,641-$49,437. (2008)

JUDICIAL SECRETARY 1 (CONFIDENTIAL): New Jersey Judiciary, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office; scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $35,871-$50,774. (2008)

COURT EXECUTIVE 2A: Appellate Division Clerk’s Office, AOC, Trenton, NJ. Summary: The New Jersey Judiciary Appellate Division Clerk’s Office is seeking a highly motivated professional with solid managerial skills to work under the direction of the Chief Counsel. The selected individual will supervise, train and assign work to five staff attorneys, conduct their performance evaluations and provide guidance, assistance and back-up to them. Duties: The individual will participate in setting priorities and standards and ensure timely review and processing of motions, orders, mail and other documents. The individual will answer more difficult questions on appellate practice and procedures from pro se litigants, attorneys and Clerk’s Office staff and resolve problems, situations, and procedural matters. The individual will assist the Chief Counsel in such matters as the judges’ disqualifications, emergent duty schedules, notices to the Bar, proposed Supreme Court orders, press inquiries, review of opinions and determining whether the record should be impounded. The individual will participate in recommending, as needed, changes to policies, procedures and forms to improve the processing of appeals, motions orders and other documents. Additional related duties and special projects as assigned by the Presiding Judge for Administration, Clerk, Deputy Clerk and Chief Counsel. Qualifications: Graduation from an American Bar Association approved law school. Three years of professional administrative and/or program management experience, three of which shall have included responsibility for program development and /or implementation and for supervision of staff. Previous experience as an attorney in appellate, public or private practice of law, including professional legal research, analyzing and evaluating legal documents and courts rules are desirable. Admission to practice and current good standing as an Attorney-at-Law in the State of New Jersey. Salary: $71,165-$103,463. (2008)

ADMINISTRATIVE SPECIALIST 3: Office of the Deputy Administrative Director EEO/AA, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a qualified candidate to work under the general direction of the Court Executive 3A (Chief, Judiciary EEO/AA Officer) or other supervisory personnel. The selected individual will assist with the implementation of the major initiatives of the unit as provided in the Judiciary EEO/AA Master Plan including conducting research into case law impacting EEO/AA, compilation and analyses of workforce data; writing reports; monitoring employment practices; and assisting with all aspects of the recruitment function. Duties: Preparing accurate statistical reports on the Judiciary workforce; conducting qualitative and quantitative research on case law impacting EEO/AA and the mandated training program; providing technical assistance to the central office and trial courts (vicinages) in recruiting bilingual and minority applicants; participating in job fairs and community events to generate diverse applicant pools; assisting with recruitment efforts for the Minority Law Clerk program; writing focus programs to extract workforce data in the desired format; preparing minutes of EEO/AA officers meetings and performing other duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. 3 years professional experience in the area of program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for 2 years of experience as indicated above. Salary: $42,622-$69,130. (2007)

CONTRACT SPECIALIST: District of Columbia Courts, Administrative Services. Summary: Reviews contracts used for the procurement of supplies, services and equipment that are necessary to meet the overall internal and external operational functions of the D.C. Court system. Duties: Responsible for performing pre-award and post-award activities and a wide range of purchasing functions, contract evaluations and preparation of corrective actions including termination orders. Reviews requests for adequacy of descriptions and ensures compliance with the Court System’s Procurement Regulations and Policies. Analyzed bids and performs basic price analysis for determination of reasonableness. Qualifications: A bachelor’s degree in public or business administration, or a related field, plus four years of experience in procurement and/or contracts management experience. Equivalent levels of education or experience may be substituted. Salary: $66,767-$86,801. (2007)

ADMINISTRATIVE ASSISTANT I: Office of the State Courts Administrator, General Counsel’s Office, Tallahassee, FL. Summary: This position is responsible for performing a variety of administrative and clerical duties to assist attorneys within the General Counsel's Office. Duties: The Administrative Assistant I is responsible for providing administrative support to court committees, including establishing and maintaining electronic and paper filing systems for committee work products, compiling and organizing committee documents, scheduling committee meetings, assembling committee meeting materials, and preparing staff travel arrangements. The Administrative Assistant I also will be responsible for preparing correspondence, reports, memoranda, travel vouchers, and other documents. The Administrative Assistant I will establish working relationships with state courts system personnel, judges and non-judicial officers, and the general public. The Administrative Assistant I must work independently and must exercise discretion in handling confidential and sensitive information. Qualifications: A bachelor's degree from an accredited four year college or university and one year of experience in administrative support, fiscal, or administrative work. A master's degree may substitute for the recommended experience. Progressively responsible administrative, administrative support, or fiscal experience may substitute for the recommended college training on a year for year basis. Salary: $2,318.32-$4,404.81 (Monthly). (2007)

