Finance Job Descriptions.

Finance Positions

COURT EXECUTIVE 3B: Office of Management and Administrative Services, Management Services Division, AOC .Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking an individual with strong analytical, financial management and administrative skills to be responsible for the daily operations of the Management Services Division. This division consists of two major functional areas: Financial Operations (accounting, banking and cash management, budgeting, position control, purchasing), and Support Services (ADA compliance, business continuity, fleet management, property leasing, mailroom, printing, risk management, security, space utilization, telecommunications). Duties: The selected individual will be responsible for development and implementation of statewide standards, policies, and procedures in each of the above areas and development of leadership strategies to accomplish organization goals. The incumbent will assist trial court management in identifying and implementing best practices on a statewide basis in each of these areas. The incumbent also serves as the Judiciary's Chief Financial Officer and as liaison with trial court management, as well as with officials in the executive and legislative branches of state government. Qualifications: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting, business administration, public administration or finance. Seven years of management experience, five of which shall have been in accounting, auditing, budgeting and/or purchasing and shall have included responsibility for the development, implementation and analysis of financial procedures, systems and contracts and supervision of professional staff. Applicants who do not possess the required education, but do possess the required 21 credit hours, may substitute paraprofessional and professional experience for education on a year for year basis. A master’s degree may be substituted for one year of general experience as indicated above. A Master of Business Administration (MBA) degree or current valid Certified Public Accountant (CPA) license may be substituted for two years of general experience as indicated above. Salary: $93,062 – $127,550. (2008)

FINANCIAL SERVICES ANALYST: Olympia, Washington. Duties: Reports to Financial Services Business Manager and is responsible for performing procurement functions as well as providing professional financial services accounting, payroll and/or auditing duties in accordance with generally accepted accounting principles, government auditing standards and regulations and Administrative Office of the Courts (AOC) procedures. Work is performed independently within defined areas. Work performed is generally routine and includes analysis, review and interpretation of reports, preparation of reports, and recommendations for enhancement of business processes. Work products are subject to review and approval by managerial and senior professional level staff. Processes accounts payable including but not limited to: contracts, use tax, travel reimbursements, encumbrances, and refunds. Responsible for the review and verification of critical information including but not limited to: budget code, approval signature, proof of receipt, social security number, payment type, etc. in accordance with established procedures and accounting standards. Qualifications: Bachelor’s degree in accounting or closely allied field to include 10 Semester or 15 quarter hours of college level accounting; OR Two (2) years or more of fiscal bookkeeping or recordkeeping tasks AND 10 Semester or 15 quarter hours of college level accounting. A combination of relevant education and experience demonstrating a working knowledge of the functions and responsibilities of the Financial Services Analyst may be considered in the meeting the qualification baseline. Salary: $31,332 - $40,692 (2008)

FINANCIAL SPECIALIST, SENIOR: Idaho Judicial Branch. Summary: Under the guidance and direction of the Financial Executive Officer, performs a full range of advanced financial duties requiring the application of accounting and/or auditing theory, principles, and practices; performs related work. Duties: Independently manage advanced financial functions. Performs complex financial functions. Performs equivalent-level functions in which advanced professional financial sills are clearly required. Contact with individuals in other agencies to respond to inquiries. Resolve sensitive and complex problems. May supervise staff and financial activities. Develops budgets for various conferences. Develops and maintains accounting systems. Prepares complex financial documents. Plans and reviews financial operations. Handles difficult or sensitive financial matters. Supervise or may conduct audits. Conducts research into the financial needs of the agency Performs other duties as assigned. Qualifications: College graduate preferred. College accounting classes required. Graduation from high school and 5 years of accounting/financial experience. Experience in developing and preparing financial documents. Use a computer to develop, analyze and report on financial data. Analyzing financial activities and recommending action. Salary: $38,958 - $69,555 (2008)

