(Archived Job Descriptions Pre 2006)

Public Relations

DEPUTY COUNSEL FOR STATEWIDE COURT COMMUNICATIONS: Supreme Court of Missouri. Duties: Successful candidate for this full-time legal position will be responsible for assisting the communications counsel in all external communications activities for the Missouri judicial branch, including but not limited to assistance with: Managing statewide communication with the media, other governmental entities and the public about cases pending in the Court, the role of the state courts, rules and procedures, and issues impacting the courts; Responding to requests for information from the media, governmental entities and the public; Managing annual reports and informational publications about the state courts; Writing speeches and columns for judges; Managing the Web presence of the state's courts and judges; Coordinating public tours of the Supreme Court Building; Developing state court outreach programs, as directed by the Court; Assisting state courts and judges with communication projects, as approved by the Court; and coordinating with local, state and national organizations such as the various bar associations, American Judicature Society, Justice at Stake, the National Center for State Courts, and the Conference of Court Public Information Officers, including attending state, regional and national conferences, as directed by the Court. Qualifications: Successful candidate should be licensed as a Missouri attorney or should become licensed as a Missouri attorney within one year of accepting the job; have a background in communications, journalism, education or related field; should have excellent oral and written communication skills, including proficiency in legal research and writing; and should be familiar with Missouri legal procedure and Supreme Court rules, including those governing cameras in the courtroom.

COURT EXECUTIVE 2A: Office of Communications, AOC, Trenton, NJ. Duties: The Office of Communications is seeking a highly motivated individual with strong management and communications skills who, under the general direction of the Court Executive 3B (Assistant Director of Internet Services) will be responsible for managing the Judiciary’s Internet and Intranet Web Sites. This individual will also be responsible for developing and implementing short and long-term goals, objectives, policies, and procedures for the Web Sites that support the mission, goals, and objectives of the Judiciary, and for coordinating the work of a web team comprised of six IT professionals. The selected candidate will coordinate and track team work flow and schedules, organize and prioritize projects, assign daily tasks and manage the workload for the web team, compile required statistics, evaluate and assess the work accomplished by the web team to ensure quality, and supervise staff by providing guidance, assistance, and training as required. Additional duties include incorporating the principles of teamwork in the resolution, completion and follow-up of various responsibilities, and serving as the point of contact to the organization on Internet and Intranet web-related matters. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional administrative and/or program management experience, three of which shall have included responsibility for program development and/or implementation and for supervision of staff. Applicants who do not possess the required education may substitute paraprofessional and professional experience for education on a year-for-year basis. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Salary: $66,896 - $97,257. (2005)

COMMUNICATIONS SPECIALIST V: AOC, Phoenix, Arizona. Summary: Under the supervision of the Communications Officer, this position is responsible for the planning, coordinating, design, production and implementation of assigned internal and external communications activities for the Administrative Office of the Courts (AOC), including the Internet and Intranet websites, annual report, court-related brochures, and internal newsletters. Also provides support and assistance to the Communications Officer for media contacts and relations. Duties: Manages content of the Judicial Department’s Internet and Intranet websites. Works closely, under the supervision of the Communications Officer, with local and national print and electronic media on court-related news stories, editorials and other issues. Writes, edits, and supervises the design, production and distribution of the Judicial Department’s annual report. Writes, edits, and supervises the design of a judicial branch newsletter. Designs, writes, edits and coordinates distribution of information pamphlets, brochures, and audio-visual programs. Coordinates and implements programs for visitors to the Supreme Court. Serves as liaison with external printers and other vendors of publications and communications-related services. Travels, as required, statewide to assist with implementation of Supreme Court outreach programs. Qualifications: Professional experience in Internet website management, including the posting of documents. Requires a Bachelor’s Degree in Journalism or a related field or an equivalent amount of professional experience; and a minimum of three years of experience with internal and external communications programs or projects. Salary: $45,196 - $69,862. (2005)

