(Archived Job Descriptions Pre 2007)

Deputy Court Clerk (General)

ASSISTANT CHIEF DEPUTY CLERK: Fairfax County Circuit Court and Records, VA. Duties: Directs and manages staff and operations of four divisions, including criminal case processing, civil case processing, records management and courtroom operation. Acts as a change agent by analyzing processes and procedures, and recommending procedural or policy changes to ensure timely case flow. Reviews, analyzes and evaluates management policies and programs. Qualifications: Any combination of education, experience and training equivalent to graduation from an accredited four-year college or university with a Bachelor’s degree in public administration, business administration or criminal justice, plus five years of professional work experience in business, personnel or financial management. Salary: $62,556 -$83,408. (2006)

DEPUTY CLERK IN CHARGE: U.S. Bankruptcy Court for the Northern District of Ohio. Summary: The U.S. Bankruptcy Court for the Northern District of Ohio has an immediate opening in the Youngstown Clerk’s Office. This is an exciting opportunity to join our court in a leadership capacity as Deputy Clerk in Charge, with managerial responsibility for all major functional components of the office. Duties: The Deputy Clerk in Charge provides administrative support to the U.S. Bankruptcy Judge and serves as a key member of our management team. We are looking for an individual with at least three years supervisory experience, excellent leadership, organizational and analytical skills, computer proficiency in a Windows environment, a proven track record of successful team management, strong interpersonal, oral and written communication skills and excellent problem solving skills. Qualifications: Bachelor’s degree in business, public administration or equivalent or a law degree is required. Preference will be given to candidates with current or prior federal court experience. (2006)

JUDICIARY CLERK 4: AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a detail-oriented individual to join the Probation Services Division, Child Support Enforcement Services Unit. Duties: Under the direct supervision of the Court Executive 3a or other supervisory personnel, the selected candidate will perform a variety of clerical, administrative, and supportive tasks in connection with proceedings instituted before courts of justice or programs administered under the supervision of the courts; in support of the business operations of such courts; and as contact representative for clients and customers of users of the services provided by the Judicial branch of the State of New Jersey. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administration examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm. All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel. Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Knowledge of Word and Excel would be helpful. Salary: $33,604 - $52,970. (2006)

JUDICIARY CLERK 4 (CONFIDENTIAL): Superior Court of New Jersey, Somerset, Hunterdon and Warren Counties. Duties: Under the general direction of the Assignment Judge of Vicinage 13 and other supervisory personnel, is responsible for interpreting motions, orders and case management proceedings. The need to apply statutes, court rules, case law or policies, screen confidential material, regulate flow of work, and confer with Judges and law clerks on policies and procedures is critical. Reasoning, self-management, leadership, training others, technical skills and creative thinking are the skills necessary to undertake these job duties. The employee needs to demonstrate the ability to multi-task from one assignment to another to ensure chamber and divisional needs are met. This individual will provide technical assistance to the Judge; distribute and conform judge’s orders; communicate judge’s schedule with division scheduling coordinator, enter data into automated record keeping systems; analyze procedures for case processing and recommending improvements; handling sensitive/confidential materials and information; providing technical support, assistance and training to support staff; preparing reports, correspondence and other documents; scheduling appointments and maintaining files; providing excellent quality service to internal and external customers; assist in the sorting and distributing of the chamber’s mail; set up phone conferences; prepare purchase requisitions; type contracts or legal documents; compose routine correspondence and answer inquiries from the public. Perform in-court support as a court clerk. Duties to include but are not limited to: operating audio and video recording systems, maintaining a detailed log of in-court activities, maintaining trial and motion calendar results, marking exhibits, swearing in witnesses, and guiding jurors through the jury selection process and the conduct of the trial. Perform other related duties as assigned. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm or have otherwise demonstrated this competency as detailed below: The appointing authority administered examination is waived for the following applicants who have been deemed to possess typing skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel. Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test. Salary: $33,604.94 - $52,970.30 (2006)