ADMINISTRATIVE SPECIALIST 3: New Jersey Judiciary, Office of Management & Administrative Services, AOC, Trenton, New Jersey. Duties: The New Jersey Judiciary is seeking a highly motivated individual to purchase goods and services; analyze purchase requisitions; create new an update existing bid specifications; write and evaluate bid proposals; solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and waivers of advertising; review State contracts and coordinate the bid process in accordance with administrative rules, Treasury Circular Letters, organizational and Judiciary policy under the general direction of the Supervisor, Purchase and Property. The selected individual will create new and update existing specifications; write proposals, serve on committees to evaluate sealed proposals; negotiate pricing; utilize the Management Acquisition Control System (MACS-E) to create purchase orders; effectively communicating with customers, vendors, other departments and agencies, and provide technical assistance to Judiciary purchasing staff statewide. Other duties may include maintaining library of current State contracts, vendor catalogs and trade journals; establishing and maintaining blanket purchase orders; maintaining a database of vendors; conducting analyses of equipment usage and services; investigating and resolving complex problems associated with outside vendor documentation to process purchase orders, waivers, payments and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in purchasing, finance or facilities management. Applicants who do not possess the required education may substitute experience as indicated above on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years of experience. Experience with the purchase of commodities, computer hardware and software, materials, equipment, services and/or supplies would be helpful. Knowledge of MS Office applications and internet skills is helpful. Strong interpersonal and verbal/written communications kills would also be helpful. Salary: $41,684 - $67,609 (2007)

ADMINISTRATIVE SPECIALIST 4: Municipal Court Services Division, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a candidate with strong communication research and writing skills to work in a challenging, fast-paced environment. Duties: Duties include, but are not limited to: providing management with clarification, interpretation and advice concerning administrative policies, procedures and practices; serving as staff to conferences and various committees; planning, preparing and managing the Division’s budget and other resources; implementing personnel policies/procedures and preparing specialized and routine memoranda, reports and correspondence. This position reports to the Assistant Director, Municipal Court Services Division. This Division provides administrative support and direct services to the State’s 532 municipal courts. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in program evaluation: program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A Master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $55,264 - $86,127 (2007)

ADMINISTRATIVE SPECIALIST 4 (CONFIDENTIAL): Office of Deputy Administrative Director, Equal Employment Opportunity/Affirmative Action (EEO/AA) Unit, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a professional to work under the direction of the Chief of the Equal Employment Opportunity/Affirmative Action Unit. The selected individual will conduct investigations upon receipt of complaints from the trial courts (vicinages) in accordance with federal and state anti-discrimination laws and policies and Judiciary standards. Duties: Determining the nature and basis of complaint and documenting such; interviewing complainant(s) and witnesses and obtaining other relevant information and documents; analyzing information received from the investigation and preparing accurate and detailed reports containing findings, conclusions and recommendations; provide technical assistance to vicinage personnel in the proper handling of discrimination complaints; developing and conducting training on discrimination complaint procedures and other relevant EEO/AA subject areas; assisting in compiling and tabulating EEO/AA statistical and analytical data; and performing other related duties. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal records/statements, interrogatories and similar documents. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Experience in conducting discrimination investigations and knowledge of anti-discrimination laws is helpful. Strong written and oral communications skills would also be helpful. Salary: $55,264 - $86,127. (2007)

MANAGEMENT ASSISTANT 1: State of Oregon, Judicial Department, Office of the State Court Administrator, Legal Counsel Division. Duties: Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Provide highly skilled, independent, clerical, administrative, confidential, and technical support. Perform a variety of specialized, complex, secretarial work using a personal computer to prepare a variety of documents, including complex correspondence, forms, tables, confidential memoranda, meeting minutes, reports, logs, and databases. Proofread typewritten material for correct grammar, punctuation, format, and accuracy of content. Manage, develop, and maintain filing systems and logs; create, maintain, file and organize data and data retrieval; maintain and organize the legal library. Prepare standard response correspondence; respond to routine inquiries; handle follow-up and follow-through activities. Perform research on OJD computer systems and programs. Serve as the receptionist for the Division; answer telephones; route or respond to inquiries; open and send mail; and handle visitors and public in person. Maintain office equipment; order office supplies; coordinate scheduling of meetings, conferences. Process credit cards and purchase orders; review invoices, reimbursement, and payment requests; manage and complete an annual physical inventory. Qualifications: You must have a high school diploma, GED, or equivalent work experience. You must have three years of responsible, complex secretarial or administrative work experience that demonstrates the knowledge, skill, and ability to perform the job duties listed on this recruitment announcement. Related course work beyond general education may be substituted for experience. Skill in operating personal computer equipment is required. Skill in typing accurately at a minimum of 60 wpm is required. Skill in creating and maintaining filing systems and data logs is required. Preference may be given to applicants with court or legal experience. Preference may be given to applicants with advanced experience in Corel WordPerfect, Microsoft Word, spreadsheets (Quattro Pro or Excel), informational databases (Paradox or Access), or Lotus Notes databases. Preference may be given to applicants with legal research or computer research skills. Salary: $2350.00 - $3473.00 monthly. (2007)

