(Archived Job Descriptions- Pre 2006)

Deputy State Court Administrator

CHIEF DEPUTY ADMINISTRATIVE DIRECTOR: AOC, Sacramento, California. Duties: Under policy direction, directs assigned units, functions, and operations of the Administrative Office of the Courts (AOC); acts as the Administrative Director of the Courts in his or her absence; performs related work as assigned. This is an executive-level class. Incumbents are responsible for directing assigned units, functions, and operations of the AOC and evaluating the agency’s goals and direction. This class is distinguished from the Administrative Director of the Courts in that the latter is the chief executive for the agency and serves as its appointing authority and chief spokesperson. Duties: Participates in directing the development and implementation of AOC goals and objectives. Directs the development and implementation of policies, procedures, and work standards related to the internal operations of the agency. Participates in developing, recommending, and implementing AOC programs in furtherance of Judicial Council policies and priorities. Participates in directing the development and administration of the AOC’s budget. Negotiates program policy and service agreements with state courts and other government entities. Creates performance and development plans for direct reports, conducts periodic discussions about progress on performance and development plans, and prepares written performance reviews and discusses same with assigned staff. Reviews and approves personnel appointments; administers employee disciplinary actions and dismissals as necessary. Acts as Administrative Director of the Courts in his or her absence. Represents the judiciary to external customers, including other branches of government. Resolves emerging problems related to AOC policy and personnel. Qualifications: Equivalent to possession of a bachelor’s degree and eight years of increasingly responsible experience in a relevant field, including a minimum of five years of increasingly responsible management experience or One year as an executive with the judicial branch. (2005)

CHIEF DEPUTY COURT ADMINISTRATOR: Administrative Office of the Courts, Fort Myers, FL. Summary: The Chief Deputy Court Administrator assists the Court Administrator with responsible, highly-complex, administrative and supervisory work related to the daily operations of a five-county judicial circuit. Duties: The position is responsible for monitoring the performance of various court programs to ensure achievement of their established goals and compliance with court policy and procedures. The programs administered include the fiscal operations, public affairs, family court services, pro se, mediation/arbitration, drug courts, teen court, juvenile justice programs, law library, court technology, probation, pretrial services, court reporting, language interpreters, and other divisions or staff as may be required. Working relationships are established with judges, court personnel, state and county officials, attorneys, personnel of local organizations and the general public. Extensive interpersonal contacts are made for the purposes of obtaining concurrence, cooperation, compliance, or approval of established or proposed courses of action; and to convey, receive, and explain detailed information often concerning subjects that are difficult to comprehend or are controversial. Qualifications: Graduation from an accredited 4-year college or university with major course work in public, business or judicial administration and 7 years experience in court administration. A master’s degree in public, business or judicial administration is preferred. Executive-level management experience with local, state or federal government, preferably within the justice system, that is directly related to the position’s essential duties, may be substituted for the college degrees on a year-for-year basis. Salary : $74,475.72 - $130,332.48 annually. (2004)

ASSISTANT STATE COURT ADMINISTRATOR: Administrative Office of the Courts, Bismarck , ND. Summary: Seeking a full time Assistant State Court Administrator for Trial Courts. Must be a highly trained court professional with proven leadership skills and a thorough understanding of the principles of court administration. Duties: Responsible for providing information and recommendations to the Council of Presiding Judges and others on matters concerning statewide district courts and for coordinating implementation of and monitoring compliance with policies of the Supreme Court and Council of Presiding Judges. Oversee all caseflow management activities of the district and/or juvenile courts. Review management practices in all districts, develop and provide policy and procedure recommendations. Review semi-annual docket currency reports and make recommendations to Chief Justice. Prepare policies for Council of Presiding Judges to assure timely case processing. Develop strategies for improving service and technology, implement and monitor pilot projects and statewide programs. Conduct management reviews of district court and clerk of court offices for policy and procedure compliance. Provide recommendations for staffing, workload reassignment and other operational issues. Confer with county officials and develop agreements to assure recommendations are implemented. Develop, implement and monitor jury management systems and policies. Analyze jury service data to develop recommendations for improving juror duty and eliminating unnecessary service. Provide assistance to clerks on policy and technology issues related to jury management. Serve as a liaison for the judiciary with state and local governmental entities. Provide information, analysis and recommendations to commissions and task forces, testify before the legislature, and serve on or staff committees and boards relating to special projects affecting the courts such as policy development, capital improvements, staffing and funding. Perform other duties of a comparable level or type. Qualifications: Bachelor's degree in judicial, business, or public administration, or other related area and five years of progressively more responsible or expansive trial court administrative experience with several years experience as a trial court administrator. Preferred: Master's degree in administration or completion of the Institute for Court Management’s Court Executive Development Program. Salary: $4,433 minimum monthly. (2004)

