Directors/Coordinators

(Archived Job Descriptions Pre 2006)

DIRECTORS/COORDINATORS: (General Description) Summary: This position will be expected to exercise leadership and overall administrative management in a division. Duties: Responsibilities include: supervision of a sizable staff, fiscal management of a budget, long and short-range planning, and development of policy and procedure. Qualifications: This individual should be able to demonstrate many of the following attributes: sound fiscal and budget management, program and project management, supervisory responsibility, vision, innovation, leadership skills, program development and redirection, modern management theory and methods, strategic planning methods, strong communications skills, a strong commitment to customer service, human resource management skills, and an ability to plan and organize effectively.

COURT EXECUTIVE 3B: Office of Trial Court Services, Probation Services Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a dynamic manager to lead the Administrative Office of the Courts (AOC) Probation Services division and to coordinate with and advise the Conference of Vicinage Chief Probation Officers on the development of strategic plans for and management of the delivery of Probation services throughout New Jersey. Duties: Under the general direction of the Court Executive 4 (Director, Office of Trial Court Services), the selected candidate will promote the welfare of children, families and communities in New Jersey by providing leadership in the enforcement of court orders, including major customer service initiatives regarding child support orders and payments; and in the supervision and monitoring of adult and juvenile offenders sentenced to a term of probation or admitted to an intensive supervision program including innovative initiatives such as the Outcome-Based Supervision Mode. The AOC Probation Services Division provides technical assistance to probation managers statewide, conducts research, implements pilot projects, and develops and implements policies, procedures, management systems, operational standards, performance measures, and staff safety protocols. This position entails extensive contact with the AOC and trial court officials as well as with Executive Branch agencies, including the Division of Youth and Family Services, the Public Defender’s Office and the Attorney General’s Office. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Seven years of managerial experience, five of which shall have included responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures, and for supervision of professional staff. A master’s degree may be substituted for one year of experience as indicated above. A law degree may be substituted for two years of experience as indicated above. Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis. Salary: $86,700 - $188,830. (2005)

COURT EXECUTIVE 3B: Appellate Division, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking an innovative, service-oriented leader with strong analytical and managerial skills. The individual selected for this position will direct and manage all staff operations of the New Jersey Judiciary’s Appellate Division. Duties: The Clerk is responsible for the oversight and leadership of all operations in three major areas of responsibility: Case Management (7,000 appeals filed annually); Administrative Services (transcript production, facilities, personnel, information technology and budget); and Central Appellate Research. The selected candidate will be expected to develop goals and strategies for accomplishing objectives; analyze current case processing methods; devise streamlined and expedited workflow systems, and implement new processes while assuring a high level of quality control. This individual will effectively manage and develop approximately 200 professional and support staff; work directly with the judges in the exercise of their non-adjudicative duties; lead the Appellate Division staff in providing support to the 35 Appellate Division judges; serve on various management and policy committees; and assure excellent service to attorneys and litigants. The Clerk is appointed by the Supreme Court and reports to the Presiding Judge for Administration of the Appellate Division. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Seven years of management experience, five of which shall have included responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience as indicated above. Salary: $86,700 - $118,830. (2005)

COURT EXECUTIVE 2A: Probation Services Division, Juvenile Intensive Supervision Program, AOC, Camden, NJ. Summary: The New Jersey Judiciary is seeking a manager with strong organizational and team leadership skills to supervise the day-to-day operations of a regional office that provides intensive probation supervision to juveniles. Duties: The selected candidate will report to the Director of the Juvenile Intensive Supervision Program (Court Executive 2b), and will be responsible for: selecting, supervising, planning, scheduling, coordinating, monitoring, training and evaluating the work of professional and support staff; communicating with judges, court staff, service providers, and community volunteers working with program participants; monitoring regional office compliance with established conditions, standards, practices, guidelines and procedures; monitoring the overall rehabilitative progress of juvenile participants in achieving established rehabilitative goals; conducting case reviews; monitoring caseloads, documentation compliance and reviewing statistical reports to ensure adherence to established standards, hearing, mediating and resolving complaints about the JISP program, program participants, their families, community volunteers, and sponsors; monitoring expenditures of funds; monitoring collection of court ordered fines and restitution; providing community protection by monitoring and enforcing compliance with court orders and conditions; devising work methods, procedures and workflow to ensure objectives of the JISP program are achieved; and performing other duties as required. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Five years of professional administrative and/or program management experience, three years of which shall have included responsibility for program development and/or implementation and for supervision of staff. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Salary: $66,896 - $97,257. (2005)