FINANCIAL SPECIALIST, SENIOR: Idaho Judicial Branch. Summary: Under the guidance and direction of the Financial Executive Officer, performs a full range of advanced financial duties requiring the application of accounting and/or auditing theory, principles and practices; performs related word. Duties: Independently manage advanced financial functions; performs complex financial functions; performs equivalent-level functions in which advanced professional financial skills are clearly required. Contact with individuals in other agencies to respond to inquiries; resolve sensitive and complex problems; may supervise staff and financial activities; develops budgets for various conferences; develops and maintains accounting systems’ prepares complex financial documents; plans and review financial operations; handles difficult or sensitive financial matters; supervise or may conduct audits; conducts research into the financial needs of the agency; performs other duties as assigned. Qualifications: College graduate preferred; college accounting classes required; graduation from high school and 5 years of accounting/financial experience; experience in developing and preparing financial documents; use a computer to develop, analyze and report on financial data; analyzing financial activities and recommending action. Salary: $38,958 - $69,555 (2008)

JUDICIARY ACCOUNT CLERK 2: Office of Management and Administrative Services, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking an individual with strong clerical skills to perform support tasks in the Financial Services Division. Duties: The selected individual will be responsible for analysis of statistical or financial data, verification of records for accuracy, analysis of reports for distribution or action, calculating statistical information for reports, data entry, filing and file organization, copying and other tasks as required. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information reconciling balances or accounts, scheduling meetings or appointments. Experience in using New Jersey Comprehensive Financial Systems (NJCFS), Microsoft Excel, Word and Access would be helpful. Salary: $32,641-$49,437. (2008)

FINANCIAL SPECIALIST 1&2: Office of Attorney Ethics, Supreme Court of New Jersey, AOC. Summary: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who works well under time guidelines to conduct field and office investigations, primarily of a financial nature, into the conduct of attorneys who are members of the New Jersey bar. Duties: Responsibilities include auditing of attorney trust and business accounts involving reconstruction of accounts when necessary. The selected individual will also gather evidence; interview witnesses; prepare accurate, detailed reports; and assist in preparing and planning for proposed witnesses in formal ethics proceedings. Qualifications: Financial Specialist 1: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Three years of professional accounting, auditing or budgeting experience. Financial Specialist 2: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Five years of professional accounting, auditing or budgeting experience. Applicants for either position who do not possess the required education, but do possess the 21 accounting credit hours, may substitute professional and paraprofessional experience on a year for year basis. A master’s degree in business or public administration, accounting or finance may be substituted for one year of experience. Prior investigative experience would be helpful. Salary: Financial Specialist 1: $50,083-$79,561 Financial Specialist 2: $57,835-$90,135. (2008)

COURT SERVICES OFFICER 1: Civil Practice Division – Office of Foreclosure, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a paralegal to assist in processing legal documents in the Office of Foreclosure. The selected individual will perform specialized technical work under the direction of the Assistant Chief and attorneys, including analyzing mortgage and tax foreclosure cases for compliance with statutes, court rules, case law, practices and policies related to case disposition. Duties: Incorporated within this responsibility are: assembling case files, documents or exhibits for final foreclosure case disposition; examining case files, records and other materials for final disposition sufficiency; evaluating factual issues and evidentiary proofs, obtaining relevant affidavits, evidence or other material facts pertaining to and required for final disposition; reviewing financial data submitted in support of final foreclosure judgments; making final disposition recommendations to the Office’s staff attorneys and General Equity judges in mortgage and tax foreclosure cases; completing judgments, orders, writs or other related legal documents related to foreclosure; screening foreclosure cases for referral to vicinage General Equity judges; screening pending foreclosure cases for special treatment or accelerated disposition; maintaining effective working relationships with other Judiciary employees, legal professionals, vicinage trial court staff, title companies, pro se litigants and the public; writing case notes and performing related work as required. Qualifications: Graduation from an accredited college or university with a Bachelor’s degree. One year of experience: 1) in case management involving gathering and analyzing case-related information which shall have included the exercise of judgment and discretion, and one or more of the following; reviewing cases to identify case management and discovery needs, coordinating with judges and /or attorneys to resolve case issues, and/or preparing reports of findings and recommendations; or 2) as a paralegal involving the preparation and/or review of legal documents and court pleadings and/or analysis of legal opinions and court decisions. Successful completion of a two year course in paralegal studies may be substituted for two years of the required education. Applicants who do not possess the required education may be substituted paraprofessional and professional experience for education on a year for year basis. Knowledge of mortgage and tax foreclosure procedures is desired. Salary: $38,455-$63,003. (2008)