PUBLIC INFORMATION SPECIALIST: Arizona Administrative Office of the Courts. Summary: Responsible for planning, coordination, design, production and implementation of assigned internal and external communications activities for the Administrative Office of the Courts, including the Internet website, annual report, and quarterly internal newsletters. Also provides support and assistance to Communications Officer for media contacts and media relations. Duties: Manages content of the Judicial Department's Internet website; Responsible for posting news releases, news items and other information to the website; Works closely with local and national print and electronic media on court-related news stories, editorials and other issues; Writes, edits, and supervises design, production and publishing of Judicial Department Annual report; Writes, edits, and publishes the quarterly Judicial Branch newsletters; Designs writes, edits and coordinates distribution of information pamphlets, brochures, and audio-visual programs; Coordinates and implements public information and outreach programs for visitors to the Supreme Court; Serves as liaison with external printers and other vendors of publications and communications-related services; Travels, as required, statewide to assist with implementation of Supreme Court outreach programs. Qualifications: Professional experience in working with print and electronic media; Requires a Bachelor's Degree in Journalism or a related field or an equivalent amount of professional experience; and a minimum of three years of experience with internal and external communications programs or projects. Salary: $40,623 - $44,441. (2004)

DEPUTY CLERK FOR PUBLIC INFORMATION: U.S. Court of Appeals for the Federal Circuit. Summary: The Deputy Clerk for Public Information performs duties and responsibilities such as the following: (1) Responsible for greeting and providing assistance to all visitors at the public counter, answers telephone inquiries, receives and reviews incoming documents to determine conformity with appropriate rules, practices and court requirements, routes documents to proper persons after acceptance, oversees retrieval of court records for examination/copying by the public and maintains document integrity and accountability, insures newly submitted documents and documents utilized by the public are routed or stored correctly, insures all time and date imprints are in proper working order and reflect the correct date, enters data into various case management programs, prepares daily reports for distribution to staff members, utilizing a checklist, file documents under the supervision of other team leaders, able to work in a 'team' environment and exhibit a professional demeanor, other duties as assigned in accomplishing the mission of the court as directed by the Staff Law Clerk. Qualifications: At least one year of experience in progressively responsible clerical or administrative experience related to the processing of legal documents, particularly court records, such as might be found in a law office, or in another court in the judicial system; or business requiring attention to detail. Education above the high school level in accredited institutions may be substituted for the general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience. Salary: $26,188 - $47,132. (2003)

PUBLIC AFFAIRS COORDINATOR: New Jersey Judiciary. Duties: respond to media inquiries; develop, write, and edit informational material such as newspapers, brochures, and public announcements; develop and coordinate an annual report; act as liaison to other government agencies, the bar association, media representatives, and the general public; coordinate the release and distribution of supreme court and appellate division cases; and oversee the maintenance of essential records and files. Qualifications: a bachelor's degree and five years of experience in journalism, media communications, public relations, or related field. A master's degree in one of the aforementioned fields may substitute for one year of experience. Salary: commensurate with experience. (1994)

PUBLIC INFORMATION OFFICER: Administrative Office of the Courts, Trenton, New Jersey. Duties: The incumbent assists in all public information and educational programs and publications for the judiciary; supervises and coordinates the preparation and distribution of news releases, speeches, radio scripts, films, feature news stories, telecast scripts, bulletins, pamphlets, circulars, and other informational materials; provides overall communications assistance to managers, and establishes and maintains cooperative working relationships with representatives of the bar association, press, and governmental agencies. Qualifications: A bachelor's degree from an accredited college and six years of experience in journalism, public information or public relations, two years of which must have been in a supervisory capacity at the management level. The above experience shall have included daily management of administrative operations and development and implementation of programs. Experience as indicated above may be substituted for the required degree on a year-for-year basis. Salary is commensurate with experience. (1992)