ADMINISTRATIVE SPECIALIST 2: Office of Trial Court Services, Probation Services Division, Intensive Supervision Program, AOC, New Jersey. Duties: Duties will include compiling and verifying data for research projects; analyzing data using statistical software; creating charts for graphical representation of data; drafting correspondence and reports; providing technical assistance and training to ISP staff; creating and maintaining inventory control systems; writing documentation for system processes, researching equipment needs; contacting vendors for product quotes and preparing purchase requests; participating in work unit meetings; performing related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the area of Program Evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year for year basis. Knowledge of research methodology, SAS (or other statistical software), PC hardware/software, Blackberry, Treo Smartphone is helpful. Salary: $36,746 - $60,202. (2007)

ADMINISTRATIVE SPECIALIST 3: Superior Court Clerk’s Office, AOC, Trenton, NJ. Duties: Under the direction of the Clerk or other manager, the selected individual will be responsible for the follow-up on the administration of bail judgments. Responsibilities will also include careful review of correspondence; drafting reports and correspondence; establishing recordkeeping systems; verifying data against source documents; analyzing data; reviewing documents for compliance with laws and policies; and interaction with attorneys, bail agencies, sureties, court staff, and Clerk’s Office including coordination of recruitment. Qualification: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $41,684 - $67,609. (2007)

ADMINISTRATIVE SPECIALIST 3: Office of Trial Court Services, Probation Services Division, Child Support Enforcement Services Unit, AOC, Trenton, NJ. Duties: Under the direction of a Court Executive or Supervisor, the Administrative Specialist 3 will be responsible for providing specific case information to inquiries and complaints within the Child Support Enforcement Services Unit. Position requires an individual to interpret rules and policies and advise on deadlines, or related information, coordinate report collection activities, inform clients or customers about available services and inform individuals of their rights and entitlements; answer questions posed by the public, employees, clients, customers, complainants, subordinates or supervisors; provide training to coworkers; draft correspondence, and perform general administrative duties, such as extensive telephone work, distribution and production of reports involving inquiries, appeals for PSCO, Passport Denial, Offsets etc., along with dissemination of information to county offices as requested. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years. NOTE: Strong interpersonal, writing and analytical skills are helpful in addition to working knowledge of business software which may include ACSES, Microsoft Word and E-mail applications. General knowledge of, FACTS, Access, Excel, and PowerPoint are also helpful. Salary: $41,684 - $67,609. (2007)

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COURT PROGRAM SPECIALIST I: 15^th Judicial Circuit, West Palm Beach, FL. Summary: The Fifteenth Judicial Circuit is accepting applications for the position of Court Program Specialist I. This is a professional position responsible for assisting in program administration and evaluation within a court program office of the Administrative Office of Courts. Duties: An employee assigned to a position in this class assists a Court Operations Manager; program manager, senior court program specialist, or court analysts, on a variety of projects, studies, and reports for monitoring, evaluating, and improving program operations and services. A Court Program Specialist may serve as support staff to various judicial committees or task forces to assist in the analysis of current laws and regulations, and to analyze the effects on the program of changes to laws and regulations. The Court Program Specialist is also responsible for entering, monitoring, and keeping current a database of financial transactions of the assigned program. Working relationships are established with court personnel, professionals associated with the particular program and the general public. Work is performed under the general supervision of a program manager. Qualifications: Two years of college-level course work (60 credits) in Business Administration, Criminal Justice, Behavioral Science or related field and two years of experience working in a business or court setting or any equivalent combination of training and experience. Salary: $32,042.04. (2007)

JUDICIARY SECRETARY 1: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking candidates with solid office skills to provide a variety of confidential secretarial support and administrative clerical functions. Duties: Responsibilities include but are not limited to: handling correspondence and mailings; composing routine correspondence; maintaining attendance records and timekeeping for the office, scheduling meetings, appointments and limited travel arrangements; screening telephone calls and/or visitors; preparing financial or technical data, taking meeting minutes and preparing meeting summaries; establishing and maintaining a filing system; creating and maintaining charts and spreadsheets; and performing other administrative support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination or demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Knowledge of Word, Access and Excel would be helpful. Salary: $34,277 - $48,517. (2007)

ADMINISTRATIVE SPECIALIST 1: Civil Practice Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual under the direction of the Chief, Civil Court Programs, Civil Practice Division. Duties: The selected individual will be responsible for maintaining the automated records of arbitrator and mediator training; monitoring and recording compliance with rule-based training requirements; monitoring and tracking completion of work assignments to civil committees; working in coordination with other units to roll out training of Civil Division staff and performing other duties as required. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: -All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel. –Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. –Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. NOTE: Knowledge of Word, Excel, PowerPoint and Access would be helpful. Salary: $34,277 - $54,029. (2007)

ADMINISTRATIVE SPECIALIST 3: Bar Admissions Unit, Supreme Court of New Jersey, AOC, Trenton, NJ. Summary: The New Jersey Bar Admissions Unit of the Supreme Court is seeking an individual with solid administrative skills to work primarily with the Committee on Character. The selected individual will be responsible for assisting in committee investigations; the scheduling of hearings for the Committee; keeping minutes of the meetings of the Committee; and other administrative duties on behalf of the Committee. Additional responsibilities will include: tracking Committee expenditures, handling inquiries from candidates and committee members, and preparing documents for admission of candidates. The position will involve travel to meetings as necessary, participation in the administration of the semiannual bar examination, and other duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in Program Evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $41,684 - $67,609. (2007)