CLERK I/II: The Superior Court of California County of Siskiyou. Summary: The Court Clerk I is a non-supervisory entry-level position and is the first working level in the Court Clerk series. The Court Clerk II is a non-supervisory journey level position, and is distinguished from the Court Clerk I by the performance of a wider range of duties with greater independence. Duties: Receive and process documents for criminal, traffic, civil, small claims, family law, probate and juvenile cases insuring sufficiency, completeness, conformity, jurisdiction and/or validity before acceptance for action by the Superior Court. Evaluate circumstances and/or problems and directs people to appropriate offices. Answer questions both in person and over the telephone regarding case status, fines, processes, court appearances, use of court forms, document filing procedures and assist in locating material and information relative to their needs. Verifies, enters, retrieves, corrects and updates information in the automated case management system. Prepares required legal papers and records for court sessions. Record and prepare court minutes, notices of hearings, correspondence and forms and sends to appropriate parties, agencies or representatives. Determines, collects and records legal filing fees and maintain records of all charges, deposits, collections, distributions and refunds. Balance and deposit all monies collected. Effects the collection of delinquent and current accounts. Maintain and update court calendars. Administer oath and swear in jurors, witnesses and grand jury members. Keep track of exhibits and evidence. Prepare abstracts of proceedings, judgments, orders and notices of entry. Issues summons, subpoenas, bench warrants, writs, citations, letters and abstracts of judgment. Maintains statistical reporting information. Qualifications: A corrected typing speed of 40 wpm is a requirement for both the Court Clerk I and II positions. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain this knowledge is: Court Clerk I: Two years experience performing work with extensive public contact, or any combination of training and experience, that would likely provide the required knowledge and abilities. Court Clerk II: In addition to requirements for Court Clerk I, a minimum of one year experience working as Court Clerk I or one year working in a court environment. The total experience required is two years clerical plus one-year court experience. (Note: the total experience must include the requirements of the court clerk I.) Salary: Court Clerk I: $11.25-13.67 per hour. Court Clerk II: $12.50 - $15.19 per hour. (2006)

JUDICIAL ASSISTANT: LaBelle, FL. Summary: This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a County Court Judge. Duties: A person assigned a position in this class is required to have a working knowledge of County Court (including civil traffic, criminal traffic, domestic violence, misdemeanor, small claims and county court) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, Court Administration, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding county court procedure and policy. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a County Court Judge. Manage the Judge’s calendar by coordinating and scheduling pre-trial hearings, trials, conferences, committees, etc. Determine the type of case or hearing and allotted time required for scheduling. Monitor status of cases assigned to Judge. Coordinate and schedule courtroom assignment and support personnel (i.e. court reporters, bailiffs, and clerks). Act as liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy. Qualifications: County Court rules & procedures (including civil traffic, criminal traffic, domestic violence, misdemeanor, and small claims), Windows 97 & Windows 2000, Word, Excel, and PowerPoint, Type 65 cwpm, Graduation from a standard high school or an equivalency diploma and four years of responsible experience as a legal secretary or paralegal assistant. A Bachelor's degree from an accredited four-year college or university may substitute for the recommended experience. (2006)

CHIEF DEPUTY CIRCUIT COURT CLERK: Kent County, Grand Rapids, MI. Summary: Located in the Kent County Courthouse, this key member of the County Clerk’s management team is responsible for the day-to-day operations of the Circuit Court Clerk’s Office. Duties: The position will maintain the records for all cases filed in the 17th Judicial Circuit. Individual will develop and implement policies and procedures in conjunction with circuit court administration to ensure compliance with Michigan Court Rules, statutes and administrative rules and requirements governing the Clerk’s court operations. Other duties include providing oversight of the collection and distribution of all money paid into the court and will serve as the department’s liaison on matters related to the justice network computer programs. Individual will provide leadership for 23 clerical and support staff and will manage the department’s operating budget. Qualifications: Requires a Bachelor’s degree from an accredited college or university in Public Administration, Legal Administration, Business Administration, Management, or a related field and six years of progressively responsible and demonstrably successful experience in legal administration, including at least four years of supervision; or an equivalent combination of education and experience. Individual must possess the ability to interact positively with judges, prosecutors, attorneys, law enforcement personnel, court administration and diverse client populations. Requires excellent interpersonal and oral and written communication skills and the ability to effectively encourage and promote team building. Juris Doctorate degree or Master’s of Public Administration preferred. Salary: $47,446 - $58,122. (2005)