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Administrative

JUDICIARY SECRETARY 2 (CONFIDENTIAL): Central Appellate Research, AOC, Trenton , NJ. Summary: The New Jersey Judiciary is seeking someone with superior office skills to join the Appellate Division’s Central Appellate Research Staff. Duties: The selected candidate will perform a variety of confidential administrative and secretarial functions for the Director of Central Appellate Research and other members of the staff including: working with the Director on all confidential personnel and office management matters, using Automated Case Management System (ACMS) daily to log in cases received from the Clerk’s office, record which attorneys are assigned to cases, and record the dates all cases leave the office; working with the Director to manage office work flow; working with other secretaries to equalize work assignments; acting as backup when necessary to keep attendance records; typing, proofing, and revising lengthy and complex memos as necessary for assigned staff attorneys; directing requests from judges to the appropriate staff member; working with the Clerk’s office, especially the calendaring unit, to maintain and improve workflow between the two offices. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other course may include, but are not limited to, office procedures, word processing, and business English. Salary: $3,819 - $52,744. (2005)

COURT SERVICES OFFICER 2: Office of Trial Court Services, AOC, New Jersey Judiciary. Summary: The New Jersey Judiciary is seeking a motivated and caring customer service representative to help establish and staff a regional child support call center under a pilot program that may be extended and expanded. The center is administered cooperatively by the AOC’s Probation Division and the executive branch Department of Human Services, Division of Family Development. Under the pilot, this call center sis the initial point of contact for child support-related inquiries. Duties: Specific duties of this position include: establishing and maintaining cooperative and courteous relationships with all callers; interviewing callers to assess their needs; providing needed information or assistance; utilizing child support (ACSES) systems to ascertain the current status of a request; maintaining confidential protocols; performing research and analysis to identify problem areas; partnering with local Probation Division Child Support Units on call referrals; providing quality customer service to clients; and performing related duties as required. NOTE: Continued employment is not guaranteed beyond one year or duration of the pilot, whichever is less. Employee selected for this position who has permanent status in the classified service may be eligible for a leave of absence to participate in the pilot, at the discretion of their current appointing authority. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Two years of experience involving gathering and analyzing client/customer information, which shall have included the exercise of judgment and discretion, reviewing issues to identify customer needs, coordinating with other stakeholders to resolve issues and preparing reports of findings and recommendations. Applicants who do not possess the required education may substitute for experience as indicated above on a year-for-year basis. A master’s degree may be substituted for one year of experience. Salary: $39,708 - $64,404. (2005)

JUDICIARY SECRETARY 2 (CONFIDENTIAL): Office of Management & Administrative Services, Financial Services Division, AOC, Trenton , NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual with solid office skills to join the Office of Management and Administrative Services. Duties: The selected candidate will perform secretarial support and administrative clerical functions for managerial and professional staff in the Management Services Division. The selected individual will organize incoming mail and division files; maintain appointment calendar for key staff and coordinate meetings; compose and prepare correspondence; prepare financial or technical data; and review records or other documents for accuracy, completeness, conformity, or validity. The selected individual will also compile statistical data and/or track projects, personnel actions, fixed assets, equipment, attendance and other related indicators, through computer/based systems, as necessary. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $38,819 - $52,744. (2005)

JUDICIARY CLERK 2: Office of Foreclosure, Civil Practice Division, AOC , NJ. Summary: The New Jersey Judiciary, Office of Foreclosure, is seeking a detail-oriented candidate with data entry and office skills to provide a variety of clerical support and administrative tasks. Duties: Responsibilities include, but are not limited to: providing automated case management support, handling mailings; maintaining a filing system and performing other clerical support duties as required. Qualifications: Education or experience in office procedures would be helpful. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below: The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel; Judiciary staff who have permanent status in a career service tile requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Salary: $22,266 - $38,879. (2005)