ADMINISTRATIVE SPECIALIST: Office of Attorney Ethics, Supreme Court of New Jersey, AOC, Trenton, NJ. Summary: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who works well under time guidelines to conduct field and office investigations into the conduct of attorneys are members of the New Jersey bar; including examining attorney trust and business accounts. The selected individual will also gather evidence; interview witnesses; prepare accurate detailed reports; and assist in preparing and planning for proposed witnesses in formal ethics proceedings; and mentor co-workers in areas of specific expertise. Qualifications: Administrative Specialist 4: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal and financial records/statements, interrogatories, and similar documents. Administrative Specialist 3: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in conducting investigations which shall have included the review and analysis of legal and financial records/statements, interrogatories, and similar documents. Salary: Administrative Specialist 4: $55,264 - $86,127. Administrative Specialist 3: $41,684 - $67,609. (2007)

ADMINISTRATIVE SPECIALIST 4: Office of Trial Court Services, Criminal Practice Division, Drug Court Unit, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking an enthusiastic, professional individual to assist in the central office support of the Statewide Drug Court Program. Under the direction of the Drug Court Manager, this individual will provide service to the drug courts in New Jersey to assist in the development of policies and procedures relating to the management of the statewide program. Duties: Responsibilities will include: working with drug court coordinators and other drug court team members; interacting with outside stakeholder agencies including national organizations and drug court experts; coordinating the training initiatives for New Jersey’s drug courts; collaborating with other AOC divisions; providing technical assistance in the form of telephone/email inquiries; site visits and research; preparing reports, spreadsheets, presentations and other written materials as requested; working with the Division of Addiction Services to ensure that the drug courts have access to appropriate treatment programs; assisting in the drug court evaluation project; and other related duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years of experience. NOTE: Experience working in an operational drug court program and a master’s degree in Addiction Counseling (or related field) and/or a Certified Alcohol and Drug Counselor (CADC) would be helpful. Working knowledge of Word, Excel, Access, PowerPoint and the Internet would also be helpful. Salary: $55,264 - $86,127. (2007)

COURT PROCUREMENT OFFICER I: Judiciary of Guam, AOC. Summary: This is technical work which involves daily property and procurement functions demanded by court operational requirements. Duties: Under the general direction of a higher level procurement officer, an employee in this class performs a combination of manual and clerical duties with particular responsibility for the receiving, storage, movement and distribution of materials and supplies. Qualifications: Knowledge of purchasing, requisitioning, and stock methods and procedures. Knowledge of the various kinds of grades of parts, supplies and materials stored. Ability to maintain records and inventory of a stockroom. Ability to work effectively with the public and employees. Ability to maintain records and prepare reports. Ability to make arithmetic computations with accuracy. Ability to lift and move heavy objects. Skill in the safe and proper operation of a motor vehicle. Graduation from high school or G.E.D. equivalent, plus two years of experience in procurement and supply work. Possession of a driver’s license. Salary: $21,389. (2006)

BILLING ASSISTANT/CLERICAL AIDE: New Jersey Lawyers’ Fund For Client Protection, AOC, Trenton, NJ. Summary: The New Jersey Judiciary, New Jersey Lawyers’ Fund for Client Protection is seeking a detail-oriented individual to provide a variety of administrative functions for the Supervisor of the Billing Unit. Duties: The selected individual will process responses and annual billing notices including sorting into categories and thoroughly checking all returns, updating computer information for changes, corrections and additions to the master list of attorneys, verifying account number totals of lockbox batch payments, assisting with mailings, entering attorney profiles into database, performing routine alphabetizing, copying, filing, preparation of items for mailing, and other related duties as required. Qualifications: Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. NOTE: This position is limited to a maximum of 944 hours in a given fiscal year. Salary: $12.48 - $14.35 per hour. (2006)

CLERICAL AIDE: Office of Deputy Administrative Director, EEO/AA Office, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a candidate for a part-time clerical position working approximately 24 hours per week for 52 weeks. Duties: Under the general direction of the Chief of Equal Employment Opportunity/Affirmative Action, or other supervisory personnel, the responsibilities of the selected candidate will include but are not limited to: data entry, photocopying, filing, providing information to the public, sorting mail, distributing documents, recording information, as well as general office duties as deemed appropriate. Qualifications: Candidates for appointment must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Hourly employees are required to work a minimum of 15 hours per week, not to exceed 944 hours in a fiscal year. Salary: $12.19 per hour. (2006)