COURT EXECUTIVE 3A: Office of Trial Court Services, Automatic Trial Court Services Unit, AOC, Trenton, NJ. Summary: The New Jersey Judiciary is seeking a dynamic manager to manage and administer the operations of the Automated Trial Court Systems Unit (ATCSU). This unit assists the Information Technology Office (ITO) in the introduction of software enhancements for systems to the vicinages, including the requisite training for staff, state courts and federal agencies. The ATCSU also maintains a help desk for ongoing questions from the field and assists ITO development staff in the specification and design of new development and conducts corollary system testing. Duties: Under the general direction of the Court Executive 4 (Director, Office of Trial Court Services), the selected candidate will manage the coordination of all Superior Court judicial applications, training and implementation of all application areas. This individual will conduct field visits and evaluate Superior Court and Criminal Justice Practices; meet with Executive and Judicial branch representatives; manage the implementation and enhancement of existing software packages; coordinate activities with the ITO; supervise and cross-train professional staff; and work as a member of a team in the Office of Trial Court Services to implement priorities in the computerization area. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. Seven years of managerial experience, five of which shall have included responsibility for the development and management of budgets, staff, information systems and administrative operations; development and implementation of programs, policies and procedures; and supervision of professional staff. Applicants who do not possess the required education may substitute paraprofessional and professional experience on a year-for-year basis. Salary: $77,188 - $109,607. (2005)

MANAGER, BAY AREA/NORTHERN COASTAL REGIONAL OFFICE: AOC, San Francisco, CA. Summary: The Bay Area/Northern Coastal Regional Office (BANCRO) provides timely and relevant technical assistance to the trial courts within the region through experienced and respected personnel whose primary role is to partner with the trial courts in assessing problems, challenges and opportunities. The Manager of BANCRO will provide technical and consultative assistance in establishing and evaluating court programs and procedures, as well as provide localized assistance for BANCRO office programs to ensure the accomplishment of the organization’s goals and objectives. Duties: Serving as a technical court consultant to perform and coordinate specialized work in court operations, programs, administration and management; Developing and implementing goals, objectives, policies, procedures and work standards for the BANCRO regional office. Disseminating information to trial courts with an emphasis on how policy implementation would impact individual courts; Coordinate AOC divisions and trial court resources to provide comprehensive and consistent solutions to trial court issues; Communicate trial court issues, questions and concerns to the AOC and advocate for trial court interests via court site visits, participation in regional meetings, and conferences; Planning, organizing, administering, reviewing and evaluating the work of staff; Creating performance and development plans for employees; Planning, managing, reviewing and evaluating programs related to the regional office including a broad variety of issues affecting the trial courts such as legislative advocacy, budget administration, human resources, education and trial court policies and procedures; Developing, administering and monitoring the BANCRO budget; Partnering with trial court staff, judges and AOC management; Serving on various AOC committees to develop strategic initiatives, policies, and priorities; and Representing the judicial branch to both internal and external customers including the other California governmental agencies. Qualifications: Equivalent to possession of a bachelor’s degree and six years of experience in court operations, including a minimum of two years of increasingly responsible management experience; OR Two years in a supervisory-level professional class; OR Three years in a senior-level professional class with the judicial branch. Due to the nature of this job, the incumbent must be able to attend meetings outside of normal working hours, work occasional evening and weekend hours, and travel statewide as necessary. The ideal candidate will have a substantial background from a managerial position within a California court that has provided a broad and varied background in the areas of court operations and programs. Salary: $8,042 - $9,774 per month. (2005)