ADMINISTRATIVE ASSISTANT III: Office of the State Courts Administrator, Dispute Resolution Center, Tallahassee, FL. Summary: This position is responsible for performing a variety of administrative and fiscal related duties assisting a non-judicial foficer in managing the daily operations and support functions of a court program or administrative office. Duties: May monitor monthly SAMAS reports, audits invoices and travel reimbursement requests, obtains bids and prepares purchase requisitions, keeps records of encumbered funds and monitors court or office expendiutres including grants. The Administrative Assistant II compiles, and analyzes data for statistical reports, and is responsible for creatinga nd maintaining automated office systems and providing information to court personnel and the general public. Qualifications: A bachelor’s degree from an accredited 4 year university or college and 2 years of experience in administrative support, purchasing, fiscal or other administrative work. A master’s degree may substitute for the recommended experience. Progressively responsible administrative, administrative support, and fiscal experience may be substituted for the recommended college training on a year for year basis. Salary $2,526.67-$4,800.67 per Month. (2007)

ACCOUNTING SERVICES SUPERVISOR: Office of the State Courts Administrator, Finance and Accounting, Tallahassee, FL. Summary: This is a very responsible accounting position supervising accounting and fiscal support positions in the office of finance and accounting. Duties: An accounting services supervisor reviews the completed financial transactions of the disbursement or accounting sections to assure timely processing, acts as liaison with the Florida Comptroller’s office and fiscal offices of the district and circuit courts, monitors and coordinates annual certification forward processing, and prepares a variety of financial and budget reports, including the State Courts System’s annual financial statement, using FLAIR. The Accounting Services Supervisor assists the Chief of Finance and Accounting in evaluating State Courts System accounting policies and procedures, updating accounting and reporting procedure manuals, and in implementing approved changes. The Accounting Services Supervisor also provides technical assistance to fiscal officers in all state courts to resolve problems and/or respond to audits conducted by the Auditor general’s office. Working relationships are established with judges, State Courts System managers and fiscal staff, State of Florida’s comptroller’s office, the office of the Auditor General, and vendors. Qualifications: A Bachelor’s degree from an accredited four year college or university with a major in accounting, finance, or business administration, and 4 years of professional accounting experience, or 4 years of accounting experience with the state of Florida, one year of which was in a supervisory position. A Master’s degree in accounting, finance or business administration, or a Certified Public Accountant certificate, may substitute for 2 years of the recommended non supervisory experience. Salary: $3,775.31-$7,173.09 per Month. (2007)

FINANCIAL SPECIALIST: Office of Attorney Ethics, Supreme Court of New Jersey, AOC, West Trenton, NJ. Duties: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who works well under time guidelines to conduct field and office investigations, primarily of a financial nature, into the conduct of attorneys who are members of the New Jersey Bar; including auditing of attorney trust and business accounts involving reconstruction of accounts when necessary. The selected individual will also gather evidence; interview witnesses; prepare accurate, detailed reports; and assist in preparing and planning for proposed witnesses in formal ethics proceedings. Qualifications: Financial Specialist 2: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Five years of professional auditing or budgeting experience. Financial Specialist 1: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Three years of professional auditing or budgeting experience. Applicants who do not possess the required education, but do possess the 21 accounting credit hours, may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree in business or public administration, accounting or finance may be substituted for one year of experience. COLLEGE OR UNIVERSITY TRANSCRIPT IS REQUIRED. A copy of your transcript is required prior to interview. Prior investigative experience would be helpful. A detailed report (e.g., summary, analysis or investigative) writing sample will be required at the time of interview. Salary: Financial Specialist 2: $55,264 - $86,127. Financial Specialist 1: $47,856 - $76,023. (2007)