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ADMINISTRATIVE SPECIALIST 2: Office of the Deputy Administrative Director, Organizational Development & Training Unit, Administrative Office of the Courts, Trenton, NJ. Duties: The New Jersey Judiciary is seeking a self-starter with excellent oral and written communications skills to coordinate the Conference Center scheduling, activities and services to include: workshops, seminars, professional development activities, meetings conferences and speakers. Responsibilities will also include conducting assessments of other local conference centers to determine trends; developing annual Conference Center budget; and other duties as required. The selected candidate will be responsible for maintaining a daily schedule including updating the master Pathlore database to complete all aspects of scheduling Conference Center activities, designing and implementing desirable layouts for clients’ needs; rearranging the physical layout of meeting rooms; reviewing and evaluating the Conference Center on an annual basis to assess customer service needs and recommend improvements including integration of new technology and physical structure; maintaining effective working relationships with Conference Center clients; and determining needs associated with issues related to space, teleconferencing, catering and any other conference requirements. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of paraprofessional experience in the area of program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. Salary: $35,319 - $57,864. (2006)

ADMINISTRATIVE SPECIALIST 3: Office of Trial Court Services, Probation Services Division, Interstate Compact Unit, AOC, New Jersey. Duties: The New Jersey Judiciary, Probation Services Division, is seeking an enthusiastic, professional individual whose primary responsibilities will include involvement in the day-to-day operation of the Interstate Compact Unit; assisting in training vicinages/divisions and other agencies on both Adult and Juvenile Interstate Compact Rules, regulations and state-wide implementation of the National Adult Compact Information System (NACIS); assisting courts, Conference of Chief Probation Officers, Judiciary Divisions, other signatories and stakeholders; representing the Judiciary on related state and federal interagency issues; and drafting correspondence and reports. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years. Strong interpersonal, writing and analytical skills are helpful in addition to working knowledge of business software which may include Microsoft Word, Access, Excel, PowerPoint and email applications. General knowledge of CAPS, FACTS and Promis Gavel are also helpful. This position requires travel throughout the State of New Jersey. Salary: $40,065 - $64,984. (2006)

ADMINISTRATIVE SPECIALIST 4: Office of Trial Court Services, Civil Practice Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a highly motivated, detail-oriented individual to join the Technical/Statistical Unit of the Civil Practice Division. Duties: Responsibilities of the selected individual will include but are not limited to, working directly with Judges, vicinage staff, division managers, various committees, other government agencies and the public to analyze statistical information requests; researching and implementing innovative programming to analyze statistical data from mainframe databases using SAS, JCL and Focus; analyzing and manipulating data extracts and creating macros to construct file layouts of Access databases; developing procedural systems and creating reports identifying variable comparisons for data queried to enhance Civil program productivity statewide; performing system testing on applications and databases and recommending solutions to identified problems, as well as providing assistance and advice on technical issues. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in program evaluation: program development, coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years of experience. Experience and working knowledge of Microsoft Office, SAS, JCL and Focus programming language would be helpful. Salary: $53,118 - $82,783. (2006)

ADMINISTRATIVE SPECIALIST 4: Office of Trial Court Services, Family Practice Division, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a pro-active professional with exceptional organizational and writing skills to work under the direction of a Family Practice Division Court Executive who will coordinate the work of the New Jersey Children in Court Improvement Committee and the Court Improvement Program. Duties: The selected individual will be responsible for grant writing; the development, management and financial monitoring of grant programs; the coordination, preparation and facilitation of committee meetings; assisting the Division with activities related to all Children in Court issues including Kinship Legal Guardianship, as well as related juvenile matters; representing the Judiciary at county, state and federal meetings; and working collaboratively with other state agencies. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in program evaluation, program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Grant writing experience and knowledge of court operations, specifically children in court and juvenile, would be helpful. Familiarity with, and the ability to effectively use, Microsoft Office Suite applications is also helpful. Salary: $53,118 - $82,783. (2006)

ADMINISTRATIVE SPECIALIST 4 (CONFIDENTIAL): EEO/AA Unit, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a professional to work under the direction of the Chief of the Equal Employment Opportunity/Affirmative Action Unit. The selected individual will conduct investigations upon receipt of complaints from the trial courts (vicinages) in accordance with federal and state anti-discrimination laws and policies and Judiciary standards. Duties: Determining the nature and basis of complaint and documenting such; interviewing complainant(s) and witnesses and obtaining other relevant information and documents; analyzing information received from the investigation and preparing accurate and detailed reports containing findings, conclusions and recommendations; provide technical assistance to vicinage personnel in the proper handling of discrimination complaints; developing and conducting training on discrimination complaint procedures and other relevant EEO/AA subject areas; assisting in compiling and tabulating EEO/AA statistical and analytical data; and performing other related duties. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional experience in conducting investigations which shall have included the review and analysis of legal records/statements, interrogatories and similar documents. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Experience in conducting discrimination investigations and knowledge of anti-discrimination laws is helpful. Strong written and oral communications skills would also be helpful. Salary: $53,118 - $82,783. (2006)