CHIEF OF COURT IMPROVEMENT: Florida Supreme Court. Duties: This highly professional position is responsible for implementing, organizing, managing and evaluating court improvement initiatives for numerous types of court dockets in the trial and appellate courts. The Chief of Court Improvement oversees professional and support staff that performs complex analytical and statistical research, prepares detailed written reports and makes formal presentations and recommendations on a variety of court management studies and projects. In addition to the oversight of the unit’s general revenue budget, the Chief is responsible for overseeing numerous federal grants. The unit maintains relationships with other units within the Office of the State Courts administrator (OSCA), the Florida Supreme Court, judges, executive management within the Executive Branch and other professionals associated with the judiciary, primarily through providing staff support to numerous committees. The Chief of Court Improvement exercises considerable independent judgment and works under the limited supervision of the Deputy State Courts Administrator. This position is a member of the OSCA management team and assists with the analysis of pending legislation for program and fiscal impact. Qualifications: Graduation from an accredited four year college or university with a major in court administration, public administration, criminology, statistics, management, or a related social science, and seven years of professional experience in court or public administration including four years in a supervisory or management position, or in program management, in a court environment. A master’s degree in an area cited above may substitute for two years of the recommended non-management experience. Graduation from an accredited law school may substitute for three years of the recommended non-management experience. Salary: $62,496 - $115,619.40. (2005)

DIRECTOR, BOARD OF BAR EXAMINERS: Supreme Court of Wisconsin. Summary: The Board of Bar Examiners, appointed by the Wisconsin Supreme Court to oversee admissions to the Bar and continuing legal education, has an excellent career opportunity for an individual interested in serving as Director. Duties: In this important role the Director has overall responsibility for the bar admissions and mandatory continuing education (CLE) programs, serves as counsel to the Board, acts as liaison between the Board and government agencies and law schools, and manages the Board’s office, budget and staff within established guidelines. Qualifications: Qualified candidates will possess a blend of legal and administrative experience, to include: (1) A law degree from an accredited law school and eligibility for admission without examination to practice law in Wisconsin; (2) Five years experience as a lawyer, legal administrator or comparable experience; (3) Demonstrated management skills; (4) Exemplary oral and written communications skills. Preference will be given to candidates with: (1) Administrative experience in a legal setting that involves multiple complex issues and (2) Familiarity with computer database systems and systems development. Salary: $59,549. (2005)

CHIEF OF COURT EDUCATION: Court Education Section, Florida Office of the State Courts Administrator. Summary: The position is primary staff to the Florida Court Education Council and responsible for managing the Florida Court Education Trust Fund. Duties: The Chief of Court Education directs work of fifteen staff, including attorneys, and other professional and administrative support staff. The incumbent oversees budget planning, directs curriculum development, determines workload distribution, conducts employee performance planning and review, manages and develops contracts and grants, conducts intra-office liaison with other divisions of the Office of the State Courts Administrator, assists with legislative liaison related to annual legislative budget request; and is a member of the OSCA management team, supporting the State Courts Administrator and the Deputy State Courts Administrator, directory reporting to the Deputy State Court Administrator, in achieving operational and policy objectives. Qualifications: The position requires graduation from an accredited law school, admission to The Florida Bar and ten years of experience in the practice of law, including five years progressively responsible managerial experience. A Master's degree in Education may substitute for two years experience in judicial or legal education. Salary: $70,920. (2005)

COURT SERVICES OFFICER 3: New Jersey Judiciary. AOC, Probation Services Division. Camden, NJ. Summary: The New Jersey Judiciary is seeking a detail-oriented individual with take-charge skills who enjoys working with people to join the state’s Probation Services Division, Intensive Supervision Program. Duties: Under the general supervision of the Regional Supervisor of IS”P or other supervisory personnel, the selected individual will supervise high-risk offenders, and assist program participants in attaining in identifying vocational, economic and psychological needs while monitoring participants for compliance with program conditions providing necessary programs and assistance. Duties will also include completing assessment reports, performing supervisory assignments, and other related duties as required. Qualifications: Bachelor’s degree from an accredited college or university. Four years of increasingly responsible experience in casework involving supervising offenders, gathering and analyzing case-related information; determining client needs; providing access to social services, therapeutic interventions or rehabilitative assistance; and/or preparing reports of findings and recommendations. Applicants who do not possess the required education may substitute experience on a year-for-year basis. A Master’s degree may be substituted for one year of experience. Experience supervising high-risk offenders is helpful. Salary: $53,918-$82,742. (2004)

