Clerk of Court

CLERK OF THE U.S. COURT OF APPEALS FOR THE TENTH CIRCUIT: U.S. Court of Appeals for the 10th Circuit. Summary: The clerk of the court of appeals is a statutory position, appointment to which is by the court. Duties: The responsibilities of the position, under the supervision of the court, include the following: Conduct of the business of the court, including case management, manual and electronic records maintenance, management of court calendars, statistical reporting, special studies, opinion publication and circulation, and management of electronic case filing system. Management of the clerk’s office, including hiring, supervision, training and promotion of staff. Establishment and continuing maintenance of relationships with the district courts of the circuit and with the practicing Bar and governmental agencies having business before the court. As delegated by the court under local rules, disposition of motions filled in cases before the court and determination of costs disputes as they arise. Interpretation of the Federal Rules of Appellate Procedure and the rules of the court and explanation of same to counsel, as well as implementation thereof. As requested, consultation with and recommendation to the court on matters affecting the court’s business. Participation in planning the annual court budget and forecasting personnel needs. Qualifications: Successful candidates must have a minimum of ten years of progressively responsible administrative experience, including at lest three of the ten years in a position of substantial responsibility. Experience in federal courts is preferred. A postgraduate degree in public, business, or judicial administration may be substituted for up to one additional year of the required general experience. A J.D. or LL.B. degree is preferred but not required. A degree from an accredited law school may be considered as qualifying for two additional years of the required general experience. The appointment is provisional and contingent upon the satisfactory completion of a background investigation. Salary: $142,521 - $155,131. (2005)

CHIEF CLERK I: Oneonta City Court, Binghamton, New York. Summary: This is the supervising managerial position in the Oneonta City Court. Duties and responsibilities include personnel management and supervision; budget management and control; management of case processing and statistical reporting operations; and a wide range of clerical and managerial duties. Duties: Chief Clerks are the highest ranking nonjudicial employees in Supreme and County, City, Family, and Surrogate's Courts. Chief Clerks are responsible to Judge(s), regional court administrators and the Office of Court Administration for managing all aspects of court operations and nonjudicial case processing activities. Chief Clerks serve in confidential capacity and supervise subordinate personnel, allocate court resources, prepare annual budget requests, make employee selection decision, and are responsible for the receipt, accounting and disbursement of fines, bail fees, and other public or custodial funds. Chief Clerk I's also perform other related duties. Salary: $49,028.00. (2005)

CLERK OF THE COURT: Prince William General District Court. Summary: The Clerk of the Chief Administrator of the Prince William General District Court which serves an urban population of 330,000 with four judges hearing traffic, civil, and criminal matters with a caseload in excess of 100,000 per year. The Clerk is responsible for all management and administrative responsibilities. Duties: The Clerk maintains authority over financial performance, staffing, budgets, and efficient caseload processing; monitors and performs procedures to ensure compliance with a statutory requirements, the needs of the Court, other criminal justice agencies, and the public, consistent with sound management principles. The office has twenty-seven full time staff positions, including four managers who report directly to the Clerk. In addition to management responsibilities, the Clerk is expected to assist with direct customer service tasks as needed to provide timely public service. Qualifications: High school diploma or equivalent required; college degree preferred. Substantial experience, or combination of experience and education, required in court, business or office which provides knowledge, skills, abilities in public relations, recruitment/personnel management and evaluation, individual and group training expertise and advanced ability in word processing software, especially Microsoft Office. Knowledge of judicial or regulatory requirements that affect court operations desirable. Salary: $88,425. (2004)