ADMINISTRATIVE ASSISTANT I/III: AOC, Carson City, Nevada. Summary: Under the direction of the Deputy Director of the Administrative Office of the Courts (AOC), this position, provides administrative support to the Deputy Director and staff of Administration as needed. On certain occasions, provides support to the IT managers. Duties: The incumbent is responsible for a broad variety of clerical, secretarial and administrative support duties. Typical duties include maintaining records and files; composing and editing correspondence; data entry; typing and word processing; answering telephones and relaying information; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; reviewing and processing forms and other documents; assist in tracking legislative issues; work with personnel unit in reviewing confidential documents, input data, and prepare reports; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performs related duties as assigned. The incumbent will be required to attend meetings outside of normal working hours; work occasional evening and weekend hours; and may be required to travel statewide as necessary. Qualifications: Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR an equivalent combination of education and experience. Salary: $26,308.80 - $44,871.12. (2006)

ADMINISTRATIVE SUPERVISOR 1: New Jersey Lawyers’ Fund for Client Protection, AOC, Trenton, NJ. Summary: The New Jersey Judiciary, New Jersey Lawyers’ Fund for Client Protection is seeking a supervisory professional with strong administrative, problem-solving and communication skills to supervise its billing operation. Duties: This individual will master and implement fund policy in handling all aspects of the annual assessment under court rule. This includes supervising the Fund’s billing unit, anticipating the cyclical requirements of the program, ensuring accurate billing records, assisting in adapting the fund’s operations to new technologies, recommending improvements in practices and resolving difficult issues. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible experience, one year of which shall have included experience in program administration including: development, coordination, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of general experience as indicated above. Salary: $43,625 - $70,917. (2006)

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ADMINISTRATIVE SUPERVISOR 1: Appellate Division, AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking an organized individual with supervisory skills to work in the Calendaring Unit of the Appellate Division. Duties: In this Unit the selected candidate will control unit workload and ensure the shipment of calendared cases to court in accordance with policy and procedures; supervise the preparation of argument notices to attorneys or parties; handle the postponement of cases from the calendar and arrange telephone arguments as directed by the court. Additional duties include working closely with the judges and their staff to obtain materials and/or information on calendared appeals; evaluating staff work performance; providing training to unit members; and performing related work as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of increasingly responsible experience, one year of which shall have included experience in program administration including: development, coordination, analysis, implementation, administration or research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of general experience as indicated above. A law degree may be substituted for two years of general experience as indicated above. Salary: $43,625 - $70,917. (2006)

ADMINISTRATIVE SPECIALIST 3 or JUDICIARY COORDINATOR 1: Office of Trial Court Services, Family Practice Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a highly motivated individual with excellent customer service skills to work with the New Jersey Child Placement Advisory Council. The selected individual will have demonstrated excellent computer skills and high level office systems management abilities. With minimum supervision, this individual must effectively execute multiple effectively execute multiple tasks prioritizing and working within specific time lines. Duties: Responsibilities may include but are not limited to taking and distributing Executive Board and Council minutes; preparing monthly Executive Board packets; preparation of conferences and meetings; inputting information on the Council website; updating multiple contact lists; assisting in preparation of PowerPoint presentations; and coordination and execution of specific projects. Additional responsibilities will include referring Child Placement Review (CPR) volunteers and others to appropriate information resources; preparing bid proposals and vouchers and following through with pending projects. Qualifications: Graduation from an accredited college or university with a Bachelor’s degree. Three years of professional experience in Program Evaluation: program development coordination, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. A Master’s degree may be substituted for one year of experience. A law degree may be substituted fro two years of experience. Word, Excel, PowerPoint, Database applications, HDML programming, and experience with volunteers is helpful. Applicants must have the ability to travel to offsite meetings, some of which may be in the evening. Salary: $40,866 - $66,283. (2006)

ADMINISTRATIVE SPECIALIST 4: New Jersey Judiciary. Summary: The New Jersey Judiciary is seeking an administrative professional to join the Probation Services Division, Child Support Enforcement Unit’s Central Operations. Under the direction of an Administrative Supervisor, the individual will participate in the development and refinement of procedures regarding the processing of incoming and outgoing child support payments processed by the state and a private vendor. Duties: Researching and resolving unidentified child support payments referred by the vendor using a variety of databases and the internet, and coordination of those activities with the vendor and in-house support staff; coordinating the return of monies to other states, and preparing instructions to return/refund those monies; contacting employers for the development of electronic funds transfer of wage garnishments; assisting with preparation of annual escheat of unidentified child support funds; providing customer service on EFT and payment processing questions and complaints received from clients, non-custodial parents and other agencies; providing detailed, ands-on training and technical assistance to vicinage and central office staff, including complaint/problem resolution; and developing and maintaining simple databases. The selected candidate also will provide assistance to management in the evaluation of program performance and the development of processes to improve the unit’s efficiency and compliance with sound accounting standard. Duties include research using a variety of databases, including the Automated Child Support Enforcement System (ACSES), the Family Assistance Case Tracking System (FACTS), Lexis-Nexis, and the internet. Qualifications: Graduation from an accredited college or university with a Bachelor’s degree. Five years of professional experience in program development, program analysis, program administration, or administrative research. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A Master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Knowledge of Excel and Microsoft Word would be helpful. Salary: $54,180 - $84,438. (2006)