DEPUTY CLERK/JURY: U.S. District Court, Northern District of Ohio, Cleveland. Summary: The U.S. District Court Clerk’s Office in Cleveland, has an immediate opening for a deputy clerk. This position works for the Clerk of Court and reports to the Jury Administrator. The Clerk’s Office offers an entry level opportunity into the administration of justice for a self-motivated, detail oriented individual with excellent interpersonal skills. Our fast paced, prestigious environment consists of challenging and rewarding work, training opportunities, and the potential for advancement for bright people with lots of initiative. This position offers an excellent opportunity to gain experience and knowledge in the Office of the Clerk. The position may be assigned a wide variety of duties including jury support; customer service; electronic docketing; reviewing and processing of official court documents; and making electronic recording of court proceedings. These vital functions of the Clerk’s Office provide a good overview of the variety of functions performed and an opportunity to become familiar with court documents, the sequence of their use, and how cases move through the federal court. Duties: A jury clerk may be assigned a wide variety of duties including: Jury: Coordinates with Judges’ chambers to ensure that all requests for jurors are met. Prepares and mails juror notices. Prepares and processes juror qualification materials. Records juror attendance, conducts juror orientation and ensures that juror payments are properly made. Maintains a recorded phone message system for juror call-ins and assists jurors and potential jurors by responding to all inquiries. Prepares statistical reports for the clerk, judges and the Administrative Office of the U.S. Courts. Customer Services: Receives and reviews incoming documents to determine conformity with appropriate rules, practices and/or court requirements; files documents meeting requirements and collects appropriate fees; prepares case file and routes documents to proper offices/persons; furnishes information to a wide variety of people within and outside the court. Docket: Makes summary entries by computerized means of documents and proceedings, such as pleadings, petitions, motions, complaints, minutes, and orders; opens and closes cases; prepares and transmits notices, judgments, and orders; answers inquiries on case status. Records: Retrieves and files documents and files cases; makes copies of records for court personnel, attorneys, and others; operates a variety of copying and records equipment. Mail/Scanning: Sorts, monitors, and scans court documents through an imaging system; prepares and mails copies of documents to attorneys, court personnel, and other federal agencies; operates automated mail room equipment to process mail, picks up and delivers mail, and manually folds, stuffs and meters mailings. Operations Support Duties: Assists with the preparation of documents and files. Performs special projects, such as compiles statistical data and prepares tables or spreadsheets, develops new forms, and plans and completes complex copy projects. Electronic Court Recorder Operator: Makes a verbatim recording of court proceedings, properly logs audio proceedings, and arranges for production of written transcripts, as requested. Qualifications: Prospective candidates must have a bachelor’s degree. Preference will be given to applicants who have: previous federal court experience and/or paralegal/legal education or experience; expert customer service skills; excellent keyboard skills and experience in use of computer applications, e.g. Internet navigation, WordPerfect, Excel, Adobe etc.; demonstrated ability to apply a body of rules, regulations, directives, or laws; demonstrated ability to communicate information accurately and timely; attention to detail; strong organization skills; ability to maintain strict confidentiality and work under strict deadlines. Salary: $27,928 - $50,270. (2005)

DEPUTY CLERK (INFORMATION): U.S. Court of Appeals for the Federal Circuit. Duties: A Deputy Clerk (Information) performs duties and responsibilities such as the following: (1) responds to in-person and telephonic inquiries from a wide range of sources including the media, attorneys and litigants; (2) answers questions regarding local rules, Federal Rules of Appellate Procedure, and the status of individual cases; (3) prepares periodic reports for the Senior Deputy Clerk; (4) assists the Senior Deputy Clerk with Calendar document preparation; (5) provides copies of opinions and case material as requested by interested parties; (6) provides information on admission procedures for attorneys who wish to practice before this court; (7) processes Entry of Appearance forms; and (8) performs other duties as assigned. Qualifications: Responsible clerical or administrative experience that provides knowledge of office clerical practices such as filing, telephone usage, typing, record keeping, sorting and distributing mail. Sales, stockroom, office machine operation and similar types of experience are not creditable unless the experience involved, as a regular and routine part of the job, the use of clerical practices outlined above. Progressively responsible clerical or administrative experience related to the processing of legal documents such as might be found in a law office or in another court in the judicial system. Education above the high school level in accredited institutions may be substituted for the general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience. Salary: $28,354 (2005)