FINANCIAL SPECIALIST: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary seeks well-organized financial/accounting professionals to perform accounting, financial and/or analysis functions under the direction of the Administrative Supervisor 3 (Section Supervisor) or other supervisory personnel in the Financial Management Office. Duties: Responsibilities of this position may include: developing and preparing financial reports for vicinage and central office; arranging for the movement of funds on the State accounting system; budget preparation; monitoring and reporting on expenditures as compared to the approved budget; auditing vicinage financial records to assure accuracy; preparing account reconciliations; handling purchasing activities and associated transactions; cash control functions; grant reporting (including the Title IV-D Child Support Paternity Program); position control activities and providing technical support, and guidelines to vicinage finance staff in finance matters. Qualifications: Financial Specialist: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Financial Specialist 1: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours of accounting. Three years of professional accounting, auditing or budgeting experience. Financial Specialist 2: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Five years of professional accounting, auditing or budgeting experience. Applicants who do not possess the required education, but do possess the 21 accounting credit hours, may substitute paraprofessional and professional experience on a year for year basis. A master’s degree in business or public administration, accounting, or finance may be substituted for one year of experience. NOTE: COLLEGE OR UNIVERSITY TRANSCRIPT IS REQUIRED. A copy of your transcript must be received before candidate is considered for interview. Salary: Financial Specialist: $41,684 - $67,609. Financial Specialist 1: $47,856 - $76,023. Financial Specialist 2: $55,264 - $86,127. (2007)

FINANCIAL SPECIALIST: Office of Attorney Ethics, Supreme Court of New Jersey, AOC, West Trenton, NJ. Duties: The New Jersey Judiciary, Office of Attorney Ethics, is seeking a motivated individual who works well under time guidelines to conduct field and office investigations, primarily of a financial nature, into the conduct of attorneys who are members of the New Jersey Bar; including auditing of attorney trust and business accounts involving reconstruction of accounts when necessary. The selected individual will also gather evidence; interview witnesses; prepare accurate, detailed reports; and assist in preparing and planning for proposed witnesses in formal ethics proceedings. Qualifications: Financial Specialist 2: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Five years of professional auditing or budgeting experience. Financial Specialist 1: Graduation from an accredited college or university with a bachelor’s degree including or supplemented by 21 credit hours in accounting. Three years of professional auditing or budgeting experience. Applicants who do not possess the required education, but do possess the 21 accounting credit hours, may substitute paraprofessional and professional experience on a year-for-year basis. A master’s degree in business or public administration, accounting or finance may be substituted for one year of experience. COLLEGE OR UNIVERSITY TRANSCRIPT IS REQUIRED. A copy of your transcript is required prior to interview. Prior investigative experience would be helpful. A detailed report (e.g., summary, analysis or investigative) writing sample will be required at the time of interview. Salary: Financial Specialist 2: $54,180 - $84,438. Financial Specialist 1: $46,918 - $74,533. (2006)

COURT EXECUTIVE 2B: Office of Deputy Administrative Director, Internal Audit Unit, AOC, Trenton, NJ. Duties: The New Jersey Judiciary is seeking an individual to direct and coordinate the conduct of financial and program audits for the Judiciary to ensure compliance with state financial transaction rules and regulations as well as with Judiciary policies and procedures. The selected individual will develop detailed plans to meet the demands of the Internal Audit Unit and will direct and coordinate the work and activities of this unit. Other duties include supervising audit staff; establishing procedures for investigating, as well as reviewing audit worksheets and reports; and recommending operational improvements to strengthen internal controls or prevent recurrence of unusual situations or problems. The selected individual will be responsible for developing vulnerability assessment questionnaires, audit guide manuals, and other official documents and reports relating to audit standards, procedures and operations. The Court Executive 2b will report to the Deputy Administrative Director or his designee. Qualifications: Graduation from an accredited college or university with a bachelor’s degree, including or supplemented by 21 credit hours in accounting, business administration, public administration or finance (12 of these credit hours must be in accounting). Five years of professional administrative and/or program management experience in accounting, auditing and/or budgeting, three of which shall have included responsibility for and supervision of staff. Possession of a valid certificate as a Certified Internal Auditor (CIA) issued by the Institute of Internal Auditors , or as a Certified Public Accountant (CPA) issued by the New Jersey Board of Accountancy. A Master’s degree may be substituted for one year of experience. College or university transcript is required. A copy of your transcript must be provided prior to interview. Salary: $72,042 - $102,403. (2006)