CLERK OF COURT VI : Englewood , Colorado . Summary: This is a responsible management position overseeing the operation of a large district court clerk’s office with new case filings averaging approximately 15,000 per year. This position establishes expectations and provides employee performance feedback on an ongoing and annual basis. Duties: Plans, assigns, coordinates and reviews the work of assigned personnel. Participates in hiring decisions. Oversees and participates in accounting and registry functions. Responds to customer complaints and the most difficult inquiries. Participates in requested budget review process. Prepares all reports as required by the District Administrator or Chief Judge. Assists with determining technological applications for clerk, court, and public use. Qualifications: Graduation from an accredited four year college or university with a bachelor’s degree in business, public administration, social science, or related field and three years of experience in management, administration, or judicial fields or graduation from high school or GED equivalent and eight years of supervisory experience of over two or more employees in a court system. Working knowledge of Microsoft Word 6.0, Excel, and Access is helpful. Monthly salary range: $3,557 - $4,767. (1997)

CLERK OF THE MUNICIPAL COURT: City of Austin , Texas . Duties: Directs clerical and administrative activities involving court records and legal document processing including receipt, input and trial court scheduling. Prepares annual budget. Develops policies and procedures for the receipt and accounting of fine payments, issuance of warrants, scheduling of defendants, and attorneys to clarify rules, regulations and court functions. Signs official documents as needed. Responds to the public, defendants, and attorneys to clarify rules, regulations, and court operation. Represents Municipal Court in meeting and hearings with City management and City Council members. Selects, supervises, and evaluates the performance of staff personnel. Performs other duties as assigned. Salary range: commensurate with experience plus an excellent executive benefit package. (1997)

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Chief Deputy Court Clerk

CHIEF DEPUTY CLERK: U.S. Bankruptcy Court, Western District of New York. Buffalo, NY. Summary: The Chief Deputy Clerk holds an executive-level position and functions under the direction of the Clerk of Court and is responsible to the Clerk of Court for the administration and management of the Clerk’s Office. Duties: The incumbent: assists in organizational planning and management of operations (including the court’s case management/electronic case files systems); develops, implements and manages district-wide projects, policies and initiatives; oversees and works closely with operational managers and information technology personnel to ensure the effective delivery of services; and oversees the administrative services staff (training/education, personnel, finance, budget, procurement and space and facilities) and works with others to ensure that all employees are working to support the mission and goals of the Court division. The Chief Deputy Clerk has regular interaction with Judges, high-level officials of other organizations and agencies, and members of the bar and public. The Chief Deputy Clerk acts for the Clerk in the absence of the Clerk. Qualifications: Interested applicants must have a minimum of six years experience; three years general experience and three years specialized experience as described below. At least three of the six years must have been in a position of management responsibility. General Experience: Progressively responsible administrative, professional, investigative, technical or other responsible work which provided an opportunity to gain (a) a general knowledge of management practices and administrative processes, (b) skill in dealing with others in person-to-person work relationships and (c) the ability to exercise mature judgment. Specialized Experience: Progressively responsible experience in administrative, supervisory, managerial, or professional work, which provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies and theories of management. Interested applicants must have a performance history that demonstrates proven skills in management practices and administrative processes and possess a working knowledge of legal terminology and procedures. In addition, interested applicants must have a performance history that demonstrates strong organizational, prioritizing and problem-solving skills; the ability to work harmoniously with others in a team-oriented work environment; and strong oral and written communication skills. Interested applicants also must have experience in successful project management including managing multiple projects simultaneously and skill in managing available resources. Competitive applicants will have extensive and robust experience in applying high tech solutions to operational challenges and a proven track record of achieving superior organizational results while ensuring a positive and supportive work environment. It is desirable that interested applicants have experience in a court or legal environment. Applicants with prior successful work experience in a federal court, the Administrative Office of the U.S. Courts, or the Federal Judicial Center, and who have a working knowledge of the Federal Rules of Civil Procedure, Bankruptcy Code, and Federal Rules of Bankruptcy Procedure will have a competitive advantage. Experience in office automation, including automated case management systems and general knowledge of the technical aspects of data processing, office automation and data communications and their applications, terminology and methods also is desirable and will be a competitive advantage. A bachelor’s degree from an accredited college or university is highly desirable. In addition, a graduate degree in accounting, judicial, public, or business administration or related fields from an accredited university, or a Juris Doctor degree from an accredited law school will be given weight in determining an applicant’s competitive standing. Education above the high school level in accredited institutions may be substituted for the general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience. Completion of one academic year (30 semester or 45 quarter hours) of graduate study in an accredited university in such fields as business or public administration, political science, criminal justice, law, management, or related field may be substituted for one year of specialized experience. Completion of a master’s degree or two years of graduate study (60 semester or 90 quarter hours) in an accredited university in such fields as business or public administration, political science, criminal justice, law, management, or related field – or completion of a Juris Doctor (JD) degree – may be substituted for two years of specialized experience. Salary: $114,244 - $162,900. (2009)