CHIEF DEPUTY CLERK: U.S. District Court, District of Oregon. Summary: The Chief Deputy is the senior-level manager of the clerk’s office, reporting directly to the Clerk of Court. In the absence of the Clerk, the Chief Deputy assumes all of the functions and responsibilities of the Clerk. Duties: The Chief Deputy leads an accomplished management team and staff to ensure efficient court operations, including civil and criminal case administration, information technology, budget and financial management, procurement, statistical reporting, human resource administration, courthouse security, and facilities management. The Chief Deputy also leads ongoing business processing engineering programs to develop, implement, and refine office policies, procedures, and programs to enhance the productivity of the clerk’s office and District Court. In conjunction with the Clerk, the Chief Deputy works directly with judges, lawyers, government agencies, and the Administrative Office of the US Courts. Qualifications: Successful applicants must demonstrate a minimum of six years relevant administrative professional, or technical experience in which they applied modern organizational management and motivational theory, team based leadership, conflict resolution, and/or human resources administration. At least three of the six years experience must have been in a position of substantial senior management responsibility, preferably in public or judicial administration. In addition to the minimum qualifications, successful applicants must demonstrate how their personal experience has enabled them to apply: Organizational leadership skills; Problem solving and conflict resolution abilities; Innovative solutions to facilitate organizational change; Performance based management; and Employee relations skills. Other desired experience would include a working knowledge of the federal judicial system; experience in applying automation and technology solutions to improve business practices; project management experience; management and staff training and evaluation; an understanding of the CM/ECF and FAS4T. Salary: $103,902 - $121,858. (2005)

ASSISTANT CLERK: Auburn, Maine. Summary: The Judicial Branch has an immediate opening for a full-time Assistant Clerk (37.5 hours weekly) with the Superior Court in Auburn. This is an entry-level clerical position involving extensive contact with the public and legal professionals. Duties: typing (at least 45 wpm), familiarity with and proficiency in computer operations, and responding to the public. Qualifications: a high school graduation or equivalent, with experience in office procedures a definite plus. Salary is $10.90 (hourly), with additional benefits. The value of the State’s bi-weekly contribution for employee benefits is as follows: Health Insurance $292.60, Dental Insurance $11.98, and Retirement is 18.29% of salary. (2005)

COURTROOM CLERK: Superior Court of California, County of Kern. Duties: Attends court session; maintains official record of court proceedings; administers oaths, reads information to jury; reads verdicts; and polls jurors as necessary. Prepares, assembles, processors and/or maintains a variety of reports, logs, forms, and official documents generated from court proceedings such as minutes, abstracts, rulings, orders, criminal commitments, Judicial Council statistics/reports, and certified copies of court documents; uses appropriate legal terminology and format, ensures all necessary items/paperwork are included, submits for judge's signature, and/or copies, files, and distributes documents as appropriate. Acts as liaison. Maintains assigned courtroom calendar. Tracks cases submitted to the court. Assists judge in the jury selections process and maintains jury records. Maintains control of and acts as custodian of exhibits during trials/hearings. Reviews orders, filings, judgments, divorce decrees, and other documents for accuracy and conformance to orders/petitions. Prepares and issues legal documents and court records as directed by the Court such as warrants, attachments, bail forfeitures, recall notices, and various orders. Reviews, verifies, and calculates claims for payment for court appointed attorneys, investigators, doctors, and others. Types a variety of forms, reports, correspondence, and other documents such as minutes, minute orders, rulings, and abstracts; copies, files and distributes documents as appropriate. Provides a variety of support functions for assigned judge; checks on status of cases; obtains files, documents, information, materials, and supplies as needed or requested. Qualifications: Two years of responsible clerical or court related experience providing knowledge of legal processes and court procedures, or an equivalent combination of training and experience; verified typing speed of no less than 35 wpm; California Class C Driver's License as required by assignment. Applicants must submit a copy of their typing or keyboard certificate, issued within the last two years, with their complete application, by the application filing date. Salary: $2324-$2837/monthly. (2004)

JUDICIARY CLERK 4: New Jersey Judiciary. AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a detail-oriented individual to handle complex activities associated with the receipt, review, and filing of court documents. Duties: The selected individual will coordinate the review and processing of case files, judgments, and other related papers of a highly technical and complex nature. The work will entail analyzing papers presented for filing, providing technical guidance to other staff, communicating with judges, attorneys, pro se litigants, state agencies, and other related duties. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments or coordinating the office work flow. Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute: Applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel, Judicial staff who have permanent status in a career service title requiring a keyboarding, typing, or stenography test, Judiciary staff in unclassified titles requiring a keyboarding, typing, or stenography test. Knowledge of personal computers and Windows is helpful. Appointee will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Salary: $32,011-$50,459. (2004)