DEPUTY DIRECTOR : Administrative Office of the Courts (AOC), Nevada Supreme Court, Carson City , Nevada . Summary: The AOC, under the direction of the Chief Justice and Supreme Court, provides administrative services and support to the Nevada statewide court system. Duties: These services may include, but are not limited to: education, planning, funding, accounting, payroll, personnel and automation support. The incumbent will be responsible for assisting the Director in managing the AOC's daily operations and staff supervision. Preferred Qualifications: Applicants with experience in court administration, organization, management, finance, personnel, information systems, and grant administration are preferred. Minimum qualifications: A bachelor's degree in a related field and at least five years of experience in management. Excellent written and oral communication skills are required. Annual salary: $62,405. (1998)

ADMINISTRATIVE OFFICER: District of Columbia Courts, Washington , DC . Duties: works closely with senior Court Managers in matters related to the overall administrative services of the D.C. Court System; responsible for the planning, organization, coordination, and execution of the Court Systems’ Capital programs and operational programs; supervises four Branches and is responsible for the coordination and intersection of each of the administrative functional areas as well as the preparation of management data, including detailed reports, summaries, statistical data, etc.; manages the Court’s Public Information Office, mailroom services, printing and reproduction services, internal communication system, stockroom, custodial services, and parking program; provides for the procurement of all services, supplies, and equipment required by the Court; plans, coordinates, and directs the administrative property management program, including maintenance and control; maintains property records, provides periodic inventories and directs procurement of new equipment; and serves as the Court’s liaison and negotiator with the U.S. Marshal and the District Government for security. Qualifications: bachelor’s degree in Business Administration, Public Administration, Human Resource Management, a Behavioral Science, or a related field, plus seven years of administrative experience; or ten years of administrative experience. An advanced degree in Business Administration, Public Administration, or Management preferred. Annual salary range: $63,606 - $81,967. (1995)

DEPUTY DIRECTOR: Administrative Office of the Courts, Santa Fe , New Mexico . Duties: supervise management and professional staff; help direct all administrative functions of the state judicial branch; formulate policies for efficient administration; assist in preparing testimony for bills presented to the legislature. Qualifications: Desired to have any combination of education and experience that provides the following: knowledge of administrative, personnel, fiscal, and management principles and methods; knowledge of court operations and legislative process; skills in problem solving, persuasion, and interpretation of laws and procedures. An example would be a master's degree in court, public, or business administration, along with further education or experience, preferably including supervisory and/or policy development responsibility in a judicial or governmental system. Salary: approximately $56,455. (1994)

DEPUTY STATE COURTS ADMINISTRATOR: Office of the State Courts Administrator, Tallahassee , Florida . Duties: The incumbent plans and implements policies and programs for State Courts System (SCS) financing, budget development, accounting services, procurement and property control, records management, personnel services, and facilities management, and presents and lobbies SCS budget issues before the Florida legislature. Qualifications: include a bachelor's degree from an accredited four-year college or university with major course work in public, judicial, or business administration, accounting, management, communications, or government and eight years of experience in a professional administrative position with responsibilities in budgeting, accounting and finance, personnel, or purchasing, five years of which must have been in a supervisory or management position. A master's degree in an above area may be substituted for two years of the non-supervisory experience and a CPA certificate may be substituted for two years. Salary is $4,807-6,633 monthly. (1993)

DEPUTY DIRECTOR: Administrative Office of the Courts, Phoenix , Arizona . Duties: The incumbent represents the court in the court community; directs and manages administrative office projects and programs; tracks and maintains Arizona Judicial Council projects; evaluates grant applications and proposals; manages and implements supreme court policies; prepares agendas for directors' meetings; and provides direction and support to various court committees. Qualifications: include a bachelor's degree and seven years of experience in court administration or high level office administration in government. A master's degree is preferred. A law degree or completion of ICM Fellows program is helpful. Salary is $60,000-80,000 annually. (1992)

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Regional Administrator

REGIONAL ADMINISTRATOR: Phoenix, Arizona. Duties: The principal responsibilities of the Administrator include: development and execution of strategic and operation plans; serves as staff to judicial committees in development and review of Court goals; analyzes complex data, draws logical conclusions, directs research and reports findings; confers with judicial officers on case management and operational issues to ensure the bench is provided timely information; takes necessary action to anticipate, investigate, and resolve operational concerns; develops improves, and implements policy and practice recommendations; ensures compliance with Supreme Court and other Court rules and regulations; represents the Trial Courts with various outside agencies and government officials; manages the regional budget, payroll and oversees major expenditures; identifies and ensures that human resources, facilities, and technology needs are met; directs and authorizes personnel transactions and ensures compliance with Court personnel rules. Qualifications: The ideal candidate must possess the minimum of a Bachelor's Degree in Business, Criminal Justice, Public Administration or related field and 7 years of progressively responsible management or administrative experience; OR Fellow Certification from the Institute for Court Management and 7 years of progressively responsible management or administrative experience. A Master's Degree in Business, Criminal Justice, Public Administration or related field or a Law Degree from an accredited law school may be substituted for two years of the requisite management experience. Salary: $60,507 - $75,629. (2005)