CHIEF DEPUTY CLERK: United States Bankruptcy Court, Western District of New York. Buffalo, NY. Summary: The Chief Deputy Clerk holds an executive-level position and functions under the direction of the Clerk of Court and is responsible to the Clerk of Court for the administration and management of the Clerk’s Office. Duties: The incumbent: assists in organizational planning and management of operations (including the court’s case management/electronic case files system); develops, implements and manages district-wide projects, policies and initiatives; oversees and works closely with operational managers and information technology personnel to ensure the effective delivery of services; and oversees the administrative services staff (training/education, personnel, finance, budget, procurement and space and facilities) and works with others to ensure that all employees are working to support the mission and goals of the Court. While the Chief Deputy’s duty station is located in Buffalo, New York, the incumbent regularly travels to the Rochester division. The Chief Deputy Clerk has regular interaction with Judges, high-level officials of other organizations and agencies, and members of the bar and public. The Chief Deputy Clerk acts for the Clerk in the absence of the Clerk. Qualifications: Interested applicants must have a minimum of six years experience; three years general experience and three years specialized experience as described below. At least three of the six years must have been in a position of management responsibility. Progressively responsible administrative, professional, investigative, technical or other responsible work which provided an opportunity to gain (a) a general knowledge of management practices and administrative processes, (b) skill in dealing with others in person-to-person work relationships and (c) the ability to exercise mature judgment. Progressively responsible experience in administrative, supervisory, managerial, or professional work, which provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies and theories of management. Interested applicants must have a performance history that demonstrates proven skills in management practices and administrative processes and possess a working knowledge of legal terminology and procedures. In addition, interested applicants must have a performance history that demonstrates strong organizational, prioritizing and problem-solving skills; the ability to work harmoniously with others in a team-oriented work environment; and strong oral and written communication skills. Interested applicants also must have experience in successful project management including managing multiple projects simultaneously and skill in managing available resources. Competitive applicants will have extensive and robust experience in applying high tech solutions to operational challenges and a proven track record of achieving superior organizational results while ensuring a positive and supportive work environment. It is desirable that interested applicants have experience in a court or legal environment. Applicants with prior successful work experience in a federal court, the Administrative Office of the U.S. Courts, or the Federal Judicial Center, and who have a working knowledge of the Federal Rules of Civil Procedure, Bankruptcy Code, and Federal Rules of Bankruptcy Procedure will have a competitive advantage. Experience in office automation, including automated case management systems and general knowledge of the technical aspects of data processing, office automation and data communications and their applications, terminology and methods also is desirable and will be a competitive advantage. A bachelor’s degree from an accredited college or university is highly desirable. In addition, a graduate degree in accounting, judicial, public, or business administration or related fields from an accredited university, or a Juris Doctor degree from an accredited law school will be given weight in determining an applicant’s competitive standing. Education above the high school level in accredited institutions may be substituted for the general experience on the basis of one (1) academic year (30 semester or 45 quarter hours) equals nine (9) months of experience. Completion of one (1) academic year (30 semester or 45 quarter hours) of graduate study in an accredited university in such fields as business or public administration, political science, criminal justice, law, management, or related field may be substituted for one (1) year of specialized experience. Completion of a master’s degree or two years of graduate study (60 semester or 90 quarter hours) in an accredited university in such fields as business or public administration, political science, criminal justice, law, management, or related field – or completion of a Juris Doctor (JD) degree – may be substituted for two (2) years of specialized experience. Salary: $114,244 - $162,900. (2009)