JUDICIARY CLERK I (Part-time): Superior Court of New Jersey. Mercer Vicinage. Trenton, NJ. Summary: Under the supervision of Court Executive 2b, performs tasks such as filing, answering telephones, copying, faxing, and other related duties. Qualifications: Appointee will be required to possess a driver’s license in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Salary: $11.00 per hour. Approx. 20 hrs. per week. (2004)

CLERK I/II: The Superior Court of California County of Siskiyou. Summary: The Court Clerk I is a non-supervisory entry-level position and is the first working level in the Court Clerk series. The Court Clerk II is a non-supervisory journey level position, and is distinguished from the Court Clerk I by the performance of a wider range of duties with greater independence. Duties: Receive and process documents for criminal, traffic, civil, small claims, family law, probate and juvenile cases insuring sufficiency, completeness, conformity, jurisdiction and/or validity before acceptance for action by the Superior Court. Evaluate circumstances and/or problems and directs people to appropriate offices. Answer questions both in person and over the telephone regarding case status, fines, processes, court appearances, use of court forms, document filing procedures and assist in locating material and information relative to their needs. Verifies, enters, retrieves, corrects and updates information in the automated case management system. Prepares required legal papers and records for court sessions. Record and prepare court minutes, notices of hearings, correspondence and forms and sends to appropriate parties, agencies or representatives. Determines, collects and records legal filing fees and maintain records of all charges, deposits, collections, distributions and refunds. Balance and deposit all monies collected. Effects the collection of delinquent and current accounts. Maintain and update court calendars. Administer oath and swear in jurors, witnesses and grand jury members. Keep track of exhibits and evidence. Prepare abstracts of proceedings, judgments, orders and notices of entry. Issues summons, subpoenas, bench warrants, writs, citations, letters and abstracts of judgment. Maintains statistical reporting information. Qualifications: A corrected typing speed of 40 wpm is a requirement for both the Court Clerk I and II positions. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain this knowledge is: Court Clerk I: Two years experience performing work with extensive public contact, or any combination of training and experience, that would likely provide the required knowledge and abilities. Court Clerk II: In addition to requirements for Court Clerk I, a minimum of one year experience working as Court Clerk I or one year working in a court environment. The total experience required is two years clerical plus one-year court experience. (Note: the total experience must include the requirements of the court clerk I.) Salary: Court Clerk I: $11.25-13.67 per hour. Court Clerk II: $12.50 - $15.19 per hour. (2006)

JUDICIAL ASSISTANT: LaBelle, FL. Summary: This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a County Court Judge. Duties: A person assigned a position in this class is required to have a working knowledge of County Court (including civil traffic, criminal traffic, domestic violence, misdemeanor, small claims and county court) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, Court Administration, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding county court procedure and policy. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a County Court Judge. Manage the Judge’s calendar by coordinating and scheduling pre-trial hearings, trials, conferences, committees, etc. Determine the type of case or hearing and allotted time required for scheduling. Monitor status of cases assigned to Judge. Coordinate and schedule courtroom assignment and support personnel (i.e. court reporters, bailiffs, and clerks). Act as liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy. Qualifications: County Court rules & procedures (including civil traffic, criminal traffic, domestic violence, misdemeanor, and small claims), Windows 97 & Windows 2000, Word, Excel, and PowerPoint, Type 65 cwpm, Graduation from a standard high school or an equivalency diploma and four years of responsible experience as a legal secretary or paralegal assistant. A Bachelor's degree from an accredited four-year college or university may substitute for the recommended experience. (2006)

ASSISTANT CLERK: Auburn, Maine. Summary: The Judicial Branch has an immediate opening for a full-time Assistant Clerk (37.5 hours weekly) with the Superior Court in Auburn. This is an entry-level clerical position involving extensive contact with the public and legal professionals. Duties: typing (at least 45 wpm), familiarity with and proficiency in computer operations, and responding to the public. Qualifications: a high school graduation or equivalent, with experience in office procedures a definite plus. Salary is $10.90 (hourly), with additional benefits. The value of the State’s bi-weekly contribution for employee benefits is as follows: Health Insurance $292.60, Dental Insurance $11.98, and Retirement is 18.29% of salary. (2005)