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ADMINISTRATIVE DIRECTOR: Court Rehabilitation & Corrections Services, Lucas County, OH. Summary: The Administrative Director (AD) serves as a primary assistant to the Court Administrator (CA) and shares in the work of managing and administering the Court. The AD exercises supervisory control and management control over the four major components of trial court services operations (Adult Probation Department, Correctional Treatment Facility, Pretrial/Pre-sentence Department, Work Release Department) as well as the Human Resources Department. This position also acts as liaison with the Integrated Justice System personnel to meet Court automation needs and directly supervises the CR&CS Applications Specialist. Duties: Participates in regular decisional and informational discussions with the CA on all matters under the supervision or brought to the attention of the AD. Assists in the development of policies or procedures in all areas of the Court, including case management. With the Assistance of the CA and Department Directors, prepares the annual budget and the annual report for the Court. With the assistance of the CA, is responsible for preparing and processing all contracts for the Court. As requested, represents the Court and/or the CA at meetings or as a member of various advisory boards or committees. Upon request of the CA or a Judge, directly communicates on matters under the supervision of the AD. Attends, as requested, the monthly Judges’ meeting and relevant Judges’ Committee meetings. May independently staff one or more of Judges’ Committees at the request of the CA. Responds to the needs of the Judges in the absence of the CA. Represents, as requested, Judges at meetings. Entertains and resolve daily administrative questions and problems for areas under direct supervision. Interprets and provides guidance on policies and procedures for areas under direct supervision. Recommends to the CA policy/procedure changes for areas under direct supervision. Keeps staff updated regarding Court policies affecting areas under direct supervision. Oversees the continued automation for all Court areas and makes recommendations on interfacing with other systems. Supervises and determines, as needed, the priorities of the Applications Specialist. Oversees continuum of services for all areas under direct supervision and assists with both internal and external service coordination. Seeks and develops grant proposals for all Court areas. May be responsible for grant reporting and monitoring. Prepares statistical reports. Knowledgeable about all Court contracts and reviews/processes all contractual agreements that involve two or more operational entities of the Court and provides assistance, as needed, to Directors on departmental contracts. Knowledgeable about all Court budgets and oversees preparation of the budgets for all areas under direct supervision. Periodically reviews all budgetary expenditures for all areas under direct supervision. Oversees preparation of annual report for all areas under direct supervision. Directly supervises 5 Department Directors; indirectly supervises all Court Services staff; oversees policy implementation to assure consistency across all Departments. Directly supervises the Applications Specialist position and oversees the work of the core group of employees planning and implementing the automation of the Court Services departments. Routinely communicates with Department Directors, providing guidance and/or direction as needed. Sets realistic, obtainable goals for all areas under direct supervision and monitors attainment of same. Prepares personnel evaluations for those under direct supervision. Acts as a back-up for the 5 Department Directors and may be called upon to function as an Acting Department Director as the result of an extended absence or vacancy. Responsibility for 24 hour operations may necessitate working irregular hours. Represents the Court as a member of various advisory boards/committees. Represents the Court and interacts with the Commissioners, County Administrator, and Office of Management and Budget on a regular basis. Acts as a liaison with other criminal justice agencies, social service agencies, and service providers. Promotes positive public relations regarding the supervised operations by conducting speaking engagements. Participates in Director’s Meetings convened by the CA. Conducts staff meetings as needed for areas of direct supervision. Plans and participates in workshops, in-service training, and seminars. Oversees building maintenance for facilities housing operations under direct supervision. Oversees Client/Visitor parking lot. Brings issues concerning security/criminal conduct to the attention of the CA and the Court Deputies Department Director. Qualifications: Minimum of a Bachelor’s Degree in Criminal Justice, Public Administration, Business Administration or Judicial Administration; Master’s Degree and/or Law Degree desirable. Minimum of 10 years of progressively responsible administrative, supervisory, managerial or professional work experience. Minimum of 5 years in a Court or Criminal Justice setting. Must possess basic computer/keyboarding skills and be knowledgeable about all aspects of court technology. Experience in the management of a court automation project helpful. Salary: $35.997/hour (35 hours/weeks). (2006)