JUDICIARY CLERK 3: Office of Foreclosure, Civil Practice Division, AOC, NJ. Summary: The New Jersey Judiciary, Office of Foreclosure, is seeking a detail-oriented candidate with data entry and office skills to provide a variety of clerical support and administrative tasks. Duties: Responsibilities include, but are not limited to: providing automated case management support, distinguishing and interpreting diverse foreclosure pleadings, handling mail and accompanying pleadings, maintaining a filing system, preparing legal documents in accordance with office policies; providing customer service to the public and performing other clerical support duties as required. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments or fees, recording monies received, transcribing information, reconciling balances or accounts, scheduling meetings or appointments, or coordinating the office workflow. Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below: The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certificate issued by the New Jersey Department of Personnel; Judiciary staff who have permanent status in a career service tile requiring a keyboarding, typing or stenography test. Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Salary: $29,979 - $45,405. (2005)

JUDICIARY SECRETARY 1 (CONFIDENTIAL): Appellate Division, AOC, Trenton , NJ. Summary: The New Jersey Judiciary is seeking candidates with superior office skills to join the Appellate Division’s Central Appellate Research staff. Duties: The selected candidates will perform a variety of confidential administrative and secretarial functions for members of the staff including: typing, proofing, and revising lengthy and complex memos as necessary for assigned staff attorneys; directing requests from judges to the appropriate staff members; and performing other administrative assignments which might include duties such as keeping attendance records, or producing monthly reports on issues involved in the work of the staff. Qualifications: One year experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 4o wpm or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $32,946 - $46,633. (2005)

ADMINISTRATIVE SPECIALIST 3: Office of Management & Administrative Services, Management Services Division, AOC, New Jersey Judiciary. Summary: The New Jersey Judiciary is seeking a highly motivated individual to purchase goods and services; solicit quotes from vendors and make recommendations for issuance of purchase orders; review State contracts and coordinate the bid process in accordance with administrative rules, Treasury Circular Letters and Judiciary policy under the general direction of the Supervisor, Purchase and Property. Duties: The selected individual will create new and update existing specifications; write proposals, serve on committees to evaluate sealed proposals; negotiate pricing; utilize the Management Acquisition Control System (MACS-E) to create purchase orders; effectively communicating with customers, vendors, other departments and agencies, and provide technical assistance to Judiciary purchasing staff statewide. Other duties may include maintaining library of current State contracts, vendor catalogs and trade journals; establishing and maintaining blanket purchase orders; maintaining a database of vendors; conducting analyses of equipment usage and services; investigating and resolving complex problems associated with outside vendor documentation to process purchase orders, waivers, payments and related duties as assigned. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in purchasing, finance or facilities management. Applicants who do not possess the required education may substitute experience as indicated above on a year-for-year basis. A master’s degree may substitute for one year of experience. A law degree may be substituted for two years of experience.Salary: $40,065 - $64,984. (2005)

ADMINISTRATIVE SPECIALIST 3: Office of Trial Court Services, Civil Practice Division, AOC, New Jersey Judiciary. Summary: The New Jersey Judiciary is seeking a highly motivated professional who can work well under time sensitive deadlines to join the Civil Practice Division. Duties: Under the direction of a Court Executive and supervisory personnel, the selected candidate will be responsible for preparing accurate, detailed financial and evaluative reports; design and enhance program web pages; monitor budget expenditures of the statewide civil arbitration programs; interpret statistical data; draft correspondence; explain judiciary policies and procedures to arbitration program customers; establish recordkeeping systems and databases; and participate in work unit meetings as well as meetings with statewide representation. The selected individual will also attend subcommittee meetings of the Conference of Civil Division Managers and provide administrative research for program development. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Three years of professional experience in program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute experience as indicated above on a year-for-year basis. A master’s degree may substitute for one year of experience. Salary: $40,065 - $64,984. (2005)

JUDICIARY CLERK 2: Office of Trial Court Services, Probation Services Division, Intensive Supervision Program, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual with office skills to join the Probation Services Division, Intensive Supervision Program. Duties: The selected candidate will provide a variety of clerical support and administrative clerical functions, including but not limited to: screening and routing phone calls and visitors; document filing and copying; mail sorting ad distribution; and general administrative and clerical duties as assigned. Qualifications: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 wpm, or must have otherwise demonstrated this competency as detailed below. The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 wpm: All applicants who possess a current typing proficiency certification issued by the New Jersey Department of Personnel; Judiciary staff who have permanent status in a career service title requiring a keyboarding, typing or stenography test; Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test. Salary: $22,266 - $38,879. (2005)