DEPUTY COURT CLERK: (This is a working level position) (General Description) Duties: Under general supervision, performs a variety of legal procedures relating to the preparation and processing of court cases. May rotate through a variety of assignments within a court based upon operational needs. Work performed: Files court documents and receipts fines, fees and bond payments. Balances and reconciles daily cash receipts. Responds to inquiries from legal and law enforcement community and general public. Researches automated and hard-copy files for case status information. Enters case information into an automated case management system. Generates court documents. Drafts correspondence in reply to requests for case inquiries, record inspections or record searches. Maintains jury lists; issues jury summons; prepares jury instructions and processes juror and witness payments. Maintains logs and records and prepares statistical reports. Qualifications: A high school diploma or GED and one (1) year of experience in court case management, in a legal setting or other relevant experience. Knowledge of local court rules; legal terminology; jury management system; hazardous evidence handling; court records maintenance, retention and destruction; local community services; physical security and evacuation procedures; English grammar; basic math; computer hardware and software; general office equipment and procedure.

COURTROOM CLERK: Superior Court of California, County of Kern. Duties: Attends court session; maintains official record of court proceedings; administers oaths, reads information to jury; reads verdicts; and polls jurors as necessary. Prepares, assembles, processors and/or maintains a variety of reports, logs, forms, and official documents generated from court proceedings such as minutes, abstracts, rulings, orders, criminal commitments, Judicial Council statistics/reports, and certified copies of court documents; uses appropriate legal terminology and format, ensures all necessary items/paperwork are included, submits for judge's signature, and/or copies, files, and distributes documents as appropriate. Acts as liaison. Maintains assigned courtroom calendar. Tracks cases submitted to the court. Assists judge in the jury selections process and maintains jury records. Maintains control of and acts as custodian of exhibits during trials/hearings. Reviews orders, filings, judgments, divorce decrees, and other documents for accuracy and conformance to orders/petitions. Prepares and issues legal documents and court records as directed by the Court such as warrants, attachments, bail forfeitures, recall notices, and various orders. Reviews, verifies, and calculates claims for payment for court appointed attorneys, investigators, doctors, and others. Types a variety of forms, reports, correspondence, and other documents such as minutes, minute orders, rulings, and abstracts; copies, files and distributes documents as appropriate. Provides a variety of support functions for assigned judge; checks on status of cases; obtains files, documents, information, materials, and supplies as needed or requested. Qualifications: Two years of responsible clerical or court related experience providing knowledge of legal processes and court procedures, or an equivalent combination of training and experience; verified typing speed of no less than 35 nwpm; California Class C Driver's License as required by assignment. Applicants must submit a copy of their typing or keyboard certificate, issued within the last two years, with their complete application, by the application filing date .Salary: $2324-$2837/monthly. (2004)

JUDICIARY CLERK 4: New Jersey Judiciary. AOC, Trenton , New Jersey . Summary: The New Jersey Judiciary is seeking a detail-oriented individual to handle complex activities associated with the receipt, review, and filing of court documents. The selected individual will coordinate the review and processing of case files, judgments, and other related papers of a highly technical and complex nature. The work will entail analyzing papers presented for filing, providing technical guidance to other staff, communicating with judges, attorneys, pro se litigants, state agencies, and other related duties. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments or coordinating the office work flow. Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute: Applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel, Judicial staff who have permanent status in a career service title requiring a keyboarding, typing, or stenography test, Judiciary staff in unclassified titles requiring a keyboarding, typing, or stenography test. Knowledge of personal computers and Windows is helpful. Appointee will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Salary: $32,011-$50,459. (2004)

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JUDICIARY CLERK I (Part-time): Superior Court of New Jersey . Mercer Vicinage. Trenton , NJ . Summary: Under the supervision of Court Executive 2b, performs tasks such as filing, answering telephones, copying, faxing, and other related duties. Qualifications: Appointee will be required to possess a driver’s license in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Salary: $11.00 per hour. Approx. 20 hrs. per week. (2004)

COURT CLERK: Superior Court of New Jersey - Essex Vicinage, Civil Division, Newark , NJ . Duties: Under the general direction of a Civil Division Judge and the Division Manager or other supervisory officer, performs specialized court support functions of a confidential nature relating to the management of the judge’s calendar and the procedural stages of case processing, including but not limited to attendance at court. Does related work as required. Qualifications: Two years of general clerical experience including the preparation and/or processing of documents. Satisfactory completion of 30 credit hours at an accredited college or university may be substituted for each year of the indicated experience. A Paralegal certificate from an accredited institution may be substituted for one year of indicated experience. Previous court clerk experience; previous case management experience; experience with sound recording equipment; is helpful. Annual salary range: $16,777 - $38,726. (1997)