CHIEF DEPUTY COUNTY CLERK: New York City, New York Unified Court System. Summary: Chief Deputy County Clerks, New York City are the second highest ranking employees in County Clerks offices that have more than one hundred employees. Incumbents serve in a confidential capacity and assist the County Clerk in managing the operations of the County Clerk`s Office in such areas as records processing, documents review, juror management, budget and payroll preparation and personnel management. In the absence of the County Clerk the Chief Deputy County Clerk, New York City may assume the duties of the County Clerk. Duties: Devises, organizes, and implements new managerial procedures and systems. Determines work priorities, assigns activities, and monitors the attaining of production and quality standards. Represents the County Clerk in discussions with other agencies such as trial and appellate level courts, Bar Associations, New York City and New York State agencies, and other interested organizations. Screens, hires, and trains professional and clerical staff, evaluates performance, and recommends promotions. Participates in preparing budget requests. Reviews and analyzes legislation and implements change in procedure and operations resulting from legislative action. Responds to unusual inquiries from the public and lawyers. Qualifications: Master`s degree from an accredited college or university and four (4) years of relevant administrative experience in a court, court agency, or law office; or Bachelor’s degree from an accredited college or university and six (6) years of relevant administrative experience in a court, court agency, or law office.

ASSOCIATE COURT CLERK: Monroe Supreme and County Courts, Rochester , New York . Summary: Incumbent should be familiar with the structure of the Unified Court System; have knowledge of Criminal Procedure Law (CPL); be computer literate (experience with WordPerfect is preferred); and have management and supervisory experience. Qualifications: One year of permanent competitive class service in the Court Clerk, Senior Court Clerk, Surrogate's Court Clerk or Senior Surrogate's Court Clerk titles; or a bachelor's degree from an accredited college or university and one year of relevant work experience; or an equivalent combination of education and experience. Consideration may be given to education and experience directly related to the assignment. Annual base salary: $44,300. (1998)

DIVISION CHIEF: Municipal Court, Fremont , California . Summary: oversees the administration of one or more of the major divisions of the Fremont-Newark-Union City Judicial District. Incumbent reports directly to the Chief Deputy Clerk and is generally assigned continuing responsibilities for the courtrooms, civil, criminal or traffic division. Duties: include but are not limited to: planning, organizing and supervising work of the assigned division/divisions; determining and revising policies, procedures and work standards; interpreting and communicating court policies and procedures to staff members and the public; adapting office practices to changes in municipal court laws and procedures; and, handling personnel matters. Qualifications: equivalent of two years of experience in the class of Supervising Municipal Court Clerk I, or the equivalent of three years of experience supervising at least three clerical personnel in a court setting. Monthly salary range: $3,221 - $3,944. (1995)

CLERK OF COURT III: Colorado Judicial System, Routt County Combined Court, Steamboat Springs , Colorado . Summary: This is a full-time supervisory, technical, and administrative position in the operation of the court. Qualifications: high-school diploma or GED equivalent (college degree preferred) and three years of office, legal, or court clerical experience (supervisory experience preferred). Starting salary ranges from $2,344 - $2,991 monthly, plus benefits; the clerk will receive a 5 percent increase effect May 1, 1994. (1994)

DEPUTY CLERK: Superior Court of the District of Columbia . Summary: The incumbent assists the clerk of court in the overall management of the clerk's office and provides program analysis and supervision to operating divisions. Qualifications: include a bachelor's degree and seven years of experience in management and policy development or ten years of experience in management, policy development, and organizational development. Salary is $63,606-81,967 annually. (1992)

COURT CLERK III: Rapid City , Pennington County , South Dakota . It is a five-judge county with eighteen deputy clerks. Summary: The incumbent is responsible for the clerk of courts operations of three divisions consisting of civil, criminal, and accounting. This is a state position with excellent benefits. Salary is $21,320-24,532 annually. (1991)

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