BILINGUAL (SPANISH) INFORMATION CLERK: District of Columbia Courts. Administrative Services Division. Duties: Assist the Supervisor of the Information Center in the daily operation of the Information Office, which is often the first “point of contact” for member of the public needing court services. Provides court related information, telephonically or in person, to government officials, foreign dignitaries, corporation officials attorneys, witnesses, defendants, plaintiffs and the general public pertaining to the daily court calendar, judges’ courtroom assignments, location of judges’ chambers and court divisions, filing of cases, and other information. Operates the Court’s paging system. Operates a computer terminal and printer answers to inquiries from the public. Qualifications: Applicants must have a high school diploma or General Equivalence Diploma (G.E.D.) and at least two years of clerical experience. This position additionally requires the ability to speak, read and translate Spanish fluently. In addition, candidates must pass a test that assesses their ability to speak, read, and write Spanish. Salary: $32,814-$39,996. (2004)

OFFICIAL COURT REPORTER (Real-time): New Jersey Judiciary. Appellate Division, AOC. Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking individuals to provide verbatim records of judicial proceedings and other meetings or hearings as requested utilizing a real-time reporting system under the direction of the Supervisor of Court Reporters. Duties: The selected individuals will transcribe notes verbatim when transcripts of proceedings are ordered. Performs other related duties as required. Qualifications: Three years of full-time experience producing verbatim records of proceedings in a court or court related environment. Possession of a valid Certified Shorthand Reporter License issued by the New Jersey State Board of Shorthand Reporting, and valid Certified Realtime Reporter Certificate issued by the New Jersey State Board of Shorthand Reporting or a valid National Certified Realtime Reporter Certificate. Appointee will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. The Official Court Reporter shall provide the basic equipment necessary to perform the job duties of this position. Salary: $40,669-$77,624. (2004)

JUDICIAL SECRETARY 2(Confidential): New Jersey Judiciary, AOC. Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a detail-oriented individual with solid office skills to join the Administrative Office of the Courts. Duties: The selected candidate will perform a variety of confidential secretarial support and administrative clerical functions for managerial and professional staff. The selected individual will be responsible for telephone support; explain to callers and visitors the functions and procedures of activities supported by the office; organization of incoming mail and division files; maintain appointment calendars for key staff; coordinate meetings; compose and prepare correspondence; prepare financial or technical data; and review records or other documents for accuracy, completeness, conformity, or validity. The selected individual will also compile statistical data and /or track projects, personnel actions, fixed assets, equipment, attendance and other related indicators, through computer-based systems, as necessary. Qualifications: Three years of experience in an office environment performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, New Jersey Department of Personnel typing proficiency certificate). Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Salary: $38,058-$51,710. (2004)

ADMINISTRATIVE POSITIONS: (Working level position.) (General Description) Summary: Under general supervision, organizes the administrative activities of an office, performs public relations, coordinates projects and performs secretarial duties. Duties: Serves as liaison between own office and the public, press and other government agencies; takes and prepares meeting minutes. Coordinates and schedules meetings, activities and travel. Coordinates and oversees special projects. Develops and maintains computer spreadsheets and databases; performs data entry; and prepares statistical and other reports. Types correspondence, office policies and procedures, press releases and reports; maintains calendars, logs, office files, records and supplies; prepares work orders; acts as receptionist; and performs miscellaneous secretarial and clerical duties. Qualifications: High school diploma or GED with five years of secretarial or equivalent experience. Knowledge of generally accepted office practices, procedures and equipment; court rules, policies and procedures; basic math; proper English usage, grammar, vocabulary and spelling; and legal terminology.

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AOC Positions::State Administrators::Assistant Administrators::Legal::Directors/Coordinators::Analysts::Court Services::IT:: Finance::Human Resources::PR/Administrative