COURT CLERK (Judiciary): Superior Court of New Jersey - Essex Vicinage Criminal Division, Newark , New Jersey . Duties: under the general direction of the Judge and the Criminal Division Manager, performs various clerical functions involved in case processing. Gathers, maintains and retrieves case information. Assists in the selection of jurors. Administers oath to jurors and records their daily attendance. Receives and records a verdict from the jury. Prepares writs of habeas corpus and secures the Judge’s signature on them. Files and processes bail papers. Does related work as required. Qualifications: two years of general clerical experience including the preparation and/or processing of documents. Satisfactory completion of 30 credit hours at an accredited college or university may be substituted for each year of indicated experience. A Paralegal certificate from an accredited institution may be substituted for one year of indicated experience. Starting annual salary range: $16,777 - $38,726 EOE/AA. (1995)

COURT CLERK: Superior Court of New Jersey, Essex Vicinage, Newark , New Jersey . Duties: Under the general direction of the judge and division manager, the incumbent gathers, maintains, and retrieves case information; assists in the selection of jurors; administers the oath to jurors and records their daily attendance; receives and records verdicts; prepares writs of habeas corpus and secures the judge's signature on them; files and processes bail papers; and performs related work as required. Qualifications: Two years of general clerical experience, which included the preparation or processing of documents, are required. Satisfactory completion of 30 credit hours at an accredited college or university may be substituted for each year of the indicated experience. A paralegal certificate from an accredited institution may be substituted for one year of the indicated experience. Salary is $18,720-35,360 annually. (1994)

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Deputy Court Clerk (Specialized)

CLERK V: Superior Court of California, County of Contra Costa. Summary: The Superior Court in Contra Costa County is recruiting to fill a new Clerk V position in support of the court’s new Family Law Expansion project. The Family Law Expansion project is designed to provide expanded services to family law litigants. Under limited supervision, Clerk V provides lead direction to lower-level Clerk IVs who function as technical specialists or legal document processing clerks performing the most complex technical and legal processing. The Clerk V also provides lead direction in the Clerk series in the Civil, Probate and Appeals Unit and/or the Family Law Unit. Lead direction includes; mentoring, training, assigning and reviewing work. The ideal candidate must be able to work independently, and must possess good interpersonal and oral communication skills. Regular and punctual attendance is important. Duties: Typical tasks include: accepting a wide variety of documents for filing such as complaints, petitions, answers, cross complaints, motions and dismissals; examining legal documents for sufficiency of information; assessing and collecting proper filing fees and accounting for all monies received; issuing summons, writs, abstracts and other legal processes; calendaring various hearings; preparing various legal notices and judgments; entering civil family law and probate case information into the automated case records system; and answering direct telephone inquiries on filing procedures, fees, appeal procedures, calendaring and local rules of court. Qualifications: The IDEAL CANDIDATE should have the following knowledge and abilities: Knowledge of: establishment and maintenance of filing and information retrieval systems; filing, indexing, cross-referencing methods and financial record keeping systems; legal procedures, documents and terminology used in court cases; preparation and maintenance of court calendars; and court statutes, policies, and procedures, documents, and terminology affecting assigned functions. Ability to: interpret, explain, and apply a variety of policies, rules, procedures and regulations; ability to read and understand statutes and instructions related to court proceedings; ability to prepare clear, concise and accurate records and reports; ability to provide assistance and deal with concerns from the public, community organizations and other agencies; and ability to establish and maintain cooperative working relationships with others, including judicial officers, attorneys, supervisors, coworkers, other agencies, and the public. Minimum Requirements: One year of experience with Contra Costa Superior Court at or above the level of Court Clerk IV, OR Four years of experience performing legal clerical duties in a court or legal setting. A paralegal certificate can substitute for one year of the required experience. Salary: $48,988.77 - $59,546.15. (2006)