ADMINISTRATIVE SERVICES MANAGER: Punta Gorda, FL. Summary: This senior court management position is responsible for highly complex, administrative and supervisory work related to daily Court operations in one or more of the counties within the Twentieth Judicial Circuit. This position works under the direction of Chief Deputy Court Administrator and serves at the pleasure of the Court Administrator. The main functions of this position are: daily management of court operations; liaison to Judiciary and local and state government and private agencies and organizations; supervision of Court staff in assigned area; and strategic planning for operations and case management. Duties: The position is responsible for monitoring the performance of various court programs to ensure achievement of their established goals and compliance with court policies and procedures. The programs administered include fiscal operations, public affairs, family court services, pro se, mediation/arbitration, drug courts, teen court, juvenile justice programs, law library, court technology, probation, pretrial services, court reporting, language interpreters, and other divisions or staff as may be required. Working relationships are established with judges, court personnel, state and county officials, attorneys, personnel of local organizations and the general public. Extensive interpersonal contacts are made for the purposes of obtaining concurrence, cooperation, compliance, or approval of established or proposed courses of actions; and to convey, receive, and explain detailed information often concerning subjects that are difficult to comprehend or are controversial. Supervision of staff, programs/divisions, and projects is required. Must use independent judgment and discretion, and maintain confidentiality of sensitive issues. Travel throughout the assigned area of duty is required, as well as attendance at seminars, meetings, and educational sessions within and outside the circuit. Qualifications: Graduation from an accredited four-year college or university with major course work in judicial administration, public administration, business administration, or a related social science, and three years of administrative experience that demonstrates the requisite knowledge, skills and abilities, preferably within the court system, two years of which is an upper-level, supervisory position. A Master’s degree in a relevant area or graduation from an accredited law school may substitute for the one year of non-supervisory experience. Administrative experience greater than 3 years that demonstrates the requisite knowledge, skills and abilities may substitute, on a year-for-year basis, for the Bachelor’s degree. Salary: $44,415.36. (2006)

ADMINISTRATIVE ASSISTANT IV: Office of Court Administration, Austin, TX. Summary: Performs routine and relatively complex administrative support and/or technical assistance work for an associate judge who handles child support cases. Work is performed under the supervision of the associate judge with latitude for the exercise of independent judgment. Duties: Input case information into case management software program and generate reports to monitor compliance with federal and state expedited process time frames for child support cases. Maintain docket or calendar system for tracking and managing cases as they proceed to disposition. Assist child support associate judge with court proceedings as required by associate judge. Develop, coordinate and maintain record keeping and filing systems. Prepare routine and special correspondence, reports, forms and documents. Operate automation equipment and perform word processing. Maintain office supplies and equipment for child support associate judge’s office. Respond to routine and non-routine inquiries and apply and explain previously interpreted rules, regulations, policies, and procedures. Serve as the public’s primary, initial point of contact with the child support associate judge’s office. Assist in the development of local administrative policies and procedures and in analyzing and seeking solutions to problems. May develop special administrative analyses and summaries of reports for review by the child support associate judge and/or presiding judge. Qualifications: Graduation from an accredited four-year college or university. Four years of experience in a related field as noted in the essential functions above, may substitute for education. Must have experience in office practices and administrative procedures in the legal/judicial or related field. Must have knowledge of legal and technical terminology, business English and spelling, hearing procedures, and the use of pleadings and other legal forms. Must have working knowledge of office practices and administrative procedures and skill in the use of computer equipment and word processing software. Employment Requirements: Must sit for extended periods of time. May operate a motor vehicle to conduct agency business. Must have the ability to master automated case management systems, the ability to acquire a working knowledge of the statutes and rules applicable to the cases, and the ability to give information concerning cases. Salary: $2,716.00 - $3,258.00 monthly. (2006)

ADMINISTRATIVE POSITIONS: (Working level position.) (General Description) Summary: Under general supervision, organizes the administrative activities of an office, performs public relations, coordinates projects and performs secretarial duties. Duties: Serves as liaison between own office and the public, press and other government agencies; takes and prepares meeting minutes. Coordinates and schedules meetings, activities and travel. Coordinates and oversees special projects. Develops and maintains computer spreadsheets and databases; performs data entry; and prepares statistical and other reports. Types correspondence, office policies and procedures, press releases and reports; maintains calendars, logs, office files, records and supplies; prepares work orders; acts as receptionist; and performs miscellaneous secretarial and clerical duties. Qualifications: High school diploma or GED with five years of secretarial or equivalent experience. Knowledge of generally accepted office practices, procedures and equipment; court rules, policies and procedures; basic math; proper English usage, grammar, vocabulary and spelling; and legal terminology.

Editor

EDITOR OF OPINIONS: Mississippi Supreme Court. Summary: The Supreme Court of Mississippi is receiving applications for the position of Editor of Supreme Court Opinions through the Office of Jack E. Pool, Court Administrator. Duties: The Editor of Opinions reads and suggests editorial revisions (spelling, grammatical, stylistic, and substantive) in proposed opinions of the Supreme Court; consults with Justices and/or their staffs concerning editorial revisions; participates in the proofreading and finalizing of opinions and hand down lists for posting on the Court’s website each week; and performs other duties as assigned by the Court, Court Administrator, or Deputy Court Administrator. These examples are for illustrative purposes only and not exhaustive of the duties required of the position. Qualifications: A law degree from an accredited college or university is required as is experience in the practice of law which informs the applicant of the appellate decision making process. Salary: Mid-$60,000 range, commensurate with qualifications and experience. (2006)

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Archived PR-Administrative AOC Positions 1992-2005

AOC Positions::State Administrators::Assistant Administrators::Legal::Directors/Coordinators::Analysts::Court Services::IT:: Finance::Human Resources::PR/Administrative