FINANCIAL SPECIALIST 2: Office of the Deputy Administrative Director, Internal Audit, AOC, Trenton, NJ. Summary: The NJ Judiciary is seeking a professional to work under the general direction of the Chief of Internal Audit. Duties: This individual will be responsible for examining and evaluating existing internal controls, procedures, and recommended enhancements. In addition, this individual will prepare audit reports including background, scope, objective, findings, recommendations and conclusions; coordinate and perform post-audit reviews of audits performed by the State Auditor, the Judiciary Internal Audit Department and independent public accountants performing audits at the Judiciary; and work with vicinage personnel to develop accounting and internal control procedures. Qualifications: Bachelor’s degree from an accredited college or university including or supplemented by 21 accounting credit hours. College or university transcript is required, and must be received before candidate is considered for interview. Five years of professional accounting, auditing or budgeting experience. Applicants who do not possess the required education, but do possess the 21 accounting credit hours, may substitute paraprofessional and professional experience on a year for year basis. A master’s degree in business or public administration, accounting or finance may be substituted for one year of experience. This position requires travel throughout the State of New Jersey. Employee may be required to provide their own mode of transportation to and from field locations; subject to reimbursement as is allowable by the Judiciary and State Regulations. Salary: $54,180 - $84,438. (2006)

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SENIOR ACCOUNTANT: California AOC, San Francisco, California. Summary: Under supervision, the senior accountant will perform the full range of analytical tasks, to help in the development and implementation of a Trial Court Financial System for the California trial courts. Duties: Planning and implementing the financial system infrastructure for the trial courts; Configuring and testing the financial system; Consolidating financial information for the State’s Comprehensive Annual Financial Report (CAFR); Updating the Trial Court Financial Policies and Procedures manual; Legislative review of all financial statutes and rules being considered that pertain to the trial courts; Documenting the financial system being developed; and Providing experienced accounting assistance to the trial courts. Qualifications: Equivalent to possession of a bachelor’s degree, preferably with major course work in accounting and three years of professional accounting experience, including one year of lead experience for positions with lead responsibility. Additional directly related experience may be substituted for the education on a year-for-year basis. This position requires statewide travel and may require evening and weekend hours. Salary: $5,850 – $7,109 per month. (2006)

ACCOUNTANT I: Alabama Administrative Office of the Courts, Montgomery, Alabama. Summary: This is accounting work in the application of accounting principles, methods, and procedures in the establishment, analysis, and maintenance of fiscal records for the AOC. Employees in this class perform professional accounting work of routine difficulty according to established procedures and regulations. Work involves keeping all accounting records accounting records; maintaining less complex control accounts; reviewing accounting reports; or assisting higher level accountants in providing specific analyses, interpretations, etc. Employees work under general supervision, and instructions are usually given only when they begin new work or when new procedures are instituted. Work is reviewed at completion for overall standards of performance. Duties: Working knowledge of professional accounting principles, methods, and procedures and ability to apply and adapt established methods to varied accounting transactions. Working knowledge of related fields such as economics, business law, data processing, general management, and of the interrelationships of accounting with these process. Returns audit and investigative reports to field staff with specific instructions for completion; handles related correspondence by letter or phone. May supervise a small clerical and/or technical unit in keeping routine accounting operations. Performs related work as assigned. Qualifications: Any combination of training and experience equivalent to: Graduation from a standard high school, and a Bachelor of Science Degree in Accounting, Business Administration, or equivalent. Considerable progressively responsible office experience including recent experience in accounting in government or private business. Knowledge of the State of Alabama’s Fiscal Policy and Procedures manual, and knowledge and experience with the State of Alabama’s Accounting System (FRMS) is highly desirable. Salary: $27,994- $42,458. (2006)

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Archived Finance Positions 1992-2005

AOC Positions::State Administrators::Assistant Administrators::Legal::Directors/Coordinators::Analysts::Court Services::IT:: Finance::Human Resources::PR/Administrative