CLERK TO THE GRAND JURY: Superior Court of New Jersey, Camden Vicinage. Duties: Under the general direction of the Court Executive 1A, Jury Manager, the incumbent will update records or case related information; facilitate movement of case related matters; review trial or other calendars for accuracy; calculate statistical information for reports; provide information to judges, attorneys, or community organizations; regulate the flow of work in accordance with operating schedules; provide training or cross training to co-workers; implement operating procedures or systems. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document and/or information processing; handling payments for fees, recording monies received; sound recording; transcribe information; coordinate office work flow. Applicants must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of twenty-five wpm. Salary: $33,604.94 - $52,970.30. (2006)

PRETRIAL OFFICER: Anderson, Spencer and Shelby Counties, Kentucky. Duties: Responsible for conducting background interviews with defendants detained in local jails within twelve hours of arrest. The purpose of this interview is to provide verified information to the trial courts. This information assists in determining if the appropriate conditions exist to obtain pretrial release while ensuring both the return to court and maintaining public safety. Qualifications: Graduate of a college or university and/or equivalent experience preferred. Related training and experience will be considered as a substitute on a year for year basis. Experience with Windows and Microsoft Office Suite preferred. Good communication skills and the ability to cross-train and multi-task are a must. Salary: $10.54/hour. Schedule will include various shifts primarily nights, weekends and holidays. Schedule will be 20 hours per week. (2005)

ACCOUNT CLERK II: Billings, Montana. Summary: Billings Municipal Court is seeking a friendly, dynamic, customer service-oriented individual to provide administrative support in the Court Clerk’s Office. Duties: will include assisting court customers, handling incoming telephone inquiries, accepting and posting payments, facilitating enrollment in court-ordered programs, scheduling, courtroom support, filing and docket maintenance. Qualifications: High school diploma or equivalent education and minimum of two years customer service-related experience required. Clerical, cash-handling and multi-phone line experience preferred. Professional appearance and demeanor; ability to type 50 wpm (proof of typing required with application); ability to enter data with accuracy and perform a wide variety of clerical duties in a fast-paced environment. Salary: $10.14/hour + benefits. (2005)

JUDICIARY CLERK 2: Office of Trial Court Services, Probation Services Division, Intensive Supervision Program, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual with office skills to join the Probation Services Division, Intensive Supervision Program. Duties: The selected candidate will provide a variety of clerical support and administrative clerical functions, including but not limited to: screening and routing phone calls and visitors; document filing and copying; mail sorting ad distribution; and general administrative and clerical duties as assigned. Qualifications: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test; Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. NOTE: Education or experience in office procedures would be helpful. Knowledge of Word would also be helpful. Salary: $22,266 - $38,879. (2005)

CLERK TO THE GRAND JURY: Trenton, New Jersey, Superior Court of New Jersey. Summary: The Mercer Vicinage is seeking a highly motivated individual who treats all personnel, clients and the public with dignity and respect; prepares trial notices or calendars; informs judges or hearing officers on the status of case-related matters; notifies counsel of dates or times of scheduled proceedings; attends the call of both civil or criminal trial lists to record information; schedules dates or times for conferences, hearings, trials; adjournments or 'back-up' cases; reviews trial or other calendars for completeness or accuracy; operates audio or video recording systems; and orients other courtroom staff on court related matters. Qualifications: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following; document or information processing, handling payments for fees, recording monies received, transcribing information or coordination office work flow. Candidates for appointment to the band must pass an appointing authority qualifying examination to demonstrate keyboarding skills at the Judiciary standard for twenty-five (25) words per minute. Salary: $32,652.15- $51,468.45. (2004)

JUDICIARY CLERK IV (CALENDAR COORDINATOR): New Jersey Judiciary - Middlesex Vicinage , New Brunswick , NJ . Duties: Under the general direction of the Division Manager or other supervisory official assigns, schedules and maintains trial calendars. Assists the Presiding Judge in ensuring an efficient, steady and uninterrupted flow of cases to the trial judges. Estimates completion of trials and ensures back-up cases are ready for assignment; provides information on case flow; distributes court notices regarding case assignment; maintains records; advises Presiding Judge and Division Manager of progress, problems and changes with the trial calendar; and, supervises staff and assigns work. Qualifications: Candidates for appointment to the band must pass the NJDOP-administered Continuous Testing Clerical Examination plus qualifying examination to demonstrate typing skills at 40 words per minute and be reachable on the resulting list. Experience: Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments or fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments. Salary Range : $26,840 - $42,840. (1998)

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