COURT ADMINISTRATOR II: Sixth Judicial District Court, Deming, NM. Duties: Manages all administrative activities and facilities of a multi-site district court and directly supervises financial and clerical staff and may supervise division managers. Administers an appropriated budget between $1 and $2 million and oversees the activities of between 16 to 40 FTE’s. Develops and presents budget requests before legislative bodies or local governments. Oversees the collection of fines, fees, and bonds. Administers court related programs. Participates in short and long term planning for the judicial district. May fulfill statutory requirements as clerk of court. Qualifications: Bachelors degree in business or public administration or in a related field with five years of court or judicial experience, including 2 years of supervisory experience within the last ten years. (Experience may substitute for education at the rate of one year of experience equals 30 semester hours. Education may not substitute for management and supervisory experience). Salary: $48,112 to $60,140 annually. (2004)

DISTRICT COURT ADMINISTRATOR: North Dakota Supreme Court, Grand Forks and Minot, ND. Summary: Organizes and directs court administrative activities for all courts within one of the four state administrative units. This position serves as a manager to a large staff engaged in providing service to high volume and complex caseloads including comprehensive district-wide programs, juvenile, and court administrative services. As the senior administrative position within the administrative unit, the position is responsible for providing leadership and guidance in all administrative areas with emphasis on the development and implementation of efficient and cohesive administrative processes. Staff oversight is provided through subordinate supervisors within the administrative unit. Duties: include but are not limited to the management of juvenile, fiscal, docket and case flow, jury, records, personnel, facilities, data processing and various district or state-wide functions. Essential Functions: Plans, organizes and directs all judicial district programs to provide required court services in accordance with court rules, applicable laws and policies. Determines organizational requirements and assigns personnel as needed to develop and maintain court programs. Serves as a manager to a large staff of supervisory, professional and clerical personnel engaged in providing district-wide court administrative services. Hires, orients, trains, assigns work, reviews and evaluates performance, counsels and takes disciplinary actions, if necessary, prepares district budgets, approves and monitors expenditures to assure proper management and distribution of funds, procures equipment and supplies and prepare financial reports, supervise the case assignment system for all district court judges and referees in the district; assists the state court administrator and presiding judge in docket management activities to expedite case flow and to monitor district court cases to ensure compliance with case management and docket currency standards and prepares required reports, administers records management, automated information systems, application of computerization of court processes and caseload, calendar and jury management processes, determines district court facility needs, plans office lay out and space utilization, works with facility committees, Board of Commissioners, architects and other interested parties to obtain facility alterations and additions, serves as the spokesperson for the judicial unit. Interacts with judges, staff of other courts, attorneys, local officials, media representatives, staff of governmental and private agencies, and the public to explain and interpret judicial district policies and activities and to ensure the implementation and administration of court programs, identifies needs for, establishes and directs the development of policies, standards, work procedures affecting all of the judicial district operations, Establishes priorities, monitors and evaluates the effectiveness and efficiency of judicial district programs. Develops and implements methods to improve services. Investigates, analyzes and resolves problems related to program coordination and operation. Qualifications: Requires a bachelor's degree in judicial administration, public administration or a related field and 4 years of progressively responsible administrative experience in a court or legal setting. Preference will be given to those individuals who have a Master’s Degree in judicial administration and have completed the National Center for State Courts Institute for Court Management Executive Development Program. (CEDP). Salary: $3,709 - $4,636 monthly. (2004)

REGIONAL ADMINISTRATOR: Summary: Highly responsible position with administrative oversight of the trial courts in the Southwestern Section of the Lower Peninsula of Michigan. Duties: With general directions from the State Court Administrator, the Regional Administrator monitors trial court performance and provides court management direction and assistance to all trial courts and trial court funding units within the region, oversees implementation of state judicial policies, directs the judicial assignment program, settles funding and policy disputes, investigates complaints, and advises judges and court staff on administrative matters. Develops and implements plans, goals and objectives for courts in the region. Directs the personnel and operational activities of the Regional Office. Coordinates the activities of other State Court Administrative Office staff within the region. Qualifications: Knowledge normally acquired through the completion of a master's degree in court administration, business, or a related field. A law degree or other legal training is desirable. Seven to ten years of related and progressively more responsible or expansive work experience in a court system or closely related area with a working knowledge and understanding of judicial system management, fiscal and program management, personnel management and intergovernmental relations. Frequent and extensive travel within the region and other areas of the State. Possession of a valid Michigan operator's license required. Alternative qualifications providing these requirements will be evaluated on an individual basis. Located in Lansing , Michigan . Annual salary range: $62,700 - $88,700. (1998)

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