PROJECT MANAGER: The Administrative Office of the Courts, Santa Fe, NM. Summary: Seeking motivated applicants for one (1) full-time permanent Project Manager position. This is a highly responsible administrative position that includes the statewide coordination of the State Court Improvement Project (CIP) and the Tribal-State Judicial Consortium activities. Duties: providing staff support to the AOC, the Tribal-State Judicial Consortium, the CIP Task Force, and related committees and subcommittees, to enhance the overall effectiveness of the judiciary; managing project initiatives to ensure compliance with federal and state mandates; providing direction to the CIP Task Force and Tribal-State Judicial Consortium members, committees and subcommittees, professional consultants, contractors, and non-technical staff to ensure satisfactory progress and timely completion of work products; maintaining a collaborative relationship with other local, state, tribal, and federal agencies, national organizations with a focus on child and family issues, attorneys, judges and other judicial staff, and child advocates and volunteers; keeping the AOC director and the Supreme Court informed of project priorities and initiatives; other duties and assignments as determined by the Director of the AOC upon request. Qualifications: Bachelor’s degree and at least five years of general experience in business management, project management or analysis. Education and experience may substitute for each other at a rate of 30 semester hours equals one year of general experience. Salary: $42,104 to $49,997. (2004)

JUDICIARY COORDINATOR I: New Jersey Judiciary. AOC, Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a detail-oriented, proactive professional, who is innovative and organized, efficient and energetic to join the dynamic Organizational Development and Training (OD&T) team. The selected candidate should possess excellent verbal, written and interpersonal communication skills and work effectively, both independently and as part of a team to complete projects, solve problems and maintain positive relationships during challenging situations. Duties: include assisting and coordinating key projects such as Staff College, New Employee Orientation, Presiding Judge Leadership Training, Pathlore (training tracking system), Law Clerk Mediation Training and Judiciary Education and Training Council as well as planning, arranging and ordering of specific conference materials; acting as liaison with off-site facilities to coordinate meetings and or conferences; positive and productive interaction with all levels of management and staff within and outside of the Administrative Office of the Courts (AOC); developing and maintaining a budget; developing, coordinating and maintaining all aspects of workshops and conferences, including contract negotiations with outside consultants and vendors; and working with the Learning Management System. Qualifications: Graduation from an accredited college or university with a bachelor’s degree. One year of professional experience in the area of program development, program analysis, program administration or administrative research. Applicants who do not possess the required education may substitute experience on a year for year basis. A master’s degree may be substituted for one year of experience. A law degree may be substituted for two years of experience as indicated above. Salary: $38,929-$63,141. (2004)

SUPERVISOR 1: New Jersey Judiciary. Support Staff Supervisory Band. Office of Management and Administrative Services. AOC. Trenton, New Jersey. Summary: The New Jersey Judiciary is seeking a detail-oriented individual to oversee the production activities of the Printing Unit. Duties: Under the general direction of the Supervisor, Printing Operations, the selected individual is responsible for general shop operations of the Quick Copy Center and typesetting and publishing productions. The selected individual provides advance maintenance to, and operates offset printing machines, high volume electronic copiers, camera/processor, power paper cutting machine, padding equipment and other related equipment used in the production and assembly of the more complicated and technical forms, booklets, newsletters, and other assorted graphic materials in a Printing Unit. Trains subordinate employees and supervises their work. Does related work as required. Qualifications: Five years on the job experience in the operation, production methods, and maintenance of offset printing machines, high volume electronic copiers, and related printing production equipment. Salary: $35,470.78-$56,224.04. (2004)

DIRECTOR OF ADMINISTRATIVE HEARINGS: State of Colorado , Denver . The Administrative Hearings Division of General Support Services is currently recruiting for a Senior Manager. Summary: This position will be expected to exercise leadership and overall administrative management in the Division. Duties: Responsibilities include: supervision of a staff of approximately 40 employees, fiscal management of a budget of approximately 3.1 million, long and short-range planning, policy and procedure development. Qualifications/Preferred Skills: The State of Colorado is looking for a dynamic individual who can demonstrate many of the following attributes: sound fiscal and budget management, program and project management, supervisory responsibility, vision, innovation, leadership skills, program development and redirection, modern management theory and methods, strategic planning methods, strong communications skills, a strong commitment to customer service, human resource management skills, and an ability to plan and organize effectively. (1998)

DIRECTOR OF JUDICIAL PROGRAMS: Summary: Administrative Office of Pennsylvania Courts seeks highly responsible professional to administer judicial program support and evaluation activities for the Unified Judicial System of Pennsylvania. Duties: Successful candidate will: establish effective working relationships and lines of communication among diverse constituencies; plan and direct judicial program operations in PA's minor and trial courts; develop, design and implement new and existing judicial management programs; and serve as the initial contact for judicial branch staff at the county level. Requirements include: MS in public administration, management, criminal justice or related field, and 7 years of responsible experience in court or justice system administration, to include three years of managerial experience; or combination of equivalent education and experience. Periodic travel throughout PA. Individual must demonstrate: extensive knowledge of complex judicial system operations, Qualifications/Preferred Skills: PA's functions and structures preferred; unique ability to establish consultative relationships within state and local government; excellent oral and written communication, presentation, and interpersonal skills; ability to analyze complex issues and manage multiple projects simultaneously; and proficiency with PC's. Outstanding quality of life in South Central Pennsylvania. Competitive salary and excellent benefit package. (1998)

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JUDICIAL SECURITY COORDINATOR: The Alabama Administrative Office of Courts (AOC) is currently accepting applications from qualified individuals to coordinate judicial security on a statewide basis. Duties: This position works with statewide and local courthouse security committees and officials to assess security conditions, recommend improvements, and provide technical assistance. This position is located in Montgomery , Alabama ; however, extensive travel within the state is required. Qualifications: Graduation from an accredited college with a bachelor’s degree and documented previous training in courthouse security, court security management, and hostage situations. Five (5) years of progressively responsible administrative experience developing, planning, and coordinating security systems in a large operation, with a minimum of 2 years in a supervisory capacity. A valid driver’s license is required. Preference will be given to applicants who have established/managed a statewide judicial security program. Annual salary range: $29,900 - $45,318. (1998)

STATE PROBATION ADMINISTRATOR -- Nebraska Supreme Court, Lincoln, Nebraska. Summary: The State Probation Administrator is appointed by the Nebraska Supreme Court to serve as administrative support to the Court and Court Administrator in planning, organizing and directing operations of the Nebraska State Probation System. The position involves highly responsible professional and administrative work. Duties: Essential job functions include directing and coordinating all program activities of the State Probation System including participation in the appointments of chief probation officers; directing the development of policy and procedures; establishing and organizing ongoing training programs for probation personnel; reviewing pending legislation; directing the development of budget proposals; testifying at budget hearings; serving as the Court’s liaison with court officials, judges, outside agencies and other departments of state government on probation matters; representing the probation system on special committees, and task forces and in public hearings and news conferences; and evaluating and determining program effectiveness. Qualifications: Basic qualifications for consideration include: a degree in court administration, public administration, criminal justice or a closely related field, with responsible supervisory and administrative experience that provides a thorough knowledge of modern probation administration. Salary will be in the mid 60’s based on experience. (1997)

DIRECTOR OF THE MAGISTRATE COURT DIVISION: Administrative Office of the Courts, Santa Fe , New Mexico . Duties: This is a full-time, unclassified position, responsible for planning, integrating and coordinating magistrate court functions related to fiscal service, human resources, information systems and various court programs. Qualifications: Bachelor’s degree in public, business or court administration or related field with eight years of management experience, including three years of supervisory experience. Court management experience is desirable. Education and experience may substitute for each other at a rate of 30 semester hours equals one year of experience. Education may not substitute for supervisory experience. Annual salary range: $40,541 - $60,813. (1997)

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